LEARN MORE ABOUT ...

Board Meeting Update 195: June 24, 2021

June 24, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held June 24, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Recommendations

2021-2022 Draft budget

Board members approved the draft budget for the 2021-2022 school year representing $215,149,504 for operating expenses and $31,347,113 for capital expenses.

Education funding is intended to mirror cost structures; however, school boards have flexibility in their actual expenditures. There are restrictions on how school boards may use their funding allocation which includes that budgets must be generally balanced, certain components of funding must be spent in a specified manner, and provincial regulations and  ministry memoranda must be complied with.

The draft budget is generally a status-quo budget with adjustments for enrolment changes and the continuing operation of a virtual school to support remote learning. The draft budget contains a deficit for Ministry  of Education compliance purposes of $794,581 which is solely due to the planned continuation of the HPEDSB COVID-19 response and which is compliant with ministry direction and the Education Act. Ministry memo 2021:SB08 states, “[a] school board may incur an in-year deficit up to the lower of one per cent of the school board’s operating revenue or the accumulated surplus for the preceding school year, consistent with the requirements set out in Ontario Regulation 280/19.” The proposed budget deficit is approximately 0.4% of the HPEDSB operating allocation and will reduce the accumulated surplus to $6.1 million.

ASSUMPTIONS

The draft budget was built around the following underlying assumptions:

  • a COVID-19 response will continue into the fall;
  • the current lowered elementary enrolment will continue and the secondary enrolment is forecast to remain at about the same level;
  • a virtual school from Kindergarten to Grade 10 will be offered with a planned enrolment of 356 elementary and 118 secondary students;
  • funding will be as calculated by the ministry’s Electronic Financial Information System (EFIS) forms and is based on the GSN and PPF funding as announced by the ministry on May 4, 2021;
  • central and local labour agreements, which include salary increases and specific funding allocations;
  • number of central and department staff remain similar to 2020-2021;
  • department and school budgets remain generally the same as 2020-2021;
  • absence replacement costs do not increase;
  • some new initiatives and cost adjustments that support student achievement, improve board operation, or reflect cost increases; and
  • there is no explicit provision for a contingency amount.

ENROLMENT

Enrolment in 2020-2021 is lower than forecast in response to COVID-19 and students not attending school. The enrolment has gradually increased over the year and is above the level reported in Revised Estimates as students have gradually returned to school.

In 2020-2021, one-time stabilization funding was provided to offset the decline in revenue due to the unplanned decline in enrolment attributed to COVID-19. This funding is not available for 2021-2022 and the ministry has advised that school boards should take a conservative approach in their planning for the 2021–2022 school year given the uncertainty in enrolment.

Final average daily enrolment (ADE) projections for the purpose of developing the 2021-2022 budget were calculated based upon input from schools. There is a forecast of lower than normal elementary enrolment and little change for secondary enrolment.

Find out more starting on page 2 of the June 24, 2021 agenda (pdf).

Recommendation to dissolve the Ad Hoc QSS Revitalization Committee

Board members approved the dissolution of the Ad Hoc QSS Revitalization Committee.

Find out more starting on page 31 of the June 24, 2021 agenda (pdf).

————-

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 194: June 21, 2021

June 21, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held June 21, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Bonnie Danes, Trustee, Centre Hastings, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Recommendations

Katherine MacIver
Congratulations to Katherine MacIver, selected as Director of Education, effective July 1, 2021.

Appointment of the Director of Education

Board members approved the appointment of Katherine MacIver as the new director of education. MacIver, known as an influential leader and strategic, innovative thinker, comes to the role with over 25 years of experience in elementary and secondary education. She is a results oriented leader who establishes a culture of high expectations and accountability, with a focus on student well-being, equity and learning. Throughout her career, MacIver’s focus has been on being supportive and responsive to all learners in order to achieve equitable outcomes and strengthen communities. She uses data to make decisions, then collaboratively sets high impact, transparent and clear direction. Congratulations and welcome, Katherine.

(Former) Quinte Secondary School revitalization

Board members approved a recommendation for the former Quinte Secondary School site to remain part of Hastings and Prince Edward District School Board, to be revitalized and repurposed to include:

  • a single stream French Immersion K-8 school;
  • Quinte Adult Education; and
  • the amalgamation of the Education Centre, William R. Kirk building and Georg Umb maintenance building at the former QSS site.

The recommendation further directed staff present options to address capacity and enrollment challenges at the Bayside Public School Annex, Bayside Secondary School, Harmony Public School, Harry J. Clarke Public School and Prince Charles Public School (Trenton), including relocating students, grade structure changes and/or boundary changes, and that this information be provided to the Board in fall 2021.

Find out more starting on page 9 of the June 21, 2021 agenda.

2021-2022 Proposed budget

This item was deferred to Thursday, June 24, 2021 through a motion. It will be presented at a public Committee of the Whole meeting and a public Special Board meeting that evening.

2020-2021 Special Education Plan

Board members approved amendments to the 2020-2021 Special Education Plan. The in-year changes were to program and service offerings, among other topics. The document aligns with the 2020-2025 Strategic Plan: Learning Together and reflects the recommendations in the Special Education in Ontario Kindergarten to Grade 12 Policy and Resource Guide 2017.

Find out more starting on page 92 of the June 21, 2021 agenda.

Policy revisions

Board members approved revisions to the following 13 policies:

  • Policy 3E: Honoraria for Board Members
  • Policy 3F: Expense Reimbursement for Board Members
  • Policy 3G: Hospitality
  • Policy 3H: Filing Vacancies on the Board
  • Policy 3I: Indemnification of Board Members
  • Policy 11B: Executive Committee
  • Policy 11C: Special Education Advisory Committee
  • Policy 11D: Supervised Alternative Learning Committee
  • Policy 11E: Audit Committee
  • Policy 11F: Parent Involvement Committee
  • Policy 11G: Accessibility Advisory Committee
  • Policy 11H: Student Discipline Committee
  • Policy 11I: Ad Hoc Committee

Find out more starting on page 150 of the June 21, 2021 agenda.

Information

Equity Action Plan

This presentation provided an update about the Equity Action Pan and next steps. In 2017, the Ministry of Education released Ontario’s Education Equity Action Plan which establishes clear deliverables and targets for which school boards are accountable. While HPEDSB is progressing in the areas of equity and social justice, the main goal of the 2020-2021 school year was to establish an equity and inclusivity advisory committee (EIAC) and develop an equity action plan. The 2021-2024 Equity Action Plan will be presented to the Board in September 2021 with a rollout plan.

Find out more starting on page 189 of the June 21, 2021 agenda.

2021-2022 Board and committee meeting dates

This report presented meeting dates for Board and committee meetings for the period September 2021 to June 2022.

Find out more starting on page 191 of the June 21, 2021 agenda.

Report from the outgoing Director of Education Sean Monteith

Sean Monteith provided a verbal report in advance of his last day at HPEDSB, which is June 30, 2021. Highlights from this report included the following:

  • planning for the September school start-up is continuing among senior staff; HPEDSB is prepared based on the information available at this time; and
  • acknowledged National People’s Day today; and
  • acknowledged the students, families, staff and the Board of Trustees during the 18 months of his tenure.

Presentation to the outgoing student trustees

Highlights from this report included the following:

  • remarks by Megan Adam, Student Services Coordinator, who acknowledged the leadership positivity and efforts of student trustees Moira Gaddes, Eastside Secondary School; Kiydan Zachariah, Prince Edward Collegiate Institute; and Grace Whyte, Bayside Secondary School. Grace is going to university in the fall; and
  • welcome to Lawson Hung, Trenton High School, who is joining the student trustee team in August.

Report from the Audit Committee, June 2, 2021

Highlights from this report included the following:

  • appointment of new committee member James Edmunds;
  • update from the external auditor and the regional internal audit team; and
  • reviewed pertinent dates for the upcoming year.

Report from the Special Education Advisory Committee, June 10, 2021

Highlights from this report included the following:

  • student use of technology and supports for students during the summer; and
  • IEP and mental health updates.

Report from Indigenous Education Advisory Committee, June 17, 2021

Highlights from this report included the following:

  • new committee members;
  • a new graduation coach role for North Hastings High School;
  • update on the summer transition camps, one in the north and one in the south; and
  • online sessions offered to staff to learn more about Indigenous history, culture and learning.

OPSBA Information Exchange

Highlights from this report included the following:

  • education funding, student transportation review; Indigenous Education Committee meeting;
  • government and public affairs issues;
  • transitioning from COVID-19 to the new school year;
  • French as a Second Language; and
  • the Canadian School Boards’ Conference in early July.

Report from the Chair of the Board

Highlights from this report included the following:

  • acknowledged the efforts of students, staff and families during remote learning;
  • support from Food for Learning and The HPE Learning Foundation;
  • learning to be still and take care of oneself;
  • the importance of interacting in person;
  • missing people’s smiles behind masks and learning to read people’s eyes; and
  • best wishes for a good summer, be kind to one another and help people who are in need.

Correspondence

Letter sent to Minister Lecce regarding Easthill Elementary School

Find out more starting on page 194 of the June 21, 2021 agenda.

For more information, please contact Kerry Donnell, Communications & Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 193: May 25, 2021

May 25, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held May 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in June.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

2021-2022 Student trustees

Board members approved three student trustees effective August 1, 2021 to July 31, 2022. Congratulations to new student trustee Lawson Hung, Trenton High School; and reappointed student trustees Moira Gaddes, Eastside Secondary School and Kiydan Zachariah, Prince Edward Collegiate Institute. Find out more on page 10 of the May 25, 2021 agenda.

New name for Centre Hastings Secondary School

Board members approved the name Central Hastings School for the consolidated K-12 school located on the existing Centre Hastings Secondary School site, effective September 2021. Find out more starting on page 11 of the May 25, 2021 agenda.

Audit Committee membership

Board members approved the appointment of James Edmonds to the Audit Committee for a three-year term effective June 1, 2021. Find out more on page 13 of the May 25, 2021 agenda.

Review of policies 1, 3, 3A, 3B and 3J

Board members approved revisions to policies 1, 3, 3A, 3B and 3J. Find out more on page 14 of the May 25, 2021 agenda.

Information

Policy 19: Board Improvement Plan Mid-year Report

Student achievement and well-being are priority areas for improvement planning and actions. The Board Improvement Plan (BIP) connects to the strategic plan to create alignment between the goals and actions. A BIP goal is to empower each school to effectively program to meet the needs of all students by refining system level support through an integrative and responsive service model. Building the pedagogical capacity of educators leads to growth in student achievement. The BIP mid-year report summarizes several highlights about achieving positive outcomes for students.

Thank you to guest presenters Steve McFadden, Principal, Marmora Public School; Andrew Ross, Principal, Prince Edward Collegiate Institute; and Bessie Stelatos, System Lead. Find out more on page 29 of the May 25, 2021 agenda.

Math destreaming

This presentation highlighted the new approach in Ontario to offering Grade 9 Math to students, which is discontinue routing students through either the Applied pathway or the Academic pathway. This is known as destreaming.

Key points highlighted included the following:

  • all students benefit when they learn together with students of diverse abilities and interests;
  • school systems that do not stream students see higher levels of student achievement for all students; and
  • at HPEDSB, 25% more students are in the Applied stream as compared to the provincial average.

Thank you to guest presenters Dayna Scaletta, Principal, Centre Hastings Secondary School and Dave Lanovaz, Teacher, Trenton High School, for sharing their experiences in planning for the new Math curriculum.

Reports from committees and trustees

Report from student trustees

Highlights of this report included the following:

  • discussions with the director and staff about online learning and planning for September;
  • reviewing applications for the new student trustee; and
  • (from new student trustee Lawson Hung) feeling excited about being selected.

Report from the Parent Involvement Committee, May 17, 2021

Highlights of this report included the following:

  • recognition of regular meetings of this committee as compared to the rest of the province; and
  • specifics from the above-noted meeting. Find out more starting on page 32 of the May 25, 2021 agenda.

Report from the Trustee Policy Review Working Group, May 18, 2021

Highlights of this report included the following:

  • a brief mention of the next policies to be reviewed.

Report from the QSS Revitalization Ad Hoc Committee, May 5 and 19, 2021

Highlights of this report included the following:

  • updates about the four sub-committees: French Immersion, Adult Education, enrolment challenges and amalgamating administrative offices at the site;
  • presentation from Tri-Board Student Transportation Services; and
  • results from a public survey asking for input related to the sub-committees.

Report from the Indigenous Education Advisory Committee, April 22 and May 20, 2021

Highlights of this report included the following:

  • mention of the committee terms of reference;
  • the new reach-ahead Indigenous summer program for students going into high school;
  • funding to support Indigenous programs; and
  •  asking students about what they feel will help them learn and be connected to school.

OPSBA Information Exchange

Highlights of this report included the following:

  • Lisa Anne Chatten, Trustee, Belleville/Thurlow was re-elected as the OPSBA Board of Director’s representative for HPEDSB; and Alison Kelly, Trustee, South Prince Edward County was re-elected as the alternate, for the period May 2021 to May 2022.

Recognition of Jackie Waller, Principal, Trenton High School

  • Last week, Stephen Lecce, Minister of Education and Todd Smith, MPP, visited Trenton High School, online, and met with two classes of students with special needs.
  • Thank you to Jackie Waller, Principal and staff for hosting the visit, and to the students for engaging in conversation and showing off their artwork.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update 192: April 26, 2021

April 26, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held April 26, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in May.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Delegation

Kate MacNaughton, Prince Edward County Councillor, presented on behalf of Project Prince Edward and the PE Environmental Advisory Committee (EAC). Ms. MacNaughton, in the  capacity as an elected representative, as EAC communications lead and as co-organizer of Project Prince Edward, introduced several developing opportunities to engage youth Prince Edward County initiatives through the Hour-for-Hour Challenge. This initiative encourages municipalities to formally establish a mechanism to provide volunteer hour compensation for  students who engage in civic activities in all forms: surveys, open houses/forums, town halls, viewing or participating in council meetings and watching relevant webinars.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Grace Whyte, Student Trustee, Bayside Secondary School, asked all to reflect on Cooperation: We work as a team for a common good. We value the opinions of others and show a willingness to work together towards a common goal.

Report from the Closed Committee of the Whole meeting

This report included the following from the April 26, 2021 Closed Committee of the Whole meeting:

  • approved the establishment of an Ad Hoc Director’s Selection Committee. Trustee Krista McConnell, Belleville/Thurlow, will chair the committee.

Recommendations

Tender ITT 2021-012: Mechanical renewal at seven sites

Board members approved tenders totaling $3,083,384.55 for mechanical renewal projects at seven schools. Find out more starting on page 18 of the April 26, 2021 agenda.

Tender ITT 2021-015: Roof replacements and repairs

Board members approved tenders totaling $3,784,358.57 for roof replacements and repairs at 10 schools. Find out more starting on page 20 of the April 26, 2021 agenda.

Rural and Northern Education Fund Allocation Report

Board members approved adding Centre Hastings Secondary School-Elementary to the list of schools eligible for Rural and Northern Education Fund  (RNEF) allocation. The RNEF allocation is dedicated funding to further improve education for students from rural and northern communities. Funding is allocated to school boards based on the number of rural students and two factors measuring the density of rural student enrolment in the school board. The ‘List of Schools Eligible for Rural and Northern Education Fund Allocation’ is determined by the Ministry of Education and comprises schools in which at least half of the students are from rural communities. Find out more starting on page 22 of the April 26, 2021 agenda.

Policy 3-C: Student Representation on the Board

Board members approved revisions made to Policy 3-C: Student Representation on the Board. The approval included a commitment to revisit this policy at the beginning of the next school year to determine if the Student Senate will continue as part of this policy. Find out more starting on page 23 of the April 26, 2021 agenda.

Information reports from staff

Learning Foundation presentation

Maribeth deSnoo, Executive Director of The Hastings and Prince Edward Learning Foundation, presented recent activities and initiatives coordinated by staff to support student achievement and well-being. Find out more starting on page 28 of the April 26, 2021 agenda.

Indigenous education: Purpose, priorities and impact

Troy Maracle, Curriculum Coordinator, presented an overview of Indigenous education priorities and the impact on student achievement. In keeping with the school board vision of Leading with integrity and high expectations for all, this presentation emphasized the importance of learning together for equity for all and to secure greater success for the achievement of our Indigenous student population. Find out more starting on page 44 of the April 26, 2021 agenda.

Information reports from trustees

Report from student trustees

Highlights from this report included the following:

  • Policy 3C: Student Representation on the Board; and
  • participation on the Mental Health Committee.

Report from the Parent Involvement Committee meeting, March 29, 2021

Highlights from this report included the following:

  • destreaming of Grade 9 Mathematics;
  • education worker vaccinations; and
  • COVID-19 spread.

Find out more on page 46 of the April 26, 2021 agenda.

Report from the Special Education Advisory Committee, April 2021

Highlights from this report included the following:

  • tiered supports available to students;
  • preparing a plan to use additional funding this summer; and
  • a return to in-person learning for students with high special needs who cannot be accommodated at school.

Report from the Policy Review Working Group, March 23 and April 20, 2021

Highlights from this report included the following:

  • revisions to Policy 3C: Student representation on the Board;
  • seeking stakeholder input for SEAC and other policies;
  • funds directed to Marmora Public School for playground equipment; and
  • drafting a racism policy.

Report from the QSS Revitalization Ad Hoc Committee, March 31 and April 21, 2021

Highlights from this report included the following:

  • identified the key priorities of facility layout, safety, programming and proposed building use.

OPSBA Information Exchange

Highlights from this report included the following:

  • participation in an Ontario Public School Boards’ Association meeting on April 24, 2021.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update 191: March 22, 2021

March 22, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held March 22, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in April.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Moira Gaddes, Student Trustee, Eastside Secondary School, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentation

Special Equipment Amount (SEA): Process and Assistive Technology Deployment Initiative

Providing students with technology to use for learning is a tremendous undertaking at any time and particularly during a pandemic. This presentation described what has happened in schools for all students in Grades 4-8 to have a Chromebook to use to meet their individual learning needs. Key highlights are that devices remain in classrooms rather than being moved from room-to-room or among schools; ability for staff to build sustainable best practices for teaching and learning; create a level playing field for all students to use technology rather than students with special needs feeling uncomfortable using it; and teachers being able to assess student work in ways not available when the work is only pen and paper based.

Thank you to presenters Geoff Courneya and Matt Charles, Student Services Coordinators; Tanya Whittaker, Principal and Michael McKeown, Teacher, Queen Elizabeth School; and Nathan Lumsden, Teacher, Prince Charles Public School (Trenton).

Recommendations

OSSTF/HPEDSB Tentative Collective Agreement

Board members ratified the terms of the local Collective Agreement between HPEDSB and Ontario Secondary School Teachers’ Federation District 29 for the period September 1, 2019 to August 31, 2022.

Policy 11-A: Committee of the Whole Board

Board members approved revisions to policy 11-A: Committee of the Whole Board. Find out more starting on page 14 of the March 22, 2021 agenda (Pdf).

Appointment of QSS Ad Hoc Committee

Board members approved an updated list of names of people to participate on the QSS Ad Hoc Committee. One committee member approved earlier this month was unable to remain on the committee.

  • Trustees: Kiydan Zachariah, Student Trustee, Prince Edward Collegiate Institute; Lisa-Anne Chatten, Belleville/Thurlow; Spencer Hutchison, Trenton and CFB Trenton; Krista McConnell, Belleville/Thurlow
  • School staff: Anika van der Vink-Neri, Teacher, Prince Charles Public School (Trenton); Rhonda McFaul, Secretary, Park Dale School
  • Union representative: Jo-Anne White, President, CUPE Local 1022
  • Adult/Alternative Education Staff Member: Roger Ramsay, Curriculum Services Coordinator
  • Parents of students attending French Immersion programming: Christine Herrington, Harry J. Clarke Public School; Mark Langewisch, Prince Charles Public School, Trenton; Ashley Thomson, Bayside Public School
  • Community members: Kassandra Bateman; Jim Chapman
  • HPEDSB Senior Staff: Kim Horrigan, Senior Manager, Facility Services; Bessie Stelatos, System Lead, French Immersion

Find out more starting on page 20 of the March 22, 2021 agenda (Pdf).

Information reports from staff

Secondary School Student Achievement Presentation

This presentation highlighted secondary school student achievement and the factors contributing to student success. It featured a comparison of credit completion rates for students in Grades 9-12 for the 2019-2020 and the 2020-2021 school years; credit accumulation rates over this and the previous two school years; evolving culture changes at schools; changes in beliefs and practices; and teamwork and co-teaching. The presenters explained the focus on the tiered approach to supporting students and how it continues to be refined.

Virtual School Planning Report

This report provided an overview of planning for a virtual school operating for the new school year starting in September 2021. The virtual school will be for JK-Grade 10. Students in Grades 11 and 12 will participate in in-person learning to be able to access greater diversity of course offerings in support of their graduation pathways. Find out more starting on page 23 of the March 22, 2021 agenda (Pdf).

Information reports from trustees

Student trustee updates

Highlights from this report included the following:

  • planning for the student-led mental health event;
  • student concerns about the Ontario Secondary School Literacy Test (OSSLT); and
  • student concerns navigating classes using the hybrid model where some students are in-person and some are online.

Parent Involvement Committee from March 1, 2021

Highlights from this report included the following:

  • student trustees participating in the meeting and talking about mental health issues;
  • different ideas for food days at schools; and
  • next meeting is March 2, 2021 at 6:00 PM.

Special Education Advisory Committee (SEAC) from February 25, 2021

Highlights from this report included the following:

  • discussion at the meeting about why SEAC exists;
  • school year calendar;
  • communications and strategies for supports through a student’s IEP; and
  • vaccinations for students with special needs.

Specialist High Skills Major (SHSM) Pathway Partnership Committee Report

Highlights from this report included the following:

  • discussion with Loyalist College about pathways in the skilled trades.

Indigenous Education Advisory  Committee Update from March 11, 2021

Highlights from this report included the following:

  • discussions with Mohawks of the Bay of Quinte and upcoming meeting dates;
  • using data to make evidence-informed decisions in planning for outcomes; and
  • the next meeting is April 22, 2021.

OPSBA Information Exchange

Highlights from this report included the following:

  • next trustee terms begin in October 2022;
  • the OPSBA Annual General Meeting is scheduled for June 12, 2021;
  • the Canadian School Boards’ Conference is in mid-July, 2021 and will be online; and
  • the next regional meeting for Eastern Ontario school boards is in April 2021.

Questions from trustees

A question was asked about cameras on school bus arms. A question was asked about the new student information system, Aspen. A request for updates from the QSS Ad Hoc Committee to be on Board meeting agendas. Condolences to the family of Rick Locke, a former HPEDSB teacher.

Correspondence

Expression of Interest from YMCA about a child care centre at the re-purposed (former) Quinte Secondary School site.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update 189: February 22, 2021

February 22, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held February 22, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in March.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Kiydan Zachariah, Student Trustee, Prince Edward Collegiate Institute, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentations

Centennial Secondary School: Engaging students through the Chromebook Project

The team from Centennial Secondary School presented their approach to fulfilling a vision of empowering empower all staff to meet the needs of every student with a focus on equity. The goals of the Chromebook Project were to create a culture of care and close the achievement gap, leading to a result of all students achieving. COVID-19 required the school to be nimble and able to quickly respond to changing delivery models. That is where the Chromebook technology came into play. By redefining the conditions for learning, and determining new learning models and expectations, the staff was able to distribute 660 Chromebooks. All classes from Grades 7-12 have a 1:1 ratio of students to Chromebooks, taking into consideration school-loaned devices, SEA equipment and student-owned devices.

Find out more by reviewing the Google Slides presentation.

Thank you to the presenters:

  • Marg Thompson, Principal
  • Geoff Courneya, Assistive Technology Learning Coach
  • Geoff Mortaley, Elementary Learning Support Teacher
  • Jessica Stuart, Secondary Learning Support Teacher
  • Blair Yarranton, Teacher

Dr. Piotr Oglaza, Medical Officer of Health, Hastings Prince Edward Public Health: School-based testing

Dr. Oglaza presented about school-based surveillance of COVID-19. This included sharing caution for asymptomatic screening in schools and next steps. Dr. Oglaza explained factors that impact test performance, such as swab collection, processing the samples and an individual’s viral load. He described the manner in which COVID-19 is transmitted, which is through droplets containing the virus being expelled during coughing, sneezing and regular activities. Dr. Oglaza shared that the evidence suggests that schools are not the driving force of transmission in communities and provided data for local schools. With regard to the variants of concern, it is important to continue with the public health measures, including frequent handwashing, physical distancing and wearing masks.

To balance the benefits and harms of increased screening in schools, HPE Public Health proposes offering weekly testing at two schools which may have higher baseline vulnerability to outbreaks, or have decreased access to testing. Public health nurses would do the testing for students who volunteer to be tested.

Recommendation

Dates for the 2021-2022 School Year Calendar (subject to Ministry of Education approval)

Board members approved proposed dates for the 2021-2022 School Year Calendar. The dates are subject to Ministry of Education approval before they are finalized. The proposed school year calendar for 2021-2022 aligns within the start and end dates of the school year and holidays designated by the Ministry of Education. Submission to the Ministry of Education by May 1, 2021 is required for final approval. Public consultation reflected a significant increase in respondents this year: 2,100 as compared to approximately 750 in 2020.

Find out more starting on page 11 of the February 22, 2021 agenda (Pdf).

Reports from staff

Kindergarten registration promotion for September 2021

HPEDSB is committed to providing safe, inclusive and welcoming learning environments for students entering Kindergarten. Promotional activities are underway now and include the following:

  1. Fulsome  website and social media presence
  2. Radio ads voiced by staff and students airing on eight local radio stations (thank you to the the team from Massassaga-Rednersville Public School: Taylor Merritt, Teacher; Sara Liscombe, Early Childhood Educator; and Keely, SK Student; and from Tyendinaga Public School: Stacey McDonald, Teacher; Jodi Burgess, Early Childhood Educator; and Aubrey, JK Student)
  3. Print ads in local weekly newspapers
  4. School-based Kindergarten promotional videos
  5. Online orientation sessions for currently registered and all potential incoming families
  6. A “Welcome to Kindergarten” picture book and message from Director Monteith will be distributed through schools to each registered family

Due to COVID-19 restrictions, public access to schools is unavailable at this time. Kindergarten orientation and events to engage families will happen online.

Find out more starting on page 14 of the February 22, 2021 agenda (Pdf).

Early Years Capital Program

The Early Years Capital Program focuses on making child care more affordable, creating more available choices for families, improving quality and delivering high standards of care.

Currently HPEDSB has three pre-school aged child care programs:

  1. The Hub at Massassaga-Rednersville School with 50 child care spaces, created in 2014 and updated with a renovation in 2017 to create additional spaces, at an approximate total cost of $450,000
  2. Stirling Co-operative Nursery Little Sprouts at Stirling Public School with 35 child care spaces, created by an addition in 2015 at an approximate cost of $1.1 million
  3. Quinte Child Care Centre at Park Dale School with 50 child care spaces, created in 2018 at an approximate cost of $200,000

In collaboration with Hastings County, a joint submission was sent to the Ministry of Education on January 29, 2021, proposing three additional child care locations: Prince Charles Public School (Trenton), York River Public School and Centre Hastings Secondary School.

Find out more starting on page 16 of the February 22, 2021 agenda (Pdf).

Report from the Director of Education

Highlights from this report included the following:

  • reminder that March Break has been changed to the week of April 12-16, 2021;
  • concern about staff absences and the ability to find replacement staff;
  • planning for the ongoing impact of COVID-19 related to setting the budget and virtual schools;
  • destreaming Grade 9 Math (no more Applied and Academic) as announced by the Ministry of Education;
  • funding for technology allowed HPEDSB to procure approximately 1,100 Chromebooks and 170 laptops; and
  • Ministry of Education memo released today about teaching hiring practices.

Report from student trustees 

Highlights from this report included the following:

  • planning a mental health and equity event for students; and
  • editing Policy 3C: Student Representation on the Board.

Report from the Parent Involvement Committee meeting (February 1, 2021)

Highlights from this report included the following:

  • participation at these meetings continues to increase each month; and
  • the topic of doing rapid testing in schools was discussed.

Special Education Advisory Committee (SEAC) meeting (January 28, 2021)

Highlights from this report included the following:

  • SEAC drafting a letter to HPE Public Health about testing in schools.

Policy Review Working Group meeting (February 16, 2021)

Highlights from this report included the following:

  • explanation of the policies being reviewed at this time.

OPSBA Information Exchange 

Highlights from this report included the following:

  • information shared at the Eastern Region meeting held online last weekend; and
  • shared notes with Board members from the Public Education Symposium.

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • a comment about Quinte Mohawk School taking the March Break holiday, as usual (not changing to the new April dates).

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #188: January 25, 2021

January 25, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held January 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in February.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our student of today.

Recommendation

Black History Month, Pride Month, National Indigenous History Month

Board members approved recommendations to encourage and honour Black History Month during February; encourage and celebrate Pride Month during June; and encourage and celebrate National Indigenous History Month in June.

These recommendations connect with actions and recommendations by the Ontario Public School Boards’ Association, specifically, “advocate to the Ministry of Education and the Education Equity Secretariat, that supporting the work of district school boards with regard to anti-Indigenous and anti-Black racism be a priority. This support must include funding, and should involve the sharing of research, including the collection of identity-based data on educational outcomes, as well as effective practices, strategies, and approaches.”

Find out more starting on page 16 of the January 25, 2021 agenda (Pdf).

Information

Policy 19: Board Improvement Plan

The 2020-2021 Board Improvement Plan (BIP) continues to reflect the goals identified in school improvement plans. The work of addressing underachieving results, reversing the declining trend in student achievement, and creating a culture of innovative thinking and evidence-informed risks continues despite the recent at-home learning and ensuing pandemic. The BIP focus continues to be on system culture and practices, leadership development, and on teaching and learning, all through an equity lens of hope, opportunity and outcome.

The work continues to be aligned with empowering all employees to understand and believe in themselves as part of the revitalized system vision of students first, closing achievement gaps, and getting students to graduation.

Though there have been various barriers to collaboration, teaching and learning, the fact is that  new thinking and new ways of addressing student achievement have emerged despite the inability to connect in ways that were once routine.

Find out more starting on page 18 of the January 25, 2021 agenda (Pdf).

QSS Revitalization Report

Consultants have been engaged to develop various plans to revitalize the former Quinte Secondary School. These include creating enrolment projections for a dedicated K-8 French Immersion program for the Belleville and Trenton areas, creating preliminary floor plans for a consolidated French Immersion school co-located with board administrative functions, reviewing  building systems and renewal needs at the Quinte Secondary site, and preparing detailed construction cost estimates. Transportation, financial, and funding analyses have been conducted already.

Find out more starting on page 21 of the January 25, 2021 agenda (Pdf).

