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2021-2022 Board and Committee Meetings

Board and Committee meeting dates 2021-2022 (pdf)

Board and Committee meetings are scheduled for the following dates.

We welcome your attendance.

All meetings are held at the Education Centre, 156 Ann Street, Belleville unless noted below.

Audit/Finance Committee meetings

Jennifer Cobb is the Chair of the Audit Committee

June 1, 2022
November 10, 2021
September 22, 2021 Agenda (pdf)

Board meetings

Unless otherwise noted, all public Board meetings take place on the fourth Monday of the month at 7:00 p.m., and are open to the public.

June 20, 2022 Agenda
May 24, 2022 Agenda
April 25, 2022 Agenda
March 28, 2022 Agenda
February 28, 2022 Agenda
January 24, 2022 Agenda
December 7, 2021 Annual Public Board Meeting Agenda
November 22, 2021 Agenda
October 25, 2021 Watch the meeting at home – http://www.hpeschools.ca/boardmeetingstreams Agenda (pdf) Coming soon Board Meeting Update, October 25, 2021
September 27, 2021 Watch the meeting at home – http://www.hpeschools.ca/boardmeetingstreams Agenda (pdf) Minutes Board Meeting Update,
September 27, 2021

Committee of the Whole meetings

June 13, 2022 Agenda
May 9, 2022 Agenda
April 11, 2022 Agenda
March 21, 2022 Agenda
February 14, 2022 Agenda
January 10, 2022 Agenda
November 8, 2021 Agenda
October 12, 2021 – Watch the meeting at home – http://www.hpeschools.ca/boardmeetingstreams Agenda (Pdf)
September 13, 2021 Watch the meeting at home – http://www.hpeschools.ca/boardmeetingstreams Agenda (Pdf) Minutes

Executive Committee meetings

June 1, 2022 Agenda
May 2, 2022 Agenda
April 4, 2022 Agenda
March 7, 2022 Agenda
February 7, 2022 Agenda
January 3, 2022 Agenda
November 1, 2021 Agenda
October 4, 2021 Agenda (pdf)
September 7, 2021 Agenda (pdf) Minutes

Parent Involvement Committee meetings

Learn more about the Parent Involvement Committee (PIC)

February 22, 2022
November 15, 2021
October 18, 2021 Virtual Meeting at 6:00 p.m. Agenda (pdf)

Special Education Advisory Committee (SEAC) meetings

Learn more about the Special Education Advisory Committee (SEAC)

June 9, 2022 @ 4:00 p.m. – Virtual Meeting
May 26, 2022 – Tri-board Special Education Advisory Committee (Tentative Date – subject to change)
April 28, 2022 @ 4:00 p.m. – Virtual Meeting
March 24, 2022 @ 4:00 p.m. – Virtual Meeting
February 24, 2022 @ 4:00 p.m. – Virtual Meeting
January 27, 2022 @ 4:00 p.m. – Virtual Meeting
December 9, 2021 @ 4:00 p.m. – Virtual Meeting
November 25, 2021 @ 4:00 p.m. – Virtual Meeting
October 28, 2021 @ 4:00 p.m. – Virtual Meeting Agenda (pdf)
September 23, 2021 @ 4:00 p.m. – Virtual Meeting Agenda (pdf) Minutes (pdf)

Archives

Links and resources

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Senior team

Supervisory Officers

Katherine MacIver

Director of Education and Secretary of the Board

Phone: 613-966-1170 or 1-800-267-4350, extension 62201

Email: [email protected]

Laina Andrews

Superintendent of Education

9-12 Student Achievement and
Human Resources

Phone: 613-966-1170 or 1-800-267-4350, extension 62203

Email: [email protected]

Ken Dostaler

Superintendent of Education

Student Services

Phone: 613-966-1170 or 1-800-267-4350, extension 62312

Email: [email protected]

Tina Elliott

Superintendent of Education

K-8 Student Achievement

Phone: 613-966-1170 or 1-800-267-4350, extension 62210

Email: [email protected]

 Nick Pfeiffer

Superintendent of Business Services
and Treasurer of the Board

Phone: 613-966-1170 or 1-800-267-4350, extension 62280

Email: [email protected]

Other Members of the Senior Team

Kerry Donnell

Communications and Privacy Manager

Phone: 613-966-1170 or 1-800-267-4350, extension 62354

Email: [email protected]

Rob McFadden

System Lead, Early Years

Phone: 613-966-1170 or 1-800-267-4350, extension 62138

Email: [email protected]

Darren McFarlane

System Lead, Safe Schools, Experiential Learning

Phone: 613-966-1170 or 1-800-267-4350, extension 62121

Email: [email protected]

Paul Pickard

System Lead, Student Success, Data

Phone: 613-966-1170 or 1-800-267-4350, extension 62139

Email: [email protected]

Bessie Stelatos

System Lead, Math, K-12 Curriculum

Phone: 613-966-1170 or 1-800-267-4350, extension 62414

Email: [email protected]

 

This is Me in HPE Census

This is Me in HPE Student Census logo

Hastings and Prince Edward District School Board (HPEDSB) values the diversity of our students and staff. We are committed to equity, inclusion and working to ensure everyone feels a strong sense of belonging, regardless of their background or personal circumstances. 

The communities we serve are growing more diverse. We value this diversity because it contributes to the ideas and perspectives that enrich school communities. To support our efforts, we must learn more about our students and staff so we are able to identify opportunities to help everyone succeed. That’s why we are conducting a student census and a staff census in November 2021. 

Letter from the Director of Education about This is Me in HPE student census (pdf)

We are committed to learning together, with our school communities, to ensure our schools are equitable, accessible and inclusive environments—places where all students, staff, families and community members thrive, feel welcomed, appreciated and respected for their unique contributions to the HPEDSB family. 

The HPEDSB 2020-2025 Strategic Plan sets strategic priorities and goals for equitable education opportunities and outcomes, supported by a culture of respect, fairness and high expectations for all. One of the strategic plan goals is to Strengthen community through equity and social justice. Through the planned actions, we believe positive outcomes will be achieved for everyone in our HPEDSB family.

As well, Policy 20: Equity (draft at this time), affirms the Board’s commitment to embracing diverse social realities, while maintaining welcoming, safe and inclusive environments for all students and staff. The policy is a reflection of Ontario’s Equity and Inclusive Education Strategy, supporting all areas of HPEDSB procedures, guidelines and practices.

The staff census is open from November 1 to 5, 2021

The student census is open from November 15 to 19, 2021

Student Census

Let’s work together to support equity for all students. Help us learn more about you!

Student census purpose

  • The This is Me in HPE Student Census will collect data to enhance our understanding of our students’ identities, leading to and supporting evidence-based decision-making at HPEDSB.
  • This information will assist us identify and address systemic barriers, gaps and disparities. Actions to improve student achievement and well-being will be evidence-based and relevant to our student population.
  • This census is aligned with Ontario’s Education Equity Action Plan, where the Ministry of Education has committed to work in partnership with Ontario school boards to identify and eliminate systemic barriers and discriminatory biases.

Why participate in the This is Me in HPE Student Census?

  • The This is Me in HPE Student Census is voluntary and will respect every student’s confidentiality and privacy rights. 
  • Collecting identity-based information through this student census will help us to be more aware of the diversity within our student population and to identify groups of students being underserved.
  • Knowing this information will allow us to develop and revise policies, procedures, programs, strategies and teaching practices.
  • It will also assist us with allocating resources and supports to improve school environments and help every student succeed.
  • This student census will help us understand who our students are so that we can serve them better through evidence-informed decision making. 

Data from the This is Me in HPE student census will help us plan for the future

We will:

  • Be aware of and support the diversity of our students and families
  • Better understand the needs of our students and families
  • Enhance access to services and eliminate barriers for our students and families
  • Reduce disadvantages faced by some of our students and families
  • Allocate resources and enhance programs and service delivery
  • Improve learning opportunities for all students        

The census questions are provided under the Ontario Anti-Racism Data Standards established through the Ontario Anti-Racism Act and are in alignment with Ontario’s Education Equity Action Plan. It is also a priority action step in the development of the HPEDSB Equity Action Plan.

Student Census infographic

Two versions of the student census

The student censuses are separated into two versions:

Before the census is provided to students, families will receive a letter explaining the purpose, how to participate and how to withdraw consent, if applicable. The census for JK-Grade 4 students is to be completed by the student’s parents/guardians at home, older students will complete it at school during class time with teacher support. If you have any questions or concerns after reviewing the censuses, please contact us as noted below.

Frequently asked questions

Please review the FAQ document for answers to frequently asked questions about the staff and student censuses.

How to get in touch with us

We value your feedback and want to hear your questions. Please contact us at [email protected] or 613-966-1170, ext. 62121.

Staff Census

We need your help!

The staff and student censuses are closely aligned; the data collected from each one will offer insight into the diversity that currently exists in our schools. This will form an important baseline against which future data will be compared, so we can track and respond to shifts in our local demographics through the lens of school board employment practices, such as hiring, mentoring, training, and advancement.

