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This update provides a summary Special Public Board Meeting held Monday, June 7, 2011 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later this month.
Recommendations
Replacement of the trustee for Centre Hastings
Trustees approved a process to fill the vacancy on the Board due to the recent passing of Chair Carl Pitman.
According to Board Policy No. 3-H: Filling Vacancies on the Board, Section 2, the Board may either require the municipality to hold a by-election or appoint a qualified person to the position when a vacancy on the Board occurs. Board Policy No. 2: Governance By-Laws and Standing Rules, Section 2: Vacancy in office – trustee, states, “Any vacancy in the office of a trustee shall be filled in accordance with and subject to the limitations as provided for in the Education Act. Should the Board choose to fill the vacancy by appointment, the Board will do so according to the provisions of Board Policy No. 3: Board Operations.”
An advertisement will be placed in the local media for a trustee to represent the electoral districts of Municipality of Centre Hastings, Marmora/Lake and Deloro Township, Madoc Township and Stirling-Rawdon Township, according to the following timelines.
Timelines for Selecting a Trustee for Centre Hastings |
Date |
Action |
August 8 to 15, 2011 |
Advertise in local media for a trustee to represent the electoral districts of Municipality of Centre Hastings, Marmora/Lake and Deloro Township, Madoc Township and Stirling-Rawdon Township. |
August 29, 2011 |
Executive Committee, together with interested trustees, will prescreen candidates and develop interview questions. |
September 6, 2011 |
Executive Committee, together with interested trustees, will interview candidates. |
September 12, 2011 |
Special Board Meeting to select a trustee to represent the electoral districts of Municipality of Centre Hastings, Marmora/Lake and Deloro Township, Madoc Township and Stirling-Rawdon Township. |
Selection of the chair
Trustees reviewed a report describing the process to select the chair of the Board in the event of a vacancy. The next regular election for chair and vice-chair will occur December 5, 2011 at the Annual Board Meeting. A chair is required for the period June 2011 to November 2011.
Vice-chair Mary Hall has led the Board since the passing of Chair Carl Pitman, according to Board Policy No. 10: Duties of the Board chair and vice-chair, fulfilling the duties of the chair, assisting in the development of the Board meeting agenda. Governance By-Laws and Standing Rules Section 3: Vacancy in office-chair, vice-chair, or chair of standing committee, states “At the first regular meeting of the Board after a vacancy occurs in the office of chair or vice-chair or chair of a standing committee, the Board shall elect one of its members to hold the office for the remainder of the year.”
An election by all Board members for chair of the Board will take place at the public Board meeting on Monday, June 20, 2011.
For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca
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