Busing

Tri-Board Student Transportation Services is our partner organization responsible for student transportation/busing.

Please contact your child’s school to complete an application for transportation. To find out which school your child will attend, visit Tri-Board Student Transportation Services or call 1-866-569-6638. Have your child’s Ontario Education Number (OEN) and birth date available.

Links and resources

Contact information for Tri-Board Student Transportation Services

Student transportation

Toll-free: 1-866-569-6638

Phone: 613-354-1981

Fax: 613-354-1279

Email: info@triboard.ca

Child care

Child care programs operating within Hastings and Prince Edward District School Board include before and after school child care, pre-school care, and toddler care, are run by independent and licensed service providers. These service providers have obtained Third-Party Permit Agreements to operate child care within our schools. The operators and their staff are not employees of the Board. Service providers may also offer child care on PA Days, summer holidays and March Break depending on the demand. The days, hours of operation and fees for services vary depending on the service provider. Fees are subject to change at any time. Please contact the service provider for current information.

Please visit Hastings County or the Prince Edward Lennox and Addington website for more information on child care, fees and fee subsidies.

    Before- and after-school care

    Before and after school program offered for children up to age 12.

    A variety of child care and early learning programs are offered in many schools across the district, providing children and families with a seamless transition to school and quality services in a safe, welcoming and inclusive environment.

    Programs are operated by community child care and early learning partners and are based on family and community needs. They include child care for toddler and preschool age children, before and after school child care for children in Kindergarten to Grade 6, and early learning play groups and programs for parents, caregivers and children from birth to six years.

    Early Learning Partnership

    Refer to the Early Learning Partnership page on the HPEDSB website for various Early learning playgroup and early years program support provided partnerships.

    Preschool child care

    Refer to the Preschool Child Care page on the HPEDSB website for school/community child care program for infant, toddler and preschool age children, in partnership with Quinte/BCI Child Care.

    Community use of schools

    • Community use of schools

      Schools are hubs for community activities. They are places where people can come together to meet, play and learn.

      Hastings and Prince Edward District School Board (HPEDSB) welcomes community use of schools and facilities and facility partnerships in support of healthy, active lifestyles and sustainable, vibrant communities.

      In partnership with the Ministry of Education, HPEDSB has affordable and accessible space for community organizations to use outside school hours—auditoriums, classrooms, gymnasiums, lecture theatres and sports fields. Many schools across the district are available for use by not-for-profit and for-profit groups, such as community, educational, cultural, recreational, youth, sports and educational partners. Space may also be rented by private instructors for activities such as music and karate lessons.

      Space is available for community use after school hours on weekdays until 10:00 p.m and on weekends, depending on the availability of custodial staff. School day activities, extra-curricular activities and parent involvement activities organized or sponsored by the school or school board have priority use of school space.

      Links and resources

      Contact information

      Toll-free: 1-800-267-4350

      Phone: 613-966-1170 extension 2361

      Fax: 613-966-4682

      Email: communityuse@hpedsb.on.ca

    • Permit application process

      Prior to making your permit request, review the insurance requirements and terms and conditions for community use of schools. Identify your group to determine the applicable rental fees.

      In order to ensure fair and equitable access to school facilities, all permit applications must be made online. Utilize the online video and tutorials provided. It will make the booking process much easier. (Note: Use Firefox or Chrome where possible. The video features may not be available using other programs.) Contact the Community Use of Schools office if you have any questions, or need help getting started. Alternate arrangements can be made by contacting the Community Use of Schools office if online booking is not feasible or accessible.

      New to online booking?

      Step 1: Click on the online booking.

      Step 2: Click on ‘Watch the instruction video’ located under ‘New users’.

      Step 3: Close the video window and, click on ‘Get started’. Follow the step by step instructions.

      Already registered for online booking?

      Step 1: Click on the online booking.

      Step 2: Sign in with your user name and password under ‘Existing users’.

      Contact the Community Use of Schools office if you did not receive notice containing your new user name and password, or if you have difficulty logging in.

      Reminders

      1. Applicants must be 18 years of age or older.
      2. Requests must be submitted at least 7 days before the date on which the facility is required.
      3. A $5 permit application fee will be charged for all permits.
      4. Applicants may choose to visit the school to examine the facilities prior to submitting a permit application. Please call the school first and check in at the office upon arrival.
      5. All permit applications must be reviewed and approved by the Community Use of Schools office prior to the permit being issued.
      6. Review the terms and conditions for community use prior to the first booking. Ensure that all event/activity supervisors are informed as well.
      7. Permits must be presented at the time of each booking or event, and must indicate ‘Approved’ on the permit.

