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This is Me in HPE Student Census FAQs

1. What is a census?

A census is the collection of data from an entire population or group of people, such as all HPEDSB families. It is similar to a survey, although in comparison, a survey collects information from a random sample of individuals rather than from an entire population.

2. What is the purpose of the student census?

School boards across Ontario, including HPEDSB, are completing a census with their school communities to gain a clearer understanding of the needs of their student populations and school communities. Under the Anti-Racism Act, 2017 and Ontario’s Education Equity Action Plan, school boards are to collect data and report on the data they collect. The student census is a tool that will help to identify and address systemic barriers to student success, close gaps in services, and guide decisions that support more equitable outcomes for all students.

3. What questions are in the student census and why should I, or my child, complete it?

Copies of the census are available for review on our website www.HPEschools.ca/census. The census is voluntary and confidential. Key questions include gender identity, sexual orientation, language(s) spoken, Indigenous identity, ethnicity, race, religion and disabilities. This information will provide us with valuable insight into our students and their lived experiences, assist us to honour their voices, ensure effective programming and allocate resources where they are most needed. Your time and effort completing the census makes a difference.

4. Is parent/guardian consent required before students complete the census?

Formal consent from families is not required. Legislation permits the collection of student data intended for planning and programming purposes. This census is voluntary. Students can choose not to participate, and families can withdraw their child from participation by contacting their child’s principal.

5. Do I have to answer all the questions?

The student census is voluntary. Students may choose not to participate or select “I prefer not to answer” for any question; however, the higher the completion rate, the richer and more reliable the information will be for school improvement and program planning.

6. How will the student census be made available for students with special education needs?

To ensure that every student has the opportunity to participate, all necessary accommodations, supports and assistive technology will be providedThe census is available on paper and in large print.

7. Is the student census available in languages other than English?

Please contact your child’s principal to request an accommodation to complete the census, or to request a copy in a different language. Please be aware that if a different language is requested, lead time for translation and programming is required. 

8. Is the student census anonymous?

The census is confidential but not anonymous. Responses will be linked to you so that we will be able to use the results to better understand the diversity within our student population and so we can work to ensure equity for students of different backgrounds. Individual responses, like all other personal student and family information, will remain confidential and protected under freedom of information and protection of privacy legislation.

9. How will responses be kept confidential and secure?

We respect the privacy of our students and families. School boards must adhere to strict privacy and confidentiality standards when collecting information about students. Student names will not appear on the census. The data will be stored in a secure, confidential database and HPEDSB Student Information System, that will be accessed only by authorized HPEDSB staff to identify and summarize board trends. The information is collected with strict adherence to, and under the authority of, the Anti-Racism Act, 2017, S.O. 2017, c. 15, the Education Act, R.S.O. 1990, c. E.2, and in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56.

10. How will the census data be used?

Student census data is used to reveal trends or gaps within HPEDSB leading to actions for improving school climate, enhancing learning environments and removing barriers for equal opportunities and outcomes. Once responses have been processed and analyzed, HPEDSB staff will produce a series of reports to share the findings and to help inform Board and school decision-making for programs and instruction. Data reports or analyses will never single out a student. By law, no individualized information for any student who completes the census can be released. 

If you have more questions not covered in this document, please contact us through email at  HPE[email protected] or by telephone at 613-966-1170, ext. 62121.

Google Translate Limitations Disclaimer

Google Translate Limitations Disclaimer

The electronic translation service on the Hastings and Prince Edward District School Board website is hosted by Google Translate, a third party service. The HPEDSB does not guarantee or warrant the reliability, accuracy or completeness of any translated information.

The quality of the translation will vary in some of the languages offered by Google. Google Translate is a free service and currently offers translation in over 100 languages, but does not capture all languages or dialects.

The basic translation goal is to capture the general intention of the original English material. Before you act on translated information, we encourage you to confirm any facts that are important to you or may affect any decisions you make.

The Hastings and Prince Edward District School Board is committed to equity and community engagement, and by providing this tool, we are making our information more accessible to families whose first language is not English.


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Public school board passes balanced budget for 2019-2020 school year

June 19, 2019—Hastings and Prince Edward District School Board (HPEDSB) approved 2019-2020 operating and capital expense budgets in the amounts of $202,737,725 and $26,900,366, respectively. The overall budget contains an in-year surplus for compliance purposes of $20,007.

