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Board Meeting Update #166: May 27, 2019

May 27, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 27, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jennifer Cobb, Trustee, North Prince Edward County, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Presentation

Great Place Awards presentations

group photo
Congratulations to Great Place Award recipients. Back row L to R: Dan Joly, Constable, Belleville Police Service; Matthew Sheahan, Teacher, Prince Edward Collegiate Institute; Jay Noack, Teacher, Trenton High School; John Jenkins, Volunteer, Bayside Secondary School.  Front row L to R: Angela Reid, Secretary, Coe Hill School; Lisa Fraser, Teacher, Prince Edward Collegiate Institute; Kate Hanna, Volunteer, Prince Charles Public School (Trenton); Richard Long, Teacher, Bayside Secondary School. Absent: Shawn Grant, Custodian, Hermon Public School.

Kerry Donnell, Communications Officer, introduced the 18th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes described above. The committee reviewed 12 nominations and selected nine award recipients.

Congratulations to Great Place Award recipients:

  • Lisa Fraser, Teacher, Prince Edward Collegiate Institute
  • Shawn Grant, Custodian, Hermon Public School
  • Kate Hanna, Volunteer, Prince Charles Public School (Trenton)
  • John Jenkins, Volunteer, Bayside Secondary School
  • Dan Joly, Constable, Belleville Police Service
  • Richard Long, Teacher, Bayside Secondary School
  • Jay Noack, Teacher, Trenton High School
  • Angela Reid, Secretary, Coe Hill School
  • Matthew Sheahan, Teacher, Prince Edward Collegiate Institute

Recommendations

Name for the new Belleville elementary school

Board members approved the name Easthill Elementary School for the new school that will consolidate Queen Elizabeth School and Queen Victoria School, to be built on site of Queen Elizabeth School. The new K-8 school is scheduled to open in 2021.

2018-2019 Board policy review

School board policies are reviewed every three years to ensure they are relevant are being implemented effectively. Board members approved revisions to the following policies:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy 11-D: Executive Committee

Location of November 2019 Board Meeting

Board members approved holding the November 2018 Board meeting at  Eastside Secondary School in Belleville.

For several years, Board meetings have been held at schools in November. This practice supports the 2015-2020 Strategic Plan goals of operating through good governance and being leaders in public education. The meeting will take place on the third Monday of the month, one week earlier than usual, to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education.

2018-2019 Special Education Plan

Board members approved the amendments to the 2018-2019 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2018-2019 school year.

Appointment of student trustees for 2019-2020

Board members approved the appointment of Kristen Brant, Eastside Secondary School; Madison Davis, Centennial Secondary School; and Ryan Gentle, Trenton High School, as student trustees, effective August 1, 2019 to July 31, 2020. Kristen will represent the Indigenous voice at the Board table. The three student trustees will be part of the Student Senate. The senate will consist of 21 secondary school students representing seven secondary schools for the 2019-2020 school year.

Borrowing resolution

Board members approved a resolution authorizing the borrowing funds, by way of demand operating credit, in order to meet planned short-term expenditures.

Roofing tenders

Board members approved tenders for roof repairs/replacements and associated work, as follows:

  • Dafoe Roofing for roof replacements and associated work at Deseronto Public School for the amount of $212,364
  • French Brothers Roofing for roof replacements and associated work at Eastside Secondary in the amount of $889,553
  • French Brothers Roofing for roof replacements and associated work at Prince Edward Collegiate Institute in the amount of $679,430

Textbook approval

Board members approved the novel “The Hate U Give” by Angie Thomas for use in Grade 10 English classes.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of May and June 2019. Upcoming events include the following among many more.

  • May 23: Junior Drama Presentation, Centre Hastings Secondary School, 7:00 p.m.
  • May 30: Arts Showcase, Prince Edward Collegiate Institute
  • June 5: JK Orientation, Athol-South Marysburgh Public School, 12:30 p.m.
  • June 5: Volunteer Tea & Terrific Kids Assembly, Frankford Public School, 9:30 a.m.
  • June 5: Rockin’ in the Park Music Performance, Centre Hastings Secondary School, 7:00 p.m.
  • June 6: Fun Fair, Park Dale School, 4:00 – 7:00 p.m.

Report from the Chair

Highlights from this report included the following:

  • A day of learning for trustees in mid-April
  • Road trip to announce Great Place Awards recipients

Report from the Executive Committee

Highlights from this report included the following:

  • Recommendation to hold the November 2019 Board meeting at Eastside Secondary School
  • Policy review updates

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Borrowing resolution
  • Roofing tenders
  • Name for the new Belleville elementary school

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Textbook/novel selection
  • Policy review
  • Special Education Plan update
  • Presentation from the Student Success team at Centre Hastings Secondary School
  • Presentation about OFSAA athletics at secondary schools

Draft 2019-2020 Board and Committee meeting schedule

Reviewed the proposed meeting dates for the 2019-2020 school year.

Reports from trustees and student trustees

  • Review of Parents Reaching Out grants
  • New day for meetings starting in September: Tuesdays
  • Letter from the PIC to the Minister of Education about grants
  • Summary of mental health symposiums held for parents/guardians/community members
  • Attendance at an event with Niigaan Sinclair
  • Attendance at the student trustee conference by three student trustees

Correspondence

  • Simcoe County District School Board about concerns with respect to proposed changes to class sizes
  • York Region District School Board about concerns with respect to various Ministry of Education announcements
  • Letter to Ministry from the Parent Involvement Committee about concerns with respect to various Ministry of Education announcements

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, June 3:
    • Executive Committee, 11:00 a.m.
    • Retirement Reception, 7:00 p.m.
  • Wednesday, June 5:
    • Audit Committee, 3:30 p.m.
    • Budget Committee, 5:00 p.m.
  • Monday, June 10:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Thursday, June 13: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 17:
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Last updated: May 27, 2019 at 8:41 pm