Having reliable workforce data will enable us to properly conduct an Employment Systems Review and work towards developing subsequent plans for the continual promotion of fair hiring practices, inclusive workplaces and a representative workforce.

Statistics Canada (StatsCan) provides labour market comparator data in four demographic categories that align with the federal Employment Equity Act: women, people with disabilities, Aboriginal peoples, and visible minorities. We recognize the need to inquire beyond these four categories in effort to provide fair and equitable workplaces and learning environments that reflect Ontario’s diversity.

Staff Census information

Staff census purpose

The Hastings Prince Edward District School Board values the diversity of students and staff and is committed to serving all students and staff to the best of our abilities. This includes focusing on equity, inclusion, and working to ensure everyone feels supported and a strong sense of belonging, regardless of their background or personal circumstances.

Demographic data collection plays an essential role in supporting school boards to identify and address systemic barriers that lead to the inequitable provision of, and access to, programs, supports, opportunities, and services. The overarching purpose of enhancing demographic data collection is to improve the achievement and well-being of all staff and students.

Completing the staff census

All employees will have 30 minutes on the November 1 PA Day to complete the census, and it will remain open until November 5. Staff will access the census through a secure section of the HPEDSB website and paper copies will also be available, that can be deposited into a secure, locked ballot box. The locked boxes will be available at all school offices and board buildings.

Frequently asked questions

Please review the FAQ document for answers to frequently asked questions about the staff and student censuses.

How to get in touch with us

We value your feedback and want to hear your questions. Please contact us at [email protected] or 613-966-1170, ext. 62121.

2020-2025 Strategic Plan

We are pleased to present the 2020-2025 Strategic Plan (Pdf) for the Hastings and Prince Edward District School Board (HPEDSB).

Our new strategic plan consists of a vision, mission, priorities and goals, all of which are aligned with Ministry of Education priorities and built on the foundation of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

HPEDSB Board of Trustees and Administration have been working since December 2019 to craft the new strategic plan by collecting student, family, staff, and community feedback; analyzing identified priorities found in the collected consultation data; participating in strategic planning retreats; developing accompanying metrics and indicators that will demonstrate progress; and committing to the successful completion of a new strategic plan during a global pandemic, amidst a four-month school district shut-down (March to June).

We are most appreciative of everyone who has been part of the planning and review processes. Thank you to all for the ideas, energy and commitment to the planning process.

At HPEDSB we are committed to student success and well-being. Each student is an individual with unique interests, goals, strengths and challenges. We have high expectations of great achievement for everyone in the HPEDSB family, as we continue our learning together.

Vision

Lead with integrity and high expectations for all.

Mission

Inspire curiosity, display compassion and empathy, nurture individuality and foster a sense of community on our journey to higher achievement.

Strategic priorities and goals

Improve Student Success and Achievement
  • Annual increase in the percentage of students meeting the provincial standards in Grade 3, 6, 9, and 10 assessments
  • Annual increase in students (Kindergarten to Grade 3) reading at benchmarks by establishing a comprehensive early literacy strategy, with an emphasis on speech and oral language development and phonemic and phonetic competence levels
  • Annual increase in individual secondary school graduation rates, and overall Hastings and Prince Edward District School Board graduation rate, year over year, meeting provincial standard by 2025 (85%)
  • Annual increase in the number of adult students achieving an Ontario Secondary School Diploma (OSSD)
  • Annual increase in the number of students in Grades 9 to 12 achieving credit benchmarks (8 for 8 credits in Grade 9, and 16 for 16 credits in Grade 10)
  • Increase in the number of students accessing Ontario Youth Apprenticeship Programs (OYAP), Dual Credits and Specialist High Skills Major (SHSM) opportunities
Foster a Culture of Excellence and High Expectations
  • Decisions will be made from a student-centered approach considering the impact on students and connected to this plan
  • Improve the student experience as informed and evidenced by the annual completion of secondary school exit surveys
  • Provide universally designed learning opportunities and supports based on each student’s learner profile
  • Enhance staff potential and professional development experiences through the utilization of employee growth plans, performance appraisals and recognition opportunities
  • Recognize and celebrate innovation and excellence on an annual basis
  • Enhance leadership development and succession planning through specific training and mentorship opportunities
  • Advocate for public education and demonstrate sound decision making through good governance
Promote Safety and Well-being
  • Create environments where students and staff feel safe and are supported to learn, work and thrive
  • Foster resiliency and respectful relationships among and between staff and students
  • Reduce the number of student suspensions and expulsions
  • Adopt the principles of Restorative Justice, and provide appropriate and personalized interventions wherever needed
  • Support students and staff through increased awareness and access to professional mental health resources
  • Collaborate with community partners to support the needs of students and staff
  • Support employee mental health and wellness through professional resources, supports and innovative practices
Strengthen Community through Equity and Social Justice
  • Provide intentional resources and opportunities to create a culture of acceptance, adopting principles of equity which reflect the diversity of our students, their families and staff
  • Create inclusive environments by increasing the visibility and recognition of diversity, including the celebration of Black History Month, Pride Month and Indigenous History Month
  • Ensure greater inclusion and diversity of student representation at all levels of Board and school leadership
  • Identify and reduce discrimination through enhanced tracking, monitoring and education
  • Support and implement necessary actions to incorporate Recommendation #10 of the Calls to Action from the Truth and Reconciliation Commission
    • Closing identified educational achievement gaps to within one generation
    • Improving education attainment levels and success rates
    • Developing culturally appropriate curricula
    • Asserting and teaching aboriginal languages as credit courses
    • Enabling parental and community responsibility control and accountability for what all parents enjoy in public school systems
    • Enabling Aboriginal parents to fully participate in the education of their children
  • Collect voluntary self-identification Indigenous student data to intentionally make program and resource decisions
  • Ensure recruiting, hiring, and retention practices reflect diversity and inclusion
  • Utilize gender-neutral language in all Board documents and practices
Ensure Responsible Communication
  • Promote Hastings and Prince Edward District School Board as the system of choice through a new unified corporate and school identity
  • Improve experience through revisioned and diverse communication platform
  • Improve public relations by providing information that is timely, transparent and accessible for all
  • Increase awareness and presence through the sharing of compelling student, staff and school experiences
  • Increase engagement in the number of parents participating in Parent Involvement Committee events and school councils

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Long-Term Capital and Accommodation Plan

Hastings and Prince Edward District School Board is committed to providing programs and services to help each student achieve success. We do this by creating dynamic, inclusive educational experiences that develop capable, confident curious learners who thrive and contribute to their communities.

The Long-Term Capital and Accommodation Plan (Pdf) provides current and projected enrolment data, demographics, information about schools and community use of schools/facilities, and transportation. It is a living document containing projections for the next 10 years and is updated as required to reflect current data.

By referencing this report, discussions can take place regarding enrolment, additions or renovations to existing schools, building new schools, identifying schools for potential consolidation or relocation due to changes in curriculum, local demographics, facility needs and other factors.

This document will be referenced when planning for accommodation reviews under Policy 15: Student Enrolment/School Capacity: Pupil Accommodation Review (Pdf).

 

 

Commemorative days recognized by HPEDSB

2021-2022 school year dates of recognition/celebration

September

October 

November 

December

January

February 

March 

April 

May 

June 

July

August

Trustees

Board of Trustees for 2018 to November 30, 2022

School board trustees are elected every four years through municipal elections. Their role involves establishing the school board vision, mission and strategic plan; setting policy; and ensuring effective stewardship of the board’s resources. School board trustees are elected officials who are responsible for operating publicly-funded schools within their jurisdiction, and for the delivery and quality of educational programs and services. Legal accountability for Board decisions applies to the Board as a corporate entity rather than to individual trustees. See below for their contact information and electoral areas.

Group photo of Board of Trustees
(L to R back row): Mike Brant, Mohawks of the Bay of Quinte; Krista McConnell, Belleville/Thurlow; Alison Kelly, South Prince Edward County; Lisa Anne Chatten, Belleville/Thurlow; Spencer Hutchison, Trenton and CFB Trenton; Lucille Kyle, Chair of the Board, North Hastings; Bonnie Danes, Centre Hastings. (L to R front row): Kristen Parks, Sidney and Frankford; Shannon Binder, Southeast Hastings; Jennifer Cobb, North Prince Edward County, Vice-chair of the Board.

Student trustees for 2021-2022

Three student trustees are elected each year by the Student Senate to serve a one-year term on the Board. Student trustees participate in public school board meetings, represent student opinions at the Board level and participate actively on committees. Through student involvement at the Board level, Board members become aware of student issues and student opinions. Find out more on the Student Senate web page.

     Moira Gaddes, Student Trustee      Lawson Hung

Student trustees L to R: Kiydan Zachariah, Prince Edward Collegiate Institute; Moira Gaddes, Eastside Secondary School; and Lawson Hung, Trenton High School, represent the student voice at the Board table from August 2021 to July 2022.