2020 Director’s Annual Report

The 2020 Director’s Annual Report was presented for information. 2020 was definitely a year like no other. The COVID-19 pandemic was certainly front and centre, and it affected HPEDSB and everyone connected to our schools and communities. But that was only a part of story at HPEDSB. 2020 was also a year of revitalizing, refreshing and revisioning. A heartfelt thank you to Karen La Rose, Communications Officer, whose creativity, big-picture thinking and commitment to excellence created the comprehensive report.

Report from student trustees

Highlights from this report included the following:

  • the three student trustees meet weekly with the director of education and Megan Adam, Student Services Coordinator;
  • revising the procedure about student representation on the Board; and
  • planning a virtual event for students.

Report from the Parent Involvement Committee meeting (November 24, 2020)

Highlights from this report included the following:

  • 4o participants at the November meeting;
  • will be reviewing policies and procedures to provide input; and
  • reviewing the procedure for playground fundraising with the intent of making it more equitable among school communities.

Find out more starting on page 65 of the January 25, 2021 agenda (Pdf).

Report from the Special Education Advisory Committee (SEAC) meeting (December 10, 2020)

Highlights from this report included the following:

  • presentation about the universal design for teaching and learning; and
  • three break-out groups focused on mental health supports for student; IEP structure and strategy; and advocacy and social justice issues.

Report from the Policy Review Working Group

Highlights from this report included the following:

  • this committee will review sub-policies of Policy 11 and playground funding.

Report from the OPSBA Information Exchange

Highlights from this report included the following:

  • provided a reminder about the virtual Public Education Symposium taking place later this week and suggested that participants attend different sessions, take notes, which will be shared later.

Report from the Equity and Inclusivity Advisory Committee

Highlights from  this report included the following:

  • working with external advisor Erik Lockhart to brainstorm and start to process ideas and themes to work through over the next few months and into the next few years.

Questions from trustees

  • A question was asked about articles in the news about COVID-19 testing being done in schools; the Director of Education responded that it will be voluntary, with parent/guardian consent required; the testing will be to reinforce that schools are safe for teaching and learning; more information to come;
  • A question about the Tri-Board Student Transportation Services RFP (request for proposal) being deferred; the Superintendent of Business confirmed that the RFP closing date has been extended to the end of the summer due to complications experienced through provincial closure orders.
  • A question about the Ministry of Education eliminating the discretion to suspend students in Grades 1-3.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

 

Board Meeting Update #187: January 11, 2021

January 11, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held January 11, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting later this month.

Recommendation

International Student Program Readiness Plan

Board members approved that HPEDSB maintain its long standing commitment to international education, in compliance with the guidelines for accepting international students established by the Ontario Ministry of Education and the Canadian Federal Government.

The HPEDSB International Student Department has developed a readiness plan in compliance with the local, provincial and federal authorities. The plan includes mechanisms to address quarantining protocols, and support international students and host families during the COVID-19 pandemic. At this time, 30 new students are enrolled for Semester 2 and are eagerly awaiting their Canadian education experience at HPEDSB. The Attestation of Readiness Plan and supporting documentation will be forwarded to the Ministry of Education for joint review with federal health authorities to determine a list of qualified districts.

Find out more starting on page 2 of the January 11, 2021 agenda (Pdf).

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #186, December 14, 2020

December 14, 2020—This update provides a summary of the online Annual Meeting of the Hastings and Prince Edward District School Board held December 14, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2021.

A roll-call of trustees was conducted to open the meeting; all 10 were present.

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our student of today.

This Annual Meeting was chaired by Sean Monteith until the chair of the Board was elected.

Appointment of scrutineers

Superintendents Ken Dostaler and Tina Elliott were appointed as scrutineers for the elections.

Elections

Review of the election process and Board committees

Sean Monteith, Director of Education reviewed the process for elections as described in Policy 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Policy 11: Committees of the Board.

Chair and Vice-chair

Lucille Kyle, Trustee for North Hastings, was re-elected as Chair of the Board. Jennifer Cobb, Trustee for North Prince Edward, was elected as Vice-chair of the Board.

Lucille Kyle Jennifer Cobb
Congratulations to Lucille Kyle (left), elected as Chair of the Board and Jennifer Cobb, elected as Vice-chair of the Board effective December 14, 2020 to November 30, 2021.

 

Statutory committees
Trustees selected membership on statutory committees. For 2021, statutory committees will consist of the following members:

  • Executive Committee: Lucille Kyle, Jennifer Cobb and Mike Brant.
  • Indigenous Trustee Representative: Mike Brant.
  • Special Education Advisory Committee (SEAC) (in place until November 2022): Lisa Anne Chatten, Kristen Parks will be the active member. Mike Brant and Lucille Kyle will be the alternates.
  • Supervised Alternative Learning (SAL) Committee: Mike Brant, Krista McConnell will be the active members. Kristen Parks will be the alternate.
  • Audit/Finance Committee: Shannon Binder, Jennifer Cobb and Bonnie Danes will be the active members.
  • Accessibility Advisory Committee: Lisa Anne Chatten will be the active member. Bonnie Danes will be will be the alternate.
  • Parent Involvement Committee: Krista McConnell will be the active member. Alison Kelly will be the alternate.
  • Student Discipline Committee: All trustees; will serve on a rotating basis with a minimum of three required to conduct a suspension appeal or expulsion hearing.

Administrative committees
Trustees selected membership on administrative committees. For 2021, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Kristen Parks.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Kristen Parks.
  • Instructional Technology Advisory Committee: Krista McConnell.
  • Leadership Development Steering Committee: Shannon Binder.
  • Safe Schools Advisory Committee: Bonnie Danes.
  • Specialist High Skills Majors Advisory Committee: Spencer Hutchison.
  • Mental Health Leadership Team: Kristen Parks will be the active member. Shannon Binder will be the alternate.

External committees

  • Food for Learning Partnership: Spencer Hutchison.
  • Ontario Public School Boards’ Association (OPSBA) (in place now through to May 2021): Lisa Anne Chatten is the active member. Alison Kelly is the alternate.

Recommendation

2020-2021 Revised estimates

Board members approved the revised estimates for the 2020-2021 school year.

School board budgets, referred to as estimates, are required to be submitted to the Ministry of Education by June 30 of each year. In late fall, school boards are required to update key data included in the estimates and submit the revised information to the Ministry of Education. Revised estimates must be submitted on December 15 and incorporate updated information regarding enrolment changes, funding changes, expense/program changes, prior year actual results, and other known changes since the budget was developed.

This is not a normal school year. The COVID-19 pandemic has caused school boards to change their practices to include remote learning, use of personal protective equipment (PPE) for students and staff, use of cohorting and a new octomester system, increased cleaning, and restrictions on school access and extra-curricular activities.

Find out more starting on page 9 of the December 14, 2020 agenda (Pdf).

Correspondence

  • A trustee shared correspondence from Trenton High School recognizing the support received from COVID-19 Lead, the Communications Team and Hastings Prince Edward Public Health for school-home communications and actions related to COVID-19 cases.
  • Requested a condolence letter be sent to to Crime Stoppers in recognition of board member who passed away,

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #185: November 23, 2020

November 23, 2020—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held November 23, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at a next meeting.

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our student of today.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Jennifer Cobb, Trustee, North Prince Edward County, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentation

Louise Gunning, Principal, K-8 Virtual School, briefly described the student experience at virtual school, explaining that it is built on the principles of equity for all students and making meaningful connections among students. She showed a short video about the day in the life of students and staff at virtual school.

Recommendations

2019-2020 Consolidated Financial Statements

Board members approved the consolidated financial statements for the year ending August 31, 2020.

During the year, HPEDSB expended $14,164,112 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including capital priorities, school condition improvement and school renewal grants.

The audited financial statements result in an in-year surplus of $5,108,161 and a corresponding in-year surplus for Ministry of Education compliance reporting purposes of $700,771. This brings the total accumulated surplus available for compliance to $10,278,808.

The original budget plan for 2019-2020 was forecast to have essentially a balanced budget with a surplus for compliance purposes of $20,007. HPEDSB was released from a mandated Multi-Year Financial Recovery Plan near the end of the 2019-20 fiscal year.

Find out more starting on page 8 of the November 23, 2020 agenda (Pdf).

Multi-Year Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2020 to August 2025.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities.

The plan has had continuous updates since it was first published in 2005. Once approved, it will be posted on the HPEDSB website.

Find out more starting on page 39 of the November 23, 2020 agenda (Pdf).

new school board logo
The visual identity selected, known as the Achievement concept, represents striving for more and success. A swoop and the sun are prominent elements representing new beginnings, growth, feeling alive and part of nature/the world around us. The new colours are plum, gold and teal. The new logo will be rolled out in the coming months.

New HPEDSB visual identity

Board members approved a new visual identity for HPEDSB.

This evening, another chapter in the book about HPEDSB was written. Creating a new visual identity coincides with other strategic corporate initiatives currently underway, including the the new strategic plan.

A committee consisting of a cross-representation of employees and community partners participated in this initiative through a series of collaborative and engaging meetings over several months. It is through their open and heartfelt discussions, deliberations and decisions that the new logo is presented.

The existing lighthouse/book logo was adopted in 1998 following the amalgamation of the Hastings County Board of Education and the Prince Edward County Board of Education. Most, if not all Ontario school boards rebranded around the same time. Many have since rebranded with new and fresh visual identities, along with renewed branding to reflect the organization’s updated representation of who it is and what it stands for—essentially its reputation.

The visual identity selected, known as the Achievement concept, represents striving for more and success. A swoop and the sun are prominent elements representing new beginnings, growth, feeling alive and part of nature/the world around us. The new colours are plum, gold and teal. The new visual identity will be rolled out in the coming months.

Find out more starting on page 68 of the November 23, 2020 agenda (Pdf).

2020-2025 Strategic Plan: Learning Together

Board members approved the 2020-2025 Strategic Plan: Learning Together, for the period December 2020 to December 2025. A mid-term review will be done in December 2023.

An organization’s strategic plan is its roadmap to where it intends to go after identifying its needs, determining its priorities and establishing clear and achievable markers for success. The new strategic plan is a guiding document based on principles of equity and a fundamental belief in student achievement and improvement. Its implementation will drive annual board improvement plans and school improvement plans.

Find out more starting on page 72 of the November 23, 2020 agenda (Pdf).

Information

Policy review

  1. Policy 3: Board Operations
    • 3-A: Delegations and Presentations
    • 3-C: Student Representation on the Board
    • 3-J: Board Review/Self-Evaluation
    • 12: External Committees and Trustee Advocacy

Find out more starting on page 80 of the November 23, 2020 agenda (Pdf).

Trustee representation on committees

Board members authorize the director of education to draft and present a list of proposed committee members for approval at the Annual Meeting of the Board on December 14, 2020.

Report from student trustees

Highlights from this report included the following:

  • review and editing of Policy 3-C

Report from the Audit Committee

Highlights from this report included the following:

  • review of the consolidated financial statements
  • update on internal audit recommendations

Ontario Public School Boards’ Association Information Exchange

Highlights from this report included the following:

  • the next OPSBA meeting is November 28, 2020

Questions, reports or proposals from trustees

  • Reminder about the Parent Involvement Committee tomorrow evening, November 23, 2020
  • Extension by Mohawks of the Bay of Quinte for Mike Brant to remain on the Board for two more years, until the end of the current Board of Trustee term
  • Appreciation expressed to all HPEDSB staff for supporting students, the return to school and one another during COVID-19

Correspondence

  1. Condolence letter to the City of Belleville
  2. Trustee appointment from Mohawks of the Bay of Quinte

Find out more starting on page 97 of the November 23, 2020 agenda (Pdf).

Next meeting

The next public Board meeting is Monday, December 14, 2020, online through a livestream event at 7:00 PM.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #184: October 26, 2020

October 26, 2020—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held October 26, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2020.

Mike Brant, Trustee, Mohawks of the Bay of Quinte, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Mohawk, Haudenosaunee and Anishinaabe peoples. We conduct tonight’s business recognizing that we are all Treaty people and give respect to this territory and all its young people. 

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Delegation

student presenting at online Board meeting
Thank you to Rihanna Harris, Grade 6 at Prince Edward Collegiate Institute, who presented to the Board of Trustees, through an online connection, about a need for Black history to be taught in all HPEDSB schools.

Rihanna Harris, a Grade 6 student from Prince Edward Collegiate Institute, was welcomed to the meeting. Rihanna presented by connecting to the online meeting from home.

Rihanna’s presentation was about reasons why Black history should be taught at all HPEDSB schools. She explained that her presentation was on behalf of every other child who is a minority today and for generations to come. Rihanna stated several compelling factors, including that it is important to stand up for vulnerable people; make a difference for change; and change perspectives through positive chain reactions. She highlighted that a balance between negative and positive aspects must be considered, such as slavery, racism and apartheid; as well as the civil rights movement and today’s multiracial world.

The presentation also focused on the need for Black history to be included in The Ontario Curriculum because important for all students to learn about diverse perspectives and resources. Rihanna has reviewed the curriculum and highlighted areas where Black history could be improved.

After sharing her own experiences and those of her younger brother at school, Rihanna’s closing remarks focused on the reasons why this topic is important to her, including that how we talk to one another makes a difference in someone’s life; that education is important in a child’s life; and that if children are not taught about Black history, how can we hope to live in a world without racial discrimination in the future?

Recommendations

Appointment of the external auditors for 2020-2021

Board members appointed BDO LLP as the external auditors for 2020-2021, with remuneration of $41,100.

BDO has provided audit services to HPEDSB for a number of years and has developed a strong relationship with staff, management, Board of Trustees and other stakeholders, including Audit Committee members. Administration is satisfied with BDO’s performance to date. BDO has delivered its services in a professional, timely and accurate manner.

Find out more starting on page 8 of the October 26, 2020 agenda (Pdf).

Audit Planning Report

Board members approved the Audit Planning Report, as required by Ontario Regulation 361/10. The plan includes the following topics: Engagement Objectives, Audit Strategy, Audit Team, Timeline, Significant Audit Risks, Reliance on an Expert and Materiality.

Find out more starting on page 9 of the October 26, 2020 agenda (Pdf).

2020-2021 Regional Internal Audit Plan

Board members approved the 2020-2021 Regional Internal Audit Plan. Through that approval, the Regional Internal Audit Team (RIAT) will conduct a minimum of two engagements at HPEDSB during 2020-2021, as well as perform follow-up procedures on outstanding recommendations from previous audits.

The 2020-2021 RIAT plan is subject to unknown factors that could impact the priorities of the current audit plan, such as:

  • another COVID-19 outbreak affecting the Board’s operations; and
  • the results from the Strategic Risk Assessment.

Find out more starting on page 27 of the October 26, 2020 agenda (Pdf).

Information

Aspen Student Information System project update

This report provided an update on the new Aspen Student Information System (SIS). The SIS is one of the most critical systems for school boards and impacts the work of employees in many roles, throughout all levels of the organization. The SIS is essential to support the recording and reporting of student achievement and attendance information, as well as special education data. The HPEDSB business operations rely on accurate data from the SIS during the Ministry of Education enrolment reporting periods.

The project is currently in the deployment phase with a focus on two areas: data validation; and module configuration. The project is on schedule and within budget.

Find out more starting on page 30 of the October 26, 2020 agenda (Pdf).

Lexia Literacy Report

This information report provided and update on licensing arrangements and distribution for Lexia to support reading intervention K-12.

The K-8 Curriculum Services team continues to support schools with best practices and implementation of the Lexia Core5 and PowerUp programs to provide intervention for struggling readers.

Find out more starting on page 34 of the October 26, 2020 agenda (Pdf).

Revitalization of Quinte Secondary School

This verbal report from Sean Monteith, Director of Education, was about next steps in planning to revitalize the former Quinte Secondary School to become a K-8 French Immersion school, as well as a consolidated site for the Education Centre, William R. Kirk and Georg Umb buildings.

Next steps involve creating an ad hoc committee to study and make recommendations for this project. This will include terms of reference, project scope and sequence and making recommendations.

In the meantime, Quinte Health Care (QHC) continues to use the facility as a COVID-19 testing site; the lease has been extended to the end of June 2021. QHC uses 32,000 square feet and in the future may reduce to 17,000-21,000 square feet.

The QHC use has not delayed the background planning as that work is ongoing. The director requested a one month delay in the initial report to Board members with it being presented in January 2021 (rather than December 2020) and a final report in June 2021.

Reports from trustees

Highlights from this report included the following:

  • update from the recent Student Senate meeting, specifically future participation in the Ontario Student Trustees’ Association (OSTA-AECO); the senators would like to hold on renewing the membership at this time with the option for student trustees to participate in meetings as non-members.

Reports from student trustees

Highlights from this report included the following:

  • social workers supporting at secondary schools during exam times;
  • suggestion for all students who applied to be a student trustee to be part of the Student Senate; and
  •  soliciting feedback from students about the octomester approach to learning.

Parent Involvement Committee (PIC)

Highlights from this report included the following:

  • 39 people attended the recent online Parent Involvement Committee meeting, a higher number of participants than in the past; provided an update of the meeting topics.

Special Education Advisory Committee (SEAC)

Highlights from this report included the following:

  • community partnership programs;
  • committee goals for the year; and
  • grant funding.

Ontario Public School Boards’ Association (OPSBA) information exchange

Highlights from this report included the following:

  • the Annual General Meeting will be held online in early January 2021;
  • reported the number of COVID-19 cases reported at Ontario schools; and
  • referenced changes to Ontario Regulation 274: Hiring Practices and next steps now that it has been repealed.

Correspondence

Letters from Simcoe County District School Board and Halton District School Board.

Find out more on page 48 of the October 26, 2020 agenda (Pdf).

Next meeting

The next public Board meeting is Monday, November 23, 2020, online through a livestream event at 7:00 PM.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #183: September 28, 2020

September 28, 2020—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held September 28, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2020.

Sean Monteith, Director of Education, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Mohawk, Haudenosaunee and Anishinaabe peoples. We conduct tonight’s business recognizing that we are all Treaty people and give respect to this territory and all its young people. 

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Shannon Binder, Vice-chair and trustee for Southeast Hastings, asked all to reflect on Cooperation: We work as a team for a common good. We value the opinions of others and show a willingness to work together towards a common goal.

Presentation

Myles Ramsay
Introducing Myles Ramsay, a Grade 11 student at Eastside Secondary School. Myles is the founder and owner of Buzz Box Fun Kits for Kids, a company he started in May 2020.

Buzz Box Fun Kits for Kids

Introducing Myles Ramsay, a Grade 11 student at  Eastside Secondary School. Myles is the founder and owner of Buzz Box Fun Kits for Kids, a company he started in May 2020. Knowing that entertainment options are limited for kids due to COVID-19, Myles has a solution: provide a safe, home delivery service of activity kits full of fun, creativity and active play for kids ages 4-10.

Kits are themed, with new ones being added. The current offerings include the following:

  • Be Your Own Superhero (top seller)
  • Space Explorers
  • Trash Can Treasures
  • Mindful Moments
  • Magic Mania
  • Robots Rock
  • Unicorn Wishes
  • Top Secret Spy
  • Backyard Bug Safari
  • Campfire Kids
  • Mermaid Magic (sold out)

Coming soon are Brain Gym and Finance 4 Fun. Find out more at the Buzz Box Fun Kits for Kids website.

Find out more starting on page 2 of the September 28, 2020 agenda (Pdf).

Recommendation

Borrowing resolution amendment #2 to a credit agreement

Ensuring effective management of all resources is a strategic priority for Hastings and Prince Edward District School Board. Part of the effective management of all resources includes establishing various credit facilities to meet the operating and capital expenditures until funds are received from the Ministry of Education.

Board members approved an amendment to the credit agreement with Canadian Imperial Bank of Commerce that authorizes the following borrowing in order to meet short-term borrowing requirements for capital projects:

  • borrowing of a sum of up to $21,144,213 for various school improvements under the School Condition Improvement Program;
  • borrowing of a sum of up to $7,890,000 for additions and renovations at Eastside Secondary School;
  • borrowing of a sum of up to $5,557,725 for the construction of an addition and renovations to the existing Centre Hastings Secondary School; and
  • borrowing of a sum of up to $11,488,900 for the construction of Easthill Elementary School at the Queen Elizabeth School site.

Information

2020 Elementary Summer Learning Program update

The Ministry of Education (EDU) provided funding to school boards to deliver summer learning programming to students in grades K-8. The purpose was to mitigate learning loss during the summer, in support of increasing student achievement, and close learning gaps in literacy and numeracy. Considering the COVID19 pandemic and student staff and family safety, the EDU stipulated that the 2020 summer learning program must include a minimum of 45 hours of learning, with 30 hours being delivered in a direct, synchronous manner. HPEDSB received $60,000 to offer four summer learning classes over a 3-week period from July 6-24, 2020.

Due to the level of interest in and need for a summer learning program and its gap closing priority, HPEDSB offered 16 classes for students from grades K-8. Four were funded through EDU and 11 through HPEDSB.

Find out more on page 38 of the September 28, 2020 agenda (Pdf).

K-12 Virtual School update

A survey of families conducted from August 10 – 14, 2020 revealed that 84% of the students in the Hastings and Prince Edward District School Board were planning to return to regular classes on September 3, 2020. An analysis of the data survey indicated that more than 1,600 students would learn from home. On August 13, 2020, the Ministry of Education issued Policy/Program Memorandum No. 164 with the requirements for remote learning during times of pandemic. The memorandum provides direction to school boards about remote learning requirements, including implementation and reporting.

Based upon the survey results and the requirements established by PPM 164, on August 17, 2020 a decision was made by the senior team to begin to make and to implement plans to create the K-12 Virtual School for students who planned to learn online. This school began serving students on September 14, 2020. It started with approximately 1,800 students and, as of this evening, enrolment will increase to approximately 2,400+ students by the end of next week when Block B/Octomester 2 begins.

Find out more on page 39 of the September 28, 2020 agenda (Pdf).

Ontario Scholars

This report listed the number of student who achieved Ontario Scholar status at each HPEDSB secondary school from 2015 to 2020, inclusive.

Find out more on page 45 of the September 28, 2020 agenda (Pdf).

Report from student trustees

Highlights from this report include the following:

  • Discussed variations of the expanding the student senate, including adding junior senate for elementary students and another one for Grade 9 and 10 students
  • Increasing social worker access to high school students; social workers will visit classrooms to introduce themselves; access through Google classroom

Report from the Special Education Advisory Committee (SEAC)

Highlights from this report include the following:

  • Student Services personnel updates
  • Education and Community Partnership Program (ECPP) updates
  • Reviewed a letter sent to the Ministry of Education from the Halton District School Board
  • Hearing about staff on the frontlines being empowered
  • Looking for a student trustee to participate on SEAC, meetings are Thursday evenings, once a month

Report from the Audit Committee

Highlights from this report include the following:

  • Presentation by the external auditors of their audit plan and schedules for this school year
  • Met with the Regional Internal Audit Team for this school year

Ontario Public School Boards’ Association (OPSBA) Information Exchange

Highlights from this report include the following:

  • The OPSBA Annual General Meeting was held this past weekend online; a recorded livestream is available on the OPSBA website
  • Shared the results of elections for the roles of president, first and second vice-presidents, representative for the Indigenous Trustees’ Council, and chair for the Eastern Region
  • The next regional meeting is November 7, 2020

Questions or reports from trustees

Highlights from this report include the following:

  • The Board of Trustees will meet on October 5, 2020 at 3:30 PM for strategic planning, rather than the previously-scheduled November 7, 2020 date; support can be provided to trustees who need child care in order to participate
  • Participation on the Mental Health Committee; the committee saw a draft of the new mental health strategy
  • HPEDSB child and youth workers, and social workers prepared 1,000 calming kits for students

Correspondence

Letters received from the following school boards:

  • Upper Grand District School Board
  • Lakehead Public Schools
  • Simcoe County District School Board
  • Waterloo Region District School Board
  • York Region District School Board
  • Halton District School Board

Find out more on page 46 of the September 28, 2020 agenda (Pdf).

The next public Board meeting is Monday, October 26, 2020, online through a livestream event at 7:00 PM.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #182: September 14, 2020

September 14, 2020—This update provides a summary of the public special meeting of the Hastings and Prince Edward District School Board held September 14, 2020 in-person and  livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September  2020.

Recommendation

HPEDSB/ETFO Local Collective Agreement

Board members ratified the terms of the local collective agreement between the Hastings and Prince Edward District School Board, and the Elementary Teachers’ Federation of Ontario Hastings-Prince Edward Teacher Local, for the period of September 1, 2019 to August 31, 2022.

The agreement covers approximately 640 elementary teachers.

The next public Board meeting is Monday, September 28, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

 

Board Meeting Update #181: August 13, 2020

August 13, 2020—This update provides a summary of the public special meeting of the Hastings and Prince Edward District School Board held Thursday, August 13, 2020 through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2020.

Lucille Kyle, Chair of the Board opened the meeting acknowledging the First Peoples of the territory: This afternoon we acknowledge that the land on which we are gathered is on the Traditional and Treaty areas of the Mohawk, Haudenosaunee and Anishnabek peoples. We conduct our business, recognizing we are all Treaty people and give respect to this territory and all its young people.

Recommendation

2020-2021 Budget final approval

Board members approved the 2020-2021 operating and capital expense budgets in the amounts of $210,669,029 and $27,400,536 respectively.

Recently, HPEDSB successfully completed a Multi- Year Financial Recovery Plan (2016-2017 to 2018-2019) which rebuilt the accumulated surplus (financial reserves). The 2020-2021 budget was developed based upon projected enrolment, funding, and expenses. The budget is generally a status-quo budget that is balanced and reflects the improved financial situation of HPEDSB as a result of the Multi-Year Financial Recovery Plan. The budget includes planned salary increases, as well as some new initiatives based on department requests and needs. The budget that is proposed contains a small in-year surplus for compliance purposes of $71,960, which is compliant with Ministry of Education direction and the Education Act.

The budget was built around the following assumptions:

  • long-term enrolment projections supplemented by detailed school projections;
  • funding calculated by the Ministry’s Electronic Financial Information System (EFIS) forms;
  • GSN and PPF funding as announced by the Ministry of Education on June 19, 2020;
  • recent central and local labour agreements which include salary increases and specific funding allocations;
  • number of central and department staff remain similar to 2019-2020;
  • department and school budgets remain generally the same as 2019-2020;
  • employee absences, vacation use, and teacher unpaid days remain at the same rate as 2018-2019;
  • some new initiatives and cost adjustments that support student achievement, improve board operation, or reflect cost increases; and
  • there is no explicit provision for a contingency amount.

CONTACT
Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #180: June 17, 2020

June 17, 2020—This update provides a summary of the public special meeting of the Hastings and Prince Edward District School Board held Wednesday, June 17, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2020.

Lucille Kyle, Chair of the Board opened the meeting acknowledging the First Peoples of the territory: This afternoon we acknowledge that the land on which we are gathered is on the Traditional and Treaty areas of the Mohawk, Haudenosaunee and Anishnabek peoples. We conduct our business, recognizing we are all Treaty people and give respect to this territory and all its young people.

Recommendation

Quinte Secondary School Revitalization Plan

Board members approved a plan directing senior administration to work with consultants to develop preliminary floor plans, cost estimates and related consolidation steps to address enrolment pressures, including the following:

  1. establishing K-8 French Immersion school at the former Quinte Secondary School; and
  2. consolidating the Ann Street Education Centre, the W.R. Kirk Alternative Education Centre and the G. Umb maintenance building at the QSS site.

The above-noted information will be presented and received by the Board of Trustees at the regular Board meeting in December 2020.

CONTACT
Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update 179: June 15, 2020

June 8, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, June 15, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2020.

Ryan Gentle, Student Trustee, Trenton High School, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional and treaty areas of the Mohawk, Haudenosaunee and Anishinaabe peoples. We conduct tonight’s business recognizing we are all Treaty people and give respect to this territory and all its young people.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Shannon Binder, Trustee for Southeast Hastings and Vice-chair of the Board asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Lucille Kyle, Chair of the Board, acknowledged and thanked the three student trustees who sat at the Board table this school year: Kristen Brant, Eastside Secondary School; Madison Davis, Centennial Secondary School; and Ryan Gentle, Trenton High School.

Recommendation

Appointment of student trustees for the 2020-2021 school year

Board members approved three student trustees for the upcoming school year. Their term starts August 1, 2020 and ends July 31, 2021. We welcome these student leaders who will represent the student voice at the Board table:

  • Moira Gaddes, Eastside Secondary School, as the Indigenous student trustee
  • Grace Whyte, Bayside Secondary School
  • Kayla Zachariah, Prince Edward Collegiate Institute

Tender for the K-12 addition and renovations at Centre Hastings Secondary School

Board members approved a tender in the amount of $2.7 to Peak Engineering & Construction Ltd. for an addition and renovations at Centre Hastings Secondary School. The work will involve building an addition for two Kindergarten classrooms, as well as doing various interior renovations to the existing school in order to consolidate students from Madoc Public School with Centre Hastings Secondary School to create a K-12 school. Pre-work planning with the contractor will begin this week with a start-date to be determined in the coming weeks.

Amendments to the 2019-2020 Special Education Plan

Board members approved amendments to the 2019-2020 Special Education Plan. This public document provides detailed information about Special Education programs and services for students available through Hastings and Prince Edward District School Board.

Information

HPEDSB Pandemic response update

Sean Monteith, Director of Education provided an update on actions at HPEDSB and within the province during the COVID-19 pandemic, including the following:

  • different options being considered by the Ministry of Education for school start-up in September, such as smaller class sizes, alternate day or week options, while also considering the possibility of a full in-school/in-class entry, fully remote approach (as is in place now), or a hybrid of the two (some learning happening from home and some at school);
  • no definitive direction from the Ministry of Education to school boards is expected until late July at the earliest;
  • HPEDSB is prepared for any number of options and all have implications for staffing, cleaning and maintenance of schools and transportation;
  • re-entry, whenever it occurs, will be non-traditional, it will be gentle, accepting and accommodating; the emotional and mental health needs of staff, students K-12 and families are going to be unlike anything we have ever seen before and the senior team has spent a lot of time preparing;
  • four child care centres in HPEDSB schools are anticipated to open next week (date to be confirmed);
  • consultation with the YMCA about the possibility of summer camps;
  • ongoing access to schools at this time for students and families to retrieve students’ personal belongings from schools;
  • graduation is different from what we all want it to be; schools are doing what they can to make graduation real and meaningful; some are doing drive-bys, some online and some are waiting until the fall;
  • lawn signs celebrating the Class of 2020 are being distributed to Grade 12 graduates through all seven secondary schools;
  • the Summer Learning Program is expanded this year to include students in SK-Grade 8 and there has been a tremendous response for it;
  • families who now have HPEDSB technology are able to keep it in their possession during the summer if they wish; and
  • we are in discussion about whether the the weekly newspaper ads with no-tech activities can continue during the summer; more to come.