Ensuring effective management of all resources is part of the Public Confidence priority of the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow. Part of the effective management of all resources includes the setting and monitoring of an annual financial budget which estimates financial revenues and expenditures for the fiscal year. The Education Act has specific requirements for school boards regarding the preparation and adoption of financial estimates (known as budgets).

HPEDSB is on a Ministry of Education-mandated three-year financial recovery plan. This plan was set by trustees three years ago and approved by the Ministry of Education. It mandates that the school board rebuild its reserves and maintain a balanced budget.

The financial recovery plan contains a number of permanent and non-permanent savings measures that include: consolidating/closing schools, reducing staff, reducing department and school budgets, deferring the replacement of technology, and taking a number of other measures with the goal of rebuilding an adequate accumulated surplus by the end of 2018-2019.

The planned last year of the financial recovery plan is 2018-2019, although the Ministry of Education has indicated that school boards are not released from financial recovery plans until the financial statements for the final year are available and the revised estimates for the following year are reviewed to ensure that the board is maintaining a balanced or positive financial position.

Enrolment projections for the purpose of developing the 2019-2020 budget were calculated based on input from schools. These projections show a slight increase for elementary enrolment and a decrease for secondary enrolment. Overall, it is anticipated that the board enrolment for 2019-2020 will be 14,895, a decrease of 37.5 pupils relative to 2018-2019 revised estimates.

The 2019-2020 budget is based on the most recent information on funding released by the Ministry of Education.

The Grant for Student Needs (GSN) funding for 2019-2020 has been significantly reduced in many areas from prior years, notably for elementary and secondary teachers, creating a gap in this area between the cost of teachers deployed to schools and the funding to support that expense. This, coupled with other funding reductions, results in the requirement to continue the savings measures that have been implemented under the financial recovery plan in order to produce a balanced budget.

Among the many changes in funding was the confirmation that the Local Priorities Fund ends on August 31, 2019. This fund supported staffing for support staff and teachers and was part of the extension agreements for all unions. The deployment of these funds over the past two years was done collaboratively with unions with the clear understanding that the funding and the related positions would end August 31, 2019.

The expense budget includes classroom staffing at levels similar to present (no changes in elementary schools, secondary school classes continued at an average class size of 22) and continued savings measures that include a small reduction in support staff.

The Board worked hard to maintain staffing levels similar to last year.

Reference documents

Budget report (Pdf)

Appendix A: 2019-2020 Budget (Pdf)

Appendix B: 2018-2019 Budget

Appendix C: Comparison: 2018-2019 and 2019-2020 (Pdf)

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 62354, [email protected]

Board Meeting Update #112

Board Meeting Update #112, October 20, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, October 20, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in November 2014.

Recognition of Sam Clements, Trustee for Trenton/CFB Trenton, retiring after 37 years
After 37 years as an elected school board trustee, Sam Clements will be retiring at the end of November. He chose not to run for election in the municipal election scheduled for October 27, 2014. Mandy Savery-Whiteway, Director of Education, acted as emcee as Sam was honoured. Clements was joined by his wife, Marlene, their children, grandchildren and friends.

Presentations to Sam Clements were made by the following:

  • Dwayne Inch, Chair of the Board, on behalf of the Ministry of Education and also on behalf of Hastings and Prince Edward District School Board;
  • John Williams, Mayor, on behalf of the City of Quinte West; and
  • Thelma Goodfellow, Trustee, on behalf of the Ontario Public School Boards’ Association.

A video highlighting Clements’ career with the former Hastings County Board of Education and the amalgamated Hastings and Prince Edward District School Board was shown. Congratulations to Sam Clements for his service to students during the past 37 years.

Report from Committee of the Whole
Highlights from this report included the following:

  • Easement at Harry J. Clarke Public School
  • Probationary status of elementary teachers

Recommendations

Approval of the Annual Accessibility Plan
Board members approved the Annual Accessibility Plan for the period 2014 – 2019. The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) require school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005. The Accessibility Advisory Committee met in September 2014 to review and update the plan which incorporates plans for the next five year-period. It is accessible through a link on the HPEDSB website.

