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Board Meeting Update #125

Board Meeting Update #125, December 7, 2015

This update provides a summary of the Annual Meeting of Hastings and Prince Edward District School Board held Monday, December 7, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2016.

Information

Director of Education Mandy Savery-Whiteway reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Trish FitzGibbon and Leslie Miller were appointed as scrutineers for the chair and vice-chair elections.

Election of Chair of the Board
Dwayne Inch, trustee was re-elected as Chair of the Board.

Election of Vice-chair of the Board

Dwayne Inch, re-elected Chair of the Board Lucille Kyle, re-elected Vice-chair of the Board
Dwayne Inch, re-elected Chair of the Board Lucille Kyle, re-elected Vice-chair of the Board Lucille Kyle was re-elected as Vice-chair of the Board.

TRUSTEE MEMBERSHIP ON STANDING, STATUTORY & ADMINISTRATIVE COMMITTEES
Standing committees
Trustees selected membership on standing committees. For 2016, standing committees will consist of the following members:

Program and Human Resources Committee

  • Mike Brant, Justin Bray, Jennifer Cobb, Bonnie Danes, Mary Hall, Dwayne Inch, Lucille Kyle, Dave Patterson and Jim Williams.
  • Student trustees Lauren Barry and Morgan Hillier are also members. The Chair will be Jennifer Cobb. The Vice-chair will be Mary Hall.

Operations and Finance Committee

  • Tom Biniaris, Mike Brant, Justin Bray, Bonnie Danes, Mary Hall, Dwayne Inch and Dave Patterson. Student trustees Lauren Barry and Morgan Hillier are also members. The Chair will be
  • Bonnie Danes. The Vice-chair will be Justin Bray.

Representative to the Board of Directors for the Ontario Public School Boards’ Association

  • Dave Patterson will be the representative to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA). Mary Hall will be the alternate.

Executive Committee
Consists of the Chair, Vice-chair, above-noted standing committee chairs and the OPSBA representative, plus one additional member. Mary Hall will be the sixth member.

Budget Committee
Consists of all Board members

Student Enrolment/School Capacity Committee
Consists of all Board members. The Chair will be Mary Hall. The Vice-chair will be Jennifer Cobb.

Statutory committees
Trustees selected membership on statutory committees. For 2016, statutory committees will consist of the following members:

  • Special Education Advisory Committee (SEAC)
    Lucille Kyle and Dave Patterson. The two alternate members will be Tom Biniaris and Mary Hall.
  • Supervised Alternative Learning (SAL) Committee
    Mike Brant and Jim Williams. Tom Biniaris will be the alternate.
  • Audit Committee
  • Jennifer Cobb, Bonnie Danes and Dave Patterson
  • Accessibility Committee
  • Jennifer Cobb
  • Parent Involvement Committee
  • Mary Hall. Lucille Kyle will be the alternate.
  • Student Discipline Committee
  • Consists of all Board members

Administrative committees
Trustees selected membership on administrative committees. For 2016, administrative committees will consist of the following members:

  • Aboriginal Education Steering Committee
    Mike Brant and Lucille Kyle
  • Equity and Inclusivity Advisory Committee
    Mike Brant and Lucille Kyle
  • Great Place Awards Committee
    Jennifer Cobb and Bonnie Danes
  • Instructional Technology Advisory Committee
    Tom Biniaris and Justin Bray
  • Leadership Development Steering Committee
    Mary Hall and Jim Williams
  • Safe Schools Advisory Committee
    Justin Bray
  • Specialist High Skills Majors Advisory Committee
    Dwayne Inch
  • External committees
    Food for Learning Partnership
    Lucille Kyle

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, January 4, 2016: Executive Committee, 11:00 a.m.
  • Monday, January 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, January 25: Public Board Meeting, 7:00 p.m.
  • Thursday, January 28: Special Education Advisory Committee, 5:00 p.m.
  • Wednesday, February 3: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #126

Board Meeting Update #126, January 25, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 25, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2016.

Character moment: “Say One Nice Thing” at North Trenton Public School and Prince Edward Collegiate Institute
Superintendent of Education Mark Fisher, School Climate & Student Well-Being Services, made opening remarks about the provincial and local approaches to equity and well-being for students.