Board Improvement Planning for Student Achievement (BIPSA)

Members of the Curriculum Services team provided a year-end progress update and next steps about the implementation of the HPEDSB Board Improvement Plan (BIP). Reflecting on system and student achievement data of previous board improvement plans, the results are underachieving and unacceptable. The senior team committed to reversing the declining trend in student achievement by demonstrating a willingness to change system practices and processes specific to improvement planning and staff capacity building. This required an openness to innovative thinking and taking evidence-informed risks to provide increased autonomy to schools for improvement planning.

It is important to note that the 2019-2020 school year presented unique circumstances that influenced implementation and potentially impacted outcomes arising from some of the actions and strategies within the BIP, including the following:

  • interruptions to the learning environment, such as labour action, rotating work stoppages and school closures as of March 13, 2020 due to the COVID-19 pandemic;
  • school closures impacted the ability to implement some of the actions and strategies of the board improvement plan; and
  • unanticipated opportunities to think and act in more innovative ways also emerged in response to this unprecedented online learning situation that supported the goals of system culture and practices, leadership development, and teaching and learning.

Thank you to Tina Elliott, Superintendent of Education, and system leads Rob McFadden, Darren McFarlane and Bessie Stelatos.

Summer learning and student support

For elementary students, the Summer Learning Program (SLP) supports vulnerable SK-Grade 8 students who are experiencing achievement gaps, while mitigating summer learning loss. The Ministry of Education has provided HPEDSB with $60 thousand to operate the SLP. The online delivery will occur daily from 9:00 AM to 12:00 PM from July 6 – 24, 2020. The primary focus will be on the remediation, or reteaching, of essential literacy and numeracy skills required for the start of a new grade in September. This gap closing approach may address curriculum expectations that were unable to be covered extensively during the Learn at Home phase of the pandemic.

For secondary students, the SLP is offered by eLearning through the Adult and Continuing Education Program. This year, summer school is scheduled from June 29 – July 27, 2020.

Additional summer funding has been allocated for mental health supports, staff resources to support students with special education needs and a transition back to school program.

Reports from trustees

Highlights from this report included the following:

  • information about the annual general meeting of the Ontario Public School Boards’ Association;
  • OPSBA seeking input on anti-racism; and
  • two scholarship recipients to soon be announced, including the regional recipient of the Public Property Network Scholarship which provides $1,000.

Audit Committee update

Highlights from this report included the following:

  • new committee member Kim Egan;
  • internal audits are continuing despite COVID-19; and
  • proposed meeting dates for the 2020-2021 school year.

Parent Involvement Committee update

Highlights from this report included the following:

  • at the last meeting, trustee representatives provided updates on Board of Trustee decisions, priorities during COVID-19; and a strategic planning update.

Questions, reports and proposals from trustees

  • In response to a question about report cards, Superintendent Tina Elliott reported that all report cards will be available online for parents/guardians to access. For elementary, the report cards will be available June 23, 2020; for secondary it will be June 26, 2020. Communications and instruction on how to access will be available. Anyone preferring to receive a paper copy can request one from their child’s school.
  • Transcripts will be available during the summer which is a new and welcome approach for HPEDSB.
  • 99.3 County FM is hosting a radio broadcast to celebrate Grade 8 students in Prince Edward County. It will air on Tuesday, June 23, 2020 at 12:10 PM and again at 6:10 PM. All students in Prince Edward County graduating from Grade 8 will be announced. On-air messages will be broadcast featuring students, school board officials and school principals.
  • Lucille Kyle, Chair of the Board, made closing remarks reflecting on the 2019-2020 school year.

A special public Board meeting is scheduled for Wednesday, June 17, 2020, online through a livestream event at 1:00 PM.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update 178, June 8, 2020

June 8, 2020—This update provides a summary of the special public meeting of the Hastings and Prince Edward District School Board held Monday, June 8, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting on June 15, 2020.

Recommendation

Ratification of the 2019-2022 local terms of two OSSTF-PSSP collective agreements

Board members approved the terms of two local collective agreement between HPEDSB and the Ontario Secondary School Teachers’ Federation, District 29 – Professional Student Services Personnel Bargaining Unit (OSSTF-PSSP) for the periods June 25, 2019 to August 31, 2019 and September 1, 2019 to August 31, 2022.

Staff covered by the PSSP collective agreement include the following:

  • attendance counsellors;
  • autism coordinators;
  • child and youth workers;
  • psychoeducational consultants;
  • speech language pathologists; and
  • social workers.

The next public Board meeting is Monday, June 15, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #177, May 25, 2020

May 25, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, May 25, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2020.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Ryan Gentle, Student Trustee, Trenton High School asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Recommendation

Offer to purchase Earl Prentice Prentice Public School

Board members approved a recommendation for the sale of Earl Prentice Public School to “Fei Pan – For a Company to be Incorporated” in the amount of $280,000, pending all conditions are met, with a closing date of June 5, 2020.

Tender for electrical distribution and replacement at multiple sites

Board members approved a recommendation totaling $1.1 million for the renewal and replacement of electrical distribution services at seven schools: Bayside Secondary School, Foxboro Public School, Frankford Public School, Massassaga-Rednersville Public School, North Hastings High School, Trenton High School and Tyendinaga Public School. The work will be scheduled in the coming weeks.

Tender for roof replacement at multiple sites

Board members approved a recommendation totaling $3.6 million for roofing projects at eight schools: Eastside Secondary School, Frankford Public School, Harry J. Clarke Public School, Kente Public School, Massassaga-Rednersville Public School, Maynooth Public School, Park Dale School and Prince of Wales Public School. The work will be scheduled in the coming weeks.

Ratification of the 2019-2022 Local Terms of the CUPE Collective Agreement

Board members approved the terms of the local collective agreement between HPEDSB and CUPE Local 1022 for the period September 1, 2019 to August 31, 2022. Support staff covered by the CUPE collective agreement include the following:

  • central support workers;
  • communicative disorder assistants;
  • custodian and maintenance workers;
  • designated early childhood educators;
  • educational assistants;
  • intervenors;
  • IT technologists and analysts;
  • library technicians;
  • school secretaries; and
  • student supervision monitors.

Information

Report from the Executive Committee

Highlights from this verbal report included the following:

  • explanation of the revised process to select student trustees for the 2020-2021 school year;
  • progress in planning the 2020-2025 Strategic Plan.

HPEDSB COVID-19 Pandemic Operational Report

Sean Monteith, Director of Education provided an update about COVID-19 actions at HPEDSB as of May 25, 2020.

Highlights included the following:

  • continued planning for at-home learning now that schools are closed until the end of June 2020;
  • communications actions to date;
  • funding and expenditures;
  • access to schools and administrative offices;
  • voluntary redeployment of staff; and
  • technology and broadband access for students and families.

Communications & Public Relations update

Kerry Donnell, Communications & Public Relations Manager provided a summary of communications and public relations actions since the beginning of the school year, along with enhanced activities during COVID-19 and known initiatives planned for the 2020-2021 school year.

Highlights included the following:

  • the team’s actions and initiatives are focused on the HPEDSB all students first approach, through planned and targeted communications with internal and external audiences;
  • communications and public relations initiatives and engagement have increased exponentially since August 2019, and particularly since mid-March 2020 during COVID-19;
  • Communications & Public Relations uses a wide variety of means and methods to communicate with target audiences and stakeholders;
  • on a daily basis, the team engages with the senior team, trustees, departments, school administrators, student and parent leaders, the media and community partners;
  • COVID-19 has demanded an extremely high level of communications planning and response from mid-March 2020 to now. Efforts to keep employees, students, families and the media engaged and informed will continue through to the end of the school year and beyond; and
  • 10 large projects are already planned for the 2020-2021 school year.

2020-2021 committee meeting dates (draft)

Proposed dates for Board and Committee of the Whole meetings were shared for information.

Report from trustees

Highlights from this report included the following:

  • Ontario Public School Boards’ Association (OPSBA) update:
    • ratification votes by the OPSBA in recent weeks; late release of GSNs (school board funding) from the province; advocacy from OPSBA to Queen’s Park about what schools opening in September will look like;
  • a new process to select an HPEDSB representative for the OPSBA Board of Directors (presently Lisa Anne Chatten) was conducted: interested trustees put forth their name during the meeting and, after being supported by others, all Board members voted on the interested candidates; Lisa Anne Chatten will continue at the OPSBA representative;
  • the next step was to select an alternate director; Alison Kelly was selected.

The next public Board meeting is Monday, June 15, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #176, April 27, 2020

April 27, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, April 27, 2020 online through a livestream event. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2020. A recorded version will be available at the aforementioned link.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Madison Davis, Student Trustee, Centennial Secondary School asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

New Policy 19: Board Improvement Plan for Student Achievement

Board members adopted new Policy 19: Board Improvement Planning for Student Achievement.

Each year HPEDSB creates a board improvement plan that aligns with the strategic plan and guides the development of school improvement plans. With the renewed vision of “all students first” and a focus on increasing student achievement outcomes, a policy placing student achievement as a core priority of the work of the Board is essential.

This policy establishes the following expectations for all schools and throughout HPEDSB:

  • shared accountability for student achievement;
  • processes leading to effective improvement planning;
  • guidelines for the responsibilities of the Director of Education, senior administration and school administrators; and
  • specific processes for the submission, review, and communication of:
    • the Board Improvement Plan; and
    • school improvement plans.

The policy will be reviewed by May 2021.

Information

HPEDSB Pandemic Operational Report

Sean Monteith, Director of Education provided a verbal update on actions taken to address COVID-19.

Highlights from Director Monteith’s report included the following:

  • The current circumstances demand leadership at the highest level
  • Leadership is coming from everyone at HPEDSB: from educational assistants, secretaries, maintenance workers, teachers, to name just a few
  • The Ministry of Education has extended school closures to at least May 31, 2020 with a re-evaluation expected prior to that date
  • Core operations at HPEDSB are continuing in a proactive way
  • Reassurance about the continuity of learning and connecting with students and families
  • Over 150 different training opportunities have been available to educators and support staff; the HPEDSB Learning at Home website has had more than 150,000 hits over the past three weeks
  • This week was week 4 of no-tech learning activities advertised in the weekly community newspapers
  • Reminder about the need to be concerned about the stresses in households throughout the district at this time ; staff are doing whatever is in their power to meet the needs of students
  • Still, the regular work is continuing: collective bargaining, staffing, budget planning
  • Utilization of (the former) Quinte Secondary School by Quinte Health Care as a COVID-19 assessment centre is expanding to 30,000 square feet; the main office, library, staff room and  cafeteria are being used and needed renovations are being done, paid paid for through provincial funds

Update from The Hastings and Prince Edward Learning Foundation, COVID-19 response

The HPE Learning Foundation  fundraises for programs and services to help students overcome barriers and succeed in school in a non-stigmatizing way.

As of April 20, 2020, the Learning Foundation has provided support to 1,788 students through grocery gift cards valued at $104,500. An additional $32,557 has been provided to food banks for families with children by way of food product and coupons in the following amounts: $28,887 for food; $3,120 for fruit and vegetable coupons; and $550 for egg coupons.

In addition, the Food for Learning Steering Committee has approved $50,000 monthly expenditures until schools reopen. The Food for Home Program will support students during July and August with $58,000 in grocery gift cards. HPELF support to students up to the end of August will be at least $306,720.

Events that would have happened this year are postponed to 2021: Take a Bit out of Hunger, Mainly Music, Food for Learning Student Benefit Auction, and the annual Student Emergency Fund Golf Tournament.

Supporting children’s mental health in HPEDSB, COVID-19 response

Mental health service delivery changed suddenly with the onset of COVID-19. Social workers, and child and youth workers were responsive and quickly organized support systems for students, families and staff. Social workers are reaching out by telephone to students on their caseload and accepting new referrals. Child and youth workers are connecting with vulnerable families. Referrals and direct communication with collateral agencies to assist with pathways to care is ongoing.

This update provided a thorough explanation of the services being provided to students and families during school closures, including the following:

  • Social workers and child and youth workers continue to provide crisis, ASIST suicide intervention services, and tragic event support to students and families including responding after the death of a parent/guardian, providing support to students after the sudden death of a former student, and supporting a family after they lost everything in a fire.
  • Mental health resources and links are provided on an ongoing basis to Communications Services for posting on the HPEDSB web and social media sites.
  • School staff, students and families are being provided community resources, supports and links including mental health resources, crisis lines, financial, parenting, and another supports.
  • Communications Services is assisting social workers and child and youth workers with the production of videos to support student mental health and well-being.
  • Food security was immediately identified as an urgent need for many families. Child and youth workers, social workers, administrators and school staff assisted with providing lists of families who may be in need, and assisting with the delivery of grocery cards.
  • School staff, child and youth workers, and social workers assisted with the distribution of technology to students and families. Students and families are being supported in accessing on-line learning as our mental health teams work in collaboration with teachers.
  • Tier 1 work continues through the posting of social emotional learning strategies prepared and provided for elementary schools by child and youth workers including activities and videos that can be used on Google Classroom (e.g., read alouds, mindfulness activities) from programs and resources such as FRIENDS, Stress Lessons, and Everyday Mental Health Classroom Resource. Child and youth workers worked with staff to create a collage of pictures for students and also sent cards through Canada Post to families and students with whom they have a connection.
  • Social workers and child and youth workers have quickly learned Google Classroom and Google Meet and are participating in virtual staff meetings, student success team meetings, and team meetings in order to ensure there is clear communication and pathways to care for students and families. Child and youth workers have been building, populating, and maintaining a Google Document to hold and share the numerous resources that they use.
  • Trauma training specific to the pandemic was provided on April 21 and 23, 2020 to HPEDSB social workers, child and youth workers, guidance heads, social workers from neighbouring boards and community partners. School Mental Health Ontario (SMHO) is working with mental health leads to support and train social workers to implement virtual counselling services.
  • Additional training opportunities being offered include Triple P Webinar (teach Triple P virtually), Applied Behaviour Analysis (ABA) for Educators Level 1, Autism course through the Geneva Centre, Fetal Alcohol Spectrum Disorder (FASD) training and Infant Mental Health 101.

This report further provided an update on the 2019-2020 Mental Health and Addictions Strategy and Action Plan.

Planning for the New HPEDSB Strategic Plan 

The Director of Education provided an update on planning for the new HPEDSB strategic plan. The director has been working with two aspiring leaders, Ruth Ellen Cummings, Vice-Principal at Centre Hastings Secondary School and Rob McFadden, System Lead in Student Services to review the feedback from the Thoughtexchange process. They have boiled it down to five main themes from thousands of ideas. Trustees expressed interest in meeting with the Sean, Ruth Ellen and Rob to begin synthesizing the data into strategic priorities and goals.

Planning for student trustees for the 2020-2021 school year

The Director of Education referred to Policy 3C: Student Representation on the Board and the process for selecting student trustees for the new school year (August 1, 2020 to July 31, 2021). The normal process, which requires new student trustees to be selected by April 30, 2020, will not work during COVID-19. The director asked trustees and the student trustees for their ideas on how to move forward.

Report from trustees

Highlights from this report included the following:

  • The Ontario Public School Boards’ Association ratified the ETFO provincial agreement earlier this month
  • The OPSBA vote for the provincial OSSTF agreement is scheduled for May 21, 2020
  • The trustee representative for the OPSBA Board of Directors will be voted on at the public Board meeting in May 2020; trustees are encouraged to put their name forward

Questions from trustees

  1. What is the status of secondary school exams? Formal exams will not take place as per an amendment to the Education Act regulation. This applies even if schools are open after May 31, 2020.
  2. Can the Board of Trustees participate in a self-assessment as per Module 21 of the OPSBA learning sessions? Trustees are asked to report back to Alison Kelly about participating in a book club style of learnng.

The next public Board meeting is Monday, May 25, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #175

February 24, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, February 24, 2020 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2020.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Kristen Parks, Trustee, Sidney and Frankford, asked all to reflect on Integrity: We do what is right for ourselves and others. We demonstrate values and ethics that are good for all. We speak directly, clearly, and respectfully.

Celebrating students

Centre Hastings Secondary School: Showcasing the skilled trades and Specialist High Skills Majors

group photo of the Centre Hastings Secondary School presentation team
Thank you to the CHSS presentation team pictured with Darren McFarlane, Experiential Learning and Safe Schools Lead (back row left); Mitch Darby, Automotive Teacher (back row second from left); Nicholas McFadden, Student Success Lead Teacher (back row second from right); Thomas Kirk, Communications Technology Teacher (far right); Dayna Scaletta, Principal (second from left); Jessica Davies, Grade 12 (front centre) and Sarah Wannamaker, Guidance Department Head (second from right). .
Centre Hastings Secondary School team doing their presentation
A different view of the Centre Hastings Secondary School team doing their presentation

The presentation showcased the skilled trades and Specialist High Skills Majors (SHSM) programs at Centre Hastings Secondary School.

SHSMs are Ministry of Education-approved specialized programs where students focus their learning in a specific economic sector. SHSMs assist students transition to apprenticeship training, college, university or the workplace after graduation. As part of the Construction SHSM, students have done work in the community, including building a bridge at O’Hara Mill and constructing buildings at the H.R. Frink Outdoor Education Centre. 

Student Jessica Davies, Grade 12, shared how the Construction SHSM changed her school experience for the better: she got excited to go to school, to do homework, to do the training and certifications. She will be going to Loyalist College for a 3-year architecture program after graduation.

In Jessica’s words: “I would 100% recommend SHSMs to other students. I tell people that if they’re interested in hands-on work and want to pursue a career in construction or mechanics, for example, the SHSM will give you a really good idea of what the work will be. If something breaks down, you’ll have an idea of what’s wrong or how to fix it before calling someone else.”

Another student, Nat, was featured in a video and said this about his SHSM learning: “If you want to get out of high school with enough knowledge to get to where you want to go, you will have the experience to get there.” 

Thank you to the CHSS presentation team:

  • Jessica Davies, Grade 12
  • Mitch Darby, Automotive Teacher
  • Thomas Kirk, Communications Technology Teacher
  • Nicholas McFadden, Student Success Lead Teacher
  • Sarah Wannamaker, Guidance Department Head
  • Dayna Scaletta, Principal

Recommendations

Fire alarm renewal at multiple sites

Board members approved a tender for fire alarm system renewal, including emergency lighting, at several schools totalling $1,948,145, as follows:

  • Ferguson Electric Company Ltd. for fire alarm system upgrades at:
    • Foxboro Public School in the amount of $129,000
    • Frankford Public School in the amount of $151,000
    • North Hasting High School in the amount of $539,000
    • Park Dale School in the amount of $164,000
    • Trenton High School in the amount of $269,000
    • V.P. Carswell Elementary School in the amount of $68,000
  • McClement Electric Ltd. for fire alarm system upgrades at:
    • Bayside Secondary School in the amount of $246,960
    • Harry J. Clarke Public School in the amount of $213,260
    • Prince Charles School (Belleville) in the amount of $167,925

2020-2021 School Year Calendar

Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

A consultation process occurred with employee groups, parents, school councils and community members. An online survey was also available for public input.

Board members approved the following dates for the 2020-2021 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring of 2020.

  • First day of school for students will be Tuesday, September 1, 2020
  • Winter Break will be be from Monday, December 21, 2020 to Friday, January 1, 2021
  • Semester 2 will begin Friday, January 29, 2021
  • Mid-winter Break will be from Monday, March 15 to Friday, March 19, 2021
  • Last day of school for students be Thursday, June 24, 2021
  • Seven professional activity days:
    • Monday, August 31, 2020
    • Friday, September 25, 2020
    • Friday, November 20, 2020
    • Friday, January 29, 2021
    • Friday, April 30, 2021
    • Friday, June 4, 2021
    • Friday, June 25, 2021
  • 10 examination days be approved for secondary schools*
    • Thursday, January 21, 2021 through to Wednesday, January 27, 2021
    • Wednesday, June 16, 2021 through to Tuesday, June 22, 2021

*Actual dates may vary, please confirm with each secondary school

The following dates are included for reference.

Statutory, Ministry of Education and School Board Holidays
Statutory Holidays Ministry of Education proposed dates for the 2020-2021 School Year Calendar HPEDSB dates for the 2020-2021 School Year Calendar
Labour Day Monday, September 7, 2020 Same
Thanksgiving Day Monday, October 12, 2020 Same
Winter Break (inclusive) Monday, December 21, 2020 to Friday, January 1, 2021 Same
Family Day Monday, February 15, 2021 Same
Mid-winter Break (inclusive) Monday, March 15 to Friday, March 19, 2021 Same
Good Friday Friday, April 2, 2021 Same
Easter Monday Monday, April 5, 2021 Same
Victoria Day Monday, May 24, 2021 Same

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for March 2020.

  • March 2: Lacrosse Clinic K-8, Athol-South Marysburgh Public School
  • First week of March: Dr. Seuss Week at various elementary schools
  • Various dates in early March: PAWS Reading Program, Bayside Public School
  • March 11 & 12, 2020: Basketball Tournament, Bayside Secondary School
  • March 28: OPSBA Eastern Regional Meeting, Sophiasburgh Central School

Mental health and social/emotional supports for students

Highlights from this staff report included the following:

  • Use of a tiered approach to support mental health and well-being for all students:
    • Tier 1 is mental health promotion: universal class-wide mental health promotion initiatives (good for all); welcoming, inclusive, understanding environments using resources and supports that reinforce every day mental health practices in classrooms
    • Tier 2 is mental health prevention: supports for students who might be at greater risk for mental health problems (good for some)
    • Tier 3 is mental health intervention: services for students who experience mental health problems (good for few); interventions
  • Student Services is in the process of hiring an additional permanent full-time social worker for Centre Hastings Secondary School. Each secondary school will have one social worker
    • Social workers provide Tier 3 therapeutic support to students in secondary schools; in addition to providing therapy, they respond to crisis, trauma and suicide intervention situations
  • There were 149 Tier 3 files open in December, 86 crisis, trauma, and suicide intervention responses in December, with the primary reasons for referrals being anxiety, grief, and depression

Child and youth worker update

  • Child and youth workers have been redistributed in Belleville enabling service at Prince Charles School, Prince of Wales Public School, Queen Elizabeth School and Queen Victoria School
  • Supports have also been redistributed in the Centre Hastings and North Hastings school groups
  • CYWs continue to support Tier 1 and Tier 2 initiatives using evidence-based classroom programs, small groups, targeted intervention, crisis response and community connections in support of social skills, emotional regulation, improved attendance and positive mental health

boy in a cardboard car2020 Kindergarten promotion

Highlights from this report included the following:

  • Welcoming Kindergarten students and families into HPEDSB schools is one of the first steps in developing a long term partnership with parents, guardians and students and creating a sense of belonging
  • Kindergarten Orientation at schools will take place in the spring, between March 23 and May 29
  • Elementary schools will invite Kindergarten students and families to visit the school to:
    • learn about the Kindergarten program
    • interact with educators and others within the school community
    • interact with community partners who may be a part of their child’s early years and who can support in accessing services within the community
  • Promotions for Kindergarten were re-visioned through the Communications team, introducing a new theme of “Welcome to Our Family,” a new look and branding
  • Each family registering their child for Kindergarten will receive a book with a welcome message from the Director of Education printed inside the cover
  • Updated promotional materials have been created with a more comprehensive and family-friendly approach
    • tips on how families can be prepared for the first day of school
    • sample questions parents/guardians can ask during Kindergarten orientations
    • overview of the Kindergarten learning program, play-based inquiry, and communication with families

OPSBA Information exchange

Highlights from this report included the following:

  • Participation in a meeting of directors of the Ontario Public School Boards’ Association (OPSBA)
  • An upcoming promotional campaign called “Take Your MPP to Work Day”
  • An OPSBA scholarship award for a student
  • A form letter circulating to trustees asking the OPSBA to take a stance on provincial negotiations

Report from trustees

Highlights from this report included the following:

  • A proposal for the Board of Trustees to write a letter to the provincial government about e-Learning courses
  • The next Trustee Retreat is April 17 and 18, 2020 at Wesley Acres in Prince Edward County

Parent Involvement Committee update

Highlights from this report included the following:

  • A written summary of public Board meetings from October 2019 to January 2020 and from the October 2019 Parent Involvement Committee meeting
  • Planning is underway for an event in the spring hosted by the Parent Involvement Committee and student trustees

Ontario Student Trustees’ Association Conference update

Highlights from this report included the following:

  • Participation in the above-noted conference in Ottawa this past weekend; more will be shared at a next meeting

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, March 2: Executive Committee, 1:00 p.m.
  • Monday, March 9: Public Committee of the Whole, 6:00 p.m.
  • Monday, March 23: Public Board Meeting, 7:00 p.m.
  • Thursday, March 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #174

January 27, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, January 27, 2020 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2020.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Krista McConnell, Trustee, Belleville/Thurlow, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

photo of presenters
Thank you to Stephanie Taylor-Harvey, Principal and Tera Brough, Vice-principal, Prince Charles School (Belleville) and guest presenters Aaron denEngelsen, Grade 6 student who has participated in many of the initiatives; Mark Hymus, Community Partner; and Marg Werkhoven, Community Partner.

Celebrating students: Leveraging Community to Support Student Achievement, Prince Charles School (Belleville)

The Prince Charles School (Belleville) community works closely with the community to engage and support students. The adults care about students and go the extra mile to help students achieve success. The education and care of children in the school is a shared responsibility and opportunity to be difference makers for all.

Thank you to Stephanie Taylor-Harvey, Principal and Tera Brough, Vice-principal, Prince Charles School (Belleville) and guest presenters:

  • Aaron denEngelsen, Grade 6 student who has participated in many of the initiatives
  • Mark Hymus, Community Partner
  • Marg Werkhoven, Community Partner

Marg and other volunteers connect with the school through the One 2 One Readers program. Mark connects with the school through the Game On program and Kids Connect. Additional community partners include Hastings Prince Edward Public Health, City of Belleville, Belleville Police, Good Live Fitness, Canadian Tire, Belleville Dodge Chrysler, Big Brothers/Big Sisters, Girls Incorporated, Giant Tiger, Loyalist College, Queen’s University and Centennial Secondary School, to name a few.

In the words of student Aaron, “Participating in the programs gives me a chance to be a role model.”

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for February 2020.

group photo of presenters
Thank you to school administrators for being part of a BIPSA sub-committee: Louise Gunning, Principal, Madoc Township Public School; Ian Press, Principal, Bayside Secondary School; Stephanie Taylor-Harvey, Principal, Prince Charles School (Belleville); and Eric Fetterley, Vice-principal, Eastside Secondary School.

New process for developing the Board Improvement Plan for Student Achievement

Promoting increased student achievement needs to begin in a context closest to the students served in HPEDSB. This required a change to the process to develop the Board Improvement Plan for Student Achievement (BIPSA) (Pdf). In keeping with the HPEDSB approach of putting all students first, BIPSA development was flipped to be based on trends and themes that emerged from school improvement plans. This change represents a commitment to intentionally reflect the student and staff learning needs in the development of the BIPSA as a responsive plan versus a system direction that potentially drives improvement practices in areas that are not indicative of student and staff needs.

Educators in all schools engaged collaboratively in a process led by school administrators to:

  • collect and analyze school specific student data;
  • set goals related to student needs;
  • identify actions to implement to support increased student achievement; and
  • establish relevant measures to monitor impact and growth.

Thank you to school administrators for being part of a BIPSA sub-committee: Louise Gunning, Principal, Madoc Township Public School; Ian Press, Principal, Bayside Secondary School; Stephanie Taylor-Harvey, Principal, Prince Charles School (Belleville); and Eric Fetterley, Vice-principal, Eastside Secondary School.

2019 Director’s Annual Report

Kerry Donnell, Communications Manager, presented this interactive, online annual report. It showcases student and employee learning and leadership during the 2019 calendar year, celebrates community engagement and well-being initiatives, while also describing progress made on building renewal and information technology projects.

Report from Trustees

Highlights from this report included the following:

  • Presentation to a provincial government committee for pre-budget consultations
  • Fundraising by student groups to support secondary school initiatives
  • Student Senate work on advocacy and media

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 3: Executive Committee, 1:00 p.m.
  • Monday, February 10: Public Committee of the Whole, 6:00 p.m.
  • Wednesday, February 20: Parent Involvement Committee, 5:30 p.m.
  • Monday, February 24: Public Board Meeting, 7:00 p.m.
  • Thursday, February 27: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #173, December 9, 2019

December 9, 2019—This update provides a summary of the Annual  Meeting of the Hastings and Prince Edward District School Board held Monday, December 9, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2020.

A roll-call of trustees was conducted to open the meeting; all 10 were present.

This Annual Meeting was chaired by Sean Monteith until the chair of the Board was elected.

Presentation

Choir performance, Harry J. Clarke Public School

Laina Andrews, Superintendent of Education, introduced Gavin Foster, Teacher and Choir Director, Harry J. Clarke Public School. Over 20 students in the Junior Choir sang three songs (Jingle Bell Rock, Feliz Navidad and A New Year Carol), followed by three more with everyone in the room joining in (Santa Claus is Coming to Town, We Wish You a Merry Christmas and Jingle Bells). Gavin also sang one on his own, A Child Just Like You,  as a tribute to students.

group photo of choir at Board meeting
Students in Junior Choir, Harry J. Clarke Public School performed at the Annual Board meeting on December 9, 2019.

Thank you to teachers Gavin Foster and Sharon Richardson, and students: Alyssa Barnes, Lyla Bessin-Holt, Marley Bessin-Holt, Liam Brinklow, Emma Cooney, Raelyn Davidson, Chloe Dunlop, Isabella Eigenbrood, Lena Geitner, Addison Harrow, Ella Harrow, Marlie Hannah, Lila Impey, Maelyn Jin, Isaak Keuning, Karlee Lounsberry, Elissa McIsaac, Lana McKeown, Iris Michell, Addi Moyles, Mackenzie Norton, Savannah Paige, Dylan Phillips, Brooklynn Shulga, Isaac Smith, Daisy Sprung and Bailey Stewart. Principal Jennifer Slater and Vice-Principal Teri Cook were also present.

Appointment of scrutineers

Superintendents Laina Andrews and Nick Pfeiffer were appointed as scrutineers for the elections.

Elections

Review of the election process and Board committees

Sean Monteith, Director of Education reviewed the process for elections as described in Policy 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Policy 11: Committees of the Board.

 

Lucille Kyle and Shannon Binder
Congratulations to Lucille Kyle (left), elected as Chair of the Board and Shannon Binder, elected as Vice-chair of the Board.

Chair and vice-chair of the Board

Lucille Kyle, Trustee for North Hastings was elected as Chair of the Board. Shannon Binder was elected as Vice-chair of the Board.

Revisions to Policy 11: Committees of the Board

Board members approved revisions to Policy 11: Committees of the Board. Under the revised policy:

  • public Board meetings will continue to occur on the fourth Monday of each month
  • a closed Committee of the Whole meeting may occur prior to the public Board meeting, when required
  • a public Committee of the Whole meeting will occur on the second Monday of each month

The purpose of these changes is to consolidate several meetings into two meetings each month involving all trustees, as compared to meetings of only some at one meeting and others at another meeting. This approach will allow for greater efficiencies, coherence and cohesion, in an effort to make HPEDSB a responsive and nimble organization that puts kids ahead of procedural processes.