      Contact information

      Toll-free: 1-800-267-4350

      Phone: 613-966-1170 extension 2361

      Fax: 613-966-4682

      Email: communityuse@hpedsb.on.ca

    • Rate and fee schedule

      Permitted activities fall under the following user group categories.

      GroupDescription
      Group A
      • Internal school or board associated/sponsored events or activities, such as extra-circular events, parent engagement activities, school council meetings, graduation, school performances and board committee meetings.
      • Not-for-profit or charitable youth groups such as Scouts, Guides, Cadets, church youth groups or Sunday school
      • Local children’s sports and recreation service providers and child care operations
      Group B
      • Local not-for-profit adult sports, community, cultural and/or religious groups. Events include adult or youth/adult mixed sports and recreation, local church services and community fundraising events, concerts, dance and music recitals organized by not-for-profit or charitable groups
      • Youth birthday parties
      • Youth programs with instructor fees, such as karate lessons, music lessons, driver education courses, hunter safety courses, general educational development (GED) courses
      Group C
      • Local commercial /business groups such as political parties, theatrical, entertainment, concert and performance groups
      • Private gatherings such as wedding and promotional events
      • Third-party fundraisers
      Group D
      • Out of town commercial companies using schools for business purposes

      Hourly rates

      Rental fees are based on the type of space used per hour and are subject to an annual review. Additional fees will apply for weekend and holiday use.

      Room / AreaGroup AGroup BGroup CGroup D
      AuditoriumExempt

      (no charge)

      $15 $30 $60
      Gymnasium,
      cafeteria, lecture theatre, library
      Exempt

      (no charge)

      $12 $24 $48
      Classrooms,
      general purpose room, meeting/conference room,
      grounds and fields
      Exempt

      (no charge)

      $6 $12 $24
      Designated sports fieldsExempt

      (no charge)

      $12 $24 $48
      Foyer, open area, stage, washroom, change roomExempt

      (no charge)

      $4 $8 $16
      • Fees for Group A and B are subsidized through an annual grant, provided by the Ministry of Education, to make rates more affordable for not-for-profit groups. Should the grant be discontinued, the non-subsidized rates as shown in Group C will apply
      • Reduced rates may be approved by the director of education or designate on written application from the group
      • Additional custodial fees will apply for weekend and holiday use
      • Where multiple rooms are booked, the hourly rate is applied once to the room with the highest rate
      • Hourly charges will begin when the group enters the facility and will continue until the group has vacated the facility, or the time indicated on the permit, whichever is longer
      • If security guards, fire marshals or additional supervisors are required, they will be recruited and paid for directly by the permit holder
      • Permits for use of grounds do not include school change or washroom facilities unless specified on the permit. Additional fees will apply
      • Permits that extend beyond 11:00 P.M. are subject to additional costs
      • Additional fees will apply if extra custodial or stage crew support is required to support the activity
      • Permit holders may be charged additional fees if it is necessary to employ school board employees or provide equipment for special needs arising from the activity

      Additional fees

      The following fees are in addition to the hourly rental fees and will be added to the permit accordingly. Reduced fees may be approved by the director of education or designate upon written application from the permit holder.

      NOTE: A $5 non-refundable permit application fee will be charged for all permits.

      Fees for on-site custodians

      • A custodian is required to be on site for all permit activities within the school building. Approval of permits is subject to custodial staff availability.
      • Custodian charges do not apply on weekdays during regular custodial shifts as long as additional support is not required.
      • Custodian fees will apply for weekend and holiday bookings and will automatically be charged to the permit. These fees are partially subsidized for Group A and B, subject to the availability of Ministry funding. Fees can be obtained by contacting the Community Use of Schools office.
      • Additional fees may apply to cover custodian time required to perform extraordinary cleaning duties to ensure that the building is suitable for use by the school following the group’s activity.

      Equipment fee

      School equipment may be used by non-school groups if approved by the school principal. Request for use must be specified on the permit application. Fees for equipment use will be applied on a per permit basis and may vary from school to school.

      Type of equipment Flat rate
      AV equipment$25
      Sports equipment

      • volleyball nets and posts
      • badminton nets and posts
      $10
      Stage and sound$25
      Stage and lighting $25
      Hourly rate
      Computer(s)$1.50 (per computer)
      Computer lab(s)$15 (per lab)

      Opportunities for facility partnerships can be considered when doing significant renovations, considering the use of unoccupied space in schools or building new schools. For more information about community and facility partnership opportunities, contact us.