Provincially, ensuring equity means students reaching their full potential through access to school experiences, as noted in Achieving Excellence. Locally, it means students attending school every day and being engaged in learning, as noted in the HPEDSB Board Improvement Plan for Student Achievement & Well-Being.

Provincially, well-being means students developing a positive sense of self. Locally, it means HPEDSB creating safe, welcoming and inclusive learning environments for all students, as noted in the 2015-2020 Strategic Plan.

Guests from two schools presented examples the Say One Nice Thing (SONT) campaign. SONT was created as a direct result of listening to students who said that saying ‘hello’ or asking how they were doing would help them to feel included and like they belong at school. This is the second year of SONT and it continues to be going strong at schools. SONT is featured on a Ministry of Education website as an example of best practices to promote well-being.

Say One Nice Thing at North Trenton Public School
Principal Jennifer Slater is helping to lead equity at a system-wide level. She introduced Mrs. Lessardo, teacher of the Grade 4/5 class and students Christopher, Albert, Faylyn and Gabrielle. They talked about being Superfriends who always Say One Nice Thing. The students referenced the book The Invisible Boy which they have used as a resource for becoming Superfriends. Through their learning, they wanted to ensure that everyone felt included and happy. Older students at the school take turns teaching younger students to be Superfriends during recess and lunch.

Other examples of SONT actions at North Trenton Public School include the following:

  • bulletin boards featuring SONT post cards with nice messages about other students, staff and volunteers
  • school assembly to share SONT pictures, songs, with student wearing pink Superfriends capes

Say One Nice Thing at Prince Edward Collegiate Institute
Principal Darren McFarlane is helping to lead safe schools initiatives at a system-wide level. He introduced Mrs. Koutroulides, teacher, and students Abby and Brooke. They talked about the tremendous success of the SONT initiative at Prince Edward Collegiate Institute last fall. The Entrepreneurship class led actions that fit seamlessly with the school improvement plan and community activities.

Examples of SONT actions at Prince Edward Collegiate Institute included the following:

  • message wall featuring student literacy activities
  • SONT posters featuring PECI students
  • tremendous use of Twitter and social media to promote student actions
  • creation of large banners with caring messages for positive awareness within the school
  • drama performance called “Am I in Trouble” featuring short vignettes about healthy relationships
  • a visit by the Royal Kindness Ninjas (students) from Queen Victoria School; PECI students then blitzed the community to spread the kindness messages
  • support for fellow students who are ill and away from school
  • creation of a new Panther Ambassador Club which welcomes students who are new to the school
  • Report from Committee of the Whole
  • This report included the following:
  • Director’s performance appraisal

Information

Calendar of events
A number of district and school events are scheduled for February 2016. Some upcoming events include the following:

  • Extended French or French Immersion Information Nights on February 8, 9, 10 or 11
  • Visits by Grade 8 students to secondary schools
  • Family Day activities at the H.R. Frink Outdoor Education Centre
  • Adventure Class Information Night on Wednesday, February 24
  • Report from Executive Committee

Highlights from this report included the following:

  • Director’s Annual Report

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Long-term capital planning

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Introduction of a new booklet called Globally Minded Learners & Leaders, featuring 10 competencies of HPEDSB graduates

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Update on the new Trenton elementary school (see below)

Update on the new Trenton elementary school
Nick Pfeiffer, Controller of Facility Services, showed a visual presentation of the progress of construction on the new Trenton elementary school. Construction is progressing on schedule. The new school is scheduled to open in January 2017.

Director’s Annual Report
Mandy Savery-Whiteway, Director of Education, presented the 2015-2016 Director’s Annual Report. Its design is bright and colourful, featuring students and schools throughout the district. Thank you to all who contributed stories and photos. Printed copies will be available in the coming weeks.

Revised estimates
Leslie Miller, Superintendent of Business Services, presented a report detailing the revised estimates (budget) for the 2015-2016 school year. This is a normal part of school board operations; budgets are set in June and then revised if needed later in the year, based on factors such as additional Ministry of Education funding and updated student enrolment numbers.

Long-term strategic planning
Mandy Savery-Whiteway, Director of Education, presented an outline of dates for the strategic planning cycle. The 2015-2020 Strategic Plan will be reviewed in April, with any changes announced in late August, prior to the new school year. The usual cycle of HPEDSB hosting regional meetings, focus groups and a public survey, over three years, will begin in the fall.