Statutory committees
Trustees selected membership on statutory committees. For 2020, statutory committees will consist of the following members:

  • Supervised Alternative Learning (SAL) Committee: Mike Brant and Krista McConnell will be the active members. Jennifer Cobb will be the alternate.
  • Audit Committee: Shannon Binder, Jennifer Cobb and Krista McConnell will be the active members.
  • Accessibility Committee: Lisa Anne Chatten will be the active member. Bonnie Danes will be the alternate.
  • Parent Involvement Committee: Alison Kelly will be the active member. Krista McConnell will be the alternate.
  • Committee: Consists of all Board members. They serve on a rotating basis, with three required to participate in each meeting.

Administrative committees
Trustees selected membership on administrative committees. For 2020, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Kristen Parks.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Lisa Anne Chatten.
  • Great Place Awards Committee: Shannon Binder and Krista McConnell.
  • Instructional Technology Advisory Committee: Spencer Hutchison.
  • Leadership Development Steering Committee: Spencer Hutchison and Lucille Kyle.
  • Safe Schools Advisory Committee: Bonnie Danes.
  • Specialist High Skills Majors Advisory Committee: Spencer Hutchison.
  • Mental Health Leadership Team: Kristen Parks will be the active member. Krista McConnell will be the alternate.

External committees

  • Food for Learning Partnership: Lucille Kyle.

Information

Tender approval for Bayside Secondary School science labs

Board members awarded a tender in the amount of $1.78 million to K. Knudsen Construction Ltd. to renovate science labs at Bayside Secondary School.

The work will involve creating five new science labs from the existing four. New millwork will be installed along with updated gas piping and water filtration systems. Construction will begin in February 2020 with a completion goal of August 2020. Programming will be adjusted for Semester 2 which begins in February 2020. Portables are on site to accommodate the adjustments.

Strategic planning retreat for the Board of Trustees

Board members will attend a strategic planning retreat on January 10 and 11, 2020. It will take place at Graphite Camp in North Hastings. Developing a strategic plan is a core responsibility of Board members. A public consultation for the new strategic plan will be announced in early January 2020.

holiday greeting card
A moose strolled through the yard at Bird’s Creek Public School on December 2, 2019 as students and staff looked on.

Holiday greeting card

Kerry Donnell, Communication Manager, showcased an in-house designed holiday greeting card that features a moose walking through the school yard at Bird’s Creek Public School. The photograph was taken last week and is authentic rather than a simulated experience. Electronic and paper versions will be sent out this week.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 12: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Thursday, January 23: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 27:
    • Public Committee of the Whole, 6:00 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #172, November 25, 2019

November 25, 2019—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, November 25, 2019 at Eastside Secondary School. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in January 2020.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Lucille Kyle, Trustee, North Hastings, asked all to reflect on Honesty. She shared a personal story about honesty in her personal life.

group photo
Thank you to presenters from Eastside Secondary School: Eric Fetterley, Vice-principal; Shara Jones, Teacher; Jessica Stuart, Teacher; Ken Manderville, Principal; Morgan Bernhardt, Grade 9 Student; and Joe Brown, Teacher.

Celebrating students: Eastside Secondary School

A student and staff from Eastside Secondary School presented three topics: a welcome message in the Mohawk language, a video about the International Baccalaureate (IB) program and a presentation about assistive technology.

The teaching of a language has to come from the heart; you can know the words, know the grammar and mechanics, although we speak from our soul, from our lived experiences and understandings. Teacher Joe Brown brings the Mohawk language to life and to heart for students both at Eastside and also at the HOPE program. Student Morgan Bernhardt recited a greeting in Mohawk.

The IB program engages students to reach further, dig deeper and contribute to both their immediate and distance communities. The presenters showed a video about this program.

The work in assisting students in their learning is vast and teachers support students in a variety of ways every day. The learning is also dynamic and never ending. This presentation showcased how assistive technology is used with students at Eastside SS.

Superintendent of Education Laina Andrews thanked guests Morgan Bernhardt, Grade 9 Student and Joe Brown,  Teacher; Kate Cockburn, Teacher and IB Lead; and Shara Jones and Jessica Stuart, Teachers.

Recommendations

2018-2019 Consolidated Financial Statements

Board members approved the Consolidated Financial Statements for the year ending August 31, 2019.

During the year the board expended $13,746,542 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including capital priorities, school condition improvement, and school renewal grants.

The audited financial statements result in an in-year surplus of $6,840,755 and a corresponding in-year surplus for Ministry compliance reporting purposes of $5,147,658. This brings the total accumulated surplus available for compliance to $9,578,037. The original budget plan for 2018-19 was forecast to have a surplus for compliance purposes of $1,546,019, as required by the board’s mandated Multi-Year Financial Recovery Plan. The board has exceeded its targets under the Multi-Year Financial Recovery Plan for the 2018-2019 year.

Revisions to Policy 11: Committees of the Board 

This topic was tabled (deferred) to a next meeting to allow more consideration and fulsome discussion.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for December 2019. Upcoming events include the following among many more:

  • December 2:
    • Band Performance, Bayside Public School, 3:45 p.m.
    • Spaghetti Lunch, V.P. Carswell Elementary School
  • December 3 & 4: Lion’s Club Vision and Hearing Screening for JK/SK
  • December 4 & 5: District Girls and Boys Volleyball Tournaments, North Hastings High School
  • December 6: Performance about gender-based violence at the Core Arts Centre, Prince Edward Collegiate Institute students
  • December 12: Whole School excursion to Stirling Festival Theatre, Massassaga-Rednersville Public School
  • December 13: Co-op Open House, Bayside Secondary School
  • December 18:
    • Festive Lunch, Bird’s Creek Public School and Marmora Public School
    • Christmas Auction (school and community), Trenton High School

Report from the Chair

Highlights from this report included the following:

  • Summary of an Eastern Region meeting in early November hosted by Limestone District School Board

Report from the Executive Committee

Highlights from this report included the following:

  • Strategic planning, board rebranding, Board credit cards, student trustee participation in closed (in-camera) meetings

Report from the Audit Committee

Highlights from this report included the following:

  • Draft 2018-2019 financial statements mentioned above
  • 2019-2020 Risk Assessment Project

Questions, reports and proposals from trustees and student trustees

Highlights from this report included the following:

  • Student Senate meeting summary: students are using Discord to communicate online; update from the Mental Health Leadership Team
  • Reference to calls of action about missing and murdered Indigenous women, girls and queer people
  • Request for ‘student voice’ to be included on the agendas for public meetings (this will be reviewed through a policy change)
  • Attendance at the provincial Advocacy  Day in Toronto today hosted by the Ontario Public School Boards’ Association

Correspondence

Letter from Waterloo Region District School Board regarding TeachON

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, December 9: Annual Public Board Meeting, 7:00 p.m.
  • Thursday, December 12: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Thursday, January 23: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 27:
    • Public Committee of the Whole, 6:00 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #170, September 23, 2019

September 23, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, September 23, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Spencer Hutchison, Trustee, Trenton & CFB Trenton, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentation

Video: All Students First, Learning Happens Here

The first few weeks of school are exciting for students and staff alike as they settle into new routines, and learning gets underway. From the first day of school, students in HPEDSB schools have been engaging in experiential learning activities and inquiries, with a focus on team building, creativity, and building literacy and numeracy skills. Staff at HPEDSB are first-class and are committed to our new approach of all students first.

Kerry Donnell, Communications Manager, screened All Students First, Learning Happens Here, a short video featuring students from HPEDSB schools.

Recommendations

2019-2020 Policy review, Part 1

Board members approved reviewing the procedures noted below. The review will take place over the next couple of months and the revisions voted on in November 2019.

  • Policy 3: Board Operations
  • Policy 3A: Delegations and Presentations
  • Policy 3J: Board Review/Self-Evaluation
  • Policy 11: Committees of the Board
  • Policy 12: External Committees and Trustee Advocacy

Borrowing resolution amendment

Board members approved a borrowing resolution, authorizing the borrowing of a sum of up to $18,654,000 from the Canadian Imperial Bank of Commerce, in order to meet short-term borrowing requirements for various school improvements under the School Condition Improvement Program, in order to meet planned expenditures.

Elect/appoint a replacement trustee for committee vacancies

Board members approved the appointment of trustees to two committees. The vacancies resulted from the passing of Trustee Michael Rush, Belleville/Thurlow on July 2, 2019.

  • Trustee Alison Kelly, South Prince Edward County, will be the Chair of the Operations and Finance Committee.
  • Trustee Kelly will also become a member of the Executive Committee representing the Operations and Finance Committee.
  • Trustee Kristen Parks, Sidney & Frankford, will be the Vice-chair of the Student Enrolment/School Capacity Committee.
  • Trustee Krista McConnell, Belleville/Thurlow will be on the Information Technology Advisory Committee.
  • Trustee Shannon Binder, Southeast Hastings, will be on the Specialist High Skills Majors Committee.
  • Trustee Lucille Kyle, North Hastings, will be on the Food for Learning Partnership Committee and also as the alternate member on the Ontario Public School Boards’ Association.

These appointments are effective immediately and will be in place until the end of the current term on November 30, 2019. New elections will take place at the Annual Board Meeting on December 2, 2019.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for October 2019. Upcoming events include the following among many more.

  • October 3:
    • Meet the Staff & BBQ Country Dance, Tyendinaga Public School, 5:30 p.m.
    • School Bus Safety presentations, Frankford Public School and Trent River Public School
  • October 4: Canadian Lacrosse Programming, Bird’s Creek Public School

Preliminary enrolment update

Elementary enrolments were collected on September 6, 2019 and updated on September 13, 2019. Secondary enrolments were collected on September 13, 2019. The projected enrolment for the 2019-2020 school year is 10,382 elementary students and 4,460 students for a total of 14,842.

Elementary enrolment
Elementary enrolment on September 13, 2019 was 10,382 compared to a projection of 10,385, a decrease of three students from projection. A net total of two additional elementary classes have been added to comply with class size regulations. The largest change in enrolment is in the kindergarten classes, with an additional four early childhood educators being added. Overall, elementary enrolment continues to show evidence that it is stabilizing, with a year-over-year increase of 16 students.

Secondary enrolment
Using the data collected on September 13, 2019, the revised average daily enrolment (ADE) was projected for the year as 4,460. The revised projection shows a decrease of 50 ADE over original projections, and a year-over-year decrease of 104 secondary students. No changes to secondary staffing have been made as a result of September enrolments.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine whether further adjustments are required.

Collective bargaining update

Superintendent Laina Andrews provided a collective bargaining update. All education sector collective agreements in the province expired August 31, 2019. A two-tier process is in place in Ontario: some items are bargained centrally and others locally. We will be working on new agreements with the unions for elementary teachers, secondary teachers, education support workers and support staff.  The Canadian Union of Public Employees (CUPE), representing support staff, has given notice that it will be in a strike position as of September 30, 2019.

HPEDSB has a good relationship with all unions and looks forward to bargaining in good faith

Summer Learning Program update

The Hastings and Prince Edward District School Board received $45,000 to host three summer learning programs (SLP) with the expectation of a minimum attendance requirement of 15 students per program. Summer learning programs were offered at Marmora Public School, Prince of Wales Public School and Prince Charles School (Belleville) based upon a review of SLP historical attendance patterns and student data. The Marmora site had 12 students registered, serving students in the Centre Hastings region and a family from North Hastings. The Prince Charles and Prince of Wales programs were over-subscribed with registration of 29 and 26 students, respectively.

The SLPs at each of three sites focused on reading and numeracy skill development for students exiting Year 2 (Senior) Kindergarten to Grade 5. Each program ran daily from 9:00 a.m. – 1:00 p.m. for three weeks in July 2019 and involved interactive literacy and numeracy instruction, physical activities intentionally linked to skill development (e.g. sight word hopscotch, number scavenger hunts, syllable bean bag toss). Daily learning opportunities in partnership with parent/guardians to model specific skills and/or strategies for home connection and skill retention practice (e.g. modeling Number Talk strategies such as counting on and making friendly numbers) were also part of the day. The learning was intentionally aligned with instructional and intervention strategies used during the school year to support sustainment of skills. Literacy skill development focused on developing students’ understanding of phonological awareness, reading fluency and reading-writing connections through Levelled Literacy Intervention (LLI). Numeracy skill development focused on Number Talks and mental math strategies to develop concept of number and number relationships.

Having parents engaged in their child’s learning increases opportunities for success in school. The summer learning programs offered unique occasions to connect with parents/guardians who were encouraged to participate in learning alongside their child for the first 10-20 minutes and the last 20 minutes of each day by supporting and modeling skill development. Students and families were also provided with daily take home books from the Leveled Literacy Intervention program to support the continuation of reading at home and to celebrate achieved reading fluency. Parents/guardians received a variety of supplemental literacy/numeracy activities (and often asked for specific games and resources to be provided) to support the practice and development of strategies at home (e.g. sight word cards, LLI writing extensions, dice games, cut and paste literacy activities) and had an opportunity to participate in regular dialogue with the SLP site team to receive feedback, next step goals and ideas to support with skill development/sustainability.

The number of students who showed improvement in literacy reading level, as measured by running records, is shown below:

  • Marmora Public School: 7 of 12
  • Prince Charles School (Belleville): 15 of 29
  • Prince of Wales Public School: 16 of 26

A comprehensive review of the program design will be conducted to ensure appropriate programming, target populations and use of data sources.

“Moving Ahead” Report from the Director of Education

Sean Monteith, Director of Education, presented a report outlining his entry plan as the new director. It is based on two key perspectives: 1) the openness and transparency of listening, observing without bias or prior judgement; and 2) the lived professional and personal experiences as director of education coming from one school board to another.

Director Monteith highlighted the following 10 themes that will be his focus during the 2019-2020 school year:

  1. Tone and Building Culture
  2. Staff Engagement
  3. Board of Trustee Empowerment
  4. Recognition and Acceptance of Challenges, Opportunities
  5. Empowerment of Principals and Vice-Principals to be Leaders of Student Achievement
  6. Autonomy
  7. Reconciliation with Indigenous Partners/Advocates for Social Justice
  8. Community Engagement
  9. Mentorship
  10. Public Confidence

Director Monteith also presented a draft Senior Administration Organization Chart.

Report from the Chair

Highlights from this report included the following:

  • Welcomed new trustee Krista McConnell for Belleville/Thurlow.
  • Policy review.
  • Senior administration organization chart review.

Report from the Indigenous Trustees’ Council

Highlights from this report included the following:

  • Five priority areas:
    • Actions related to the Truth and Reconciliation Commission
    • Minister’s Advisory Work Group
    • Retention and Revitalization of the Indigenous Language
    • Curriculum Revisions
    • Education Service Agreements

Correspondence

Letter from the Ottawa-Carleton District School Board received July 5, 2019 about the passing of Trustee Michael Rush.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, September 25: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m.
  • Monday, October 7: Executive Committee, 11:00 a.m.
  • Monday, October 15:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Tuesday, October 22: Parent Involvement Committee, 6:00 p.m.
  • Thursday, October 24: Special Education Advisory  Committee, 5:00 p.m.
  • Monday, October 28: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #169, September 9, 2019

September 9, 2019—This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 9, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September 2019.

Information

Swearing in of Krista McConnell, new trustee for Belleville/Thurlow

Krista McConnell was sworn in as a new trustee for the Hastings and Prince Edward District School Board. McConnell replaces Michael Rush who passed away on July 2, 2019. She will be one of two trustees representing Belleville/Thurlow; the other is Lisa Anne Chatten.

McConnell grew up in Belleville and has 18 years of experience in education, nine of which in the college setting. Her background is in in business and accounting. Read more in the news release.

Entry Plan for the Director of Education

Sean Monteith, Director of Education, shared the Director of Education Entry Plan, 2019-2020 with trustees. He asked trustees to consider the following approach:

  • Formal presentation to the Board of Trustees  of the “Director of Education Entry Plan, 2019-2020” and System Annual Working Goals, at the regular Board meeting on September 23, 2019;
  • Presentation of a proposed revised Policy Review Schedule; and
  • Presentation of a Senior Administration/Administration Restructuring Plan.

BRAVO! Award for HPEDSB

Sean Monteith announced that he received a letter from the Canadian Association of Communicators in Education informing that Kerry Donnell, Communications & Privacy Manager, has won a BRAVO! Award. The national awards program honours outstanding performance by CACE members and is source of both individual and group prestige. The award will be presented in late October 2019.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 3: Executive Committee, 11:00 a.m.
  • Monday, September 9: Special Public Board Meeting, 5:00 p.m.
  • Monday, September 23: Public Board Meeting, 7:00 p.m.
  • Tuesday, September 24: Parent Involvement Committee, 6:00 p.m.
  • Wednesday, September 25: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #168: July 15, 2019

July 15, 2019—This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, July 17, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2019.

Recommendations

Sean Monteith
Congratulations to Sean Monteith, who will be the new director of education for Hastings and Prince Edward District School Board effective August 15, 2019.

Appointment of the Director of Education

Board members approved Sean Monteith as Director of Education for a five-year term, effective August 15, 2019. Monteith replaces current director Mandy Savery-Whiteway who announced her retirement on January 31, 2019.

Monteith is an innovative and respected leader in public education. As the current Director of Education for the Keewatin-Patricia District School Board, with head offices in Kenora and Dryden, Monteith is known for his focus on improving student achievement and Indigenous education. He established the Indigenous Graduation Coach Program leading to historic achievements for First Nations youth, and partnerships with numerous tribal councils, First Nations, the Ministry of Education, and treaty areas including the Nishnawbe Aski Nation.

Read more in the news release.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 62354, [email protected]

Board Meeting Update #167: June 17, 2019

June 17, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 17, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Bonnie Danes, Trustee, Centre Hastings, asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentations

group photo
Students from Prince Edward Collegiate Institute researched, wrote and performed in the community a play about truth and reconciliation.

Truth and Reconciliation Performance, Prince Edward Collegiate Institute

Tina Elliott, Superintendent of Education introduced guests from Prince Edward Collegiate Institute: principal Earle Wright, teacher Matthew Sheahan and several students. Elliott explained about local recognition for the school through creating and performing a play about truth and reconciliation. Wright explained the background about how the concept of a performance became a reality through research by the students in small groups and a large group. They curated each part of the performance, building upon the story from one segment to the next.

Thank you to Teacher Matthew Sheahan and students Abby Attwells, Kennedy Babutac, Maddy Colton, Anthony Cumpsty, Talia Epstein, Aliyah Jarvis, Amanda Johnson, Sarah Johnson, Maggie Lindsay, Anna Louder, Nylah Molyneux, Brynn Peck, Amber Peeling and Kayla Zachariah.

group photo
Congratulations to students from Bayside Secondary School who won awards at skills competitions: Mia Hobson, Bronze for Graphic Design Presentation; Nolan Porter, Silver in Welding; and Jacob Radocsay, Gold in Photography.

Skills competitions winners, Bayside Secondary School

Tina Elliott, Superintendent of Education introduced guests from Bayside Secondary School who achieved awards at skills competitions. Eleanor Hoecht-McNevin, Curriculum Coordinator, explained that 70 students competed in the local competition then some moved to the provincials. Students scored three medals in Bronze, Silver and Gold.

Congratulations to teachers Mike Burns and Mark Adams, and their students Mia Hobson, Bronze for Graphic Design Presentation; Nolan Porter, Silver in welding; and Jacob Radocsay, Gold in photography.

photo of Kent Allin
For the past five years Kent Allin, Teacher, Bayside Secondary School has combined his passion for comic books with an interest in Indigenous literature. In his talk at the Canadian Embassy in Stockholm, Sweden, Allin examined the use of First Nations, Métis and Inuit comic books and graphic literature as a means to promote cultural awareness.

Teacher presentation at the Stockholm, Sweden International Series Festival, Bayside Secondary School

Ken Dostaler, Superintendent of Education made opening remarks prior to introducing teacher Kent Allin,  Bayside Secondary School. Dostaler explained since 2008, Allin has been teaching a Grade 12 English course on graphic literature. For the past five years Allin has combined his passion for comic books with an interest in Indigenous literature. In his talk at the Canadian Embassy in Stockholm, Allin examined the use of First Nations, Métis and Inuit comic books and graphic literature as a means to promote cultural awareness.

Adventure Class parent
Parents Aaron Dunleavy and Erin Spicer-Bowland presented information about the  Adventure Class at Queen Victoria School to address the rationale for ending the class in 2021.

Delegation by parents of students in the Adventure Class at Queen Victoria School

Parents Aaron Dunleavy and Erin Spicer-Bowland presented information about the  Adventure Class at Queen Victoria School to address the rationale for ending the class in 2021.

Recommendations

2019-2020 Budget

Board members approved the 2019-2020 operating and capital expense budgets in the amounts of $202,737,725 and $26,900,366, respectively. The overall budget contains an in-year surplus for compliance purposes of $20,007.

Hastings and Prince Edward District School Board is on a Ministry of Education-mandated three-year financial recovery plan. This plan contains a number of permanent and non-permanent savings measures that include: consolidating/closing schools, reducing staff, reducing department and school budgets, deferring the replacement of technology, and taking a number of other measures with the goal of rebuilding an adequate accumulated surplus by the end of 2018-2019.

The planned last year of the financial recovery plan is 2018-2019, although the Ministry of Education has indicated that boards are not released from financial recovery plans until the financial statements for the final year are available and the revised estimates for the following year are reviewed to ensure that the board is maintaining a balanced or positive financial position.

Enrolment projections for the purpose of developing the 2019-2020 budget were calculated based upon input from schools. These projections show a slight increase for elementary enrolment and a decrease for secondary enrolment. Overall, it is anticipated that the board enrolment for 2019-2020 will be 14,895, a decrease of 37.5 pupils relative to 2018-2019 revised estimates.

The 2019-2020 budget is based upon the most recent information on funding released by the Ministry of Education. The expense budget includes classroom staffing at levels similar to present (no changes in elementary schools, secondary school classes continued at an average class size of 22) and continued savings measures that include a small reduction in support staff.

The Grant for Student Needs (GSN) funding for 2019-2020 has been significantly reduced in many areas from prior years, notably for elementary and secondary teachers, creating a gap in this area between the cost of teachers deployed to schools and the funding to support that expense. This, coupled with other funding reductions, results in the requirement to continue the savings measures that have been implemented under the financial recovery plan in order to produce a balanced budget.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of June 2019. Upcoming events include the following among many more.

  • June 19: Grade 4 French Immersion Orientation, Prince Edward Collegiate Institute
  • June 20: Adult Education Graduation, William. R. Kirk School
  • June 24-27: Graduations at various elementary and secondary schools
student trustees
We wish all the best to Meera Moorthy, Eastside Secondary School; Melissa Elliott, North Hastings High School; and Ryan Gentle, Trenton High School (absent from photo).

Presentation to outgoing student trustees

Shannon Binder, Chair of the Board and Lisa Anne Chatten, Vice-chair of the Board, acknowledged the outgoing student trustees and presented them with a memento of their time on the Board. We wish all the best to Meera Moorthy, Eastside Secondary School; Melissa Elliott, North Hastings High School; and Ryan Gentle, Trenton High School (absent from photo).

Report from the Executive Committee

Highlights from this report included the following:

  • Provincial consultations

Report from the Audit Committee 

Highlights from this report included the following:

  • Meeting the new regional internal audit team and the proposed audit schedule

Report from the Budget Committee 

Highlights from this report included the following:

  • Review of the draft 2019-2020 budget

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Update on two capital projects: renovations to Centre Hastings Secondary School and the upcoming construction of Easthill Elementary School
  • Consolidation of students in Grade 7 & 8 into Bayside Secondary School and North Hastings High School
  • Report for information about boundaries for the west side of Trenton

Report from Operations and Finance Committee 

Highlights from this report included the following:

  • Update about records and information management
  • Livestreaming Board meetings
  • Electrical switchgear work at various schools over the summer
  • Reports relating to energy use, water/environment and work at schools during the summer

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Update about the Quinte Adult Education program which has 1,300 students

2019-2020 Board and committee meeting dates

A month-by-month list of meeting dates for the upcoming school year was included in the agenda package.

Terry Fox Milestone Award

Mandy Savery-Whiteway, Director of Education, acknowledged a letter from the Terry Fox Foundation indicating that HPEDSB schools have collectively raised over $1 million for the charity.

Reports from trustees

Highlights from this report included the following:

  • Participation at an event for homestay families with the International Student Program
  • Comment about the delegation possibly not being provided with information about the delegation process; the director of education explained that it was explained to the delegation presenters that the Board would hear the report for information and then refer it to staff for handling as an operations item
  • Attendance at the reunion last weekend for Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton)
  • Request for a land acknowledgement plaque to be placed in all schools; for discussion at a meeting of the Program and Human Resources Committee in the fall
  • Recognition by trustees and student trustees of Mandy Savery-Whiteway, Director of Education as this was her last Board meeting due to retiring on August 31, 2019

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 3: Executive Committee, 11:00 a.m.
  • Monday, September 9:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, September 23: Public Board Meeting
  • Tuesday, September 24: Parent Involvement Committee, 6:00 p.m.
  • Wednesday, September 25: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #166: May 27, 2019

May 27, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 27, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jennifer Cobb, Trustee, North Prince Edward County, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Presentation

Great Place Awards presentations

group photo
Congratulations to Great Place Award recipients. Back row L to R: Dan Joly, Constable, Belleville Police Service; Matthew Sheahan, Teacher, Prince Edward Collegiate Institute; Jay Noack, Teacher, Trenton High School; John Jenkins, Volunteer, Bayside Secondary School.  Front row L to R: Angela Reid, Secretary, Coe Hill School; Lisa Fraser, Teacher, Prince Edward Collegiate Institute; Kate Hanna, Volunteer, Prince Charles Public School (Trenton); Richard Long, Teacher, Bayside Secondary School. Absent: Shawn Grant, Custodian, Hermon Public School.

Kerry Donnell, Communications Officer, introduced the 18th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes described above. The committee reviewed 12 nominations and selected nine award recipients.

Congratulations to Great Place Award recipients:

  • Lisa Fraser, Teacher, Prince Edward Collegiate Institute
  • Shawn Grant, Custodian, Hermon Public School
  • Kate Hanna, Volunteer, Prince Charles Public School (Trenton)
  • John Jenkins, Volunteer, Bayside Secondary School
  • Dan Joly, Constable, Belleville Police Service
  • Richard Long, Teacher, Bayside Secondary School
  • Jay Noack, Teacher, Trenton High School
  • Angela Reid, Secretary, Coe Hill School
  • Matthew Sheahan, Teacher, Prince Edward Collegiate Institute

Recommendations

Name for the new Belleville elementary school

Board members approved the name Easthill Elementary School for the new school that will consolidate Queen Elizabeth School and Queen Victoria School, to be built on site of Queen Elizabeth School. The new K-8 school is scheduled to open in 2021.

2018-2019 Board policy review

School board policies are reviewed every three years to ensure they are relevant are being implemented effectively. Board members approved revisions to the following policies:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy 11-D: Executive Committee

Location of November 2019 Board Meeting

Board members approved holding the November 2018 Board meeting at  Eastside Secondary School in Belleville.

For several years, Board meetings have been held at schools in November. This practice supports the 2015-2020 Strategic Plan goals of operating through good governance and being leaders in public education. The meeting will take place on the third Monday of the month, one week earlier than usual, to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education.

2018-2019 Special Education Plan

Board members approved the amendments to the 2018-2019 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2018-2019 school year.

Appointment of student trustees for 2019-2020

Board members approved the appointment of Kristen Brant, Eastside Secondary School; Madison Davis, Centennial Secondary School; and Ryan Gentle, Trenton High School, as student trustees, effective August 1, 2019 to July 31, 2020. Kristen will represent the Indigenous voice at the Board table. The three student trustees will be part of the Student Senate. The senate will consist of 21 secondary school students representing seven secondary schools for the 2019-2020 school year.

Borrowing resolution

Board members approved a resolution authorizing the borrowing funds, by way of demand operating credit, in order to meet planned short-term expenditures.

Roofing tenders

Board members approved tenders for roof repairs/replacements and associated work, as follows:

  • Dafoe Roofing for roof replacements and associated work at Deseronto Public School for the amount of $212,364
  • French Brothers Roofing for roof replacements and associated work at Eastside Secondary in the amount of $889,553
  • French Brothers Roofing for roof replacements and associated work at Prince Edward Collegiate Institute in the amount of $679,430

Textbook approval

Board members approved the novel “The Hate U Give” by Angie Thomas for use in Grade 10 English classes.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of May and June 2019. Upcoming events include the following among many more.

  • May 23: Junior Drama Presentation, Centre Hastings Secondary School, 7:00 p.m.
  • May 30: Arts Showcase, Prince Edward Collegiate Institute
  • June 5: JK Orientation, Athol-South Marysburgh Public School, 12:30 p.m.
  • June 5: Volunteer Tea & Terrific Kids Assembly, Frankford Public School, 9:30 a.m.
  • June 5: Rockin’ in the Park Music Performance, Centre Hastings Secondary School, 7:00 p.m.
  • June 6: Fun Fair, Park Dale School, 4:00 – 7:00 p.m.

Report from the Chair

Highlights from this report included the following:

  • A day of learning for trustees in mid-April
  • Road trip to announce Great Place Awards recipients

Report from the Executive Committee

Highlights from this report included the following:

  • Recommendation to hold the November 2019 Board meeting at Eastside Secondary School
  • Policy review updates

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Borrowing resolution
  • Roofing tenders
  • Name for the new Belleville elementary school

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Textbook/novel selection
  • Policy review
  • Special Education Plan update
  • Presentation from the Student Success team at Centre Hastings Secondary School
  • Presentation about OFSAA athletics at secondary schools

Draft 2019-2020 Board and Committee meeting schedule

Reviewed the proposed meeting dates for the 2019-2020 school year.

Reports from trustees and student trustees

  • Review of Parents Reaching Out grants
  • New day for meetings starting in September: Tuesdays
  • Letter from the PIC to the Minister of Education about grants
  • Summary of mental health symposiums held for parents/guardians/community members
  • Attendance at an event with Niigaan Sinclair
  • Attendance at the student trustee conference by three student trustees

Correspondence

  • Simcoe County District School Board about concerns with respect to proposed changes to class sizes
  • York Region District School Board about concerns with respect to various Ministry of Education announcements
  • Letter to Ministry from the Parent Involvement Committee about concerns with respect to various Ministry of Education announcements

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, June 3:
    • Executive Committee, 11:00 a.m.
    • Retirement Reception, 7:00 p.m.
  • Wednesday, June 5:
    • Audit Committee, 3:30 p.m.
    • Budget Committee, 5:00 p.m.
  • Monday, June 10:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Thursday, June 13: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 17:
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #165: April 23, 2019

April 23, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Tuesday, April 23, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

group photo
Thank you to the classroom teachers (mixed in the group) who presented: Kate Apperley, North Hastings High School; Jeanette Henderson, Sophiasburgh Central School; Diana Wiles, Prince Charles School (Belleville); and Kelsey White, Trenton High School.

