Board Meeting Update #107

Board Meeting Update #107
Posted on 05/04/2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 28, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in May 2014.


Early Reading Intervention at York River Public School
Principal Marion Wilson, Vice-principal Mike Love and Teacher Tim Wagland spoke about the Levelled Literacy Intervention (LLI) Program being used at York River Public School. LLI is being used with nine Primary students who were struggling in reading. It involves using engaging strategies to get and keep students interested in reading, using a team approach among teachers and includes an at-home reading component. The presenters showed a video in which students talked about being non-readers a few months ago and their journey to becoming readers now. Some of the strategies the students shared were: using sight words, re-reading, checking for the story to make sense, asking questions about the story and asking the teacher for help. The presenters stated that students are more engaged in learning and are showing success. Each student is well on the way to becoming a fluent reader at grade-level.

Report from Committee of the Whole
Highlights from this report included the following:

  • disposal of surplus property; and
  • Bayside sewage treatment facility.


2013-2014 Policy review, Part B
According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years. During this school year, 18 policies were due for review. Nine were reviewed during the first half of this school year; the second nine were reviewed since the new year. Proposed changes were reviewed by staff and at committee meetings held in February and April. Further changes suggested through an ongoing consultation with trustees have been incorporated into the revised policies being brought forward for approval.

Board members approved changes to the following policies:

  • Board Policy 7: Board Policy Development and Review
  • Board Policy 11-B: Program and Human Resources Committee
  • Board Policy 11-C: Operations and Finance Committee
  • Board Policy 11-E: Budget Committee
  • Board Policy 11-F: Student Enrolment/School Capacity Committee
  • Board Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Board Policy 11-I: Audit Committee
  • Board Policy 11-L: Student Discipline Committee
  • Board Policy 14: Hearings on Termination of Teacher Employment

Tender for roof replacements
In 2013, HPEDSB entered into contract with TSS Building Science Inc. for them to act as an expert roofing consultant. Over the past year, the roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. As a result, a tender was released to replace roof sections at nine schools.

Board members approved a recommendation to award tenders to the following contractors in the amounts indicated:

Name of School

Dafoe Roofing

French Brothers

Semple-Gooder Roofing
Centennial Secondary School $161,780
Centre Hastings Secondary School $111,617 $256,801
Kente Public School $198,029
North Hastings High School $165,260
Prince Charles School (Belleville) $213,440
Susanna Moodie Elementary School $62,530
Tyendinaga Public School $251,213
V. P. Carswell Elementary School $221,940
York River Public School

Charter of Commitment on First Nation, Métis and Inuit Education
Board members endorsed the proposed Charter of Commitment on First Nation, Métis and Inuit Education from the Ontario Public School Boards' Association (OPSBA) as a National Charter of Commitment.

The intent of the Charter is to articulate the support by school boards for:

  • First Nation, Métis and Inuit knowledge systems and learning models;
    the central value of culture, language and knowledge of history in contributing to the well-being of
  • First Nation, Métis and Inuit students, families and communities;
    a holistic approach that addresses spiritual, emotional, physical and intellectual development in relation to oneself, family, community and environment; and
    ensure that there is a mechanism for school boards to periodically report on their progress towards achieving the goals of the Charter.


Calendar of events
A number of district and school events are scheduled for the remainder of April and May 2014.

Upcoming events include the following:

  • Throughout May: Pedal for Hope at several schools.
  • Monday, May 5 to Friday, May 10: Education Week in Ontario. The provincial theme is Achieving
  • Excellence in Education. All schools will be hosting celebratory events or initiatives.
  • Friday, May 2: Art Unlimited Show, Centennial Secondary School, 7:00 p.m.
  • Saturday, May 10: Open House, Harmony Public School, 1:00 - 5:00 p.m.
  • Friday, May 2: Rick Locke Gymnasium Dedication Ceremony, Quinte Secondary School, 6:00 p.m.
  • Friday, May 2 & Saturday, May 3: “Fasting for Families" student participation, Centre Hastings Secondary School, starts 7:00 a.m. and ends 10:00 a.m.
  • Monday, May 5: Music Monday celebrations at several schools.
  • Wednesday, May 7: 24th Annual Celebration of Dance, Belleville Fairgrounds, 11:00 a.m.
  • Wednesday, May 7: Children's Mental Health and Well-being presentation by the School Council and Parents Reaching Out Grant,
  • Kente Public School.
  • Thursday, May 15: Student Benefit Auction to support Food for Learning, 4:00 p.m. Tickets are $20 available by calling 613.966.1170 or 1.800.267.4350, extension 2232.

Report from the Chair
Highlights from this report included the following:

  • nominations for the Great Place Awards closed last Friday. Thank you to everyone who submitted a nomination. They will be reviewed by the committee on Monday, May 5.

Report from Operations and Finance Committee
Highlights from this report included the following:

  • summary of roofing tenders; and
  • review of the trustee expense report.

Report from Program and Human Resources Committee
Highlights from this report included the following:

  • update from The Hastings and Prince Edward Learning Foundation, featured Prom Project (donations of gently-used formal wear for students), Student Emergency Fund and the Food for Learning Program;
  • Charter of Commitment on First Nation, Métis and Inuit Education; and
    policies to be reviewed.

Reports from Staff
Highlights from this report included the following:

  • 2014-2015 assignments for elementary and secondary school administrators. Information about these assignments will be made public on Tuesday, April 29, 2014.

Reports from Student Trustees
Highlights from this report included the following:

  • Youth Forum Planning Day at the Frink Centre involving students from the Student Senate and Student Voice groups. The annual Youth Forum will take place on Friday, May 30, with the theme being Positive Vibes;
  • update from a Student Senate meeting where members made positive comments about the Prom Project events at their schools; and
  • election of two new student trustees for the 2014-2015 school year. Welcome to Cameron Barry, Centre Hastings Secondary School and Alyssa Mifflin, Centennial Secondary School. Each will be formally introduced at a future Board meeting.
  • Reports from Trustees
    Highlights from this report included the following:participation in the Eastern Region Conference through the Ontario Public School Boards' Association; and
  • attendance at a recent mental health conference.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, May 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 12: Operations and Finance Committee, 7:00 p.m.
  • Thursday, May22: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, May 26: Board Meeting, 7:00 p.m.
  • Wednesday, May 28: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]