Public Board Meeting Update #138: January 23, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 23, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2017.

Presentation: 30th Anniversary of the Adventure Class at Queen Victoria group photo of Adventure Class presentersSchool

The Adventure Class at Queen Victoria School in Belleville began in 1986. It is a unique education program where students in Grades 1-6 learn with the shared support of teachers, families and the community. The Ontario Curriculum is taught in multi-age classrooms where parents as partners in learning, with community engagement and experiential learning. All work together to create rich educational experiences for students and the school community.

Thank you to special guests: Trevor Prost, Chair of Parent Committee; Susie Charles, Junior Class Teacher; Margaret Charles, Grade 5 Student; Kelvin MacQuarrie, Parent Representative; Sheryl Parker, Primary Class Teacher.


Policy Review, Part 2
Board members approved the review of 15 policies/forms to determine any revisions in order to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 3: Operations Form F003-1, Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 7: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Appeals and Hearings Regarding Student Discipline
  • Policy 13: Appeals and Hearings Regarding Student Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

The review will take place from January to April 2017.

Process for recorded votes (roll-call) at Board and committee meetings
Board members approved a motion to clarify the manner in which a roll-call (recorded) vote should be captured in the minutes of all committee and Board meetings. For all such future votes, the names of the trustees shall appear in the minutes and their vote identified. During the Student Enrolment/School Capacity Committee meeting on November 21, 2016, a counted vote (rather than a roll-call vote), was taken to pass a motion that was made in committee. As per Policy 2: By-laws, Article X, Board and committee meetings are conducted according to Robert’s Rules of Order Newly Revised.


Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of January and February 2017.

Upcoming events include the following:

  • Extended French Information Night:
    • Monday, January 30, 2017 6:00 p.m., York River Public School, 132 Newkirk Boulevard, Bancroft, 6:00 p.m.
  • French Immersion Information Nights:
    • Tuesday, January 31, 2017: Queen Elizabeth School (Picton), 35 Barker Street, Picton, 6:00 p.m.
    • Wednesday, February 1, 2017: Harry J. Clarke Public School, 77 Rollins Drive, Belleville, 6:00 p.m.
    • Thursday, February 2, 2017: Bayside Public School, 132 Aikins Road, Belleville, 6:00 p.m.
    • Monday, February 6, 2017: Prince Charles Public School (Trenton), 138 Dufferin Avenue
    • South, Trenton, 6:00 p.m.
    • Tuesday, February 7, 2017: Madoc Public School, 32 Baldwin Street, Madoc, 6:00 p.m.
  • February 2, 2017: Step into the Spotlight Talent Show, Madoc Public School
  • February 16, 2017: Lion’s Club Hearing & Vision Screening, V.P. Carswell Elementary School
  • Grade 8 Parent/Student Information Sessions (students going into Grade 9)
    • February 1, 2017: Centennial Secondary School, 5:00 p.m.
    • February 16, 2017, Centre Hastings Secondary School and North Hastings High School
    • February 23, 2017, Bayside Secondary School, 7:00 p.m. and Moira Secondary School, 6:30 p.m.
  • Wednesday, January 25, 2017: Orientation Meeting for Prince Edward County Accommodation Review Committee
  • Thursday, January 26, 2017: Orientation Meeting for Belleville Accommodation Review Committee

Report from the Chair
Highlights from this report included the following:

  • Trustee participation at the provincial Public Education Symposium last week.

Report from the Executive Committee
Highlights from this report included the following:

  • The Ontario Secondary School Literacy Test will be conducted on paper in March 2017, no electronic version.
  • Review of the provincial Well-Being Strategy and how it applies to all students.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Update on the accommodation review process and a recap of the Centre Hastings meeting.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Information about revised estimates (related to budget).
  • Trustee honoraria which is presently based on student enrolment.
  • Building renewal projects.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation of initial results from the 2016 School Climate Survey.
  • 2016 Director’s Annual Report.
  • Awareness about upcoming meetings for the 2017-2018 School Year Calendar.

Reports from Staffgroup photo of CACE awards

  • Awards from the Canadian Association of Communicators in Education
    • Kerry Donnell, Communications Officer, presented a report describing the national Bravo Awards Program which recognizes and honours exemplary work in all aspects of school public relations, communications, marketing and engagement. Two awards were presented to Donnell, on behalf of Hastings and Prince Edward District School Board, at the 2016 Canadian Association of Communicators in Education conference: 1) Award of Excellence for the Say One Nice Thing Campaign; and 2) Award of Merit for the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow.
  • 2016 Director’s Annual Report (Pdf)
    • Mandy Savery-Whiteway, Director of Education, presented this document for information. It showcases and celebrates student and employee learning during the 2016 calendar year, while also describing progress made on the strategic plan.
  • Revised estimates
    • This report provided an update on the revised estimates for the 2016-2017 fiscal year. School board budgets, known as “Estimates,” are required to be submitted to the Ministry of Education by June 30 of each year. In late fall, boards are required to update key data included in the Estimates and submit the revised information to the Ministry of Education. Revisions normally incorporate updated information regarding enrolments, prior year actual results and any other known changes since the budget was completed in June.
    • Key changes in board revenues and expenditures for the 2016-2017 Revised Estimates are based on the
      following: higher enrolment, additional funding provided by the Ministry of Education; increased absence replacement costs; and decreased transportation costs.
    • The various adjustments described above result in a drawdown (reduction) of $1,083,881 from the board’s accumulated surplus for compliance purposes of $1,318,906. The original Estimates submitted to at the end of June projected a drawdown of $360,139. Administration is working on means to reduce the deficit.

Report from Student Trustees
Highlights from this report included the following:

  • Upcoming conference for student trustees through the Ontario Student Trustees’ Association on February 16, 2017.
  • Consideration being given to re-focusing the Student Senate to become more student-led.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, January 26, 2017: Special Education Advisory Committee, 5:00 p.m.
  • Monday, February 6, 2017: Executive Committee, 11:00 a.m.
  • Wednesday, February 8, 2017: Parent Involvement Committee, 6:00 p.m.
  • Monday, February 13, 2017: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, February 13, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, February 13, 2017: Operations and Finance Committee, 7:00 p.m.
  • Monday, February 27, 2017: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Last updated: September 11, 2017 at 4:33 pm
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