Achieving Excellence & Equity: K-12 Focus on Literacy

This was an engaging visual presentation describing innovative approaches to teaching and learning literacy at elementary and secondary schools. Superintendents Ken Dostaler and Tina Elliott began by commenting on the  educational leaders who empower students to be confident readers and writers. Superintendent Dostaler  introduced system leads Rob McFadden and Heather McMaster who then introduced four teachers from elementary and secondary schools. The teachers described their approach to teaching literacy and how being a reader and a writer is life changing for students.

The presenters described three intervention tools being used in elementary classrooms:

  1. Lexia which is an online intervention for students who struggle with literacy acquisition. Student testimonials about Lexia: “. . . we do different stuff, spell,learn, letters, learn bigger letters,” by Scarlett.  “It’s the best! It’s helping me learn new words and read sentences,” by Parker. “My favourite part is when you move up a level,” by Veronica.
  2. Leveled Literacy Intervention is done with small groups of Primary students with a teacher. Student testimonial about LLI: “I learn new words,” by Kolby.
  3. Empower Reading is for older students in Grades 3, 4, 5 or 6 done in small groups outside the classroom. Student testimonial about Empower Reading: “It’s made me move up 6 reading levels! I can figure out words I don’t know and I can read them this quick,” (snaps fingers) by Eli.

The presenters described the process of students as readers making meaning from text as part of their learning.

They also described the process of students co-constructing criteria. One student responded to this approach by saying, “I have realized that the criteria are like a checklist for me.” Another reported, “I thought I was where I was on my essay because having all those steps helped me really bump up my work.”

At secondary school, the power of student lead learning addresses the ‘how’ and why’ of literacy. The feeling of community in the class extends to other classes and throughout the school community. In one class, students reported this, “I feel like what I have to say matters,” by Bella. “I used to be afraid to share in class but, I don’t know, now that I’ve worked with everyone, they don’t seem so scary,”  by James.

Thank you to the classroom teachers who presented: Kate Apperley, North Hastings High School; Jeanette Henderson, Sophiasburgh Central School; Diana Wiles, Prince Charles School (Belleville); and Kelsey White, Trenton High School.

Recommendations

Policy 8: Board Members’ Code of Conduct

Board members approved revisions to Policy 8: Board Members’ Code of Conduct, in order to be compliant with Ontario Regulation 246/18.

Educational Programs in Care and/or Treatment, Custody and Correctional Programs

Board members approved five Educational Programs in Care and/or Treatment, Custody and Correctional Programs for the 2019-2020 school year, subject to approval by the Ministry of Education.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of April and May 2019.

Upcoming events include the following. Please click the above link to see more as several student and family events are happening in May.

  • April 24: We Are One Jazz Concert, Centennial Secondary School, 7:00 p.m.
  • Until April 24: Secondary School Art Show, John M. Parrott Art Gallery, Belleville Public Library
  • April 25: “Ignite the Fire” Indigenous Studies Student Symposium, Loyalist College
  • May 1:
    • Celebration of Dance, Zwick’s Park, Lion’s Pavillion, 11:30 a.m.-12:30 p.m.
    • Fun Fair, Trent River Public School, 4:30-7:00 p.m.
  • May 2:
    • Eco Night, Kente Public School, 5:30-8:00 p.m.
    • Elementary French Immersion Arts Night, Prince Edward Collegiate Institute, 6:00 p.m.
  • May 6:
    • Music Monday, V.P. Carswell Elementary School, 12:00 p.m.
    • Grade 4-8 Rotary Spelling Bee, Frankford Public School, 12:00-1:30 p.m.
  • May 7: Family Math Night, Harry J. Clarke Public School, 6:00 – 7:30 p.m.

Report from the Chair 

Highlights from this report included the following:

  • This is a busy time of year in schools, with many performances, events and awards nights happening:
    • We Are One Jazz Concert
    • “Ignite the Fire” Indigenous Studies Student Symposium
    • Great Place Awards
    • StEP UP event for elementary students, Friday, May 3, 2019

Report from the Executive Committee

Highlights from this report included the following:

  • Trustee Code of Conduct

Report from the Operations and Finance Committee 

Highlights from this report included the following:

  • Presentation by the Facility Services team with an overview of the department
  • Update on community use of schools through the permit-booking process

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Overview of the Curriculum Services team

Notice of Motion regarding 2018-2019 Board policy review

Notice of motion was given that amendments to the following four policies will be on the agenda for the May 2019 meeting:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy No. 11-D: Executive Committee

Reports from trustees

  • A brief update from the Director’s Selection Committee, which met in closed session. The committee selected Phelpsgroup to conduct the search for a new director of education at a cost of $45,000
  • Attendance at a provincial meeting called the Ontario Public School Boards’ Association Advocacy Day,     with MPs and MPPs, about various education issues, including Indigenous education
  • Attendance at a regional meeting of the Eastern Region of the Ontario Public School Boards’ Association, where various education-related topics were discussed

Correspondence

  • Letter to the Honourable Lisa Thompson, Minster of Education from HPEDSB
  • Letter received from Waterloo Regional District School Board
  • Letter received from Toronto District School Board
  • Letter received from Rainbow District School Board
  • Letter received from Peel District School Board
  • Letter received from Bluewater District School Board

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, May 1: Director’s Selection Committee, 3:00 p.m.
  • Monday, May 6: Executive Committee, 11:00 a.m.
  • Monday, May 13:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Wednesday, May 15: Special Education Advisory Committee, 5:00 p.m.
  • Thursday, May 23: Special Education Advisory Committee, 5:30 p.m. (make-up meeting for the one cancelled in February)
  • Monday, May 27:
    • Budget Committee, 3:30 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #164: March 25, 2019

March 25 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 25, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Mike Brant, Trustee, Mohawks of the Bay of Quinte, asked all to reflect on Integrity: We do what is right for ourselves and others. We demonstrate values and ethics that are good for all. We speak directly, clearly and respectfully. 

Presentation

group photo
Thank you to the classroom teachers who presented at the March Board meeting: Tonya Ashton, C.M.L. Snider School; Lisa Allery and Melanie Lee, Park Dale School; Jennifer Cooke, Sir John A. Macdonald School; and David Lanovaz, Trenton High School, back row starting second from left.

Achieving Excellence & Equity: K-12 Focus on Math

This was an engaging visual presentation describing innovative approaches to teaching and learning mathematics at elementary and secondary schools. Superintendent Tina Elliott began by commenting about educational leaders who empower students to be confident, creative and curious mathematical learners in K-12. She introduced five teachers from elementary and secondary schools who described their approach to teaching mathematics, and also central office teaching personnel who support them.

Number Talks is a successful approach used in many classrooms. Number Talks engage students in taking risks and share their learning with the classmates and teacher. Another successful  approach is Building Thinking Classrooms. It involves students working in random groups, doing work at the whiteboard, with lots of talking and collaborating, eventually coming to consensus on what the answer should be. These approaches help to create a community of mathematicians and learners who improve their mathematical understanding. Students take ownership of their learning while teachers guide them and summarize the learning at the end of the class. These approaches to instruction facilitate group/shared knowledge in ways that are accessible and inclusive for all, resulting in students feeling more confident about math and empathetic to their classmates inside and outside the classroom.

  • Student testimonial 1: In response to the question, How does a number talk help you learn? Emily, a student in Grade 2 replied, Using different strategies helps me to learn how to get to the answer faster.
  • Student testimonial 2: Student voice through video.

Thank you to the classroom teachers who presented: Tonya Ashton, C.M.L. Snider School; Lisa Allery and Melanie Lee, Park Dale School; Jennifer Cooke, Sir John A. Macdonald School; and David Lanovaz, Trenton High School.

Report from Committee of the Whole Board

One item was discussed at the Committee of the Whole Board meeting:

  • Appointment of superintendents

These meetings  are closed to the public as provided by s. 207 (2) of the Education Act.

Recommendations

2019-2020 School Year Calendar

Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

A consultation process occurred with employee groups, parents, school councils and community members. An online survey was also available for public input.

Board members approved the following dates for the 2019-2020 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 3, 2019
  • Semester 2 will begin Monday, February 3, 2020
  • The last day of school for students will be Friday, June 26, 2020
  • The following seven dates are designated as professional activity days:
    • Friday, September 27, 2019
    • Friday, November 1, 2019
    • Friday, November 29, 2019
    • Friday, January 31, 2020
    • Friday, April 3, 2020
    • Friday, June 5, 2020
    • Friday, June 26, 2020
  • 10 examination days* are designated for secondary schools:
    • Thursday, January 23, 2020 through to Wednesday, January 29, 2020
    • Wednesday, June 17, 2020 through to Tuesday, June 23, 2020

*Actual dates may vary, please confirm with each secondary school.

The following dates are included for reference.

Statutory, Ministry of Education and School Board Holidays
Statutory Holidays Ministry of Education proposed dates for the 2019-2020 School Year Calendar HPEDSB dates for the 2019-2020 School Year Calendar
Labour Day Monday, September 2, 2019 Same
Thanksgiving Day Monday, October 14, 2019 Same
Christmas Break (inclusive) Monday, December 23, 2019 to Friday, January 3, 2020 Same
Family Day Monday, February 17, 2020 Same
Mid-winter Break (inclusive) Monday, March 16 to Friday, March 20, 2020 Same
Good Friday Friday, April 10, 2020 Same
Easter Monday Monday, April 13, 2020 Same
Victoria Day Monday, May 18, 2020 Same

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of March and April 2019.

Upcoming events include the following:

  • March 28: “A Call to Action” drama performance by students from Prince Edward Collegiate Institute, 7:00 p.m., Core Arts Centre, Belleville
  • April 2: Chess Tournament, Bird’s Creek Public School
  • April 3: Grade 12 Waterloo Math Contest, 12:00 p.m., Centre Hastings Secondary School
  • April 9: Rotary Festival Choir Judging, 12:30 p.m., V. P. Carswell Elementary School
  • April 15: Elders Ada and Christine visiting SK-Grade 4 classes, Bird’s Creek Public School
  • April 18: “Better Together” School Wide Pancake Lunch, 1:40 p.m., Prince Charles Public School (Trenton)
  • April 24: Relay Day for Athol-South Marysburgh Public School and C.M.L. Snider School
  • April 29: Healthy, Active, Mindful Night (Well-being), Massassaga-Rednersville Public School

Report from the Chair 

Highlights from this report included the following:

  • Acknowledgement of newly appointed superintendents Ken Dostaler, Student Services; and Tina Elliott, Curriculum Services
  • Announcement about nominations now being accepted for the Great Place Awards; due date is Friday, April 26, 2019
  • School Climate Surveys soon to be open for students in Grade 4-12, families and school staff to complete during the month of April 2019

Report from the Executive Committee

Highlights from this report included the following:

  • Update on Policy 8: Board Members’ Code of Conduct
  • Trustee professional learning session at the end of April 2019

Report from the Operations and Finance Committee 

Highlights from this report included the following:

  • Presentation by Gord Taylor, CEO, about the services of Tri-Board Student Transportation Services
  • Review underway of four policies
  • Renovations to Prince Edward Collegiate Institute including yard improvements, lifts in the elementary wing and more
  • Transition teams to be established to work through Bayside Secondary School and North Hastings High School becoming 7-12 schools in September 2019

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Overview of mental health strategies underway and an overview of the Student Services team
  • Update on provincial funding for students with autism
  • Proposed dates for the school year calendar
  • Review underway of four policies

Notice of Motion regarding Policy 8: Board Members’ Code of Conduct

Notice of motion was given that amendments to Policy 8: Board Members’ Code of Conduct, will be on the agenda for the April 2019 meeting.

Reports from trustees

  • The following topics were discussed at the recent Parent Involvement Committee (PIC) meeting: cannabis information sessions hosted be Hastings prince Edward Public Health; Parent Reaching Out grants received by 12 schools; review of school year calendar dates; update on recent announcements by the provincial government related to class sizes, autism funding and online learning
  • A reminder about Prom Project and donations being accepted for this most worthwhile initiative for students

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, April 1: Executive Committee, 11:00 a.m.
  • Monday, April 8:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Tuesday, April 23:
    • Budget Committee, 3:30 p.m.
    • Public Board, 7:00 p.m.
  • Wednesday, April 24: Parent Involvement Committee, 5:30 p.m.
  • Thursday, April 25: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #163: February 25, 2019

February 25, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 25, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2019.

Shannon Binder, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Meera Moorthy, Student Trustee, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner. 

Presentation

group photo
Thank you to presenters from Eastside Secondary School (centre and sitting) and from the Education Centre, about Specialist High Skills Major programs.

Achieving Excellence & Equity: Overview of Specialist High Skills Major (SHSM) programs

Superintendent Cathy Portt introduced presenters from the Education Centre and Eastside Secondary School.

Specialist High Skills Major programs are for students in Grades 11 and 12, and can be accessed by students in all pathways. The group provided a visual presentation highlighting the Construction and Sports SHSMs at Eastside Secondary School.

The group also highlighted the experiential learning activities (for example building sheds and a chicken coop) and participating in the Ontario Technical Skills Competition.

Compulsory certifications in SHSMs include: Standard First Aid; CPR Level C, AED; Basic Health and Safety; Working at Heights; WHMIS. Some of the elective certifications include: Elevated Work Platforms; Confined Space Awareness; Scaffold Safety; Chainsaw Safety; Traffic Control; and Trenching Safety.

  • Student  Braden Tebworth is in the Construction SHSM and recommends it to anyone who wants to get into the trades. Braden explained that he has learned so much and would like to work in HVAC. He is planning to go to college for HVAC and is looking forward to starting his own business one day.
  • Student Hannah Dafoe is in the Sports Management SHSM and talked about how it has focused her vision for a future career. She described having access to reach ahead experiences, one of which was to attend a Toronto Raptors game and meet the players, management and office personnel.

Thank you to the presenters for being part of the meeting.

  • Eastside Secondary School
    • Eric Fetterley, Vice-principal
    • Ted Shepherd, Teacher, Construction SHSM
    • Braden Tebworth, Student
    • Dakota Cooney, Student
    • Hannah Dafoe
  • Tracy Demianchuk, Curriculum Services Coordinator

Recommendations

Terms of Reference for the Ad Hoc Director’s Selection Committee

Board members approved the Terms of Reference for the Director’s Selection Committee.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for March 2019.

Upcoming events include the following:

  • March 5: Junior Basketball Tournament, Madoc Township Public School
  • March 6: Rockin’ Read-a-Thon, Tyendinaga Public School
  • March 7: Talent Show, 6:00 p.m., Deseronto Public School
  • March 20: Primary Math Night, 6:30 p.m., Foxboro Public School

Report from the Chair 

Highlights from this report included the following:

  • Participating in the Groundbreaking Ceremony for the County Food Hub at Sophiasburgh Central School on February 8
  • Participating in a literacy event at Harmony Public School
  • presentation of flowers
    Superintendent Cathy Portt is retiring from HPEDSB in mid-March after  33 years. Congratulations, Cathy!

    A presentation to Superintendent Cathy Portt who is retiring in mid-March. Cathy has worked with HPEDSB for 33 years as an elementary teacher, curriculum coordinator, vice-principal, principal, assistant superintendent and superintendent. She has served as the president of OPHEA and chair of the local Ontario Principals’ Council. In 1991 Cathy organized the first Celebration of Dance for students, an event which is still going strong. Cathy is steadfast in her belief that all students can achieve excellence and equity.

Report from Executive Committee 

Highlights from this report included the following:

  • Upcoming policy review (five policies)
  • Attendance at the Board of Director’s Meeting for the Ontario Public School Boards’ Association

Report from the Ad Hoc Director’s Selection Committee

Highlights from this report included the following:

  • Confirmed the nine trustees to be on the committee
  • Reviewed the initial Terms of Reference
  • Discussed hiring an external firm to assist with recruitment

Report from Operations and Finance Committee 

Highlights from this report included the following:

  • 2019-2020 budget planning timelines
  • Update on live streaming public Board meetings, municipal tax revenue and the new K-8 school in east Belleville

Report from Program and Human Resources Committee

Highlights from this report included the following:

  • Upcoming policy review (five policies)

Reports from Trustees and Student Trustees

Highlights from this report included the following:

  • Student trustee participation at the Ontario Student Trustees’ Association this past weekend
  • Report forthcoming about the OPSBA meeting this past weekend
  • A handout about Prom Project which accepts gently-used formal wear for students
  • Participation at a meeting of the HPEDSB Leadership Development Committee

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, February 27: Parent Involvement Committee, 5:30 p.m. (rescheduled from February 19)
  • Thursday, February 28: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 4: Executive Committee, 11:00 a.m.
  • Monday, March 18:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Wednesday, March 20: Parent Involvement Committee, 6:30 p.m.
  • Monday, March 25: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #162: January 31, 2019

January 31, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Thursday, January 31, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2019.

Shannon Binder, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Shannon Binder, Chair of the Board and trustee for Southeast Hastings, asked all to reflect on Honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Presentation

group photo
Thank you to students and staff from Harmony Public School who presented about the Student Google Summit held in October 2018.

Student Google Summit at Harmony Public School

The first Student Google Summit took place in mid-October 2018 at Harmony Public School and involved approximately 360 students in Grades 4-8. It was an interactive, fun two-day event that focused on digital fluency, collaborating, creative thinking, critical thinking and well-being.

Students participated in four of the following sessions:

  • Maps, Snaps and Chats: Be Safe, Savvy and Smart on those Apps
  • Who Am I? Developing Your Digital Portfolio
  • Get Slides Savvy!
  • Organization is a Thing!
  • Tech’n it to the Natural Environment
  • Bots, Bricks and Bits
  • Old School Technology: Building Our Future Through Play
  • CTRL, ALT, READ and WRITE

Thank you to guest presenters:

  • Students Kiera Brown, Grade 6; and Evan Russet, Grade 8
  • School staff Andrea Bird, Teacher; Andrew Brown, Teacher; and Kim Myderwyk, Principal

Report from Committee of the Whole Board

Three items were discussed at the Committee of the Whole Board meeting:

  • Agreement of Purchase and Sale of River Valley School
  • Acceptance of resignation of the director of education for the purpose of retirement and process for selecting a new director of education
  • K-12 Principal and Vice-principal Pool

These meetings  are closed to the public as provided by s. 207 (2) of the Education Act.

Recommendations

Policy Review, Part B

Board members approved the review and updating of the following policies:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy 11-D: Executive Committee
  • Policy 11-F: Student Enrolment/School Capacity Committee
  • Policy 15 Student Enrolment/School Capacity Pupil Accommodation Review (will update when the  Revised Pupil Accommodation Review Guidelines are received from the Ministry of Education)

Recommendation to relocate Grade 7 and 8 students from Bayside Public School to Bayside Secondary School, creating a Grade 7-12 school effective September 2019

Board members approved the relocation of Grade 7-8 students from Bayside Public School to Bayside Secondary School, creating a Grade 7-12 school, effective September 2019.

All Bayside Public School students in Grade 7-8 are currently located at Bayside Secondary School due to lack of space at Bayside Public School. There are currently 195 Grade 7 and 8 students at the school. Bayside Public School is comprised of three sites: the Bayside Public School main building, the Bayside Public School Annex, and the portion of Bayside Secondary School that contains the Grade 7-8 students. All three sites are on the same campus.

All students in Grades 9-12 in the Bayside School Group attend Bayside Secondary School. There are currently 831 Grade 9-12 students attending the school. The enrolment at Bayside Secondary School is projected to continue to increase through the next five years.

Relocating the Grade 7-8 students from Bayside Public School would allow the Bayside Secondary School administrator to have responsibility for the Grade 7-12 students in the building. This relocation would offer improved programs opportunities for the Grade 7-8 students. Bayside Public School would remain a K-6 elementary school on two sites.

The 7-12 model that is proposed for Bayside Secondary School is consistent with similar 7-12 models that are successfully in place at Centennial Secondary School and Trenton High School.

No changes to the classrooms or building would be required at Bayside Secondary School as the Grade 7-8 students are already located at the school. As well, no changes would be required to bus routes or student transportation.

Public communication of this proposal occurred in November 2018 and extended until early January 2019.

Recommendation to Board to relocate grade 7 and 8 students from York River Public School to North Hastings High School, creating a Grade 7–12 school effective September 2019

Board members approved relocating Grade 7-8 students from York River Public School to North Hastings High School, creating a Grade 7-12 school effective September 2019.

All students in Grade 7-8 in the North Hastings School Group currently attend York River Public School, located in Bancroft. There are currently 150 Grade 7-8 students at the school. York River Public School had an addition added in 2011, but is again completely full, with increased enrolment projected for 2019-2020 and beyond.

All students in Grades 9-12 in the North Hastings School Group attend North Hastings High School, located in Bancroft. There are currently 425 Grade 9-12 students attending the school. The enrolment at North Hastings High School is projected to continue to decrease through the next five years.

Relocating the Grade 7-8 students from York River Public School will provide needed space at York River Public School, required to accommodate the increasing enrolment as well as to accommodate program needs at the school. It will also offer improved programming opportunities for the Grade 7-8 students at the secondary school. The Grade 7-12 model that is proposed for North Hastings High School is consistent with similar Grade 7-12 models that are successfully in place at Centennial Secondary School and Trenton High School.

Only minor changes to the classrooms would be required at North Hastings High School to accommodate the Grade 7-8 students and there is ample time to implement those changes prior to September, 2019. As well, it is anticipated that little change to student transportation would be required, as all Grade 7-8 students are already bussed to Bancroft, where North Hastings High School is located.

Public communication of this proposal occurred in November 2018 and extended until early January 2019.

Use of additional Special Education funding

Board members approved a recommendation that the additional funding resulting from increase in the 2018-2019 Special Education per Pupil allocation benchmark for Junior Kindergarten to Grade 3 students be used to hire additional education assistants for elementary schools that currently have high Special Education needs.

On August 24, 2018, the Ministry of Education released memo 2018: B14 Update: Education Funding for 2018–2019 which included a number of updates to the previously announced education funding for the 2018-2019 school year, including an increase of $18.26 in the Special Education per Pupil Amount (SEPPA) allocation for JK to Grade 3 students from $988.82 to $1,007.08.

As at October 31, 2018, there were 4,958 Junior Kindergarten to Grade 3 students, resulting in $90,533 of  increased SEPPA funding for this group of students. As part of ongoing monitoring of system needs, management is placing an additional six education assistants in elementary schools which currently have high Special Education needs. These education assistants will serve Primary students at four schools and Primary/Intermediate students
at two schools.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of January and February 2019.

Upcoming events include the following:

  • Kindergarten Registration throughout January/February at all elementary schools
  • February 1: Student Senate Retreat at the William R. Kirk Building

Report from the Chair

Highlights from this report included the following:

  • Participation of nine trustees at the Public Education Symposium held in Toronto last week

Report from the Executive Committee

Highlights from this report included the following:

  • Policies to be reviewed
  • 2018 Director’s Annual Report
  • Northern Outdoor Studies Open House
  • Report from a meeting of the Ontario Public School Boards’ Association

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Recommendations for the two Grade 7-12 schools noted above

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Proposed list of building renewal projects
  • Revised Estimates. The Revised Estimates show an in-year surplus of $1,620,702 compared to original Estimates submitted to the Ministry of Education in June 2018 which projected an in-year surplus of $1,546,019. Overall, HPEDSB is tracking very close to the approved budget plan for 2018-2019.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Process to begin planning for the 2019-2020 school year calendar
  • Presentation on Indigenous Education
  • Report on a review of the Care and/or Treatment, Custody, and Correctional (CTCC) Day Treatment Program

2018 Director’s Annual Report

Mandy Savery-Whiteway, Director of Education and Kerry Donnell, Communications Officer, presented this interactive, online annual report for information. It showcases and celebrates student and employee learning during the 2018 calendar year, while also describing progress made  in the areas of equity and the strategic plan.

Report from Trustees and Student Trustees

Highlights from this report included the following:

  • Participation in a meeting with the Ministry of Finance about planning for the 2019-2020 budget

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 4: Executive Committee, 11:00 a.m.
  • Monday, February 11:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Wednesday, February 20: Parent Involvement Committee, 5:30 p.m.
  • Monday, February 25: Public Board Meeting
  • Thursday, February 28: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #159: October 15, 2018

October 15, 2018—This update provides a summary of the Public Meeting of Hastings and Prince Edward District School Board held Monday, October 15, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Melissa Elliott, Student Trustee, North Hastings High School, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentations

Thank you to the presenters from Stirling Public School, pictured with school board officials, trustees and student trustees.

Globally Minded Learners and Leaders at Stirling Public School: Project Simple Machines

The vibrant presentation described the HPEDSB involvement in an international project known as New Pedagogies for Deep Learning. NPDL involves school boards from seven countries. It engages educators in shifting their practice and beliefs about student abilities and achievement, as well as encouraging them to take risks, collaborate with others and seek out learning partnerships locally and globally. The presentation showcased the work of two teachers, Terri-Lynn Kirkey and Anne Marie Christie-Sharpe, Stirling Public School, and shared that their work is one of five projects receiving international recognition.

Thank you to the presenters: Susan Carleton-Maines, Principal, Stirling Public School; Anne Marie Christie-Sharpe, Teacher, Stirling Public School; Suzanne Cholasta, Principal, Prince Charles Public School (Trenton); Tracy Demianchuk, Curriculum Services Coordinator; Andrea Kerr, Learning Support Coordinator; and Terri-Lynn Kirkey, Teacher, Stirling Public School.

group photo 2
Thank you to the Summer Learning Programs presenters, pictured with school board officials, trustees and student trustees.

Summer Learning Programs 

Summer learning programs provide students with learning outside the school year. They consist of the Summer Learning Program for elementary students and Summer School for secondary students.

The elementary program focused on developing reading skills, understanding number sense, and coding and robotics. It was for students in SK, Grades 1 – 4, and was hosted at Marmora Public School, Maynooth Public School, Prince Charles School (Belleville,) Prince of Wales Public School, Queen Elizabeth School (Picton), Queen Victoria School and Trent River Public School.

Summer School had over 500 registrations from students throughout Ontario, with over 200 from HPEDSB. Just over 91% of students achieved credits. The success is due to  personalized supports for HPEDSB students, Guidance teacher communicating with students daily, connecting students to their teacher, communicating with parents and individualized video links for HPEDSB students.

Thank you to presenters Terri Cook, Vice-principal, Centennial Secondary School; Heather McMaster, Early Years Lead; Marg Thompson, Student Success Lead; Roger Ramsay, Curriculum Coordinator.

Report from Committee of the Whole Board

One item was discussed at the Committee of the Whole Board meeting: Disposal of surplus property: Earl Prentice Public School. These meetings  are closed to the public as provided by subsection 207 (2) of the Education Act.

Recommendations

External Audit Plan

Board members approved the External Audit Plan. This is required as a result of amendments to Ontario Regulation 361/10 in July 2015. Since that time, audit committees are required to make recommendations to the Board on the content of the External Auditor’s Audit Plan and on all proposed major changes to the plan.

Appointment of External Auditors for 2018-2019

Board members appointed BDO LLP as the external auditor for 2018-2019  with remuneration of $38,900. BDO has provided audit services to HPEDSB for a number of years and has developed a strong relationship with staff, management, the Board of Trustees and other stakeholders, including Audit Committee members. Administration is satisfied with BDO’s performance to date. BDO has delivered its services in a professional, timely and accurate manner.

Information

A number of district and school events (Pdf) are scheduled for the remainder of October and into November 2018.

Upcoming events include the following:

  • October 17: Dairy presentation for all classes, Bird’s Creek Public School
  • October 18:
    • Scissor Lift Training for students in the Construction Specialist High Skills Major Program, Centre Hastings Secondary School
    • Fall Parent/Teacher Interview Evening; Post-secondary Parent Information Night; Grade 10 Ontario Secondary School Literacy Test Parent Information Night, Prince Edward Collegiate Institute
  • October 22: Bus Patroller Training, Tyendinaga Public School
  • October 23:
    • Wear Purple Day for Awareness of Child Abuse and Neglect, all schools
    • Bus Patroller Training (for students), Athol-South Marysburgh Public School
  • October 25:
    • Family Movie Night, 6:00 p.m., Prince of Wales Public School
    • Fun Fair, Frankford Public School
  • October 25-28: Ontario Student Trustees’ Association Fall General Meeting, Toronto
  • November 9: Remembrance Day assemblies at various schools

Report from the Chair

Highlights from this report included the following:

  • Attendance at the Indigenous Leads Gathering in Toronto, a provincial event that has been hosted by HPEDSB for the past five years.

Report from the Executive Committee

Highlights from this report included the following:

  • The Ministry of Education is inviting public input on curriculum-related items and the Board of Trustees will be submitting suggestions.

Report from the Audit Committee

Highlights from this report included the following:

  • 2018-2019 Regional Audit Activities update.
  • Creating the Audit Annual Report.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Presentation and annual update by Gord Taylor, CEO of Tri-Board Transportation Services.
  • New rate for travel reimbursement (kilometres) to align with the Canada Revenue Agency rate, increasing one cent to 0.55 cents effective November 1, 2018.
  • Policy review.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Presentation about mental health initiatives .
  • Addition of social workers at secondary schools.
  • Update on standardized testing (EQAO) in Ontario.
  • Review of novels requested for use in secondary schools.
  • Policy review.

Report from Student Trustees

Highlights from this report included the following:

  • Planned initiatives by the Student Senate, including creating a website and planning a student symposium next spring.
  • Student senators meeting with students in their schools for knowledge sharing.

Notice of Motion: 2018-2019 Policy review

Notice of motion was given that amendments to the following policies will be on the agenda for the November 2018 meeting:

  • Policy 3-C: Student Representation on Board
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 4: Corporate Board Job Description
  • Policy 9: Role of the Board Member

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, October 24: Parent Involvement Committee Annual General Meeting, 5:30 p.m.
  • Thursday, October 25: Special Education Advisory Committee, 5:00 p.m.
  • Monday, November 5: Executive Committee, 11:00 a.m.
  • Wednesday, November 7: Audit Committee, 3:30 p.m.
  • Monday, November 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 12: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 19: Board Meeting, 7:00 p.m. Marmora Public School

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #158: September 24, 2018

September 24, 2018—This update provides a summary of the Public Meeting of Hastings and Prince Edward District School Board held Monday, September 24, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people. Trustee Mary Schoones was introduced. She will be one of two trustees representing Belleville/Thurlow until November 30, 2018. Student trustees were also introduced: Melissa Elliott, North Hastings High School; Ryan Gentle, Trenton High School; and Merra Moorthy, Eastside Secondary School.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Dwayne Inch, Trustee for South Prince Edward County, asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentation

“Welcome Back to Learning” video
This video highlighted student learning during the first few weeks of the 2018-2019 school year. It featured students from schools throughout Hastings and Prince Edward District School Board.