School board trustee electoral areas and contact information

Shannon Binder, Southeast Hastings

Phone: 613-921-1848

Email: [email protected]

Mike Brant, Tyendinaga Mohawk Territory

Phone: 613-962-3595

Email: [email protected]

Lisa Anne Chatten, Belleville and Thurlow

Phone: 613-919-8448

Email: [email protected]

Jennifer Cobb, North Prince Edward

Vice-chair of the Board

Phone: 613-399-5222

Email: [email protected]

Bonnie Danes, Centre Hastings 

Phone: 613-472-6107

Email: [email protected]dsb.on.ca

Spencer Hutchison, Trenton and CFB Trenton

Phone: 613-965-6054

Email: [email protected]

Alison Kelly, South Prince Edward 

Phone: 613-403-1697

Email: [email protected]

Lucille Kyle, North Hastings 

Chair of the Board

Phone: 613-334-2898

Email: [email protected]

Krista McConnell, Belleville and Thurlow

Phone: 613-848-1178

Email: [email protected]

Kristen Parks, Sidney and Frankford 

Phone: 613-661-3499

Email:[email protected]

Electoral area schools

Belleville and Thurlow (Lisa Anne Chatten, Krista McConnell)
  • Foxboro Public School
  • Harmony Public School
  • Harry J. Clarke Public School
  • Park Dale School
  • Prince of Wales Public School
  • Prince Charles School (Belleville)
  • Queen Elizabeth School (Belleville)
  • Queen Victoria School
  • Sir John A. Macdonald School
  • Susanna Moodie Elementary School
  • Centennial Secondary School
  • Eastside Secondary School

South Prince Edward (Alison Kelly)

  • Athol-South Marysburgh Public School
  • Prince Edward Collegiate Institute

Tyendinaga Mohawk Territory (Mike Brant)

Centre Hastings (Bonnie Danes)

  • Madoc Township Public School
  • Marmora Public School
  • Stirling Public School
  • Central Hastings School

North Prince Edward (Jennifer Cobb)

  • C.M.L. Snider School
  • Kente Public School
  • Massassaga-Rednersville Public School
  • Sophiasburgh Central School
  • Prince Edward Collegiate Institute

Southeast Hastings (Shannon Binder)

  • Deseronto Public School
  • Tweed Elementary School
  • Tyendinaga Public School
  • Central Hastings School

North Hastings (Lucille Kyle)

  • Bird’s Creek Public School
  • Coe Hill School
  • Hermon Public School
  • Maynooth Public School
  • York River Public School
  • North Hastings High School

Sidney and Frankford (Kristen Parks)

  • Bayside Public School
  • Frankford Public School
  • Bayside Secondary School

Trenton and CFB Trenton (Spencer Hutchison)

  • North Trenton Public School
  • Prince Charles Public School (Trenton)
  • V.P. Carswell Elementary School
  • Trent River Public School
  • Trenton High School

 

Broader Public Sector Documents

As of January 1, 2016, the Broader Public Sector Business Documents Directive in Ontario requires Ontario publicly-funded ​school boards to prepare and publish their business plans and other financial documents online. Visit the links below to find the required documents available on this website.

Audited financial statements

Approved budgets

Executive Compensation Program

Public sector salary disclosure

Links and resources

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62282

Fax: 613-966-9882

Email: [email protected]

Contact us

Contact information for Education Centre departments is listed below. Call 613-966-1170 or 1-800 267-4350, with extensions for the various departments.

Accounting Extension 62218 [email protected]
Procurement/Purchasing Extension 62234 [email protected]
Business Services Extension 62282 [email protected]
Communications Extension 62354 [email protected]

Community Use of Schools/School Rentals

Extension 62361 [email protected]

Curriculum Services/Program

Extension 62299 [email protected]
Director’s Office Extension 62201 [email protected]
Facility Services Extension 62200 [email protected]
Freedom of Information Extension 62354 [email protected]
H.R. Frink Outdoor Education Centre 613-477-2828 [email protected]
Human Resource/Careers Extension 62106 [email protected]
Information & Technology Services Extension 62362 [email protected]
International Student Program Extension 62415 [email protected]
Mental Health & Student Well-Being
Attendance

Child & Youth Counsellor Support

Safe Schools

Extension 62124/62108

 

Extension 62121

[email protected]

[email protected]

[email protected]

Quinte Adult Education 613-962-3133 [email protected]
School Rentals/ Community Use of Schools Extension 62361 [email protected]
Student Services Extension 62237 [email protected]
Summer School Extension 62551 [email protected]
The HPE Learning Foundation Extension 62205 [email protected]
Tri-Board Student Transportation Services 613-354-1981 [email protected]

 

Freedom of Information

As a public organization, Hastings and Prince Edward District School Board must adhere to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Under this law, individuals can request access to their own personal information or general information held by provincial and municipal government institutions.

Informal requests

For student record requests, most information can be provided to parents/guardians or adult students over age 18 through your child’s/your school (if it is personal information related to your child/you) by simple request.

Additional information about privacy and access to information is available from the Information and Privacy Commissioner of Ontario website at www.ipc.on.ca

Formal requests

Other information requests that are large, complex, or sensitive may require a more formal process.

Formal requests must be made in writing using the MFIPPA Access/Correction Form and accompanied by a $5 application fee. In addition to the application fee, you may be required to pay other fees. The rules regarding the payment and amount of fees are set out in MFIPPA and its regulations.

Freedom of Information request form (Pdf)

Generally, HPEDSB  has 30 calendar days to respond. You will be notified when:

  • further information or clarification is required;
  • a time extension is required due to volume of records or the number of staff to be consulted is large;
  • the fee is estimated to be more than $25; and
  • a decision is made to either grant or deny access (along with rationale).

Formal requests for information under the MFIPPA may be sent to the following address:

Hastings and Prince Edward District School Board
156 Ann Street
Belleville, ON K8N 3L3
Telephone: 613-966-1170, extension. 62354 or toll-free at 1-800-267-4350
Fax: 613-961-2003

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-961-2003

Email: [email protected]

Frequently Asked Questions

40 hours of community service

Community service

When can I start accumulating my Community Service Hours?

You can begin accumulating Community Service Hours as soon as you graduate from grade 8. Be sure to submit your hours when you begin high school in September. 

Access to information and privacy

Access to information and privacy

What is the Office of the Information and Privacy Commissioner of Ontario (IPC)?

The Office of the Information and Privacy Commissioner of Ontario (IPC) is an independent oversight body. It’s role is to uphold and promote open government and the protection of personal privacy in Ontario. Individuals have a right to request that decisions on access to information requests made to the school board under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), be reviewed by the IPC.

How do I make a formal request under MFIPPA?

You may make a request by completing a request form (pdf). Completed forms must include a $5 application fee paid by cash or cheque payable to Hastings and Prince Edward District School Board. Your request should provide as much detail as possible about the information you are requesting and be sent to the attention of the freedom of information officer.

How do I access general information?

General information about programs and services and contact information is posted on the board website. For access to more specific information, please contact Hastings and Prince Edward District School Board at 613-966-1170 or 1-800-263-4350. You will be directed to the department responsible for the records you are seeking. The appropriate department staff will determine if the records will be provided as a routine disclosure or if you should submit a request formally under MFIPPA.

How do I get a copy of my high school transcript?

Transcripts are provided by the school you attended. A list of schools and contact information is online. A small fee may be charged for this service; the school representative will confirm the amount.

NOTE: Transcripts for students who attended Belleville Collegiate Institute and Vocational Institute are provided by Quinte Adult Education.

Please be aware that the availability of transcripts may be limited during the summer months due to vacation schedules at secondary schools. Transcripts cannot be produced at the Education Centre, they must come from the school.

How do I access my/my child’s personal information?

Parents/guardians of students under age 18 can request access to information held by the school board by contacting the principal of the school their child attends or last attended. Please be aware that while an individual has access to their own personal information and general records, they do not have a right to access personal information about another individual. Staff must comply with the Municipal Freedom of Information Protection Act and the Education Act and will provide you with the information you request only if you are legally entitled to receive it. Students who are over age 18 may request copies of their records without parental consent.

How does HPEDSB collect and use personal student information?

Personal student information is collected directly from parents, guardians or students under the authority of the Education Act. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act:

  1. for planning and delivering educational programs and services or for consistent purposes;
  2. by board employees who need access to the information in order to do their job;
  3. to comply with legislation or law enforcement; and/or
  4. in compelling circumstances affecting health or safety (with appropriate notice).

Notification of the collection and use of student information is indicated on the student registration form and updated annually through the student information form. Personal information collected and used for any other purpose requires consent of the parent, guardian or adult student.

What is personal information?

Personal information means any recorded information about an identifiable person including but not limited to race, nationality or ethnic origin, colour, religion, age, sex, education, medical, background, identifying number or symbol, address, telephone number, and personal views or opinions.

Canada’s Anti-Spam Legislation

Canada’s Anti Spam Legislation

What is Canada’s Anti-Spam Legislation (CASL)?

CASL is Canada’s Anti-Spam Legislation which came into effect July 1, 2014. Its purpose is to minimize receipt of unsolicited electronic messages, whether in the form of email, text messages, social media or other means of telecommunication, that are sent for commercial reasons. It is also intended to reduce electronic threats to commerce, including phishing, pharming, malware and spyware.