Report from Trustees
Highlights from this report included the following:

  • Positive comments about the Northern Outdoor Studies Open House at North Hastings High School. The students were well-spoken about the program and their learning experiences. This program has proven, worthwhile connections to the local job market.
  • Positive comments about the Our Graduates: Globally Minded Learners & Leaders publication.

Farewell to Leslie Miller, Superintendent of Business Services
Dwayne Inch, Chair of the Board announced that Leslie Miller, Superintendent of Business Services, will be leaving HPEDSB in early February to return to the private sector. Inch praised Miller for her leadership since starting with HPEDSB in June 2013. She has led the process for balanced budgets, capital priority initiatives, strategic plan initiatives and involvement with the Operations and Finance Committee. In her remarks, Miller said it has been a pleasure to work at HPEDSB and that as a life-long learner, she will take away many experiences from her time her.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • January 28, 2016: Special Education Advisory Committee, 5:00 p.m., Prince of Wales Public School
  • February 1, 2016: Executive Committee, 11:00 a.m.
  • February 3, 2016: Parent Involvement Committee, 6:00 p.m.
  • February 8, 2016: Student Enrollment/School Capacity Committee, 3:30 p.m.
  • February 8, 2016: Program and Human Resources Committee, 5:30 p.m.
  • February 8, 2016: Operations and Finance Committee, 7:00 p.m.
  • February 22, 2016: Public Board Meeting, 7:00 p.m.
  • February 25, 2016: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #127

Board Meeting Update #127 – February 22, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 22, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2016.

Character moment: Model United Nations Event for Secondary School Students
For several years secondary school students have participated in a Model United Nations (UN) event, which is based on actual Model UN processes and objectives. This engaging presentation featured students, teachers and curriculum coordinators.

The Model UN event gets students thinking about a global issue. The topic this year was Refugees and Displaced People. By participating in the event, students represent a specific country, research the topic, prepare position papers, then debate the issues.

In the students’ own words

Thank you, also, to the curriculum coordinators and teachers who are keenly involved in organizing the Model UN event and working with students:

  • Curriculum Coordinator Tracy Demianchuk, Education Centre
  • Curriculum Coordinator Kelly MacKay, Education Centre
  • Teacher Pete McCue, Bayside Secondary School
  • Teacher Marion Moon, Marion Moon, Prince Edward Collegiate Institute

Delegation: Parents regarding Administrative Procedure 321: Pediculosis in Schools
Parents Kristy Sinclair and Samantha Dunkley delegated the Board asking for the revised pediculosis procedure to be reversed. Some of the concerns they shared included the following: lice spreads astronomically, lice is stressful to parents who have to do the housecleaning and it is going to continue to spread if not controlled properly.

They expressed disappointment that consultation was not done with parents. They referenced Richard Pollack from Harvard University and comments about ‘superlice’ flying around in capes. They are concerned about children being ostracized at school. They cited negligent parents and requested a cut and dry ‘no nit’ procedure. They referenced wanting to protect children and their homes. They also mentioned a petition with 1,530 names on it. A northern Ontario school board was referenced as one that has stayed with a ‘no nit’ process.

As a follow-up, senior administration will be meeting this week and will respond to the concerns in writing.

Report from Committee of the Whole
This report included the following:

  • Principal and vice-principal pool recommendations

Recommendations

Request for Proposal #1516-001: Architectural Services for Marmora
Board members approved a recommendation to award an architectural design services contract for the additions and renovations to Marmora Senior Public School in Marmora to AECOM Canada Architects Inc.

The Ministry of Education has approved construction of an addition plus renovations to Marmora Senior Public School. The addition will consist of five classrooms plus a large gym. The renovations include converting the existing gym into a learning commons and substantial improvements to the existing classrooms. The Ministry has provided funding in the amount of $3.23 million and approved the use of $500,000 from the board’s Regular Renewal allocation to fund the $3.7 million project.

A total of 10 valid RFP submissions were received by February 4, 2016. An analysis of the submissions was performed which examined each proponent’s qualifications, team, experience, project management skills, understanding of the 21st Century design concept for student needs, extent of services, past performance and proposed fees.