Recommendations

Approval of the Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2018 to August 2023.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005.

The Accessibility Advisory Committee met in May 2018 to review and update the plan which incorporates plans for the next five-year period. The plan is reviewed annually by the Accessibility Advisory Committee, approved by the Board and posted on the HPEDSB website.

Joint Municipal Election Compliance Audit Committee

Board members approved a resolution to authorize individuals to be appointed to the Joint Elections Compliance Audit Committee for the 2018-2022 term.

Section 88.37(1) of the Municipal Elections Act, 1996, requires municipal councils and local school boards to establish a Compliance Audit Committee before October 1 of an election year. The Corporation of the County of Prince Edward, City of Quinte West, City of Belleville, the Algonquin and Lakeshore Catholic District School Board, and the Hastings and Prince Edward District School Board previously established a partnership of the Joint Elections Compliance Audit Committee for the 2014-2018 term.

2018-2019 Board policy review 

Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 3-C: Student Representation on Board
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 4: Corporate Board Job Description
  • Policy 9: Role of the Board Member

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Annual review and approval of the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow

Board members approved the continuation of the 2015-2020 Strategic Plan (Pdf) following an annual review. Progress on the 2018-2019 action plans will be reported through the 2018 Director’s Annual Report (to be released in January 2019) and revisited when the next review process begins in February 2019.

Updated Special Education funding for 2018-2019

Board members approved a motion directing staff to prepare a recommendation, relative to the 2018-2019 Special Education per pupil allocation benchmark increase of $1,007.08 per Junior Kindergarten to Grade 3 student, and how this unanticipated increase will be utilized to support the Junior Kindergarten to Grade 3 students with Special Education and mental health needs.

On August 24, 2018, the Ministry of Education  released Memo 2018: B14 Update: Education Funding for 2018–2019 which included a number of updates to the previously announced education funding for the 2018-2019 school year. While the total provincial funding for the Grants for Student Needs is expected to remain at $24.5 billion in 2018–2019, there are some variations between earlier funding and new funding at the board level, leading to a net increase in funding for HPEDSB of $123,956.

Appointment of a sixth member for the Executive Committee

Board members approved the appointment of Mary Schoones as the sixth member of the Executive Committee effective immediately. This appointment is in effect until the end of the current term on November 30, 2018. New elections for trustee roles will take place at the Initial Board Meeting on December 3, 2018.

Information

A number of district and school events (Pdf) are scheduled for the remainder of September and into October 2018.

Upcoming events include the following:

  • September 24-27, 2018: Drive Away Hunger Challenge, Tyendinaga Public School
  • September 26: Opening of the Community Garden, Kente Public School, 5:00 p.m.
  • September 27, 2018: Terry Fox Run, various schools
  • October 1, 2018: Orange Shirt Day, various schools
  • October 3, 2018: Bus Safety Presentation, Athol-South Marysburgh Public School
  • October 5, 2018: Semester 1 Early Progress Reports sent home at secondary schools

Report from the Chair

  • Provided verbal and written reports on the 2018 Canadian School Board Association conference held in Halifax, NS in July.
  • The 6th Annual Indigenous Gathering is taking place in Toronto this week, hosted by HPEDSB.

Report from the Executive Committee

Highlights from this report included the following:

  • Verbal update on recognition dates which will now be shared on the HPEDSB website and banner.

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Update on the lease with the County Food Hub at Sophiasburgh Central School.
  • Explanation of the moratorium on accommodation reviews.
  • Review of the Long-term Capital and Accommodation Plan.
  • Updates on school consolidations at Centennial Secondary School, Eastside Secondary School, Prince Edward Collegiate Institute and Trenton High School.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Accessibility Advisory Plan
  • Funding update
  • Community planning and partnerships update

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Induction of new trustee Mary Schoones
  • Board improvement plan update
  • Health and Physical Education Curriculum update

Enrolment update

Each September elementary and secondary enrolments are collected then compared to springtime projections to determine the impact on teaching staff and school organizations. This is required to address provincial class size guidelines and budget.

Elementary enrolments were collected on September 7, 2018 and updated on September 14, 2018. Secondary enrolments were collected on September 17, 2018.

Elementary
Elementary enrolment on September 14, 2018 was 10,341 compared to a projection of 10,371, a decrease of 30 students compared to projection.

Secondary
Using the data collected on September 17, 2018, the revised average daily enrolment (ADE) was projected for the year as 4,578. The revised projection shows an increase of 45 ADE over original projections, and a year-over-year increase of one secondary student when compared to September 15, 2017 enrolment.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine what adjustments are required.

Report from trustees and student trustees

Highlights from this report included the following:

  • The student senators met last week with a focus on multi-cultural inclusion. The senators are eager to work together to establish a vision for their work this year.
  • An update about an upcoming meeting of the Ontario Public School Boards’ Association meeting later this week. Some of the topics of discussion will include: proposed changes to Indigenous curriculum and the Health and Physical Education curriculum; and freeze of executive compensation.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, September 26: Audit Committee, 3:30 p.m.
  • Wednesday, September 26: Parent Involvement Committee, 6:30 p.m.
  • Thursday, September 27: Special Education Advisory Committee, 5:00 p.m.
  • Monday, October 1: Executive Committee, 11:00 a.m.
  • Tuesday, October 9: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 9: Operations and Finance Committee, 7:00 p.m.
  • Monday, October 15: Board Meeting, 7:00 p.m.
  • Wednesday, October 24 Parent Involvement Committee, 6:30 p.m.
  • Thursday, October 25: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #157, August 27, 2018

August 27, 2018—This update provides a summary of the Special Public Meeting of Hastings and Prince Edward District School Board held Monday, August 27, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Report from Committee of the Whole Board

A new Board member was approved by the Board of Trustees. Effective September 24, 2018 (the date of the next public Board meeting), Mary Schoones will be sworn in as one of two trustees representing Belleville/Thurlow. This short-term appointment is in place until November 30, 2018 and was necessitated by the resignation of Mary Hall in May 2018.

A news release with more details will be sent out later this week.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #156: June 18, 2018

June 18, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 18, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jennifer Cobb, Trustee for North Prince Edward County, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Presentation

group photo
Thank you to students and staff from Kente Public School for presenting about their approach to environmental stewardship at the June Board meeting. Through the leadership of Ms. Lyon’s Grade 4/5 class, the school achieved Gold status through EcoSchools.

Kente Public School: Becoming an EcoSchool

Guests from Kente public School were introduced by Superintendent Cathy Portt. Students in Cassie Lyon’s Grade 4/5 class care about their community and the environment. They have worked diligently during this school year to become student leaders and environmental stewards.

In response to the question “How can we be green?” examples of the classes’ efforts included adopting an eco-culture by  learning about and engaging in recycling activities.

  • The class shared recycling instructions, tips and duties with others through school-wide presentations and classroom visits
  • Hosting Boomerang Wednesdays was a way to measure and graph the amount of garbage created. The Kindergarten class was awarded the Golden Lunchbox Award
  • Building a composter for the school and learning how to use it
  • Creating eco-awareness among the school community through: GOOS (good on one side) boxes to hold paper for reuse, plastic straw awareness, and participation in the Trash Bash, all of which led to the class becoming waste-free
  • Growing their own food for the school Food for Learning program. This was possible by creating an on-site community garden through assistance from local businesses, public health and community agencies/volunteers

Congratulations to Kente Public School for being awarded Gold status as a EcoSchool. It is a  program that aims to reduce ecological impact, builds environmentally aware communities, and provides a framework for action which the school brings to life.

Thank you to students Kyle Bartlett, Sadie Rosatte-Copeland, Judd Charbonneau, Kallie McCormack, Noah Roy, and teacher Cassie Lyon; curriculum coordinator Teresa Hadley; and principal Annette Huizenga for their presentations this evening.

Report from Committee of the Whole Board

It was stated that three items were discussed in Committee of the Whole Board. These are meetings that are closed to the public as provided by subsection 207 (2) of the Education Act.

  • filling a vacancy on the Board;
  • acceptance of an Agreement of Purchase and Sale for Pinecrest Memorial Elementary School; and
  • meeting of the Public Council of Ontario Directors of Education (PCODE) in September 2018.

Recommendations

2018-2019 Budget 

Board members approved the 2018-2019 operating and capital budgets in the amounts of $201,522,739 and $17,808,487, respectively.

HPEDSB is in year two of a three-year Multi-Year Financial Recovery Plan (2016-2017 to 2018-2019).This plan, required by the Ministry of Education, contains a number of permanent and non-permanent savings measures that include: consolidating/closing schools; reducing staff; reducing department and school budgets; deferring the replacement of technology; and taking a number of other measures with the goal of obtaining an accumulated surplus of $4,260,605 by the end of 2018-2019. The savings measures for 2018-2019, the last year of the financial recovery plan, total $8.7 million.

In addition, HPEDSB has a Long Term Capital and Accommodation Plan that identifies capital needs and  facility requirements to support the student population. Based on that plan, three accommodation reviews were conducted in 2016-2017 and a number of school consolidations were approved. In 2017-2018, three elementary schools were closed as part of approved consolidations. One secondary school and one elementary school are scheduled to close at the end of June 2018.

At the Ministry’s request, HPEDSB has submitted monthly financial reports since September 2016, and these reports are used to monitor performance against the Multi-Year Financial Recovery Plan. The latest monthly financial report covers the period up to the end of May 31, 2018. Based on this report, the projected in-year surplus for 2017-2018 is now estimated to be $1,566,367 compared to the projected in-year deficit of $224,229 at the time of submission of Revised Estimates earlier this year. The accumulated surplus for Ministry compliance purposes at the end of 2017-2018 is now projected to be $3,037,286.

The most significant components of the Grants for Student Needs funding (from the Ministry of Education) is based on student enrolment. Enrolment projections for the purpose of developing the 2018-2019 budget were calculated based upon input from schools. These projections are shown in the following table.

.

.
Elementary

Secondary

Total

2017-2018
Revised Estimates

10,347

4,577

14,924

2018-2019
Projections

10,371

4,532

14,903

Projected
Change

24

(45)

(21)

A slight increase for elementary enrolment and a decrease for secondary enrolment is forecast. Overall, it is anticipated that the board enrolment will decrease by 21 pupils.

Almost all of the permanent and non-permanent savings measures outlined in the Multi-Year Financial Recovery Plan have been implemented in the proposed budget. This incorporates the expected savings from planned school consolidations, including staff reductions, as well as utility cost and maintenance cost savings.

The proposed 2018-2019 budget contains an in-year surplus for compliance purposes of $1,546,019, leading to an accumulated surplus of $4,583,305 by the end of 2018-2019. This budget was developed in accordance with the Strategic Plan, the Multi-Year Financial Recovery Plan, and Ministry regulations and requirements.

Borrowing resolutions

Board members approved six resolutions authorizing the borrowing funds, by way of demand operating credit, in order to meet 2018-2019 expenditures.

Appointment of student trustees for 2018-2019

Board members approved the appointment of Melissa Elliott, North Hastings High School; Ryan Gentle, Trenton High School; and Meera Moorthy, Moira Secondary School, as student trustees, effective August 1, 2018 to July 31, 2019. The additional student trustee will represent the Indigenous voice at the Board table. The three student trustees will be part of the Student Senate. The senate will consist of 19 secondary school students representing seven secondary schools for the 2018-2019 school year.

Tender for mechanical replacements at Trenton High School 

Board members awarded a tender for mechanical replacements at Trenton High School to Allen Mechanical Inc. in the amount of $548,750. The work will include replacement of various mechanical components, such as terminal heating and cooling units (28 air cooled condensing/evaporator units, 15 unit heaters and 8 unit ventilators).

Tender for electrical and mechanical renewal at Centennial Secondary School

Board members awarded a tender for electrical and mechanical renewal at Centennial Secondary School to Ferguson Electrical Company Ltd. for the amount of $951,460. The work will include replacement of various electrical and mechanical components, such as all electrical panels, switchgear and site services renewal, as well as all mechanical renewal (wallfin/convectors). The project will span over two years.

Tender for electrical and mechanical renewal at Prince Edward Collegiate Institute

Board members awarded a tender for electrical and mechanical renewal at Prince Edward Collegiate Institute to Strong Bros. General Contracting Limited in the amount of $1,289,500. The work will include replacement of various electrical and mechanical components, such as all electrical panels, switchgear and site services renewal, as well as all mechanical renewal (wallfin/convectors).  The project will span over two years.

Name for the consolidated Belleville secondary school

Board members approved the name Eastside Secondary School for the consolidated Belleville secondary school, presently known as Moira Secondary School, effective September 1, 2018. The school colours will be purple, grey and black, and the Raven will be the mascot.

Information

Calendar of events

A number of HPEDSB and school events (Pdf) are scheduled for the remainder of June 2018.

Some upcoming student/school events include the following:

  • June 27 and 28: Secondary school graduation ceremonies at various locations.

Report from the Chair of the Board

This report included the following:

  • Group photo with Student Trustee Morgan Beatty
    Thank you to outgoing Student Trustee Morgan Beatty, Centennial Secondary School for serving a one-year term on the Board. She will attend Carleton University  in September for Global Studies.

    Presentation to the outgoing student trustee Morgan Beatty, Centennial Secondary School. She will attend Carleton University  in September for Global Studies. Student Trustee Meera Moorthy, Moira Secondary School, will return as a student trustee in September.

  • Acknowledgement of the resignation of Mary Hall, one of the two trustees for Belleville/Thurlow, effective May 31, 2018, so that she can focus on her health and well-being. Her vacancy will be filled through an appointment process. More information will be shared in the coming weeks.

    Group picture with Student Trustee Meera Moorthy
    Thank you to Student Trustee Meera Moorthy, Moira Secondary School, for serving a one-year term on the Board. She will be returning as a student trustee in September 2018.

Report from the Executive Committee

This report included the following:

  • Audit plan update by the internal auditor
  • Policy review process for the upcoming school year

Report from the Student Enrolment/School Capacity Committee

This report included the following:

  • Construction updates for schools

Report from the Operations and Finance Committee

This report included the following:

  • Borrowing resolution mentioned above
  • Name of the consolidated Belleville secondary school mentioned above
  • Records and information management update and video created by the Information and Privacy Commissioner of Ontario
  • Trustee expense report

Report from the Program and Human Resources Committee

This report included the following:

  • Presentation about the StEP UP enrichment event for Grade 7 and 8 students

2018-2019 Committee meeting dates

The director of education presented a report indicating the dates of Board and committee meetings for the upcoming school year.

Report from trustees and student trustees

  • June 1, Relay for Life at Centennial Secondary School, raised $37,185 for the Canadian Cancer Society
  • Attendance at the closing ceremony for Queen Elizabeth School (Picton) on June 14, 2018

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, September 4: Executive Committee, 11:00 a.m.
  • Monday, September 10:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, September 24: Public Board Meeting
  • Wednesday, September 26:
    • Audit Committee, 3:30 p.m.
    • Parent Involvement Committee, 6:30 p.m.
  • Thursday, September 27: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

 

Board Meeting Update #155: May 28, 2018

May 28, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 28, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2018.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Mike Brant, Trustee for Mohawks of the Bay of Quinte, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

17th Annual Great Place Awards

group photo
Congratulations to Great Place Award recipients, pictured with Mandy Savery-Whiteway, Director of Education and Lucille Kyle, Chair of the Board. Back row L to R: Mandy Savery-Whiteway; Lesley Morgan, Teacher, Centre Hastings Secondary School; Heather Molenaar, Educational Assistant, Trenton High School; Jeff Walsh, Volunteer, Bayside Secondary School; Sarah Lanovaz, Volunteer, Stirling Public School; Kirsten Neumann-Stevens, Teacher, Centre Hastings Secondary School; Lucille Kyle. Front row L to R: Mary Hutchinson, Teacher, Quinte Secondary School; Melanie Lee, Teacher, Park Dale School; Randi Vierich, Volunteer, Madoc Public School; Kelly Leveque, Volunteer, York River Public School.

Kerry Donnell, Communications Officer, introduced the 17th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes described above. The committee reviewed 23 nominations and selected nine award recipients.

Congratulations to Great Place Awards recipients:

  • Mary Hutchinson, Teacher, Quinte Secondary School
  • Sarah Lanovaz, Volunteer, Stirling Public School
  • Melanie Lee, Teacher, Park Dale School
  • Kelly Leveque, Volunteer, York River Public School
  • Heather Molenaar, Educational Assistant, Trenton High School
  • Lesley Morgan, Teacher, Centre Hastings Secondary School
  • Kirsten Neumann-Stephens, Teacher, Centre Hastings Secondary School
  • Randi Vierich, Volunteer, Madoc Public School
  • Jeff Walsh, Volunteer, Bayside Secondary School

Report from Committee of the Whole Board

It was stated that three items were discussed in Committee of the Whole Board. These are meetings that are closed to the public as provided by subsection 207 (2) of the Education Act.

  • probationary teachers;
  • K-12 Vice-principal pool; and
  • Director’s Performance Appraisal 2017-2018.

Recommendations

Location of November 2018 Board Meeting

Board members approved holding the November 2018 Board meeting at  Marmora Public School, Marmora.

For several years, Board meetings have been held at schools in November. This practice supports the 2015-2020 Strategic Plan goals of operating through good governance and being leaders in public education. The meeting will take place on the third Monday of the month, one week earlier than usual, to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education.

2017-2018 Board Policy Review, Part B

Board policies are reviewed every three years to ensure they are relevant are being implemented effectively.

Board members approved revisions to the following policies:

  • Policy 3-C: Student Representation on Board
  • Policy 3-G: Hospitality
  • Policy 11-A: Committee of the Whole Board
  • Policy 11-G: Special Educational Advisory Committee
  • Policy 11-J: Accessibility Advisory Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 18: Learning Foundation

Amendments to the 2017-2018 Special Education Plan

Board members approved the amendments to the 2017-2018 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2017-2018 school year.

Appointment of the alternate representative to the Ontario Public School Boards’ Association

Lucille Kyle, Chair of the Board, was appointed as the alternate representative to the Ontario Public School Boards’ Association, effective immediately.  This appointment is in effect until the end of the current term on November 30, 2018.  New elections will take place at the Annual Board meeting on December 3, 2018. This interim appointment is required due to the approved medical leave of Trustee Mary Hall, who is the current alternate representative.

Tender for parking lot improvements and paving at various schools

Board members approved a tender for parking lot improvements and paving at various schools, as follows:

  • Danford Construction Ltd. for $359,777 at Bayside Secondary School;
  • Drain Bros. Excavating Limited for $376,022 at Bird’s Creek Public School;
  • Fitzgibbon Construction Limited for $247,779 at Kente Public School;
  • Danford Construction Ltd. for $63,337 at Madoc Township Public School;
  • Danford Construction Ltd. for $145,340 at Sir John A. Macdonald School; and
  • Fitzgibbon Construction Limited for $244,929 at Tyendinaga Public School.

Tender for roofing repairs/replacements and associated work at Bayside Secondary School

Board members approved a tender for roofing repairs/replacements and associated work at Bayside Secondary School to Dafoe Roofing in the amount of $1,007,493.

Tender for domestic cold water main retrofit at North Hastings High School

Board members approved a tender for domestic cold water main branch retrofit at North Hastings High School to Beacon Construction (Ontario) Limited in the amount of $597,180.35.

Meyers Creek Secondary School name

Board members approved a motion to conduct the process outlined in Procedure 188: Naming Board Properties to rename Meyers Creek Secondary School, in time to meet the September 2018 timeline.

HPEDSB has been made aware of concerns regarding the name Meyers Creek Secondary School. Specifically, that John Walden Meyers may have been a slave owner. An initial review of available sources did not reveal that information.

On May 2, 2018, a former HPEDSB student now attending Harvard University was able to reference historical documentation. In addition, three external researchers provided reports or consultations based on historical facts for reference: David McConnell, an independent historical researcher; Doug Knutson of the Hastings County Historical Society; and Charmaine A. Nelson, a McGill University/visiting Harvard University professor of Canadian Studies.

Trustee attendance at the Canadian School Board Association National Congress

Board members approved the Chair of the Board and Vice-chair of the Board to attend the Canadian School Board Association National Congress in Halifax, Nova Scotia, from July 4 – 7, 2018.

The Canadian School Board Association National Congress is an annual conference that brings trustees from across Canada together for professional learning related to current issues. Keynote speakers and workshop presenters include the following:

  • Marie Battiste
  • Dr. Lennett J. Anderson
  • Stella Bowles
  • Dr. Stan Kutcher
  • Blye Frank
  • Bette Macdonald
  • Maynard Morrison

The Trustee Professional Development budget has been reviewed and there are sufficient funds to support two trustees attending this event.

Information

Calendar of events

A number of HPEDSB and school events (Pdf) are scheduled for the remainder of May and June 2018.

Some upcoming events include the following:

  • May 31 – June 2: Closing ceremonies for Quinte Secondary School
  • June 1:
    • Break the Barrier, event run by Student Council in support of mental health, Moira Secondary School
    • Relay for Life, Prince Edward Collegiate Institute
  • June 4 – 8: Stream of Dreams workshops, Tyendinaga Public School
  • June 12 and 13: Musical “The Music Man Jr.,” Frankford Public School
  • June 14:
    • District Track & Field Meet, Mary Anne Sills Field, Belleville
    • Back Porch Originals, V.P. Carswell Elementary School, 5:00 p.m.
  • June 27 & 28: Secondary school graduation ceremonies

Report from the Chair

This report included the following:

  • Attendance at the closing assembly for Moira Secondary School last Friday. A similar school closing assembly will take place at Quinte Secondary School this Wednesday.
  • Closing ceremony for Queen Elizabeth School (Picton) on June 14, 2018.

Report from the Executive Committee

This report included the following:

  • Agenda items have been covered in this report.

Report from the Student Enrolment/School Capacity Committee

This report included the following:

  • Received an updated enrolment report from Watson & Associates.
  • Updates on the school consolidation in Belleville, Prince Edward County and Trenton.

Report from the Operations and Finance Committee

This report included the following:

  • Agenda items have been covered in this report.

Report from the Program and Human Resources Committee

This report included the following:

  • Workplace Violence presentation from the local Elementary Teachers’ Federation of Ontario.

2018-2019 Draft Board and committee meeting dates

The agenda included a list of proposed dates for Board and committee meetings for the 2018-2019 school year.

Questions, reports and proposals from trustees

This report included the following:

  • Student senators hosted a very successful student leadership symposium at Loyalist College in early May.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday June 4: Executive Committee, 11:00 a.m.
  • Wednesday, June 6
    • Audit Committee, 3:30 p.m.
    • Budget Committee, 5:00 p.m.
  • Monday, June 11:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 5:30 p.m.
  • Thursday, June 14: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 18: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #154: April 23, 2018

April 23, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 23, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2018.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Tom Biniaris, Trustee for Trenton/CFB Trenton, asked all to reflect on integrity: We do what is right for ourselves and others. We demonstrate values and ethics that are good for all. We speak directly, clearly and respectfully.

Presentations

Achieving Excellence & Equity: e-Learning for students

group photo
Zack Walker (on screen, bottom), Student, Centre Hastings Secondary School; and Brent Jewell (on screen, left), e-Learning Teacher, Trenton High School participated in the e-Learning presentation through video-conferencing.

Roger Ramsay, e-Learning Coordinator, did a presentation describing how e-Learning brings equity of access to and more options for students throughout the district and beyond. It assists students to fulfill graduation requirements for college or university, or proceeding to the workplace.

Zack Walker, Student, Centre Hastings Secondary School; and Brent Jewell, e-Learning Teacher, Trenton High School participated in the presentation through video-conferencing.

The availability of more choice is one of the contributing factors to growing e-Learning. Comments from students over the past few years have included the following:

  • “I need more course choices in my small school board.”
  • “I need more choice to help me meet my graduation requirements.”
  • “I need more choice in what I learn.”

The number of HPEDSB students taking online courses has increased by 99% since the 2015-2016 school year.  For the current school year, 324 HPEDSB students are taking online courses. Already 100 have registered for the 2018-2019 school year. Many employers already use online hiring and training processes.

Thank you to presenters Marg Thompson, Student Success Lead; Roger Ramsay, e-Learning Coordinator; Paul Pickard, Principal, Centre Hastings Secondary School; Zack Walker, Student, Centre Hastings Secondary School; and Brent Jewell, e-Learning Teacher, Trenton High School.

group photo
The renovated Marmora Public School welcomed Primary students from Earl Prentice Public School in March when Marmora became a K-8 school. In this photo, Rob Lake, Principal, wove a web of yarn to illustrate the connectedness of everyone involved in the renovation to support students depicted by the green ball.

Marmora Public School update

Rob Lake, Principal, Marmora Public School, did a visual presentation of the renovated school. Over the past year an addition was added and several areas of the school were renovated. The school became a K-8 facility in March when students from Earl Prentice Public School and Marmora Senior Public School joined as one.

Students joined in the presentation to share their experiences about what it takes to build a new school community as two schools come together. They formed a circle then Rob Lake and Joanne Nitchske, Principal, wove yarn around them, creating a grid/web. Rob explained that it was the work of many people–the schools staff, the contractors and workers, the families, the community—who put their hearts into this project that created a wonderful learning environment in Marmora.

Thank you to students Avery Coens, Grade 8; Abby Carmen, Grade 8; Crystal Lahaie, Grade 8; Jaxon Lester, Grade 7; and Christopher Thompson, Grade 8.

Recommendations

Tender for roof replacements and associated work

Board members approved tenders for roof replacements and associated work at Marmora Public School and Trenton High School, as follows:

  • Crawford Roofing for the work at Marmora Public School, in the amount of 480,900; and
  • Dafoe Roofing for the work at Trenton High School in the amount of $579,897.

Tender for telecommunications upgrades at various schools

Board members approved a tender for telecommunications upgrades at Athol South Marysburgh Public School, Deseronto Public School, Foxboro Public School, Susanna Moodie Elementary School and Tyendinaga Public School. It was awarded to BridgeCast Inc. in the amount of $632,235.

The work will include wiring upgrades for telephone systems, public addressing systems security cameras and alarm systems, front door card access systems and wireless networks, as well as installing wireless clocks and integration bell controllers into the public addressing system. Anticipated completion is for the start of school in September 2018.

Educational programs for students in care and/or treatment, custody and correctional facilities

Board members approved five Educational Programs in Care and/or Treatment, Custody and Correctional Facilities, subject to approval by the Ministry of Education, for the 2018-2019 school year.

Each year the care and/or treatment, custody and correctional facilities memoranda of understanding, in accordance with Ontario Regulation 287/98, are reviewed by relevant ministry and board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Criteria for the establishment and maintenance of these programs include:

  • application for a Care and/or Treatment, Custody and Correctional Program must come from an approved facility;
  • children and youth have been admitted by a facility partner for care and/or treatment, custody and Correctional program; and
  • on-going care and treatment are to be provided by the facility’s professional staff and supported by the teacher through a multi-disciplinary approach.

Board members approved the following programs for the 2018-2019 school year, subject to Ministry of Education approval.

2018-2019 Educational Programs in Care and/or Treatment, Custody and Correctional Programs

NORTH TRENTON DAY TREATMENT PROGRAM

Facility Partner – Children’s Mental Health Services

Funded by the Ministry of Children and Youth Services

Students are primarily in the Primary, early Junior grades. Programming is designed to support students to prosper emotionally, socially and educationally

SITE LOCATIONS: North Trenton Public School

TEACHERS: 1

EAs: 1

STUDENTS: 8

HONEYWELL HOUSE DAY TREATMENT/RESIDENTIAL PROGRAM

Facility Partner – Children’s Mental Health Services

Funded by the Ministry of Children and Youth Services

This program is for students from Grade 6 to 12. The residential program services students in Grade 9 to 12 demonstrating suicidal ideation or are at risk of suicidal harm. The day treatment program for Grade 6 to 12 students, is designed to support students to prosper emotionally, socially and educationally.

SITE LOCATIONS: Honeywell House, Honeywell Corners, Belleville

TEACHERS: 1

EAs: 1

STUDENTS: 12

PARK DALE TREATMENT PROGRAM

Facility Partner – Children’s Mental Health Services

Funded by the Ministry of Children and Youth Services

Students are primarily in the late primary and junior grades. Programming is designed to support students to prosper emotionally, socially and educationally.

SITE LOCATIONS: Park Dale School

TEACHERS: 1

EAs: 1

STUDENTS: 8

ST. LEONARD’S HOME DAY TREATMENT/RESIDENTIAL PROGRAM

Funded by the Ministry of Children and Youth Services

This program provides residential services for male students from Grade 7 to 12, who are placed by the courts. Students follow conditions as set by the courts (e.g. anger management classes, counselling) and work towards academic achievement.  Students do not have a specific profile as they are placed in this facility by the courts. Services have been expanded to include a day-treatment program for students who have recently been discharged from St. Leonard’s Home, but are still on probation. This expanded service will assist students in transitioning out of custody to school and/or community.

SITE LOCATIONS: St. Leonard’s Home, Trenton

TEACHERS:  1

EAs: 0

STUDENTS: 10

MARMORA DAY TREATMENT PROGRAM

Facility Partner – Children’s Mental Health Services

Funded by the Ministry of Children and Youth Services

This program is in partnership with Algonquin and Lakeshore Catholic District School Board, Children’s Mental Health Services, and the Southeast Local Health Integration Network. It provides service for students from Grade 1 to 8. Programming is designed to support students to prosper emotionally, socially and educationally.

SITE LOCATIONS: Marmora Public School

TEACHERS: 1

EAs: 1

STUDENTS: 8

 

Sophiasburgh Community Hub (The County Food Hub) update

Board members discussed and approved an extension to the deadline for signed contractual agreement with the Sophiasburgh Community Hub group. This relates to a decision from June 19, 2017 when the Board agreed to keep the school open to be used as a community hub .

Board members approved the following motion:

“That Hastings and Prince Edward District School Board approve Sophiasburgh Central School to remain open subject to conditions 1-3 below:

  1. That all agreements relative to establishing “The Sophiasburgh Opportunity” a Community Hub at Sophiasburgh Central School are signed in accordance with the Hastings and Prince Edward District School Board’s Administrative Procedure 570, version October 2015;
  2. Signed contractual agreement(s) with the Sophiasburgh Community Hub (Prince Edward County Food Hub) and The County of Prince Edward fund sourcing and governance building stakeholders are required, by no later than August 31, 2018; and
  3. Student population sustainability, to ensure program viability must be part of the ongoing contractual consideration.

Should by September 1, 2018, signed contractual agreement(s) not be realized for the establishment of a financially viable community hub at Sophiasburgh Central School, then the students from Sophiasburgh Central School will be consolidated with students at Prince Edward Collegiate Institute (PECI) for January 1, 2019.”

