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Public Board Meeting Update #140: March 27, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 27, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jim Williams, Trustee for Sidney & Frankford, asked all to reflect on honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Presentationgroup photo of presenters and trustees

Achieving Excellence & Equity, 21st Century Learning Roundtable Event
This presentation was opened by Cathy Portt, Superintendent of Education. She explained that the Ministry of Education provides school boards with funding through a technology fund. The Ministry hosted the 4th Annual 21st Century Learning Roundtable Event this winter. HPEDSB staff were invited to host a break-out session about progress being made on the global technologies and technology enhanced learning.

Presenters described the 10 global competencies that have helped to define our image of the educated person. These competencies support students to become globally minded learners and leaders.

Pictured (back row): Mandy Savery Whiteway, Director of Education; Cathy Portt, Superintendent of Education; Roger Ramsay, Coordinator; Tracy Demianchuk, Coordinator; Ben Claxton, Instructional Coach; Lucille Kyle, Chair of the Board and Dave Patterson, Vice-chair of the Board. (Front row): Delanie Austin, Student Trustee, Quinte Secondary School; Saud Bin Haseeb, Student Trustee, Moira Secondary School.

The 10 competencies are:

Presenters also described participation in a worldwide project called New Pedagogies for Deep Learning. This project involves eight HPEDSB schools, in addition to several from other countries. It focuses on two areas: educator learning and student learning. The connection to globally minded learners and learners includes a review of how to measure the global competencies. Student progress is monitored and tracked along a continuum. Analysis tools include a teacher rubric, a student rubric and a student self-assessment. The hashtag #hpecompetencies is used through social media to promote the learning.

Presenters also described the HPEDSB virtual learning environment commonly referred to as the VLE. It is an online common area for students and employees to access training or professional learning opportunities for health and safety, early learning modules, WHMIS 2015 and more. It also hosts a collection of approved resources related to the 10 global competencies.

Thank you to presenters Ben Claxton, Tracy Demianchuk and Roger Ramsay from the Education Centre.

Report from Committee of the Whole Board

This report included the following:


2017-2018 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2017-2018 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

*Actual dates may vary, please confirm with each secondary school.
The following dates were not included in this report. However, they are included for reference.

Statutory, Ministry of Education and School Board Holidays
HolidaysMinistry of Education Proposed Dates for the 2017-2018 School Year CalendarProposed HPEDSB Dates for the 2017-2018 School Year Calendar
Labour DayMonday, September 4, 2017Same
Thanksgiving DayMonday, October 9, 2017Same
Christmas Break (inclusive)Monday, December 25, 2017 to
Friday, January 5, 2018
Family DayMonday, February 19, 2018Same
Mid-winter Break (inclusive)Monday, March 12 to
Friday, March 16, 2018
Good FridayFriday, March 30, 2018Same
Easter MondayMonday, April 2, 2018Same
Victoria DayMonday, May 21, 2018Same

Proposed Policy Resolution regarding the Ontario Public School Boards’ Association
The Ontario Public School Board Association (OPSBA) promotes and enforces public education, as follows:

OPSBA’s five regional councils—North, West, East, Central East and Central West—advise the Executive Council and Board of Directors of issues and matters affecting their school boards. The member Boards of each region hold at least two meetings each year, usually in the fall and the spring, in addition to the regional meetings held at OPSBA’s Public Education Symposium and the Annual General Meeting. Due to geographical distances on site meetings may require greater travel time and expense in a time of diminishing board resources. The valuable comradery and informal discussion that can occur enroute and at the meeting must be offset with consideration to available finite resources and efficiency.

Board members approved the following resolution about this topic: “Be it resolved that OPSBA, upon written request of the regional council (North, West, East, Central East and Central West) enable the technological (via Adobe Connect or comparable program) holding of one/both regional meetings.”


A number of district and school events (Pdf) [1] are scheduled for the remainder of March and April 2017. Some upcoming events include the following:

Report from the Chair
Highlights from this report included the following:

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

Report from the Program and Human Resources Committee
Highlights from this report included the following:

Report from the Operations and Finance Committee
Highlights from this report included the following:

Notice of Motion: 2016-2017 Board Policy Review, Part B
This Notice of Motion is to give notice of motion that a recommendation will be brought to the April 24, 2017 Board meeting to approve changes to the following policies:

Reports from Student Trustees
The report included the following:

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

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