HPE, HPESCHOOLS, HPE SCHOOLS, HPEDSB
Hastings and Prince Edward
District School Board
A Great Place to Learn and
A Great Place to Work!

 
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Community Use of Schools
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Rates and fee schedules

USER GROUP CATEGORIES:

Permitted activities will fall under the following user group categories.   

Group

 Description

Group A

  • Internal school or board associated/sponsored events or activities, such as extra-circular events, parent engagement activities, school council meetings, graduation, school performances and board committee meetings.
  • Not-for-profit or charitable youth groups such as Scouts, Guides, Cadets, church youth groups or Sunday school.
  • Local children’s sports and recreation service providers and child care operations.

Group B

  • Local not-for-profit adult sports, community, cultural and/or religious groups. Events include adult or youth/adult mixed sports and recreation, local church services and community fundraising events, concerts, dance and music recitals organized by not-for-profit or charitable groups.
  • Youth birthday parties.
  • Youth programs with instructor fees, such as karate lessons, music lessons, driver education courses, hunter safety courses, general educational development (GED) courses.

Group C

  • Local commercial /business groups such as political parties, theatrical, entertainment, concert and performance groups.
  • Private gatherings such as wedding and promotional events.
  • Third-party fundraisers

Group D

Out of town commercial companies using schools for business purposes.

HOURLY RATES:

Rental fees are based on the type of space used per hour and are subject to an annual review. Additional fees will apply for weekend and holiday use.

Room / Area

Group A

Group B

Group C

Group D

auditorium

Exempt

(no charge)

$15

$30

$60

gymnasium,
cafeteria, lecture theatre, library

Exempt

(no charge)

$12

$24

$48

classrooms,
general purpose room, meeting /conference room,
grounds and fields

Exempt

(no charge)

$6

$12

$24

designated

sports fields

Exempt

(no charge)

$12
$24
$48
foyer, open area, stage, washroom, change room

Exempt

(no charge)

$4
$8
$16
  • Fees for Group A and B are subsidized through an annual grant, provided by the Ministry of Education, to make rates more affordable for not-for-profit groups. Should the grant be discontinued, the non-subsidized rates as shown in Group C will apply.
  • Reduced rates may be approved by the director of education or designate on written application from the group.
  • Additional custodial fees will apply for weekend and holiday use.
  • Where multiple rooms are booked, the hourly rate is applied once to the room with the highest rate.
  • Hourly charges will begin when the group enters the facility and will continue until the group has vacated the facility, or the time indicated on the permit, whichever is longer.
  • If security guards, fire marshals or additional supervisors are required, they will be recruited and paid for directly by the permit holder.
  • Permits for use of grounds do not include school change or washroom facilities unless specified on the permit. Additional fees will apply.
  • Permits that extend beyond 11:00 P.M. are subject to additional costs.
  • Additional fees will apply if extra custodial or stage crew support is required to support the activity.
  • Permit holders may be charged additional fees if it is necessary to employ school board employees or provide equipment for special needs arising from the activity.
 

ADDITIONAL FEES:

The following fees are in addition to the hourly rental fees and will be added to the permit accordingly. Reduced fees may be approved by the director of education or designate upon written application from the permit holder.    

 

Permit application fee:  A $5.00 non-refundable permit application fee will be charged for all permits.

      

Custodial fee:

  • A custodian is required to be on site for all permit activities within the school building. Permit approval is subject to custodial staff availability. 
  • Custodial charges do not apply on weekdays during regular custodial shifts as long as additional support is not required. 
  • Custodial fees will apply for weekend and holiday bookings and will automatically be charged to the permit. These fees are partially subsidized for Group A and B, subject to the availability of Ministry funding. Fees can be obtained by contacting the Community Use of Schools office.
  • Additional fees may apply to cover custodial time required to perform extraordinary cleaning duties to ensure that the building is suitable for use by the school following the group’s activity. 

Equipment fee:

School equipment may be used by non-school groups if approved by the school principal. Request for use must be specified on the permit application. Fees for equipment use will be applied on a per permit basis and may vary from school to school.

Type of equipment

Flat rate

AV equipment

$25

Sports equipment:

- volleyball nets and posts

- badminton nets and posts

$10

Stage and sound

$25

Stage and lighting
$25
Shop equipment and tools (per shop group)
$15
 
Hourly rate
Computer(s)
$1.50 (per computer)
Computer lab(s)
$15 (per lab)

 

 

 

Address: 156 Ann Street, Belleville, Ontario, Canada K8N 3L3  Phone: +1 613 966-1170  Toll-free: +1 800 267-4350  
Fax: +1 613 961-2003  General Email: information@hpedsb.on.ca  Technical Email: webmaster@hpedsb.on.ca

© Hastings and Prince Edward District School Board, 2007. All rights reserved.
Last Modified: Wednesday, 13-Aug-2014 15:33:53 Eastern Daylight Time
This document was printed from www.hpedsb.on.ca

Hastings and Prince Edward District School Board
156 Ann Street, Belleville, Ontario Canada K8N 3L3
Toll-free: +1 800 267-4350
Phone: +1 613 966-1170
Fax: +1 613 961-2003

© Hastings and Prince Edward District School Board
2007 All rights reserved