Information

Calendar of events

A number of HPEDSB and school events (Pdf) are scheduled for May 2018.

Upcoming events include the following:

  • May 2
    • Celebration of Dance, Zwick’s Island, various schools, 11:30 a.m.
    • Internet Safety Presentations, Grade 5-8 Students & Parents, Prince Charles Public School (Trenton)
    • Talent Show, Tyendinaga Public School
    • Family Math Night (Primary grades), Trent River Public School, 5:00 p.m.
    • Fun Fair, Bird’s Creek Public School, 5:00 p.m.
    • Open House showcasing First Nations, Metis and Inuit knowledge, York River Public School
  • May 3: Student Benefit Auction to support Food for Learning
  • May 7 – 11: Food Fight with donations going to Gleaners Food Bank, Quinte Secondary School
  • May 8: Students perform in the North Hastings Music Festival, North Hastings High School
  • May 9: Student Senate Symposium, Loyalist College
  • May 16: Official Opening Ceremony, Marmora Public School, 10:00 a.m.
  • May 17: Centurion Showcase Open House & BBQ, Centre Hastings Secondary School, 5:00 p.m.
  • May 25: Closing Ceremony, Moira Secondary School
  • May 26: Open House and Closing Celebration, Moira Secondary School
  • May 30: Closing Ceremony Assembly, Quinte Secondary School, 10:00 a.m.
  • May 31 – June 2: School closing events and activities, Quinte Secondary School

Report from the Chair 

This report included the following:

  • “Linger” Secondary School Art Show at the Parrott Art Gallery in Belleville;
  • Celebration of Dance; and
  • 11th Annual Student Benefit Auction on May 3.

Report from the Executive Committee

This report included the following:

  • policy review.

Report from the Student Enrolment/School Capacity Committee

This report included the following:

  • update on the Sophiasburgh Community Food Hub; and
  • consolidation of schools in Belleville, Picton and Trenton.

Report from the Operations and Finance Committee 

This report included the following:

  • approval of tenders for roofing and telecommunications.

Report from the Program and Human Resources Committee

This report included the following:

  • experiential learning presentation; and
  • programs for students in care/treatment or correctional facilities.

Reports from trustees

Highlights from this report included the following:

  • attendance at the Making a Difference assembly at Stirling Public School where students from all grades presented to the whole school community about initiatives they are doing to support the local and global communities;
  • a visit to a sugar bush in Bancroft with Grade 7 students;

Notice of Motion: 2017-2018 Board policy review
Notice of motion was given that amendments to the following policies will be on the agenda for the May 28, 2018  meeting:

  • Policy 3-C: Student Representation on Board
  • Policy 3-G: Hospitality
  • Policy 11-A: Committee of the Whole Board
  • Policy 11-G: Special Educational Advisory Committee
  • Policy 11-J: Accessibility Advisory Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 18: Learning Foundation

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, May 7: Executive Committee, 11:00 a.m.
  • Monday, May 14:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 5:30 p.m.
  • Thursday, May 24: Special Education Advisory Committee, 5:00 p.m.
  • Monday, May 28:
    • Budget Committee, 3:30 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #153: March 26, 2018

March 26, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 26, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2018.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Justin Bray, Trustee for Southeast Hastings, asked all to reflect on humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Report from Committee of the Whole Board

It was stated that two items were discussed in Committee of the Whole Board. These meetings are closed to the public as provided by subsection 207 (2) of the Education Act.

  • Surplus properties
  • Vice-principal pool candidates

Presentations

Achieving Excellence & Equity: 20Time Project at Centre Hastings Secondary School, North Hastings High School and York River Public School

group photo at the Board meeting
Thank you to the presenters of the 20Time Project at tonight’s Board meeting: Students Dalton Howarth and Maria Toews, and Teacher Michlyn Gaylord from Centre Hastings Secondary School; Student Jamie Eastman, and Teachers Kate Apperley, Amber Clarke from North Hastings High School; and Student Maiya Rallison and Teacher Leigh-Anna Plumpton from York River Public School.

This presentation featured teachers and students from three school who described their experiences cultivating student voice and leadership through the 20Time Project. The teachers learned about this learning approach at the HPEDSB-hosted Google Summit in August 2017.

Students participating in the 20Time Project experienced a unique learning opportunity. Their teachers created classroom conditions for students to follow their passion and design their learning. The idea was to give students time to work through a project of their choice 20% of their time. Students presented a proposal, asked questions along the way, challenged each other about what they saw and heard; told stories about their experiences and grew together as learners and leaders.

Student testimonials about the 20Time Project

“It gave me a reason to come to class, to work hard.”

“Doing my project made learning fun and widened my concept of how and what the world can be through my positive social media account.”

“We were excited to go to English class and were happy to be there. We made fishing lures from household products like pop can tabs and broom handles.”

“I created a blog about diabetes, did research, created recipes and still wanted to do more. I decided to go on a sugar-free diet for the month of November. It was truly an authentic learning experience.”

 

Thank you to the presenters:

  • Students Dalton Howarth and Maria Toews, and Teacher Michlyn Gaylord from Centre Hastings Secondary School
  • Student Jamie Eastman, and Teachers Kate Apperley, Amber Clarke from North Hastings High School
  • Student Maiya Rallison and Teacher Leigh-Anna Plumpton from York River Public School

Presentation by Dr. Charles Pascale

Dr. Pascale submitted a request to present to the Board of Trustees. He briefly referenced his 2009 report to the Premier of Ontario, With Our Best Future in Mind: Implementing Early Learning in Ontario. Through this presentation he made connections to school boards and community development/connections.

Recommendations

2018-2019 School Year Calendar

Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

A consultation process occurred with employee groups, parents, school councils and community members. An online survey was also available for public input. Overall, 80% of respondents agreed with the placement of the PA days.

Board members approved the following dates for the 2018-2019 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 4, 2018
  • Semester 2 will begin Friday, February 1, 2019
  • The last day of the school for students will be Friday, June 28, 2019
  • The following seven dates are designated as professional activity days:
    • Friday, September 28, 2018
    • Friday, October 26, 2018
    • Friday, November 30, 2018
    • Friday, February 1, 2019
    • Friday, April 5, 2019
    • Friday, May 17, 2019
    • Friday, June 28, 2019
  • Ten examination days* for secondary schools:
    • Thursday, January 24 to Wednesday, January 30, 2019
    • Wednesday, June 19 to Tuesday, June 25, 2019

*Actual dates may vary, please confirm with each secondary school.

The following dates were not included in this report. However, they are included for reference.

Statutory, Ministry of Education and School Board Holidays
Holidays Ministry of Education proposed dates for the 2018-2019 School Year Calendar HPEDSB dates for the 2018-2019 School Year Calendar
Labour Day Monday, September 3, 2018 Same
Thanksgiving Day Monday, October 8, 2017 Same
Christmas Break (inclusive) Monday, December 24, 2018 to
Friday, January 4, 2019
Same
Family Day Monday, February 18, 2019 Same
Mid-winter Break (inclusive) Monday, March 11 to
Friday, March 15, 2019
Same
Good Friday Friday, April 19, 2019 Same
Easter Monday Monday, April 22, 2019 Same
Victoria Day Monday, May 20, 2019 Same

2018 School Board elections/trustee distribution

School board elections will be held on October 22, 2018. Before each election, every board of trustees in Ontario determines the number of trustee positions on their Board and distributes these positions across the Board’s area of jurisdiction. The rules governing the number and distribution of trustee positions are found in section 58.1 of the Education Act, and in Ontario Regulation 412/00  Elections to and Representation on District School Boards. The rules have not changed since the last election in 2014.

Hastings and Prince Edward District School Board, has nine elected trustees plus one appointed under subsection 188(5) of the Education Act representing Mohawks of the Bay of Quinte.

Board members designated the following municipalities as low population municipalities for the purposes of distribution of trustees for Hastings and Prince Edward District School Board:

  1. Corporation of the County of Prince Edward;
  2. Centre Hastings (consisting of Centre Hastings, Marmora and Lake, Madoc Township and Stirling-Rawdon);
  3. North Hastings (consisting of Town of Bancroft, Hastings Highlands, Carlow/Mayo, Faraday, Wollaston, Limerick and Tudor Cashel); and
  4. South East Hastings (consisting of Tweed, Town of Deseronto and Tyendinaga).

Board members also approved the election of nine trustees and that one trustee be redistributed to the low population areas described above.

Tender for Kindergarten rooms and associated renovations at Prince Edward Collegiate Institute

Board members awarded a tender in the amount of $1,915,445 to K. Knudsen Construction Ltd. for renovations to Prince Edward College Institute.

PECI will become a Kindergarten to Grade 12 school in September 2018 and the following renovations are required:

  • renovate existing classrooms to create four Kindergarten rooms;
  • renovate the Senior Cafeteria to become two Special Education classrooms;
  • renovate the Lecture Theatre to become two classrooms; and
  • add an elevator and accessible washroom.

The work is taking place in the elementary wing of the school. It is anticipated the work will be completed for the start of school in September 2018.

Information

Calendar of events

A number of HPEDSB and school events (Pdf) are scheduled for April 2018.

Upcoming events include the following:

  • April 3, 2018: EcoLeague Youth Forum, Quinte Secondary School
  • April 3, 2018: Dairy Program presentation, Athol-South Marysburgh Public School
  • April 9, 2018: Rotary Music Festival, Grade 5/6, Prince Charles Public School (Trenton)
  • April 11, 2018: Euclid Math Contest, Prince Edward Collegiate Institute
  • April 11, 2018: Social Media Information Session for Parents/Guardians, Deseronto Public School
  • April 11, 2018: Making A Difference Assembly, Stirling Public School
  • April 12, 2018: Jump Rope for Heart, Harmony Public School
  • April 19, 2018: Moira Idol, Moira Secondary School
  • April 26, 2018: District Chess Tournament, Sir John A. Macdonald School
  • May 9, 2018: Everyday Learning and Well-Being Symposium for Students, Loyalist College

Report from the Chair

This report included the following:

Report from the Executive Committee

This report included the following:

  • ongoing policy review;
  • review of the draft Accommodation Review Guideline from the Ministry of Education.

Report from the Student Enrolment/School Capacity Committee

This report included the following:

  • review of the draft Accommodation Review Guideline from the Ministry of Education;
  • updates on school consolidations in Belleville, Madoc and Picton;
  • update on the Sophiasburgh Community Hub; and
  • update on Trenton elementary schools.

Report from the Operations and Finance Committee

This report included the following:

  • ongoing policy review; and
  • trustee expense report.

Report from the Program and Human Resources Committee

This report included the following:

  • school year calendar;
  • health and safety updates;
  • ongoing policy review.

Trustee professional learning session, March 10, 2018

From time to time Board members participate in professional development to enhance their leadership and service. On Saturday, March 10, 2018, trustees spent the day with the director of education reviewing and reflecting on the Ontario Education Services Corporation Module 4: Common Ground, Common Purpose, Relationships in School Boards. Trustees identified common ground,  reviewed the personal leadership resources from the Ontario Leadership Framework, completed a leadership exercise, conducted appreciative inquiry interviews with one another and did a team assessment based on the work of Patrick Lencioni.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, April 9:
    • Executive Committee, 11:00 a.m.
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 5:30 p.m.
  • Monday, April 23:
    • Budget Committee, 3:30 p.m.
    • Public Board Meeting, 7:00 p.m.
  • Thursday, April 26, 2018:
    • Special Education Advisory Committee, 5:00 p.m.
    • Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #152: February 26, 2018

February 26, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 26, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2018.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Bonnie Danes, Trustee for Centre Hastings, asked all to reflect on honesty: We choose to live life truthfully. We communicate and act in a sincere and respectful way.

Report from Committee of the Whole Board

It was stated that two items were discussed in Committee of the Whole Board. These are meetings that are closed to the public as provided by subsection 207 (2) of the Education Act.

  • Executive Compensation Program
  • Director’s performance appraisal

Presentations

group photo, team from Quinte Secondary School
Thank you to Max Blight, Student; Liane Woodley, Principal; Eric Fetterley, Vice-principal; Jessica Stuart, Inter-departmental Special Education Head; Angie Friel, Student Services Teacher/Coach; and Jeff Richardson, Teacher.

Community Integration Program at Quinte Secondary School

A team from Quinte Secondary School was introduced by Colleen DeMille, Superintendent of Education. They presented about the Community Integration Program. It is a pilot project at three secondary schools for the 2017-2018 school year (Centre Hastings Secondary School, Quinte Secondary School and Trenton High School), and will expand to all seven secondary schools in September 2018.  The program supports students with developmental disabilities to graduate from secondary school, providing an equitable approach to all students. The CIP has been a very effective confidence booster for students.

Students in the Community Integration Program  receive programming where the emphasis is on the completion of Ministry of Education credits, the levelled literacy intervention reading program, development of technology skills to support learning, and work experience. Students have the opportunity to graduate secondary school with an Ontario Secondary School Certificate (OSSC), which requires successful completion of a minimum of 14 Ministry of Education credits (7 compulsory and 7 elective). Elective courses include Automotive, Construction, Drama, Esthetics, Foods and Hospitality, Music, Physical Education and Visual Arts. Often students have significant gaps to close so the focus of their learning is on conceptual understanding before procedural fluency. Assessments are completed through oral means and students are encouraged to use visual tools to demonstrate their understanding.

group photo, team from Moira Secondary School
Thank you to the team from Moira Secondary School: Warda Mahmood, Areeba Mallick, Aisha Niazi, Students; Gayle Miller, Teacher; and Ken Dostaler, System Principal, Equity; Megan Adam, Curriculum Services Coordinator; and Summer Bertrand, Curriculum Services Coach.

Race & Racism: Igniting Student Voice
Featuring Student Action Plans, Moira Secondary School

A team from Moira Secondary School was introduced by Cathy Portt, Superintendent of Education.  A conference about race and racism was held last fall for students from all eight secondary schools; a follow-up is scheduled for May 2018. These conferences empowered students to be leaders and advocates for change through enhancing knowledge of race, racism, and racial discrimination, increasing capacity to share experiences of discrimination, furthering understanding of of being an ally, and inspiring racialized students and their allies to create initiatives that address racism and racial discrimination within their learning communities. Next, students will showcase their initiatives at a spring student voice gathering where they will plan with school based their Equity and Inclusive Education committees.

Recommendations

Recommendation to create a Grade 7-12 school at Trenton High School for September 2018 

Board members approved the relocation of Grade 7 and 8 students from four Trenton elementary schools to Trenton High School for  September 2018, creating a grade 7-12 school at Trenton High School. The elementary schools are: North Trenton Public School, Prince Charles Public School (Trenton), Trent River Public School and V.P. Carswell Elementary School.

Update on business case submissions to the Ministry of Education and the proposed site for new K-8 school in the City of Belleville

Board members approved the location of the new consolidated K-8 school in Belleville at the current site of Queen Elizabeth School (Belleville).

The Ministry of Education recently announced funding under the Capital Priorities program. The Ministry received 250 capital priority requests from Ontario school boards for a total of $3.3 billion in funding. Seventy-nine projects (including childcare and EarlyON Child and Family Centres) were supported at a value of $800 million.

Approved projects for HPEDSB include the following:

  • PRIORITY 1
    Approval for an addition to Moira Secondary School (becoming Meyers Creek Secondary School effective September 2018) for 189 pupil places, $16.8 million ($5.5 million addition, $2.3 million retrofit, $9 million building renewal) funding allocation.
  • PRIORITY 2
    Approval for replacement school on the Queen Elizabeth School (Belleville) site for 472 pupil places, $10.5 million funding allocation.
  • PRIORITY 3
    Approval for an addition to Centre Hastings Secondary School for 52 pupil places,  $5.8 million ($1.1 million addition, $2 million retrofit, $2.7 million building renewal) funding allocation.

Preliminary schedule estimates for design and construction are shown below.

  • Construction of additions and renovations at Moira Secondary School (becoming Meyers Creek Secondary School effective September 2018)
    • Architect design: June 2018 – March 2019
    • Permits, Ministry approval, tender: April 2019 – August 2019
    • Construction and renovations (phased): September 2019 – August 2021
  • Construction of new K-8 school in east Belleville
    • Architect design: April 2018 – December 2018
    • Permits, Ministry approval, tender: January 2019 – June 2019
    • Construction: July 2019 – December 2020
  • Construction of additions and renovations at Centre Hastings Secondary School
    • Architect design: April 2018 – December 2018
    • Permits, Ministry approval, tender: January 2019 – March 2019
    • Construction and renovations (phased): April 2019 – August 2020

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for February 2018.

Report from the Chair

Highlights of this report included the following:

  • attendance at a conference about human rights in mid-February in Toronto
  • acknowledgement of a book called Deep Diversity which will be used at an upcoming professional learning session

Report from the Student Enrolment/School Capacity Committee

Highlights of this report included the following:

  • updates on the consolidations of schools in Belleville and Picton
  • update on the Sophiasburgh Community Hub

Report from the Operations and Finance Committee

Highlights of this report included the following:

  • budget timelines
  • trustee expenses

Report from the Program and Human Resources Committee

Highlights of this report included the following:

  • presentation from the Speech and Language team
  • presentation about making meaning from text end embedding Indigenous education in Grade 3
  • report about combined grades

Report from Staff

Highlights from this report included the following:

  • the timelines for the upcoming budget cycle

Report from Trustees

Highlights from this report included the following:

  • participation, today, at an Olympic Closing Ceremony at Foxboro Public School

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, March 5: Executive Committee, 11:00 a.m.
  • Monday, March 19:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Thursday, March 22:
    • Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 26: Public Board Meeting

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #151: January 29, 2018

January 29, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 29, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2018.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Dave Patterson, Vice-chair of the Board, asked all to reflect on cooperation: We work as a team for a common goal. We value the opinions of others and show a willingness to work together towards a common goal.

Presentations

looking through the glass wall into the broadband Internet innovation centre.
A new broadband Internet innovation centre is being constructed in HPEDSB, one of only six centres across the province. Through this Ministry of Education-funded project, all HPEDSB schools will have high-speed Internet access.

Broadband Internet Innovation Centre

Kelvin MacQuarrie, Senior ITS Officer, provided background on a Ministry of Education-funded initiative to provide high-speed Internet access to all schools throughout HPEDSB. Steve Payne, ITS Analyst, presented a visual presentation describing the changes that are taking place to make this happen. The new model removes the dependency of a single building to host Internet. Multiple types of connectivity will be available, including fibre-optic. Broadband Internet innovation centres are located in North Bay, Guelph, Thunder Bay, St. Catharines, Toronto and Belleville to allow safe connectivity.

photo of the new front entrance at Marmora Public School
A new front entrance was built at Marmora Public School. An addition was constructed and renovation were done. The school will consolidate students from Earl Prentice Public School and (the former) Marmora Senior Public School this spring.

Addition and renovations at Marmora Public School

Kim Horrigan, Manager of Planning, presented a visual experience of the addition and renovations at Marmora Public School. They include two new full-day Kindergarten classrooms, three new Primary classrooms, addition of a 4,000 square foot gym, turning the old gym into a learning commons, reconfiguring the lobby and and main office, and new parking areas.

The school will consolidate two elementary schools: Earl Prentice Public School and Marmora Senior Public School this spring.

Report from Committee of the Whole

This report included the following:

  • Agreement to purchase College Street Public School

Recommendations

Relocation of Prince Charles School Grade 7 and 8 students

Board members approved the relocation of all Grade 7 and 8 students from Prince Charles School (Belleville) to Centennial Secondary School for September 2018.

Prince Charles School (Belleville) requires additional space to accommodate the needs of students and to address programming. Relocating all Grade 7 and 8 students to another site, will free up space within the school to allow focus on providing programs and services to help each student achieve success.

It is proposed that approximately 60 students will be relocated to Centennial Secondary School, resulting in a total of five classes of Grade 7 and 8 students. This transition will also create synergy among the Grade 7 and 8 students already at Centennial Secondary School.

Transportation requirements for this potential change have been discussed with Tri-Board Student Transportation Services and a transition plan will be put in place.

Policy review

Policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current policy.

Board members approved a review of the following policies:

  • Policy 3-C: Student Representation on Board
  • Policy 3-G: Hospitality
  • Policy 11-A: Committee of the Whole Board
  • Policy 11-G: Student Education Advisory Committee
  • Policy 11-J: Accessibility Advisory Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 18: Learning Foundation

Updates will be presented in the spring.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of January and for February 2018.

Upcoming events include the following:

  • February 8: Learning and Leadership Meeting at Susanna Moodie Elementary School
  • February 12 – 16: Random Acts of Kindness Week, events/activities at various schools
  • February 14: Dance Your Heart Out fundraiser for the Student Emergency Fund at  Harmony Public School and Prince Charles Public School (Trenton)
  • February 19: Family Skate Day at Trenton Community Gardens

Report from the Chair

Highlights from this report included the following:

  • Planning for the 2018-2019 school year is underway: French programming; open houses at secondary schools to plan for Grade 9; Kindergarten registration will begin on February 5, 2018.

Report from the Executive Committee

Highlights from this report included the following:

  • Naloxone kits for secondary schools as a proactive measure in partnership with Hastings Prince Edward Public Health

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • presentation by the  Sophiasburgh Community Hub Committee
  • update on the consolidation of Queen Elizabeth School (Picton) and Prince Edward Collegiate Institute

Report from Operations and Finance Committee

Highlights from this report included the following:

  • report about the Adult Education program
  • report on the History curriculum
  • Indigenous Studies update
  • partnership between HPEDSB and Children’s Mental Health
  • proposed school year calendar for 2018-2019

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • phase 2 building renewal projects totalling $9.2 million
  • trustee honoraria
  • Auditor General report

2017 Director’s Annual Report

Mandy Savery-Whiteway, Director of Education and Kerry Donnell, Communications Officer, presented this document for information. It showcases and celebrates student and employee learning during the 2017 calendar year, while also describing progress made  in the areas of equity and the strategic plan.

Revised estimates

School board budgets, referred to as “estimates,” are required to be submitted to the Ministry of  Education by June 30 of each year. In late fall, school boards are required to update key data included in the estimates and submit the revised information to the Ministry of Education. Revisions normally incorporate updated information regarding enrolments, prior year actual results and any other known changes since the budget was completed in June.

Various adjustments to the budget approved in June 2017 result in an increase in revenue of $1.0 million and an increase in expenses of about $1.2 million. It should be noted that the budget included a $0.5 million contingency

The revised estimates show an in-year deficit of $224,229 which will decrease the HPEDSB  accumulated surplus for compliance purposes of $1,470,919. The original estimates submitted to the Ministry of Education at the end of June projected a balanced budget with a small in-year surplus of $3,065. Senior staff are working on means to reduce the deficit.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 5: Executive Committee, 11:00 a.m.
  • Monday, February 12:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Thursday, February 22:
    • Special Education Advisory Committee, 5:00 p.m.
    • Parent Involvement Committee, 6:00 p.m.
  • Monday, February 26: Public Board Meeting

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #150: January 8, 2018

January 8, 2018—This update provides a summary of the Special Public Meeting of Hastings and Prince Edward District School Board held Monday, January 8, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later in January 2018.

Recommendation

Board members approved the name Meyers Creek Secondary School for the school consolidating Moira Secondary School and Quinte Secondary School in September 2018.

An accommodation review of Belleville schools during the 2016-2017 school year resulted in a Board decision to close Quinte Secondary School in June 2018 and consolidate it with Moira Secondary School on the Moira site for September 2018. The Board recommendation stated that the consolidated secondary school, presently known as Moira Secondary School, would be rebranded with a new name and logo.

The Integration Committee, consisting of students, parents/guardians, employees and community members, developed a process to communicate with and engage the public in submitting names for consideration. The first communication invited input and rationale for potential new names for the school through online or paper submissions. It was open from October 27 to November 15, 2017.

A total of 314 responses was received which the committee shortlisted to the following five:

  • Belleville East Secondary School
  • East Hill Secondary School
  • East Side High School
  • Gord Downie Secondary School
  • Meyers Creek Secondary School

A second round of public input was open from December 5 to 12, 2017. It invited the public to provide input on their first, second and third choices from the shortlist. A total of 1,331 individual responses was received. The committee met on December 13, 2017 to review and discuss the input and rationale, and came to consensus on a proposed name.

Rationale for this school name is as follows:

  • The Meyers surname has a historical connection to Belleville. John Waldon Meyers, a prominent industrialist, settled in Thurlow Township in the 1790s. He built a homestead, mills and a trading post near the mouth of Meyers Creek. The community that developed there became known as Meyers Creek and was renamed to Belleville in the early 1800s.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, January 8, 2018:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, January 22, 2018: Public Board Meeting, 7:00 p.m.
  • Thursday, January 25, 2018: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #149: December 4, 2017

December 4, 2017—This update provides a summary of the Annual Meeting of Hastings and Prince Edward District School Board held Monday, December 4, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2018.

Information

Mandy Savery-Whiteway, Director of Education reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Laina Andrews and Nick Pfeiffer were appointed as scrutineers for the chair and vice-chair elections.

Election of Chair of the Board
Lucille Kyle, North Hastings trustee, was re-elected as Chair of the Board.

Election of Vice-chair of the Board 
Dave Patterson, Belleville/Thurlow trustee, was re-elected as Vice-chair of the Board.

Lucille Kyle and Dave Patterson
Congratulations to Lucille Kyle, re-elected to Chair of the Board and Dave Patterson, re-elected to Vice-chair of the Board, effective December 2017 for one year.

TRUSTEE MEMBERSHIP ON STANDING, STATUTORY, ADMINISTRATIVE AND EXTERNAL COMMITTEES

Standing committees
Trustees selected membership on standing committees. For 2018, standing committees will consist of the following members:

  • Program and Human Resources Committee: Mike Brant, Justin Bray, Jennifer Cobb, Bonnie Danes, Mary Hall, Lucille Kyle, Dave Patterson and Jim Williams. Student trustees Morgan Beatty and Meera Moorthy are also members. The Chair will be Jim Williams. The Vice-chair will be Mary Hall.
  • Operations and Finance Committee: Tom Biniaris, Mike Brant, Justin Bray, Bonnie Danes, Mary Hall, Dwayne Inch, Lucille Kyle and Dave Patterson. Student trustees Morgan Beatty and Meera Moorthy are also members. The Chair will be Bonnie Danes. The Vice-chair will be Justin Bray.
  • Representative to the Board of Directors for the Ontario Public School Boards’ Association: Dave Patterson will be the representative to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA). Mary Hall will be the alternate.
  • Executive Committee: Consists of the Chair, Vice-chair, above-noted standing committee chairs and the OPSBA representative, plus one additional member. Dwayne Inch will be included as past-Chair. Mary Hall will be the elected sixth member.
  • Budget Committee: Consists of all Board members.
  • Student Enrolment/School Capacity Committee: Consists of all Board members. The Chair will be Jennifer Cobb. The Vice-chair will be Justin Bray.

Statutory committees
Trustees selected membership on statutory committees. For 2018, statutory committees will consist of the following members:

  • Special Education Advisory Committee (SEAC): Justin Bray and Dave Patterson. The two alternate members will be Tom Biniaris and Mary Hall.
  • Supervised Alternative Learning (SAL) Committee: Mike Brant and Jim Williams. Lucille Kyle will be the alternate.
  • Audit Committee: Jennifer Cobb, Bonnie Danes and Dave Patterson.
  • Accessibility Committee: Mary Hall. Jim Williams will be the alternate.
  • Parent Involvement Committee: Mary Hall. Dave Patterson will be the alternate.
  • Student Discipline Committee: Consists of all Board members. They serve on a rotating basis, with three required to participate in each meeting.

Administrative committees
Trustees selected membership on administrative committees. For 2018, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Lucille Kyle.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Lucille Kyle.
  • Great Place Awards Committee: Mike Brant and Jim Williams.
  • Instructional Technology Advisory Committee: Dwayne Inch. Tom Biniaris as the alternate.
  • Leadership Development Steering Committee: Lucille Kyle and Dave Patterson. Mary Hall as the alternate.
  • Safe Schools Advisory Committee: Justin Bray. Jennifer Cobb as the alternate.
  • Specialist High Skills Major Advisory Committee: Dwayne Inch.
  • Mental Health Leadership Team: Jennifer Cobb. Lucille Kyle as the alternate.

External committees

  • Food for Learning Partnership: Lucille Kyle.

Audit Committee Membership

Board members approved the appointment of two external members to the Audit Committee: Liping Kong and Wayne Tod.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 14: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 8, 2018:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, January 22, 2018: Public Board Meeting, 7:00 p.m.
  • Thursday, January 25, 2018: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #148: November 20, 2017

November 20, 2017 — This update provides a summary of the  public meeting of Hastings and Prince Edward District School Board held Monday, November 20, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in January 2018.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Lucille Kyle, Chair of the Board, asked all to reflect on caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentations

Student Leadership: Globally Minded Learners and Leaders at Trent River Public School

Superintendent of Education Colleen DeMille spoke about Trent River Public School which opened in the spring of 2017. The school has visual demonstrations of student learning and well-being. Staff recognize the importance of students becoming globally minded learners and leaders.

Evidence of student learning and engagement is found in their comments, such as, “We are prepared learners and leaders.” “As learners we take and give advice.” “We have positive mindsets, always looking for answers.” “We, at Trent River, want to be caring, inclusive citizens.”

DeMille introduced Principal Bill Launderville, Teacher Kathryn Acorn, and Students Levi and Kendra. They described student learning to deconstruct the meaning of the 10 competencies that make up the Globally Minded Learners and Leaders.

According to Kendra and Levi, learning about the global competencies prepares students for the future. The students described how they collaborate to solve problems and think critically to reach a common goal. To achieve success criteria for being entrepreneurial and digitally fluent, the students learned to work together and to value each other’s ideas. Now they are working with other classes, such as Grade 2 buddies, to teach the younger students about the competencies.

Students Kendra and Levi, and their teacher Kathryn Acorn (centre, behind the students) shared their learning and sharing of the 10 global competencies at the public Board meeting on November 20, 2017.

Report from Committee of the Whole

This report included the following:

  • Probationary status of teachers
  • Principal/vice-principal pools
  • Executive compensation

Recommendations

2016-2017 Financial Statements & Auditor’s Report

Board members approved the Consolidated Financial Statements for the year ending August 31, 2017. The Consolidated Financial Statements reflect the board’s financial results for the 2016-2017 fiscal year.

During the year the board expended $21,650,252 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including capital priorities, school condition improvement and school renewal grants.

The audited financial statements resulted in an in-year surplus of $2,054,373 and a corresponding in-year surplus for Ministry of Education compliance reporting purposes of $152,013.

The original budget plan was forecast to have a deficit of $360,137.

The board is on a Multi-Year Financial Recovery Plan with the Ministry of Education. The board has met or exceeded its targets under the Multi-Year Financial Recovery Plan for the 2016-2017 year.

The surplus is due to a decrease in projected transportation expenses, as well as a decrease in projected actuarial liabilities and a decrease in projected costs associated with supplies and services.