      Contact information

      Toll-free: 1-800-267-4350

      Phone: 613-966-1170 extension 2361

      Fax: 613-966-4682

      Email: communityuse@hpedsb.on.ca

    • Insurance and criminal record check requirements

      Insurance requirements

      Liability insurance is required for all non-school board sponsored/community use activities. The community user group or permit holder must carry a minimum of $2 million liability insurance and Hastings and Prince Edward District School Board must be named as an additional insured on the policy.

      If the group or /permit holder does not have insurance, coverage is available through Hastings and Prince Edward District School Board for not-for-profit and non-commercial groups. (Commercial activities require an insurance certificate.) Coverage is provided by Ontario School Boards’ Insurance Exchange (OSBIE). Cost is based on the number of bookings and type of activity, and will automatically be added to the permit fee.

      Criminal record checks

      A satisfactory Criminal Reference Check is required for any member of the user group who will have direct contact with students of Hastings and Prince Edward District School Board during the day. The Criminal Reference Check must be provided to the school principal prior to the event booking or the permit will be cancelled.

      Links and resources

      Contact information

      Toll-free: 1-800-267-4350

      Phone: 613-966-1170 extension 2361

      Fax: 613-966-4682

      Email: communityuse@hpedsb.on.ca

    • Facility partnerships

      Cooperative and collaborative partnerships are part of the foundation of a strong, vibrant and sustainable public education system. Partnerships can strengthen the role of the schools in communities, provide a place for programs, and facilitate the coordination of, and improve access to, services for students and the broader community.

      Procedure 570: Community Planning and Partnerships (Pdf) describes the process for establishing facility partnerships with community partners and other entities, specifically in new and existing school facilities where students are taught, and for effectively sharing planning information with community organizations, including land use and green space/park planning.

      Opportunities for facility partnerships can be considered when doing significant renovations, considering the use of unoccupied space in schools or building new schools. For more information about community and facility partnership opportunities, contact us.

      Contact information

      Toll-free: 1-800-267-4350

      Phone: 613-966-1170 extension 2361

      Fax: 613-966-4682

      Email: communityuse@hpedsb.on.ca

     

    Special Education

    Student Services – Special Education, Special Needs Support

    Hastings and Prince Edward District School Board (HPEDSB) recognizes that children develop and learn at different rates and offers a range of special education programs and services designed to meet a wide range of children’s needs. Student Services is committed to the following guiding principles:

    • Provide access to education for all students regardless of their special needs pursuant to the provisions of the amendments to the Education Act, 1998
    • Progress towards placement of exceptional students in the least restrictive educational alternative
    • Ensure that programs necessary to meet the needs of exceptional students are developed
    • Establish effective communication with all parents and the community
    • Utilize available resources to support programming needs of exceptional students
    • Encourage the development of the human resources necessary to address the needs of exceptional students in the least restrictive environment
    • Review annually the effectiveness of the provisions made for exceptional students

    Special Education Plan

    2016-2017

    Appendices – June 2017:

    Questions and Feedback:

    Parents/guardians, community, staff and board committees are provided with the opportunity to ask questions and submit feedback on the Plan through the board’s website, through members of SEAC and via various special education workshops and forums presented. The plan is approved on a yearly basis by the Board of Trustees. Feedback is welcomed at any time during the year.  Input can be e-mailed to: student.services@hpedsb.on.ca

     

     

    Contact information

    Toll-free: 1-800-267-4350

    Phone: 613-966-1170

    Fax: 613-966-9322

    Email: student.services@hpedsb.on.ca

    The HPE Learning Foundation

    The Hastings and Prince Edward Learning Foundation believes that all students deserve a broad range of opportunities to be successful.

    The Hastings and Prince Edward Learning Foundation accomplishes its mission by working with volunteers, teachers, principals, school staff and donors to provide philanthropic support for an entire spectrum of enhanced learning opportunities for students.

    HPE Learning Foundation website

    Contact information

    Maribeth deSnoo, Executive Director

    Phone: 613 966-1170 extension 2205

    Fax: 613-968-1038
    Email: mdesnoo@hpedsb.on.ca

    Mailing Address:

    The Learning Foundation
    156 Ann Street
    Belleville, ON K8N 3L3
    Follow on Facebook

    Transcripts

    Transcripts requests

    The Ontario Student Transcript (OST) is the official record of a student’s academic achievement in an Ontario secondary school. It includes the mark received for each course taken, and indicates whether the student completed the 40-hour community service requirement and passed the Ontario Secondary School Literacy Test.

    To obtain a student transcript during the school year, please contact the last school you attended.

    When contacting the school for your transcript, please provide your full name (if you have changed names, please specify your birth name), and your date of birth. There is a charge for transcripts that can be paid at the school.

    Last updated: August 31, 2017 at 1:18 pm