CASL prohibits the sending of a commercial electronic message (CEM) that promotes or encourages participation in a commercial activity unless specific requirements are met. This means that anyone who sends a CEM must do the following:

  • obtain consent from the recipient first;
  • provide prescribed identification to the recipient: and
  • provide an unsubscribe option on the outgoing message.

Why comply with CASL?

Individuals and organizations found to be in violation of CASL could face significant fines. Everyone must ensure they have done their due diligence to prevent a violation.

Does this include schools?

Yes, because schools often send out electronic newsletters with invitations to special school events like concerts, barbecues, fundraisers, etc.

What does this mean for parents and guardians?

We want to keep parents and guardians informed about what’s happening at schools across the district. Email and other electronic messages are often the best ways to stay in touch. These communications may include information about offers, advertisements or promotions related to school activities such as fundraisers, field trip opportunities, student photos, lunch programs or similar school related activities. If your child’s school has practices in place to communicate with you electronically, please ensure that you have signed and returned a CASL consent form to your child’s school in order to continue to receive these types of communications. You can withdraw your consent at any time by contacting the school principal.

What does this mean for HPEDSB?

Schools, school councils, student councils, trustees and employees must comply with CASL if they send CEMs that encourage participation in a commercial activity. Seeking consent is crucial. School board strategies and mechanisms to ensure compliance are being developed and implemented.

What are examples of school board CEMs?

School board CEMs may include the following:

  • messages to parents, guardians and community members with promotions, advertising or offers of sale such as school pictures, yearbooks, team uniforms or equipment, prom tickets, food programs such as pizza days, field trips and fund raising activities;
  • school newsletters that contain messaging about these types of activities;
  • promotion of community and local business events when they include promotions or offers for sale;
  • emails that redirect the recipient to another website, and forwarded emails that contain commercial content;
  • messages, e-newsletters and advertisements for general interest courses, business partnerships and request for proposals;
  • emails regarding non-board business such as an invitation to sponsor a colleague or offer an item for sale.

Electronic messages that are not of a commercial nature, but are simply for informational purposes (i.e. student progress, notice of a community or school council meeting) do not fall under CASL. Hard copy communications such as newsletters, flyers and letters, faxes and voice messages, even if they contain commercial content, are exempt from the legislation.

What is a commercial activity?

A commercial activity refers to a transaction that is of commercial nature, whether or not there is expectation of profit. A commercial activity includes an offer to purchase, sell or lease products or goods.

Careers

Teaching positions

How to apply to HPEDSB?

Teacher candidates interested in applying to the HPEDSB must apply on-line through Apply to Education.

Please visit www.applytoeducation.com to complete an on-line application.

What are the conditions of employment for HPEDSB?

Provision of an acceptable vulnerable sector check which may be obtained from the local detachment of the Ontario Provincial Police or the City Police Department for the area in which you reside, as well as good standing with the Ontario College of Teachers.

Is training provided for new teachers?

Newly hired teachers are offered the opportunity to participate in the New Teacher Induction Program (NTIP) funded through the Ministry of Education.

This is typically held in August prior to the beginning of the new school year. Orientation is provided in the areas of curriculum services, planning resources, special education services, and policies and procedures.

Participation is mandatory for Workplace Hazardous Materials Information Systems (WHMIS) and Behaviour Management System (BMS) training.

Does HPEDSB offer a benefits package?

HPEDSB offers a comprehensive benefit package that includes extended health, dental, life insurance, long-term disability, and a pension plan. There is an Employee Life & Health Trust (ELHT) to provide benefits to teachers in the area of Extended Health, Dental and Life Insurance. A Long Term Disability Plan and Teachers’ Pension Plan are also provided. The benefits administrator will review the package with you.

Will I receive a copy of the collective agreement when I sign my contract?

Yes, when you come in to sign your contract, a Human Resources Services representative will review the appropriate collective agreement with you and answer your questions. Collective agreements are located on the HPEDSB website under Board Information. Salary information is listed within each respective agreement.

How is my membership paid with the Ontario College of Teachers?

Each January the annual amount owing to the College for contract teachers and long-term occasional teachers who are active at that time will be deducted from your pay. Daily occasional teachers are required to pay their annual fees directly to the College. This deduction will show as a deduction on your pay stub.

Must I be in good standing with the Ontario College of Teachers prior to teaching in a classroom?

Yes, it is a legislated mandate in the province of Ontario to be certified and in good standing with the Ontario College of Teachers.

For further information on the application process with the Ontario College of Teachers contact Membership Services at www.oct.ca or toll free at +1 888 534-2222.

What is the starting salary for secondary teachers?

Salary is dependent on the number of years teaching experience you bring with you from another school board. It is also dependent on your certification rating from the Ontario Secondary School Teachers’ Federation (OSSTF).

New graduates are required to apply to OSSTF for evaluation. When you receive your certification rating from OSSTF, forward it to Human Resources Support Services for appropriate salary placement.

Visit the website at www.osstf.on.ca for application forms and further information.

What is the starting salary for elementary teachers?

Salary is dependent on the number of years teaching experience you bring with you from another school board. It is also dependent on your certification rating from the Qualifications Evaluation Council of Ontario (QECO). New graduates are required to apply to QECO for evaluation. When you receive your certification rating from QECO, forward to Human Resources Support Services for appropriate salary placement.

Visit the website at qeco.on.ca for application forms and further information.

How many teachers do you anticipate hiring for September?

Enrolment drives staffing, therefore, once all internal processes have been completed and projected enrolments confirmed, our process allows for the placement of external staff.

Support staff

Does HPEDSB offer a benefits package?

Yes, HPEDSB offers a comprehensive benefit package that includes extended health care, dental, life insurance, long-term disability, and pension plan.

What are the conditions of employment?

All employees are required to provide an acceptable criminal record check which may be obtained from the local detachment of the Ontario Provincial Police or the municipal police service where you reside. In addition, you may be required to provide copies of any relevant qualifications for your confidential personnel file (i.e. Secondary School Graduation Diploma, college diploma, university degree, etc.)

When can I expect to see an advertisement recruiting for educational assistants and how do I apply?

Student enrolment drives our staffing requirements, therefore, once projected enrolments are confirmed a decision can be made regarding recruitment. In previous years, advertisements have run during the months of July and/or August.

How do I become an employee with HPEDSB?

When you see an advertisement in your local newspaper or on the HPEDSB website that is of interest to you, submit a complete resume package (as per instructions in the recruitment advertisement) to the Human Resources Officer, Support Staff for review and consideration.

What is the minimum education required to become a:

  • Custodian – high school graduation diploma
  • Office Assistant – one-year college certificate for general office procedures and computer skills
  • Secretary – two-year college diploma for clerical organization and management skills (i.e. Business Administration)
  • Library Technician – two-year college diploma in a related capacity (i.e. Library Information Technician)
  • Student Supervision Monitor – one-year college certificate for clerical skills
  • Educational Assistant – college diploma in a related capacity (i.e. Social Service Worker, Developmental
    Service Worker, Educational Assistant)
  • Child & Youth Counsellor – three-year college diploma in a related capacity (i.e. Child & Youth Counsellor)

Programs

Extended French

Why enrol your child in Extended French?

Extended French is an effective method of learning another language. Students in Extended French programs learn to communicate in the target language while maintaining fluency in their first language.

Students enrolled in Extended French experience the following:

  • Enrich their educational experiences and promote personal growth
  • Increase their understanding of other people and other cultures
  • Develop their communication and thinking skills
  • Enhance career opportunities in Canada and the global community

Extended French is open to students starting in Grade 5. Extended French is offered at York River Public School in Bancroft. The content is the same as the regular English program but the language of instruction is French for 25% or more of the instructional day.

How do I find out more about Extended French?

If you would like more information about the program, contact York River Public School.

Will my child’s English skills be affected?

Research shows that multi language learners are flexible thinkers and effective problem solvers with a well-developed sense of language. Additional language education significantly strengthens first language skills in areas of reading, vocabulary, grammar and communication skills.

Is student transportation available?

Transportation to the Extended French program, or any other elective learning program, is the responsibility of the parent.

How can I support my child even if I don’t speak French?

Parents of Extended French students may have few or no French language skills but can support their child in a variety of ways. To support your child in Extended French:

  • You don’t need special skills to help your child learn French.
  • Spending time with your child and talking about what he or she is doing in French class, will make a difference.
  • Having a positive attitude towards learning French is an important way that you can support your child’s Extended French learning.
  • Offer encouragement when your child speaks French at home, but please remember that some children may be reluctant to initially express themselves in French outside of the classroom. Throughout the Extended French program, you’ll be provided with tips and tools to support your child’s learning.

French Immersion

Why enrol your child in French Immersion?

Immersion is an effective method of learning another language. Students in French Immersion programs learn to communicate comfortably in the target language, while maintaining fluency in their first language.