Policy Review 2017-2018, Part A

Policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current policy.

Board members approved revisions and updates were made to the following policies to comply with legislation or regulations:

  • Policy 5: Director of Education Job Description
  • Policy 6: Delegation of Authority
  • Policy 8: Board Members’ Code of Conduct
  • Policy 10: Duties of the Board Chair and Vice-chair
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-M: Ad Hoc Committees
  • Policy 16: Selection of the Director
  • Policy 17: Transportation

Proposed trustee representation on committees for 2018

Trustee membership on committees will be determined at the annual Board meeting on Monday, December 4, 2017. To facilitate this process, trustees were asked to indicate their 2017-2018 committee preferences in advance of that meeting.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for December 2017.

Upcoming events include the following:

  • December 6: Violence Against Women Awareness, Quinte Secondary School
  • December 6: Original production called Pink or Blue by Prince Edward Collegiate Institute students. Performances will take place at The Core in Belleville in the morning and St. Andrew’s Church in Picton in the afternoon.
  • December 7: Arts Night at Prince Edward Collegiate Institute
  • December 12: School Group Junior Volleyball Tournament, Massassaga-Rednersville Public School
  • Week of December 18: Festive Luncheons at various schools
  • Week of December 22: Holiday Assemblies at various schools

Report from the Executive Committee

Highlights from this report included the following:

  • Policy review
  • Attendance at a regional meeting of trustees in Brockville on a Saturday
  • Correspondence related to EQAO testing (refer to the end of this update for more)

Report from the Audit Committee

Highlights from this report included the following:

  • Review of the Consolidated Financial Statements and Auditor’s Report
  • Interviews for an external member for the Audit Committee

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Boundary reviews related to Belleville elementary and secondary schools
  • Planning/improvements for the consolidation of Queen Elizabeth School (Picton) and Prince Edward Collegiate Institute happening in September 2018
  • Mention of the Connections newsletter as an informative communications vehicle providing updates on the consolidation of Belleville secondary schools

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Energy and Environmental Services report
  • Trustee expenses
  • Policy review

Report from the Program and Human Resource Committee

Highlights from this report included the following:

  • Mental Health and Addictions Strategy and action plans
  • Tiered support for mental health services, supported by child and youth counsellors
  • Presentation of a new Gender Identity Guide

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • Student trustee attendance at the annual meeting of the Ontario Student Trustees’ Association where the two student trustees each joined committees to make a difference and grow their knowledge
  • Trustee attendance at Remembrance Day services at schools where student leadership and involvement was evident
  • A performance called Vimy performed by three by Prince Edward Collegiate Institute students

Correspondence

  • Letter from the Elementary Teachers’ Federation of Ontario Hastings-Prince Edward Local regarding a provincial ETFO motion about renaming schools with ‘Sir John A. Macdonald’ in the name
  • Letter from Peel District School Board requesting that EQAO assessments be put on hold pending a review by the Ministry of Education

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, November 23: Special Education Advisory Committee, 5:00 p.m.
  • Thursday, November 23: Parent Involvement Committee, 6:00 p.m.
  • Monday, December 4: Annual Meeting of the Board, 7:00 p.m.
  • Thursday, December 14: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 8, 2018:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, January 22, 2018: Public Board Meeting, 7:00 p.m.
  • Thursday, January 25, 2018: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #147: October 23, 2017

October 23, 2017 — This update provides a summary of the  public meeting of Hastings and Prince Edward District School Board held Monday, October 23, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop  the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Meera Moorthy, Student Trustee, Moira Secondary School, asked all to reflect on trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentations

“Well-Being in Our  Schools” video

When we consider the Strategic Plan: Possibilities Today and Tomorrow, and the four priorities of Achieving Excellence and Equity, Learning and Leadership, Public Confidence and Well-Being, we are reminded that they all point to supporting the most precious of people in our system—students. They are always the focus in working toward our organizational goals. This video highlighted what well-being looks like in Hastings and Prince Edward District School Board from student and employee perspectives.

Thank you to the students and employees who are featured, and to the production team Laina Andrews, Superintendent of Education; Kerry Donnell, Communications Officer; and Sherry Rivers, Web Designer.

screen capture of a video

Report from Committee of the Whole

This report included the following:

  • Surplus property: Pinecrest Memorial Elementary School

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of October and November 2017.

Upcoming events include the following:

  • October 31: Voyageur Success Awards, Trent River Public School
  • November 2: Awards Night at Prince Edward Collegiate Institute
  • November 8: JK & SK Vision & Hearing Screening, V.P. Carswell Elementary School
  • November 9: Academic Awards Presentations, Quinte Secondary School
  • November 10: Remembrance Day Ceremonies at various schools
  • November 22: Open House for the Foundations Programme and International Baccalaureate Programme, Moira Secondary School

Report from the Chair

Highlights from this report included the following:

  • Local Government Week was recognized at HPEDSB
  • Connections newsletter detailing the journey to consolidate the Belleville secondary schools
  • Upcoming mMeeting of the Parent Involvement Committee

Report from the Executive Committee

Highlights from this report included the following:

  • Policy review
  • The topic of human trafficking issues

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Updated enrolment projects
  • An update on the Sophiasburgh Community Hub
  • Communications for consolidating the Belleville secondary schools

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Presentation by Gord Taylor, CEO, Tri-Board Student Transportation Services, about bus routes, ride times and other transportation-related items
  • Building renewal projects update, the projects total $36 million
  • Policy review
  • Trustee expense report

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Presentation about the Ontario Renewed Math Strategy and also the math-related initiatives to improve student learning underway at HPEDSB
  • Review of the new Special Education Policy and Resource Guide created by the Ministry of Education

Notice of Motion: 2017 Board policy review
Notice of motion was given that amendments to the following policies will be on the agenda for the November 2017 meeting:

  • Policy #5: Director of Education Job Description
  • Policy #6: Delegation of Authority
  • Policy #8: Board Members’ Code of Conduct
  • Policy #10: Duties of the Board Chair and Vice-chair
  • Policy #11-C: Operations and Finance Committee
  • Policy #11-M: Ad-Hoc Committees
  • Policy #16: Selection of the Director
  • Policy 17: Transportation

Reports from trustees and student trustees

Highlights from this report included the following:

  • Participation in the Harvest Festival, ribbon-cutting ceremony for the mural and unveiling of two commemorative plaques at Moira Secondary School
  • A successful Parent Night hosted at Prince Edward Collegiate Institute last week
  • Participation in Take a Bite Out of Hunger which was a fundraiser for Food for Learning. Students, parents, employees and volunteers were at grocery stores talking with customers at the check-outs about that the breakfast, lunch or snack programs meant to them. Over $2,000 was collected in North Hastings with more collected in Belleville and Trenton through customer donations

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, October 26: Special Education Advisory Committee, 5:00 p.m.
  • Monday, November 6: Executive Committee, 11:00 a.m.
  • Wednesday, November 8: Audit Committee, 3:30 p.m.
  • Monday, November 13: Student Enrolment/School Capacity, 3:30 p.m.
  • Monday, November 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 13: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 20: Public Board Meeting, Trent River Public School, 7:00 p.m.
  • Thursday, November 23: Special Education Advisory Committee, 5:00 p.m.
  • Thursday, November 23: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #146: September 25, 2017

September 25, 2017 — This update provides a summary of the  public meeting of Hastings and Prince Edward District School Board held Monday, September 25, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Morgan Beatty, Student Trustee, Centennial Secondary School, asked all to reflect on responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Presentations

“Learning Happens Here” video
This video highlighted (video) student learning during the first few weeks of the 2017-2018 school year. It featured students from schools throughout Hastings and Prince Edward District School Board.

Achieving Excellence & Equity: Learning & Leadership

This presentation provided a summary of summer learning initiatives for students and employees.

  • The Summer Learning Program for SK, Grade 1, 2 and 3 students focused on understanding number sense and developing reading skills. Students also learned age-appropriate coding and robotic skills. Six sites hosted the program: Earl Prentice Public School, Prince Charles School (Belleville), Prince of Wales Public School, Queen Elizabeth School (Picton) and York River Public School.
  • Summer School for secondary school students was entirely online through eLearning. Students also engaged in the School Within a College program through courses such as: Culinary Techniques, T.V. and New Media, Building Construction and Make-Up Artistry.
  • 429 educators from across the province, including 300 from HPEDSB, participated in the second Google Summit hosted at Bayside Secondary School. They learned how to use Google products to enhance classroom learning.
group photo Thank you to Teri Cook, Vice-principal, Stirling Public School; Wendy Goodman, Curriculum Coordinator; Tina Jones, System Principal; Heather McMaster, Early Years Lead; Roger Ramsay, Curriculum Coordinator and Marg Thompson, Student Success Lead.

Report from Committee of the Whole

This report included the following:

  • Executive compensation

Recommendations

External audit plan

Board members approved the content of the external Audit Plan as per Ontario Regulation 361/10. This is a result of amendments to the regulation related to audit committees. As a result, the Audit Committee is now required to make recommendations to the Board on the content of the external auditor’s audit plan and on all proposed major changes to the plan.

Appointment of external auditors for 2017-2018

Board members appointed BDO LLP as the external auditor for 2016-2017 at a remuneration of $37,800.

2017-2018 Board policy review

Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 5: Director of Education Job Description
  • Policy 6: Delegation of Authority
  • Policy 8: Board Members’ Code of Conduct
  • Policy 10: Duties of the Board Chair and Vice-chair
  • Policy 11-C: Operations and Finance Committee
  • Policy 17: Transportation
  • Policy 11-M: Ad-Hoc Committees
  • Policy 16: Selection of the Director

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Annual review and approval of the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow

An annual review of the 2015-2020 Strategic Plan (Pdf) has been completed. Progress on the 2017-2018 action plans will be reported through the Annual Report and revisited when the next review process begins in February 2018.

Approval of the Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2017 to August 2022.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005.

The Accessibility Advisory Committee met in June 2017 to review and update the Multi-Year Annual Accessibility Plan which incorporates plans for the next five-year period. The plan is reviewed annually by the Accessibility Advisory Committee then approved by the Board.

The updated plan will be available online by the week of October 2, 2017.

Information

Calendar of events

A number of district and school events (pdf) are scheduled for the remainder of September and October 2017.

Upcoming events include the following:

  • Terry Fox events: various schools, dates and times
  • September 26: Grade 9 team building house league challenge and Terry Fox Run, Moira Secondary School
  • September-October: Farm Fresh Fundraising events, Kente Public School
  • October: Meet the Teacher Nights, various schools, dates and times

Report from the Chair

Highlights from this report included the following:

  • Summary of participation at the Canadian School Boards’ Association conference.

Report from the Audit Committee

Highlights from this report included the following:

  • Annual Report to the Board of Trustees

Report from the Executive Committee

Highlights from this report included the following:

  • Brief summary on the topic of human trafficking. We have been engaging with local police services to gain an awareness and understanding. More to come in the future.

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Review of a Ministry of Education memo about strengthening rural school boards.
  • Update on three administrative reviews related to accommodation reviews.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Review of the Accessibility Plan and Strategic Plan.
  • Update on the addition and renovation at Marmora Senior Public School.
  • Update on child care centres at Frankford Public  School and Massassaga-Rednersville Public School.
  • Summary of building renewal projects totalling $23.3 million.
  • Two community planning/partnership meetings in late August, one at Centennial Secondary School and one at North Hastings High School.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Update on the Strategic Plan and actions for the 2017-2018 school year.
  • Enrolment update.

Enrolment update

Each September elementary and secondary enrolments are collected then compared to projections to determine the impact on teaching staff and school organizations. This is required to address provincial class size guidelines and budget.

Elementary enrolment on September 15, 2017 was 10,340 compared to a projection of 10,285, resulting in an increase of 55 students over projection. Overall, elementary enrolment continues to show evidence that it is stabilizing, with a year-over-year increase of 167 students.

For secondary, using the data collected on September 15, 2017, the revised average daily enrolment (ADE) was projected for the year as 4,587. The revised projection shows a decrease of 112 ADE over original projections, and a year-over-year decrease of 132 secondary students.

The total combined student enrolment at this time is 14,927.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine what adjustments are required.

Report from trustees

Highlights from this report included the following:

  • Attendance at a Board of Director meeting of the Ontario Public School Boards’ Association, where a guest speak spoke about equity and global leaders.
  • Vice-chair Dave Patterson presented a proposal to the Board that school board initiatives align with municipal initiatives, particularly those relating to retaining and attracting and families in communities.
  • Attendance at the Indigenous Trustee Council, which is an annual planning session through the Ontario Public School Boards’ Association. Three areas of focus were chosen for the upcoming school year: 1) the need for fluent Indigenous language teachers; 2) professional learning about Indigenous learning; and 3) clarity about the role of the steering committee.
  • Attendance at the provincial Indigenous Leads Gathering.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, September 28: Special Education Advisory Committee, 5:00 p.m.
  • Thursday, September 28: Parent Involvement Committee, 6:00 p.m.
  • Monday, October 2: Executive Committee, 11:00 a.m.
  • Tuesday, October 10: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Tuesday, October 10: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 10: Operations and Finance Committee, 7:00 p.m.
  • Monday, October 23: Board Meeting, 7:00 p.m.
  • Thursday, October 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #145: September 11, 2017

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 11, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later in September 2017.

Recommendations

Access roadway for Trent River Public School

Board members approved a tender to Kiley Paving Ltd. in the amount of $338,621.

Trent River Public School is adjacent to a proposed townhouse development. The entrance to the school site from Dixon Drive was purchased by HPEDSB from the townhouse developer and was included in the site plan for the townhouse development. The entrance runs through the proposed townhouse development property.

When construction of the new school was planned, the townhouse development was to be completed in advance of construction. That did not occur and the site plan control agreement for the new school included the provision that the board would be responsible for completing certain off-site works related to the access route in the event that the development did not proceed. The development property has since gone into receivership and been purchased by another party. To our knowledge, there are no plans for development at this time.

Engineering consultant McIntosh Perry prepared the scope of work and drawings for the off-site works required by the City of Quinte West, with an estimated cost of $170,000. The Ministry has allocated an additional $450,000 of capital funding to the board for the construction of Trent River Public School in order to complete this off-site work.

The work includes site preparations, site works (road structure, sidewalk, topsoil/sod, curbing, line painting), services (storm sewer, storm catch basins, storm manholes, inspections) and asphalt pathway. It is anticipated the work will begin in late September 2017.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Wednesday, September 20, 2017: Audit Committee, 3:30 p.m.
  • Monday, September 25, 2017: Public Board Meeting, 7:00 p.m.
  • Thursday, September 28, 2017: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #99

Board Meeting Update #99, September 23, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, September 23, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2013.

Student trustees Abigail Bonter, Centre Hastings Secondary School, and Meghan Peckham, Trenton High School, were welcomed to their first Board meeting.

A celebratory video was shown at the start of the meeting, highlighting students at each school during the first weeks of September.

Report from Committee of the Whole
Highlights from this report included the following:

  • Implementing the 2012-2014 Labour Framework.
  • Implementing the 2012-2014 Labour Framework for the Association of Professional Student Services Personnel (APSSP).

Presentation

Chair Inch welcomed Michael Laurie, Education Officer, Ottawa Regional Office, Ministry of Education who was in attendance to recognize Mandy Savery-Whiteway as the new director of education. He spoke about HPEDSB making positive strides in closing the achievement gap.

Managing Information for Student Achievement (MISA) Project with students in the Practical Learning Program and Life Skills Program
Superintendent Colleen DeMille introduced a team of multi-school and -department teaching and support staff who collaborated on a project during the last school year to increase the independence level of secondary school students with developmental disabilities. The project involved 24 staff and +40 students. The students were enrolled in the Practical Learning Program and the Life Skills program at eight secondary schools.

The question the team considered was: If secondary students with developmental disabilities have access to iPod Touches, will there be an increase in student independence? Teachers were trained on the use of the devices in order to work effectively with the students.

Staff involved in this presentation included: Geoff Courneya, Vision Resource Coordinator; Geoff Said, Special Education Coordinator; Jennifer Meade, Special Education Coordinator; Mary Wilson, Educational Assistant, Moira Secondary School; Kimberly Weinhold, Teacher, Moira Secondary School; Christine Trulsen, Teacher, Quinte Secondary School; Brett Nielsen, System Educational Technology Support; and Patricia Post, System Educational Technoloty Support.

Recommendations

Request for an extension to the Ad Hoc Governance Committee
In January 2013, the Board approved the formation of an Ad Hoc Governance Committee to review issues related to governance for a term of six months and to develop a final report for the Board by September 2013. In June, it was reported that the committee was half-way through the recommendations contained in the 2013 report from Canadian School Boards Association titled “School Boards Matter,” along with reviewing other reference documents. Board members approved an extension of the timeline to November 2013 and receive an interim report tonight. That report is noted later is this update.

AiM—Achievement in Motion for Student Success System Plan
Board members approved the 2013-2014 AiM—Achievement in Motion for Student Success System Plan. The draft plan has been available to employee and community groups, federations, unions and trustees for review since June. Feedback was collected and considered when making the final revisions. The approved plan will be posted on the website for public access, in both full and condensed versions.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of September and October 2013.
Upcoming events include the following:

  • Wednesday, September 25: Groundbreaking ceremony at Harmony Public School, 2:15 p.m.

Various September dates:

  • Cross-country events for various elementary school groups.
  • Terry Fox events.
  • Wednesday, October 16: Making Sense of Math for Parents, featuring Dr. Lynda Colgan, Queen’s
  • University, 6:30 p.m., Susanna Moodie Elementary School
  • Various October dates: Parent/Teacher interviews at various schools.

Report from the Ad Hoc Governance Committee
Highlights from this report included the following:

  • Two meetings have been held to date. Committee members have reviewed several documents and are in the process of considering next steps. The direct connection among the AiM—Achievement in Motion for Student Success System Plan and the numerous reference documents was noted.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Capital projects update in the form of a visual slideshow illustrating several projects undertaken at schools over the summer.
  • Enrolment update.
  • The next capital priorities submission date is October 31, 2013. The Ministry of Education has indicated that projects involving more than one school board will be given priority consideration.
  • Trustee expense report.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • AiM System Plan review.
  • Review of two projects through the Information Technology Advisory Committee, specifically a pilot project for a parent portal and cloud computing.

Reports from staff

Capital projects update for Harmony Public School and Harry J. Clarke Public School

Highlights from this report included a visual slideshow illustrating the following:

  • NEW HARMONY PUBLIC SCHOOL: excavation work has started; the top soil has been removed; construction fencing has been installed. The new school is scheduled to open in September 2014. A groundbreaking ceremony is scheduled for Wednesday, September 25 at 2:15 p.m.
  • ADDITION TO HARRY J. CLARKE PUBLIC SCHOOL: this addition is to accommodate the Full-day Kindergarten program. During this presentation, floor plans and an artist’s concept drawing were shown. Construction is expected to begin in March 2014. The addition is scheduled to open in September 2014.

Elementary and secondary enrolments
Each September administration collects elementary and secondary school student enrolment for comparison to projections. The effects on school organization and teaching staff are determined in order to address provincial class size guidelines and match funding to expenditures.

On September 9, elementary enrolment was 10,213 compared to a projection of 10,342, a decrease of 129 students. Both the JK – Grade 3 and Grade 4 – 8 populations indicate declines. Enrolment declines in Grades 4 – 8 are expected to continue for another two to three years.

On September 13, secondary enrolment was 5,128 compared to a projection of 5,233, a decrease of 105 students. Secondary enrolments are currently in a period of decline as lower numbers of elementary students move into secondary school. This decline is expected to continue for a few more years and then stabilize.

Administration is working through normal processes to determine adjustments to class sizes and staffing.

Reports from trustees
Highlights from this report included the following:

  • Participation in meetings of the Board Leadership Development Committee and Character Development Committee.
  • Participation in a meeting of the Bullying Awareness & Prevention Week Committee. This year the week is scheduled locally and provincially for November 17 – 23, 2013.
  • Attendance at the recent Parent Involvement Committee meeting, and shared that an evening is being planned for parents (details to follow). Also mentioned that school climate surveys will be launched in the next couple of weeks.
  • Participation in a session with the Ontario Public School Boards’ Association on the topics of student achievement, poverty reduction and governance. The OPSBA Eastern Region is October 26 in Brockville.
  • Commendation to the Information Technology Services Team for their work to make enhancements to school technology systems during the summer.
  • Mention of the EQAO results reported in local newspapers last week.
    Correspondence
  • Thank you cards from students and employees who received awards or other recognition were circulated.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, September 26: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School
  • Monday, October 7: Executive Committee, 11:00 p.m.
  • Tuesday, October 15: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 15: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, October 23: Parent Involvement Committee Annual General Meeting, 6:00 p.m.
  • Thursday, October 24: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School
  • Monday, October 28: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #100

Board Meeting Update #100, October 28, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, October 28, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2013.

Report from Committee of the Whole
Highlights from this report included the following:

  • Dixon Drive access to the Queen Elizabeth Public School (Trenton) property;
  • Bancroft Public School surplus property; and
  • probationary status of new teachers.

Presentation: Whole-school approach to restorative practices at Earl Prentice Public School
Superintendent of Education Cathy Portt introduced Shelley Steele, Safe Schools Supervisor, and staff from Earl Prentice Public School. Each talked about the restorative practices approach being used at EPPS. The journey began one year ago when all school staff—teaching and support staff alike—were trained in the restorative practices approach to resolving conflict. A video to illustrate students’ and staff feelings and thoughts about restorative practices was shown.

Thank you to the Earl Prentice Public School presenters: Heather McMaster, Principal; Jason Carman, Teacher; Katie Hunt, Teacher; Jeannette Robertson, Educational Assistant; Heidi Smith, Teacher and Janice Storms, Educational Assistant.

Recommendations

Multi-year Accessibility Plan for 2013 to 2018
Board members approved the Multi-year Accessibility Plan for 2013 to 2018. The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) require school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005 and is accessible by link on the HPEDSB website. Link to the Accessibility web page

Capital priority business cases
Board members approved the submission of three capital priority business cases to the Ministry of Education. The following is a summary; full details are available in the report.

Priority 1: Funding to construct a new Junior Kindergarten to Grade 8 replacement school on the Queen Elizabeth Public School site in Trenton. The planned opening is for the 2015-2016 school year. The request is for $13.3 million in funding for a consolidated replacement school to accommodate 558 students.

Priority 2: Funding to construct a new Junior Kindergarten to Grade 8 replacement school on the Marmora Senior Public School site. The planned opening is for the 2015-2016 school year. The request is for $8.1 million in funding to demolish the existing Marmora Senior Public School and to construct a new school to accommodate 313 students.

Priority 3: Funding to construct a new Junior Kindergarten to Grade 6 replacement school on the Bayside Public School site in Quinte West. The planned opening is for the 2016-2017 school year. The request is for $8.8 million in funding for a replacement school to accommodate 380 students. This request includes funding to demolish the two existing buildings on the site, which are Bayside Public School and the Annex.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of October and November 2013.

Upcoming events include the following:

  • Wednesday, October 30: Academic Awards Night, Moira Secondary School, 6:00 p.m.
  • Thursday, November 7: iLead Leadership Session #1, Education Centre, 4:30 p.m.
  • Monday, November 11: Remembrance Day assemblies at various schools
  • Monday, November 18: Official opening ceremony at Stirling Public School, 2:00 p.m.
  • Week of November 18: Bullying Awareness & Prevention Week
  • Wednesday, November 20: Bullying awareness presentation by Michael Eisen, Moira Secondary School, 6:00 p.m.
  • Thursday, November 28: Official opening ceremony at Tweed Elementary School, 2:00 p.m. (tentative)

Report from the Chair of the Board
Highlights from this report included the following:

  • Participation in the Ministry of Education “Great to Excellent” consultations about the future of education in Ontario.
  • The Chair of the Board read a statement in recognition of the opening of Stirling Public School and
  • Tweed Elementary School, and acknowledging employees who were involved in building these new schools. Appreciation of the Stirling and Tweed communities and the patience and support of families was made. The home-school connection is an important part of students feeling safe, welcome and included at school.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Review of the capital priority business submissions.
  • Review of the Annual Accessibility Plan.
  • Review of the rate of reimbursement for automobile mileage.
  • Correspondence from the City of Belleville about an easement request.
  • Review of trustee expense accounts.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Review of a promotional video for the school climate surveys.
  • Review of student achievement data through the Board Improvement Plan for Student Achievement (BIPSA).
  • Textbooks and novels to review for use in classrooms.
  • Student trustees’ involvement in the Ministry of Education “Great to Excellent” consultations.

Report from Student Trustees
Highlights from this report included the following:

  • Participation in the Ministry of Education “Great to Excellent” consultations about the future of education in Ontario. Student senators from each secondary school asked for input from their fellow students on seven questions posed by the Ministry of Education The student trustees compiled the feedback into a report which was presented at the session.

Reports from Trustees
Highlights from this report included the following:

  • Participation in the Parent Involvement Committee Annual General Meeting and Special Education Advisory Committee (SEAC) last week.
  • Attendance at a training session on the topics of using technology in the classroom and to increase student independence.
  • Brief report on Bill 122: School Boards’ Collective Bargaining Act, 2013.
    Going to soccer and rugby tournaments in Trenton. Trustees also commended sports coaches for volunteering their time. Congratulations to North Hastings for winning COSSA.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, November 4: Executive Committee, 11:00 a.m.
  • Monday, November 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 18: Board Meeting, Stirling Public School, 7:00 p.m.
  • Wednesday, November 20: Parent Involvement Committee, 6:00 p.m.
  • Thursday, November 28: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #101

Board Meeting Update #101, November 18, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, November 18, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2014.
Presentation by +VG Architects
Superintendent of Business Leslie Miller introduced Paul Sapounzi, Partner in Charge, +VG Architects. Mr. Sapounzi presented ceremonial keys to the Chair of the Board and principals of the two new schools: Suzanne Cholasta of Stirling Public School and Susan Carleton-Maines of Tweed Elementary School.

Performance by the Stirling Public School Choir
Superintendent of Education June Rogers introduced the Stirling Public School. The choir performed two songs, accompanied by Teacher Janet Bush.

Recommendations

2012-2013 Financial Statements and Auditor’s Report
Board members approved the audited financial statements for the 2012-2013 fiscal year. The Audit Committee is responsible for reviewing the financial statements and the results of the external audit and to recommend, if appropriate, that the Board approve the audited financial statements.

During the year the board expended $24,996,734 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including Full-day Kindergarten and capital priorities grants. In addition, the audited financial statements result in an in-year surplus of $2,269,724 as compared to the budget projection.

Naming of Quinte Secondary School Gym
Board members approved a recommendation to name the gym at Quinte Secondary School the Rick Locke Gymnasium.

As a teacher Mr. Locke quickly became an educational leader at Quinte Secondary School. He served many years as a department leader and was instrumental in providing Quinte students with their first ever kinesiology course. He did this at Quinte for his entire professional career until his retirement from the Hastings Prince Edward District School Board in 1997.

Mr. Locke provided thousands of hours of his own time to coach at QSS ensuring that students at Quinte had the same opportunities that he had through involvement in sport. Mr. Locke coached many different sports at Quinte, including football and men’s and women’s basketball. Most importantly, for 30 years he taught success through character building and the core values that make an athlete better on the court and more importantly in life.

Upon retirement Mr. Locke continued to find ways to stay connected with high-school life, sports, and Quinte Secondary School by refereeing and being a basketball and football official for many Bay of Quinte athletic contests. He never stopped instilling those positive core values that align so well with our board’s character attributes. Mr. Locke is known as Mr. Quinte and is one of Quinte Secondary
School’s most prolific alumni.

Textbook/novel approval
Board members approved a list of textbooks and novels for use in secondary schools.

Trustee representation on committees
A priority of Board members is to form committees at the earliest opportunity in order to maintain continuity of direction. This evening Board members were provided with a list of their committee preferences to review in advance of the initial meeting scheduled for December 2, 2013, when trustee membership on Board committees will be confirmed.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of November and December 2013.

Upcoming events include the following:

  • November 18 to 22: Bullying Awareness & Prevention Week, events and activities happening at each school.
  • Wednesday, November 20: Parent/Community event with Michael Eisen, Youth Wellness Network, 6:00 p.m., Moira Secondary School.
  • Thursday, November 28: Official Opening Ceremony for Tweed Elementary School, 2:30 – 3:20 p.m.

Final report of the Ad Hoc Governance Committee
A final report was provided by the Ad Hoc Governance Committee with regard to its review of issues related to governance. The report addresses 13 recommendations made by the Canadian School Boards’ Association, through its document called School Boards Matter, 2013.

Notice of Motion: 2013-2014 Board policy review
The Executive Committee gave notice that it will move the following motion at the January 27, 2014 Board meeting:

That Hastings and Prince Edward District School Board approve amendments to the following board policies as outlined in appendices B, C, D, E, F, G, H, I and J, as contained in Board Report C-3, dated November 18, 2013:

  • Board Policy No. 1 Board Mission and Goals
  • Board Policy No. 2 Governance By-laws and Standing Rules
  • Board Policy No. 3-A Delegations and Presentations
  • Board Policy No. 3 Form 003-1 Request for Delegation
  • Board Policy No. 3-D Board Communications and Media Relations
  • Board Policy No. 3-I Indemnification of Board Members
  • Board Policy No. 4 Corporate Board Job Description
  • Board Policy No. 11-D Executive Committee
  • Board Policy No. 12 External Committees and Trustee Advocacy

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Review of the process that will be followed to update the long-term capital plan.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Details about the school climate surveys.
  • Presentation on the learning fairs related to the Board Improvement Plan for Student Achievement.
  • Discussion about the books and novels recommended for secondary schools.

Reports from Staff
Board Improvement Plan for Student Success
Superintendent of Education Cathy Portt presented the draft plan that has been developed for 2014. The Board Improvement Plan for Student Success (BIPSA) follows a calendar year rather than a typical school year. The BIPSA is aligned with the overall AiM System Plan. The BIPSA describes classroom conditions for student learning; instructional and assessment practices; and the overall focus on collaborative professional learning in order for all staff to learn from each other’s successes and draw on the expertise of colleagues.

Reports from Student Trustees
Highlights from this report included the following:

  • Summaries of Remembrance Day ceremonies hosted at schools throughout the district.
  • Attendance at the annual conference of the Ontario Student Trustees’ Association featuring keynote speakers and break-out sessions for all students trustees in the province.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, November 20: Parent Involvement Committee, 6:00 p.m.
  • Thursday, November 28: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, December 2: Annual Public Board Meeting, 7:00 p.m.
  • Thursday, December 12: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Monday, January 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 13: Operations and Finance Committee, 7:00 p.m.
  • Thursday, January 23: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 27: Public Board Meeting, 7:00 p.m.
  • Wednesday, January 29: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Last updated: June 30, 2021 at 12:09 pm
Powered by Translate