What is the Office of the Information and Privacy Commissioner of Ontario (IPC)?
The Office of the Information and Privacy Commissioner of Ontario (IPC) is an independent oversight body. It’s role is to uphold and promote open government and the protection of personal privacy in Ontario. Individuals have a right to request that decisions on access to information requests made to the school board under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), be reviewed by the IPC.
How do I make a formal request under MFIPPA?
You may make a request by completing a request form (pdf). Completed forms must include a $5 application fee paid by cash or cheque payable to Hastings and Prince Edward District School Board. Your request should provide as much detail as possible about the information you are requesting and be sent to the attention of the freedom of information officer.
How do I access general information?
General information about programs and services and contact information is posted on the board website. For access to more specific information, please contact Hastings and Prince Edward District School Board at 613-966-1170 or 1-800-263-4350. You will be directed to the department responsible for the records you are seeking. The appropriate department staff will determine if the records will be provided as a routine disclosure or if you should submit a request formally under MFIPPA.
How do I get a copy of my high school transcript?
Transcripts are provided by the school you attended. A list of schools and contact information is online. A small fee may be charged for this service; the school representative will confirm the amount.
NOTE: Transcripts for students who attended Belleville Collegiate Institute and Vocational Institute are provided by Quinte Adult Education.
Please be aware that the availability of transcripts may be limited during the summer months due to vacation schedules at secondary schools. Transcripts cannot be produced at the Education Centre, they must come from the school.
How do I access my/my child’s personal information?
Parents/guardians of students under age 18 can request access to information held by the school board by contacting the principal of the school their child attends or last attended. Please be aware that while an individual has access to their own personal information and general records, they do not have a right to access personal information about another individual. Staff must comply with the Municipal Freedom of Information Protection Act and the Education Act and will provide you with the information you request only if you are legally entitled to receive it. Students who are over age 18 may request copies of their records without parental consent.
How does HPEDSB collect and use personal student information?
Personal student information is collected directly from parents, guardians or students under the authority of the Education Act. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act:
- for planning and delivering educational programs and services or for consistent purposes;
- by board employees who need access to the information in order to do their job;
- to comply with legislation or law enforcement; and/or
- in compelling circumstances affecting health or safety (with appropriate notice).
Notification of the collection and use of student information is indicated on the student registration form and updated annually through the student information form. Personal information collected and used for any other purpose requires consent of the parent, guardian or adult student.
What is personal information?
Personal information means any recorded information about an identifiable person including but not limited to race, nationality or ethnic origin, colour, religion, age, sex, education, medical, background, identifying number or symbol, address, telephone number, and personal views or opinions.