Students enrolled in French Immersion experience the following:

  • Enrich their educational experiences and promote personal growth
  • Increase their understanding of other people and other cultures
  • Develop their communication and thinking skills
  • Enhance career opportunities in Canada and the global community

French Immersion is another French as a Second Language pathway that offers students the opportunity to become functionally bilingual in French. The content is the same as the regular English program but the language of instruction is French. The entry point is at the beginning of September in Grade 4. Students who successfully complete the French Immersion program to the end of secondary school are eligible to receive the French Immersion Certificate from Hastings Prince Edward District School Board.

French Immersion is currently offered at the following schools:

  • Bayside Public School (between Belleville and Trenton)
  • Bayside Secondary School (between Belleville and Trenton)
  • Harry J. Clarke Public School (in east Belleville)
  • Madoc Public School (in Madoc)
  • Prince Charles Public School (Trenton)
  • Queen Elizabeth School (Picton)

To determine the French Immersion host school refer to the Triboard Website: www.triboard.ca ‘Which School do I attend?’ for eligibility.

How do I find out more about French Immersion?

Contact your child’s current teacher or the principal of the French Immersion school in your area.

Will my child’s English skills be impacted?

Research shows that multi language learners are flexible thinkers and effective problem solvers with a well-developed sense of language. Additional language education significantly strengthens first language skills in areas of reading, vocabulary, grammar and communication skills.

Is student transportation available?

Transportation to the French Immersion program or any other elective learning program is the responsibility of the parent.

How can I support my child even if I don’t speak French?

  • You don’t need special skills to help your child learn French.
  • Spending time with your child and talking about what he or she is doing in French class, will make a difference.
  • Having a positive attitude towards learning French is an important way that you can support your child’s French Immersion learning.
  • Offer encouragement when your child speaks French at home, but please remember that some children may be reluctant to initially express themselves in French outside of the classroom. Throughout the French Immersion program, you’ll be provided with tips and tools to support your child’s learning.

Register for school

Register for school

We just moved/are planning to move to the area. How do I register my child for school?

Registration is completed online. If you have any questions, or require support with the registration process, please contact the school office.

Where do I find information about registration?

You view more details on the back to school page.

Where can I find out about Kindergarten registration?

Visit the Kindergarten and the Early Years page to learn more.

Summer School

Summer School

How do I apply for Summer School?

Contact your Guidance teacher at your school.

What is the cost of Summer School?

There is no fee as long as you are a resident of Ontario.

When do online courses begin?

Details on course dates and expectations will be sent to your student apps email account.

How often do I need to log into my course?

Students are required to log in daily, communicate with their teacher daily, and complete assigned work. Students need to dedicate at least six hours a day to course material.

Can I withdraw from a course?

You can withdraw from a course during the first nine days.

How can I get help/support on a course?

The contact information for your teacher is in your confirmation email.

When are report cards sent out?

Report cards are scheduled to be mailed home during the month of August.

Do I have to attend an exam?

All exams and culminating activities for HPEDSB courses are completed online.

What happens if I’m taking a non-HPEDSB course during the summer?

You are required to follow the dates and expectations set out by that school board.

Do I need an exam proctor?

For non-HPEDSB courses, you may be required to find an exam proctor.

Volunteering

Volunteering

How do I volunteer at my child’s or local school?

Parents/guardians and community members are welcome as volunteers in schools. They can provide valued support to students and the school staff.

The principal is responsible for determining the volunteering needs for the school and overseeing the selection process. Volunteers will be asked to provide references and also required to provide an acceptable criminal background check before being approved.

Please refer to Procedure 498: Volunteers in Schools (Pdf) for more information.

About us

About Us

About us

Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,000 students each day at 39 in-person schools (32 elementary, two K-12; four 7-12, one secondary) and a K-10 virtual school. Supporting student achievement is the goal of approximately 1,800 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district covers a geographic area of 7,220 square kilometres bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west.

Tour through this site often to read about student celebrations of success, school board updates, upcoming events and other newsworthy items.

Visit our schools, find out the dates of school holidays or public Board meetings, or read news releases at your leisure.

 

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170

Fax: 613-961-2003

Email: [email protected]

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Access & Privacy

Information access and protection of privacy

This page describes the access and privacy practices at Hastings and Prince Edward District School Board.

School boards operate under the authority of the Education Act and are governed by legislation that protects the privacy of individuals, specifically the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and in some instances the Personal Health Information Protection Act (PHIPA). These Acts give individuals basic access rights and impose various rules on the collection, use and disclosure of personal information within the school board’s custody and control. Hastings and Prince Edward District School Board complies with these laws and is committed to protecting individual privacy while striving to provide an academic program that best meets student’s needs.

Education Act

The Education Act is the provincial law that governs education in Ontario. It enables the school board to operate its business and to deliver programs and services to students. The Education Act authorizes school boards to collect personal information for the purpose of planning and delivering educational programs and services, and for reporting to the Ministry of Education as required. Under the Education Act, the principal of the school is required to compile a student record known as the Ontario Student Record (OSR). This record tracks a student’s academic progress through the Ontario Education system and follows the student when they change schools. Access and use of this record is regulated by the Ontario Student Record (OSR) Guideline 2000.

Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)

The Municipal Freedom of Information and Protection of Privacy Act is the provincial law that requires the protection of personal information and provides individuals with a right of access to public records subject to specific and limited exemptions. The Act also provides specific provisions for how personal information may be collected, used, retained, disclosed and disposed of.

Personal Health Information Protection Act (PHIPA)

The Personal Health Information Protection Act is the provincial law that establishes rules for the collection, use and disclosure of personal health specific information about individuals. In a school board PHIPA applies to speech and language and psychological assessments.

Additional information and resources can also be obtained from the Office of the Information and Privacy Commissioner of Ontario (IPC). The IPC Guide to Ontario Legislation Covering the Release of Students’ Personal Information (pdf) provides students, parents and school board staff with a basic understanding of how the Municipal Freedom of Information and Protection of Privacy Act interacts with the Education Act and other Ontario legislation to protect privacy and provide access to the personal information of students.

FAQs

Frequently asked questions about access and privacy

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Canada's Anti-Spam Legislation (CASL)

Canada’s Anti-Spam Legislation (CASL)

CASL is Canada’s Anti-Spam Legislation which came into effect on July 1, 2014. The purpose of this legislation is to minimize receipt of unsolicited electronic messages, whether in the form of email, text messages, social media or other means of telecommunication, that are sent for commercial reasons. It is also intended to reduce electronic threats to commerce, including phishing, pharming, malware and spyware.

Canada’s Anti-Spam Legislation prohibits the sending of a commercial electronic message (CEM) that promotes or encourages participation in a commercial activity unless specific requirements are met. This means that anyone who sends a commercial electronic message must do the following:

  • Obtain consent from the recipient
  • Provide prescribed identification to the recipient
  • Provide an unsubscribe option on the outgoing message

Schools, school councils, student councils, trustees and employees must comply with CASL if they send CEMs that encourage participation in a commercial activity. Seeking consent is crucial. School board strategies and mechanisms to ensure compliance are being developed and implemented.

If you didn’t receive an e-mail from the school asking you to confirm your consent you can do one of the following:

Links and resources

FAQs

Frequently asked questions about Canada’s Anti-Spam Legislation

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Policies & Procedures

Policies & Procedures

The Board Policy Handbook of the Hastings and Prince Edward District School Board is intended to be supplemented by an Administrative Procedures Manual, the primary written document by which the director of education directs staff. The Administrative Procedures Manual must be entirely consistent with the Board Policy Handbook.

The development of two separate and distinct documents is meant to reinforce the distinction in Hastings and Prince Edward District School Board between the board’s responsibility to govern and the director’s executive or administrative duties.

View all policies and procedures

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Newsroom

2021 News

2020 News

2019 News

2018 News

2017 News

2016 News

2015 News

2014 News

2013 News

Sitemap

Various HPEDSB publications and information flyers

Click on the images below for a full screen view.

 

HPEDSB Style Guide

Extended French

French Immersion

 

Gender Identity

Gender Identity and Gender Expression

ISP

International Student Program (ISP)

Prior Learning Assessment

P.L.A.R. Prior Learning and Assessment and Recognition for Mature Students

Parent/Guardian Guide to Special Education

Parent/Guardian Guide to Special Education

OYAP and Dual Credits

Dual Credits and OYAP

Vision Services

Vision Services

Cover of the Equity Action Plan

Equity Action Plan 2021-2024

Policies and Procedures

The Board Policy Handbook of the Hastings and Prince Edward District School Board is intended to be supplemented by an Administrative Procedures Manual, the primary written document by which the director of education directs staff. The Administrative Procedures Manual must be entirely consistent with the Board Policy Handbook.

The development of two separate and distinct documents is meant to reinforce the distinction in Hastings and Prince Edward District School Board between the board’s responsibility to govern and the director’s executive or administrative duties.

Administrative Procedures

Administrative Procedures

100 General Administration

200 Educational Programs and Materials

300 Students

400 Personnel and Staff Relations

500 Business Administration

This Administrative Procedures Manual is designed to be the primary written source of administrative direction for the staff of Hastings and Prince Edward District School Board.