Ontario Financing Agency Financing Approval for the Stirling Child Care
Board members approved a borrowing by-law in the amount of $500,000 to be repaid over a 25-year period. It is to finance construction of the the child care addition at Stirling Public School.

2016-2017 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2016-2017 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 6, 2016
  • Semester 2 will begin Friday, February 3, 2017
  • The last day of the school for students will be Thursday, June 29, 2017
  • The following seven dates be designated as professional activity days:
    • Friday, September 30, 2016
    • Friday, October 28, 2016
    • Friday, November 25, 2016
    • Friday, February 3, 2017
    • Friday, March 3, 2017
    • Friday, May 19, 2017
    • Friday, June 30, 2017
  • Ten examination days* be approved for secondary schools:
    • Thursday, January 26, 2017 through to Wednesday, February 1, 2017
    • Thursday, June 22, 2017 through to Wednesday, June 28, 2017

*Actual dates may vary, please confirm with each secondary school.
Holidays
Ministry of Education Proposed Dates
for the 2016-2017 School Year Calendar
Proposed HPEDSB Dates
for the 2016-2017 School Year Calendar
Labour Day
Monday, September 5, 2016

Same
Thanksgiving Day
Monday, October 10, 2016
Same
Christmas Break (inclusive)
Monday, December 19, 2016 to Friday December 30, 2016
Monday, December 26, 2016 to Friday January 6, 2017
Family Day
Monday, February 20, 2017
Same
Mid-winter Break (inclusive)
Monday, March 13, 2017 to Friday, March 17, 2017
Same
Good Friday
Friday, April 14, 2017

Same
Easter Monday
Monday, April 17, 2017
Same
Victoria Day
Monday, May 22, 2017
Same

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of February and March 2016. Some upcoming events include the following:

  • February 24: Adventure Class Information Night at Queen Victoria School
  • February 29: PA Day, no school for students
  • March 7 – 11: Random Acts of Kindness Week at V.P. Carswell Elementary School
  • March 15 – 18: March Break

Report from the Chair
Highlights from this report included the following:

  • Copies of the 2015-2016 Annual Report for trustees to share with their communities

Report from the Executive Committee
Highlights from this report included the following:

  • Review of a wellness report

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Review of current and future enrolments at schools

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Measures of impact and mid-year progress report from School Climate & Student Well-Being Services
  • Update on the annual process to review policies

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Items previously mentioned at this meeting

2016-2017 Budget timelines
The Ministry of Education has June 30 as a deadline for school boards to submit budget estimates for the coming school year. In order to meet this deadline, the Ministry of Education will need to release the Grants for Student Needs (the funding provided to school boards) in a timely fashion. In past years these announcements have been made by March 31. Grant announcements later than this date can compromise the budget development process.

Senior administration has developed a budget task analysis with timelines for the 2016-2016 budget. The tasks reflect the key milestones required to compile revenues and expenditures in order to meet a June 30, 2016 deadline and reflect a timely release of grant information.

Policy Review, Part B
According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. For the 2015-2016 school year, one policy requires review: Policy 11G: Special Education Advisory Committee.

The following timeline will be followed the policy review and approval:

  • March 7, 2016: Revised policy to be distributed to Executive Committee for review, feedback and approval of a notice of motion for Board
  • March 29, 2016: Notice of motion to Board for approval of revised/updated policy
  • April 25, 2016: Motion to Board to approve revised/updated Board policy

Reports from Student Trustees
Highlights from this report included the following:

  • Attendance at the 3-day conference of the Ontario Student Trustees’ Association (OSTA) held in Ottawa. Guest speakers included Ottawa Mayor Jim Watson, Senator Larry Campbell, John Moses, a federal policy analyst on Aboriginal Affairs, among others.
  • Both student trustees are on the OSTA First Nations & Inuit Committee which is working on a policy paper about First Nation education in Ontario.
  • Also participated in the Intermediate Student Leadership Program Information Night at Queen Elizabeth School in Belleville.