Mentally healthy schools letter of support
The HPEDSB AiM—Achievement in Motion for Student Success System Plan (AiM) identifies Reaching High Levels of Student Achievement and Promoting Well-Being for Students and Employees as priorities for 2014-2015. Board members approved a recommendation to send a letter to the Ministry of Education to address the need for additional supports to promote mental health and well-being for all students.

Information

Calendar of Events
A number of district and school events are scheduled for the remainder of October and November 2014.

Upcoming events include the following:

  • Tuesday, October 21: Centre Hastings School Group Girls Soccer Tournament at Madoc Township Public School.
  • Wednesday, October 22: Centre Hastings School Group Boys Soccer Tournament at Madoc Township Public School.
  • Thursday, October 23: V.P. Carswell Elementary School, Grade 4, 5, 6 students to the Royal Ontario Museum & Queen’s Park.
  • Thursday, October 23: Centennial Secondary School, Academic Awards Ceremony.
  • Friday, October 24: Hillcrest School, Wear Purple to Support Child Abuse Prevention.
  • Tuesday, November 11: Remembrance Day ceremonies at several schools.

Notice of motion: Policy Review, Part A, 2014-2015
Notice of motion was given that a recommendation will be presented at the Board meeting on November 17, 2014 to approve changes to the following Board policies:

  • Policy 2: By-laws, Forms
  • Policy 3: Board Operations
  • Policy 3B: Electronic Meetings
  • Policy 3E: Trustee Honoraria
  • Policy 3H: Filling Vacancies on the Board
  • Policy 3J: Board Review/Self-evaluation
  • Policy 3: Operations, Forms
  • Policy 5: Director of Education Job Description
  • Policy 6: Delegation of Authority
  • Policy 8: Board Member Code of Conduct
  • Policy 9: Role of the Board Member
  • Policy 10: Duties of the Chair and Vice-chair
  • Policy 11M: Ad Hoc Committees
  • Policy 16: Selection of the Director of Education

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, October 22: Parent Involvement Committee Annual General Meeting, 6:00 p.m.
  • Thursday, October 23: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School
  • Monday, November 3: Executive Committee, 11:00 a.m.
  • Monday, November 10: Program & Human Resources Committee, 5:30 p.m.
  • Monday, November 10: Operations & Finance Committee, 7:00 p.m.
  • Monday, November 17: Public Board Meeting, 7:00 p.m., Quinte Mohawk School
  • Monday, November 24: Meeting to approve outstanding meeting minutes, 11:00 a.m.
  • Thursday, November 27: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Careers

Situated in the heart of the beautiful Bay of Quinte region, Hastings and Prince Edward District School Board serves approximately 15,000 students each day at 40 schools. Supporting student achievement is the goal of approximately 1,650 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district is bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west. The region connects the rugged outdoors with welcoming villages; small town spirit with lakeside solitude. Discover decades of tradition mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world-class fishing, enjoy exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf courses, or take in Canadian arts and heritage attractions. Create your own sense of place and picture yourself here.

HPEDSB is an equal opportunity employer. Accommodations are available, upon request, during all phases of the recruitment process.

Information is collected under the authority of the Education Act and the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for employment.

Teaching/Administrative positions

Principal / Vice-Principal Hiring Process (Pdf)

Occasional Teaching positions

Apply to Education is an on-line application system for teachers to manage their teaching portfolio, view job postings and permit multiple School Boards to view. External teaching applicants must complete an application online through Apply to Education. Current job postings may be viewed at Apply to Education.

Hastings and Prince Edward District School Board encourages applicants to sign-up for the ‘Job Alert’ feature through Apply to Education in order to be notified of the HPEDSB job posting opportunities.

Support staff/managerial positions

PLEASE NOTE: In accordance with the CUPE Collective Agreement, per article 3.04(6), applications received from employees currently in our casual pools will be considered on the basis of: aggregate service with the Board; qualifications; experience; and Principal or Supervisor recommendation. HPEDSB does not maintain a database of applicants or retain unsolicited resumes.

FAQs

Frequently asked questions about available positions

Contact information

Teaching positions
Toll-free: 1-800-267-4350
Phone: 613-966-1170 extension 62351
Email: [email protected]
Fax: 613-966-1397

Support staff positions
Toll-free: 1-800-267-4350
Phone: 613-966-1170 extension 62235
Email: [email protected]
Fax: 613-966-1397

Last updated: April 29, 2021 at 10:22 am
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