There are five categories in which administrative procedures are placed in the Manual. The categories are:

100 General Administration
The general administration procedures deal with system planning, matters that affect the whole district, issues that affect both students and staff members, and community involvement.

200 Educational Programs and Materials These procedures describe school organization, the curriculum, instructional strategies, and curriculum resources.

300 Students
Procedures in this section deal with all student matters. Some examples are school attendance, student welfare and safety, supervision, emergency plans, discipline, student evaluation, reporting to parents, and awards.

400 Personnel and Staff Relations
These procedures deal with any matters related to staff members or volunteers. Procedures describe such issues as hiring of staff, staff records, health and safety, benefits and assistance, professional development, performance appraisal, professional misconduct, and recognition.

500 Business Administration
Business administration procedures relate to budgeting, purchasing, audits, the management and maintenance of all district facilities and property, and student transportation.

A logical flow of procedures is attempted within the categories. For example, criteria for student admission is followed by various supports for student health and well-being, followed by safe schools issues and discipline, and lastly, by evaluation procedures.

Gaps in the numbering sequence facilitate the insertion of additional administrative procedures that may be developed at a future time.

Board Policies

Board Policies

Policy 3 Forms

This Board Policy Handbook has been developed to highlight and support the very important governance function of Hastings and Prince Edward District School Board. In addition to clearly defining the role of the board, the role of the director of education and the delegation of authority from the board to the director, it includes the following as policies:

    1. Foundational statements which provide guidance and direction for all activities within Hastings and Prince Edward District School Board;
    2. Directions for how the board itself is to function and how individual trustees are to conduct themselves; directions for the functioning of board committees and representatives;
    3. Statements as to how appeals and hearings will be conducted;
    4. Non-delegable matters such as policy-making and selection of the director of education; and Specific matters which the board has chosen not to delegate to the director.

Resource Guides

Energy and Environment reports

Annual Water Reports: April 1, 2020 to March 31, 2021

These reports are created for schools with serviced wells regulated through Ontario Regulations, 170/03.

  1. Athol South Marysburgh Annual Drinking Water Report 
  2. Birds Creek PS Annual Drinking Water Report 
  3. Coe Hill PS Annual Drinking Water Report 
  4. Foxboro PS Annual Drinking Water Report
  5. Harmony PS (Cistern) Annual Drinking Water Report
  6. Harmony PS (Well) Annual Drinking Water Report
  7. Hermon PS Annual Drinking Water Report
  8. Madoc Township PS Annual Drinking Water Report
  9. Massassaga Rednersville PS Annual Drinking Water Report
  10. Maynooth PS Annual Drinking Water Report
  11. Sophiasburgh Central PS Annual Drinking Water Report
  12. Tyendinaga PS Annual Drinking Water Report

Energy Conservation and Demand Management

  1. Energy Conservation and Demand Management Plan 2019 (pdf)
  2. Energy Conservation and Demand Management Plan 2014 (pdf)
  3. Energy Consumption and Greenhouse Gas Emissions Report 2019-2020 (pdf)
  4. Energy Consumption and Greenhouse Gas Emissions Report 2018-2019 (pdf)
  5. Energy Consumption and Greenhouse Gas Emissions Report 2017-2018 (pdf)
  6. Green Energy Act Report Sept 2016-Aug 2017 (pdf)

Waste Reduction Work Plans

  1. Elementary – Waste Reduction Work Plan 2018 (Pdf)
  2. Secondary – Waste Reduction Work Plan 2018 (Pdf)

Waste Reduction Audit Reports

  1. Elementary – Waste Reduction Audit Report 2018 (Pdf)
  2. Secondary – Waste Reduction Audit Report 2018 (Pdf)

Contact information

Phone: 613-966-1170 extension 62105

Fax: 613-966-5691

Email: [email protected]

Accommodation reviews

Long-Term Capital and Accommodation Plan, October 2018 (Pdf) This is the reference document used for the accommodation reviews noted below.

The updated version (Pdf) dated October 2019 is available.

Accommodation Reviews

Accommodation reviews for schools in Belleville, Centre Hastings and Prince Edward County

Background

Hastings and Prince Edward District School Board (HPEDSB) is committed to providing the best educational opportunities while ensuring fiscal responsibility and to enhancing the learning environment in its schools for all students.

From time to time the Board will consider the need to consolidate, close or relocate a school(s) due to changes in curriculum, program demands, student enrolment, community demographics and other factors. In some circumstances these considerations may result in the need to carry out an accommodation review for a school or group of schools. The Board may recommend that an Accommodation Review Committee (ARC) be formed, as outlined in Policy 15: Student Enrolment/School Capacity – Pupil Accommodation Review.

The Board is committed to the following guiding principles:

  • Student achievement and well-being.
  • Effective stewardship of school board resources.
  • Student curriculum and program needs, as well as funding and renewal needs, will drive facility planning.
  • Upgrades to the condition of facilities will occur where feasible.
  • The Board will comply with Ministry of Education guidelines for school consolidation and closure decisions.
  • The Board will exemplify open decision-making, Board oversight and public participation in capital planning.

Approved accommodation reviews

Accommodation reviews have been approved for the Belleville and Madoc areas and a number of schools in Prince Edward County. An accommodation review happens through the school board, with public input, to determine the future of a school or group of schools. Accommodation reviews follow a very specific schedule over about seven months (Pdf).

School board officials will be working with principals to organize accommodation review committees (ARCs) (Pdf) in each area. The ARC is a committee established by the school board that represents the affected school(s) of an accommodation review. The ARC acts as an official conduit for information shared between the school board and the school communities.

Members of an ARC include:

  • the school principal or designate
  • one teacher
  • one non-teaching staff member
  • three parents, one of whom is the school council chair or designate
  • two municipal/business/community members
  • one intermediate or secondary student

Accommodation review reference documents

Information bulletins

Upcoming meeting dates

Resources and links

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Belleville Reviews

Accommodation review of Belleville schools

Background

Accommodation reviews were approved for the Belleville and Madoc areas and a number of schools in Prince Edward County in November 2016. An accommodation review happens through the school board, with public input, to determine the future of a school or group of schools.

Accommodation review final recommendations

On June 19, 2017, Board members made the following recommendations for Belleville area schools:

  • Recommendation 1: Consolidate Hillcrest School and Prince of Wales Public School at Prince of Wales Public School, effective September 2017. Hillcrest will close at the end of June 2017.
  • Recommendation 2: Consolidate Moira Secondary School and Quinte Secondary School at Moira Secondary School, effective September 2018. Rebrand the consolidated school with a new name and logo. Modify boundaries so that some Quinte students move to Centennial Secondary School in order to ensure an equitable distribution of students for programming purposes. Seek Ministry of Education funding/approval to build a new 9-12 school in Belleville, in consultation with the City of Belleville. Potential locations could include the former Hillcrest School site, current Moira site or another location in east Belleville. If funding/approval for a new school is not approved, seek Ministry of Education funding/approval for an addition/renovation to Moira Secondary School.
  • Recommendation 3: Consolidate Queen Elizabeth Public School (Belleville) and Queen Victoria School, pending submission of a business case to the Ministry of Education seeking funding/approval to build a new K-8 school in Belleville in consultation with the City of Belleville. Potential locations could include the current Queen Elizabeth site or another location in east Belleville. Should funding/approval for a new school not be approved, seek Ministry of Education funding/approval for an addition/renovation to Queen Elizabeth School. Harry J. Clarke Public School students would remain at the current site.
  • Recommendation 4: Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Centennial Secondary School, creating a 7-12 school, effective September 2017.
  • Recommendation 5: Revise attendance boundaries between Sir John A. Macdonald School and Susanna Moodie Elementary School effective September 2018. Families with children registered at Sir John A. Macdonald School will not be impacted by the attendance boundary changes.
  • Recommendation 6: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

Administrative Review

Following the final recommendations by the Board of Trustees, if accommodation review participants believe that the accommodation review did not comply with the board’s policy, they may submit a formal request to the Ministry of Education for an  administrative review of the process. Administrative review requests are considered by the ministry and may be granted if serious deficiencies have been identified and substantiated.

The administrative review is not an assessment of the Board of Trustees’ decision, but of whether the school board’s process followed its pupil accommodation review policy. The report from the administrative review cannot overturn a school board’s decision. The reviewer’s report is given to the Minister of Education who shares it with the Board of Trustees and with the public. It is the Board of Trustees that decides how to proceed in light of the review.

A request for an administrative review for Quinte Secondary School was filed with the Ministry of Education by July 19, 2017 (within the required 30-day timeframe).

Below is the HPEDSB response with links to appendices.

Administrative Review for Quinte Secondary School

→ HPEDSB response  to the request for an Administrative Review for Quinte Secondary School, submitted to the Ministry of Education on August 19, 2017 (Pdf)

→ Ministry of Education confirms no further action Ministry response not to appoint a facilitator for Quinte Secondary School, September 20, 2017 (Pdf)

Committee members

Chair: Laina Andrews and Cathy Portt, Superintendents of Education

Harry J. Clarke Public School

  • Laina Andrews, Superintendent
  • Tina Jones, Principal
  • Christina Brinklow, Parent rep
  • Pat Godee, Support staff rep
  • Moira Gaddes, Student rep
  • Spencer Hutchison, Municipal rep
  • Dave MacMullen School Council rep
  • Marissa Norton, Parent rep
  • Tamara Sayers-Pringle, Teacher rep

Hillcrest School

  • Trish FitzGibbon, Superintendent (retired August 2017)
  • Annetta Huizenga, Principal
  • Kim Brown, Teacher rep
  • Stephanie Burger, Parent rep
  • Kim Donald, Teacher rep
  • Spencer Hutchison, Municipal rep
  • Andrew McDonald, Parent rep
  • Desiree Montgomery, School Council rep

Park Dale School

  • Trish FitzGibbon, Superintendent
  • Derek DeLarge, Principal
  • Spencer Hutchison, Municipal rep
  • Melanie Lee, Teacher rep
  • Jacob Mattice, Student rep
  • Rhonda McFaul, Support staff rep
  • Julie Turner, School Council rep

Prince of Wales Public School

  • Trish FitzGibbon, Superintendent
  • Carla Ross, Principal
  • Bobby Brooks, Parent rep
  • Keyara Cooney, Student rep
  • Spencer Hutchison, Municipal rep
  • Cindy King, School Council rep
  • Colleen Prest, Parent rep
  • Randi-Lin Sheppard, Support staff rep
  • Timothy Wood, Teacher rep

Queen Elizabeth School

  • Laina Andrews, Superintendent
  • Earle Wright, Principal
  • Jessica Burrough, School Council rep
  • Spencer Hutchison, Municipal rep
  • Paul Longhurst, Teacher rep
  • Marlena MacKenzie, Parent rep
  • Charlotte Pearson, Parent rep
  • Wyatt Richardson, Student rep
  • Nancy Winstanley, Support staff rep

Queen Victoria School

  • Laina Andrews, Superintendent
  • Tina Elliott, Principal
  • Shannon Bellamere, School Council rep
  • Jason Bremner, Parent rep
  • Susan Charles, Teacher rep
  • Spencer Hutchison, Municipal rep
  • Trevor Pross, Parent rep
  • Angela Rogers, Support staff rep

Sir John A. Macdonald School

  • Cathy Portt, Superintendent
  • Nicola Wand, Principal
  • Heather Barber, Support staff rep
  • Trish Belford Hall, School Council rep
  • Andy Forgrave, Teacher rep
  • Spencer Hutchison, Municipal rep
  • Shawn Legere, Parent rep
  • Jasmine Maxwell, Student rep
  • Ian Misner, Parent rep

Susanna Moodie Elementary School

  • Cathy Portt, Superintendent
  • Cassandra Windsor, Principal
  • Jay Baker, Support staff rep
  • Jack Bayfield, Teacher rep
  • Crystal Clark, School Council rep
  • Jamie Fair, Student rep
  • Kandi Hambly, Parent rep
  • Spencer Hutchison, Municipal rep
  • Lindsey Terry, Parent rep

Centennial Secondary School

  • Cathy Portt, Superintendent
  • Kim Sampson, Principal
  • Adam Hunt, Teacher rep
  • Angela Wiggins, Support staff rep
  • Teri Birt, School Council rep
  • Spencer Hutchison, Municipal rep
  • Alisa McNulty, Parent Rep
  • Shannon Alexander, Parent rep
  • Stuti Patel, Student rep

Moira Secondary School

  • Laina Andrews, Superintendent
  • Grant Montgomery, Principal
  • Sharon Cooke, Parent rep
  • Laurel Hoard, School Council rep
  • Spencer Hutchison, Municipal rep
  • Tammy Kenzie, Teacher rep
  • Heather Lowry-Love, Support staff rep
  • Kevin Moncrieff, Parent rep
  • Sneha Patel, Student rep

Quinte Secondary School

  • Trish FitzGibbon, Superintendent
  • Liane Woodley, Principal
  • Katie Soule, Student rep
  • Christine Harris, Teacher rep
  • Spencer Hutchison, Municipal rep
  • Sheridan Jenning, School Council rep
  • Jen Lyng, Parent rep
  • Glenn Turner, Parent rep

Public meetings

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Centre Hastings Reviews

Accommodation review of Centre Hastings schools

Background

Accommodation reviews have been approved for the Belleville and Madoc areas and a number of schools in Prince Edward County. An accommodation review happens through the school board, with public input, to determine the future of a school or group of schools.

Accommodation review final recommendations

On June 19, 2017, Board members made the following recommendations for Madoc/area schools:

  • Recommendation 1: Madoc Township Public School becomes K-8 effective September 2017, with Grade 7 and 8 students from Madoc Public School who live within the Madoc Township boundary returning to Madoc Township. Madoc Public remains a K-8 school.
  • Recommendation 2: Consolidate Centre Hastings Secondary School, Madoc Public School and Madoc Township Public School pending submission of a business case to the Ministry of Education for funding to build a new K-12 school located in the Madoc area, and in consultation with the municipality regarding location options and plans to enhance green space for the K-12 school. Should a business case for a new K-12 school not be approved by the Ministry of Education, consolidate Madoc Public School and Centre Hastings Secondary School as a K-12 school pending Ministry of Education approval for an addition and/or renovations at Centre Hastings Secondary School along with funding to demolish Madoc Public School, and subject to the provision of complete architectural drawings showing separation of learning and designated outdoor activity areas for elementary and secondary students, and upon funding approval, the subsequent demolition of Madoc Public School to create green space for the K-12 school.
  • Recommendation 3: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

Committee members

Chair: Cathy Portt, Superintendent of Education

Madoc Public School

  • Joanne Barry, Principal
  • Nicole Bennett-McNevin, Parent rep
  • Garrett Carleton, Support staff rep
  • Lauren Harvey, Student rep
  • Kari Kramp, School Council rep
  • Jean Leslie, Community rep
  • Nicole Long, Teacher rep
  • Jennifer Rowles, Parent rep

Madoc Township Public School

  • Leanne Pond, Principal
  • Amy Beaton, Parent rep
  • Julie Cole, Teacher rep
  • Angela Harvey, Parent rep
  • Heather Murphy, Support staff rep
  • Wendy Spence, Community rep

Centre Hastings Secondary School

  • Shelley MacKenzie-Coates, Principal
  • Maya Abdul Majed, Student rep
  • Diane Bolton, School Council rep
  • Lee-Anne Kerr, Parent rep
  • Patti Marlin, Support staff rep
  • Sarah Wannamaker, Teacher rep

Presentations and meeting notes

PLEASE NOTE: Meeting notes will be posted as soon as possible after the meeting once they have been approved by senior administration.

March 22, 2017: Public Meeting #2

March 1, 2017: ARC Working Meeting #3

February 23, 2017: ARC Working Meeting #2

February 9, 2017: ARC Working Meeting #1

January 18, 2017: Public Meeting #1

January 12, 2017: ARC Orientation Meeting

Public meetings

  • Monday, June 19, 2017: Public Board Meeting to make a decision on the recommendations; Education Centre, 156 Ann Street, Belleville
  • Monday, June 12, 2017: Student Enrolment/School Capacity Committee, 2:00 p.m. Meeting to prepare the final recommendation; Education Centre, 156 Ann Street, Belleville
  • Wednesday, April 26, 2017: Student Enrolment/School Capacity Meeting for public delegations; Education Centre, 156 Ann Street, Belleville Form to complete: Request for Delegations to the Student Enrolment/School Capacity Committee (pdf). NOTE: This form must be submitted five business days prior to the meeting.
  • Monday, April 10, 2017: Student Enrolment/School Capacity Meeting, to receive the final report from Senior Administration; Education Centre, 156 Ann Street, Belleville, 3:30 p.m. Centre Hastings Area Accommodation Review Agenda and Final Report (pdf)
  • Wednesday, March 22, 2017: Public Meeting #2 meeting flyer (Pdf)
  • Thursday, January 12, 2017: Orientation Meeting for the Accommodation Review Committee, 6:30 p.m., Cafeteria, Centre Hastings Secondary School, 129 Elgin Street, Madoc
  • Meeting change, new date: Wednesday, January 18, 2017, Public Meeting #1, 6:30 p.m., Cafeteria, Centre Hastings Secondary School, 129 Elgin Street, Madoc meeting flyer (Pdf) rescheduled from Tuesday, January 17, 2017 due to widespread and prolonged freezing rain.

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Prince Edward County Reviews

Accommodation review of Prince Edward County schools

Background

Accommodation reviews have been approved for the Belleville and Madoc areas and a number of schools in Prince Edward County. An accommodation review happens through the school board, with public input, to determine the future of a school or group of schools.

Accommodation review final recommendations

On June 19, 2017, Board members made the following recommendations for Prince Edward County schools:

  • Recommendation 1: Sophiasburgh Central School remains open subject to conditions the following conditions being in place:
    • All agreements relative to establishing “The Sophiasburgh Opportunity” a community hub at Sophiasburgh Central School, are signed in accordance with Administrative Procedure 570: Community Planning and Partnerships (October 2015);
    • Signed contractual agreement(s) with the Sophiasburgh Community Hub and The County of Prince Edward fund sourcing and governance building stakeholders are required by no later than April 30, 2018;
    • Student population sustainability to ensure program viability must be part of the ongoing contractual considerations.

If signed contractual agreement(s) for the establishment of a financially viable community hub at Sophiasburgh Central School are not in place by May 1, 2018, the students from Sophiasburgh Central School will be consolidated with students at Prince Edward Collegiate Institute for September 2018 and Sophiasburgh would close.

  • Recommendation 2: Consolidate Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) at Queen Elizabeth School effective September 2017 to form a K-6 school. Pinecrest will close at the end of June 2017.
  • Recommendation 3: Relocate Grade 7 and 8 students from Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) to Prince Edward Collegiate Institute effective September 2017 creating a 7-12 school.
  • Recommendation 4: Effective September 2018, consolidate students from Queen Elizabeth School (Picton) and Prince Edward Collegiate Institute at Prince Edward Collegiate Institute, creating a K-12 school. Queen Elizabeth School would close at the end of June 2018.
  • Recommendation 5: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

Administrative Reviews

Following the final recommendations by the Board of Trustees, if accommodation review participants believe that the accommodation review did not comply with the board’s policy, they may submit a formal request to the Ministry of Education for an  administrative review of the process. Administrative review requests are considered by the ministry and may be granted if serious deficiencies have been identified and substantiated.

The administrative review is not an assessment of the Board of Trustees’ decision, but of whether the school board’s process followed its pupil accommodation review policy. The report from the administrative review cannot overturn a school board’s decision. The reviewer’s report is given to the Minister of Education who shares it with the Board of Trustees and with the public. It is the Board of Trustees that decides how to proceed in light of the review.

Requests for an administrative review for Pinecrest Memorial Elementary School and Queen Elizabeth School were filed with the Ministry of Education by July 19, 2017 (within the required 30-day timeframe).

Below are the HPEDSB responses with links to appendices.

Administrative Review for Queen Elizabeth School

→ HPEDSB response  to the request for an Administrative Review for Queen Elizabeth School, submitted to the Ministry of Education on August 17, 2017 (Pdf)

→ Ministry of Education confirms no further action Ministry response not to appoint a facilitator for Queen Elizabeth School, September 15, 2017 (Pdf)

Administrative Review for Pinecrest Memorial Elementary School

→ HPEDSB response  to the request for an Administrative Review for Pinecrest Memorial Elementary School, submitted to the Ministry of Education on August 16, 2017 (Pdf)

→ Ministry of Education confirms no further action Ministry response not to appoint a facilitator for Pinecrest Memorial Elementary School, September 15, 2017 (Pdf)

Committee members

Chair: Laina Andrews, Superintendent of Education

C.M.L. Snider School

  • Jennifer Slater, Principal
  • Lisa Burke, Parent rep
  • Gracie Burris, Student
  • Marueena Courtney, Teacher rep
  • Mr. Dunlop, Community rep
  • Kristina Kelly, Support staff rep
  • Anne Longston, Community rep
  • Mal Nurse, Parent rep
  • Selena Prinzen, School Council rep

Kente Public School

  • Stephanie Taylor-Harvey, Principal
  • Shelly Christmas, Parent rep
  • Jenny Craig, Support staff rep
  • Julia Egas, Student rep
  • Melissa Flower, Teacher rep
  • Shelby Laird-Bush, Parent rep
  • Kerri Lee Roy, School Council rep
  • Janice Maynard, Community rep
  • Evelyn Wilson, Community rep

Pinecrest Memorial Elementary School

  • Kim Myderwyk, Principal
  • Sherrilee Bell, Teacher rep
  • Philip Bender, Community rep
  • Mackenzie Best-Hagerman, Community rep
  • Jasper Gilbert, Student rep
  • Wendy Lavender, Parent rep
  • Steve Kinney, School Council rep
  • T.J. Slatter, Parent rep
  • Barb Vancleef, Support staff rep

Queen Elizabeth School

  • Paul Pickard, Principal
  • Victoria Carroll, Parent rep
  • Sherry Harrison, Support staff rep
  • Julie Hymus, Teacher rep
  • Sarah Johnson, Student rep
  • Tim Johnson, Community rep
  • Mr. Kopamees, Community rep
  • J.J. Syer, Parent rep
  • Amanda Whiten, School Council rep

Sophiasburgh Central School

  • Rob McFadden, Principal
  • Shawna Brady, Teacher rep
  • Anna Brisley, Student rep
  • Jennifer Byford, Parent rep
  • Mr. Byford, Community rep
  • Mike Farrell, Parent rep
  • Todd Foster, Community rep
  • Jennifer Houghton, School Council rep
  • Kelly Lowe, Support staff rep

Prince Edward Collegiate Institute

  • Darren McFarlane, Principal
  • Chris Bakker, Support staff rep
  • Ms. Johnson, Community rep
  • Monica Lindsay, Student rep
  • Dave Mackay, Community rep
  • Shelley McFarland, Parent rep
  • Heather Munroe, Teacher rep
  • Steph Roth, School Council rep
  • Kim Stacey, Parent rep

Presentations and meeting notes

PLEASE NOTE: Meeting notes will be posted as soon as possible after the meeting once they have been approved by senior administration

April 20, 2017: Public Meeting #2

March 29, 2017: ARC Working Meeting #2

February 16, 2017: ARC Working Meeting #1

February 1, 2017: Public Meeting #1

January 25, 2017: ARC Orientation Meeting

Public meetings

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62201

Fax: 613-962-1048

Email: [email protected]

Community planning and partnerships

Hastings and Prince Edward District School Board (HPEDSB) welcomes community use of school and community partnerships in support of healthy, active lifestyles and sustainable, vibrant communities. The school board’s first responsibility is to ensure student safety and well-being, and to support student achievement.

Cooperative and collaborative partnerships are part of the foundation of a strong, vibrant and sustainable public education system. Partnerships can strengthen the role of the schools in communities, provide a place for programs, facilitate the coordination of, and improve access to, services for students and the broader community.

Programs in place at several schools include the following:

Opportunities for facility partnerships can be considered when HPEDSB is considering the use of unoccupied space in schools, doing significant renovations at schools, or building new schools.

Procedure 570: Community Planning and Partnership (Pdf) describes the process for establishing a facility partnership with community organizations. It outlines the specifics for partnerships in new and existing facilities where students are taught, and for effectively sharing planning information with community organizations. This procedure is based on the Ministry of Education Community Planning and Partnerships Guideline, 2015.

As per Procedure 570, a public meeting will be held annually to discuss potential planning and facility partnership opportunities with the public and community organizations and to exchange information with interested partners about available space and/or potential co-build projects.

Expression of Interest for facility partnership and co-build opportunity specific to the Queen Elizabeth Belleville School, location at 135 Macdonald Avenue, Belleville, Ontario will be accepted up until December 21, 2018. Interested childcare partners complete the Community Planning and Partnership, Expression of Interest Form.

Information from August 2018 meetings

Contact information

Toll-free: 1-800-267-4350

Phone: 613-966-1170 extension 62129

Email: [email protected]

Careers

Situated in the heart of the beautiful Bay of Quinte region, Hastings and Prince Edward District School Board serves approximately 15,000 students each day at 40 schools. Supporting student achievement is the goal of approximately 1,650 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district is bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west. The region connects the rugged outdoors with welcoming villages; small town spirit with lakeside solitude. Discover decades of tradition mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world-class fishing, enjoy exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf courses, or take in Canadian arts and heritage attractions. Create your own sense of place and picture yourself here.

HPEDSB is an equal opportunity employer. Accommodations are available, upon request, during all phases of the recruitment process.

Information is collected under the authority of the Education Act and the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for employment.

Teaching/Administrative positions

    No available jobs at this time.

Occasional Teaching positions

Apply to Education is an on-line application system for teachers to manage their teaching portfolio, view job postings and permit multiple School Boards to view. External teaching applicants must complete an application online through Apply to Education. Current job postings may be viewed at Apply to Education.

Hastings and Prince Edward District School Board encourages applicants to sign-up for the ‘Job Alert’ feature through Apply to Education in order to be notified of the HPEDSB job posting opportunities.

Support staff/managerial positions

PLEASE NOTE: In accordance with the CUPE Collective Agreement, per article 3.04(6), applications received from employees currently in our casual pools will be considered on the basis of: aggregate service with the Board; qualifications; experience; and Principal or Supervisor recommendation. HPEDSB does not maintain a database of applicants or retain unsolicited resumes.

External positions

These positions are available to all external applicants and HPEDSB casual staff.

 

FAQs

Frequently asked questions about available positions

Contact information

Teaching positions
Toll-free: 1-800-267-4350
Phone: 613-966-1170 extension 62351
Email: [email protected]
Fax: 613-966-1397

Support staff positions
Toll-free: 1-800-267-4350
Phone: 613-966-1170 extension 62235
Email: [email protected]
Fax: 613-966-1397

Last updated: October 27, 2021 at 2:09 pm
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