Report from Trustees

  • Attendance at a recent meeting of the Ontario Public School Boards’ Association; mentioned that the Minister’s Advisory Committee for Special Education is looking for input from students and will reach out to the Ontario Student Trustees’ Association
  • Participation in the Family Day event hosted by the Adventure Class at the H.R. Frink Outdoor Education Centre; approximately 400 people were there on a very cold winter day
  • Participation on a policy work team at the Ontario Public School Boards’ Assocation with a report about the procurement of bus routes

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, February 25: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 7: Executive Committee, 11:00 a.m.
  • Monday, March 21: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, March 21: Program and Human Resources Committee, 5:30 p.m.
  • Monday, March 21: Operations and Finance Committee, 7:00 p.m.
  • Thursday, March 24: Special Education Advisory Committee, 5:00 p.m.
  • Tuesday, March 29: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #128

Board Meeting Update #128, March 29, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Tuesday, March 29, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2016.

Character moment: Building Innovative Practices in Numeracy by the Centre Hastings School Group and recognition by EQAO (Education Quality and Accountability Office)

Superintendent Cathy Portt introduced this topic and the special guests from the Centre Hastings School Group and the Education Centre (see below).

During the past four years, three schools have been involved in a Ministry of Education-funded initiative called Building Innovative Practices in Numeracy, Grades 7 – 10. Through job-embedded learning and professional development, the focus has been on improving student understanding and learning in math through examining and refining best teaching practices. HPEDSB is one of seven school boards involved. The project has had an extremely positive effect on numeracy results at Madoc Public School, Tweed Elementary School and Centre Hastings Secondary School.

Tactics that have been used include videotaping classroom learning as evidence of student engagement and teaching students to communicate their thinking of math equations then sharing with each other.

Outcomes noted by educators include the following:Thank you to the following employees who attended tonight's meeting

  • Improved student efforts in class each day and also on the EQAO assessments
  • Improved EQAO results
  • Professional relationships built between elementary and secondary educators
  • Being able to interact with and learn with skilled educators
  • Teachers’ belief in their own understanding of math has an effect on students’ learning
  • Enthusiasm and confidence for teaching math increased in teachers and flowed through to students
  • School administrators learned that it is important for them to be present with teachers during the learning sessions

Thank you to the following employees who attended tonight’s meeting:

  • Emily Adams, Teacher, Tweed Elementary School
  • Chris Aikman, Teacher, Madoc Public School
  • Joanne Barry, Principal, Madoc Public School
  • Cassandra Bellwood, Vice-principal, Madoc Public School & Tweed Elementary School
  • Tammy Billen, Learning Partner
  • Shelley Bonter, Learning Partner
  • Susan Carleton-Maines, Principal, Tweed Elementary School
  • Lindsay Chisholm, Teacher, Tweed Elementary School
  • Jeannie Curtis, Teacher, Madoc School
  • Angela Harvey, Learning Support Coordinator
  • Eric Harvey, Teacher, Madoc Public School
  • Brenda Hollett, Teacher, Centre Hastings Secondary School
  • Tina Jones, Student Success Lead
  • Chris Lee, Numeracy Coach
  • Ian McKendry, Teacher, Tweed Elementary School
  • Lisa VandenBosch, Teacher, Centre Hastings Secondary School

Also, Margaret Fler, Principal, School Support & Outreach Team, Education Quality and Accountability Office (EQAO), presented a provincial Recognition of Achievement to Centre Hastings Secondary School in recognition of improved EQAO results during the four years of the above-noted initiative.

Report from the Committee of the Whole Board
This report included the following:

  • Ratification of the Memorandum of Settlement between HPEDSB and ETFO, Hastings-Prince Edward Teachers’ Local

Recommendations

Section 23 Programs
Each year the care, treatment and correctional facilities memoranda of understanding, in accordance with Section 23 of Ontario Regulation 287/98, are reviewed by Ministry of Education and school board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Board members approved programs to continue during the 2016-2017 school year at the following facilities:

  • Parent-Child and Youth Clinic at Queen Victoria School
  • Honeywell House, Children’s Mental Health Residential
  • Junior Day Treatment Program at Park Dale School
  • St. Leonard’s Home
  • Bridge Program at Madoc Public School

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of March and April 2016. Some upcoming events include the following:

  • Thursday, March 31: Ontario Secondary School Literacy Test (OSSLT) at secondary schools
    April 4 – 6: SEEDS (Seven-Eight Enrichment Day Studies) at Queen’s University
  • Saturday, April 16: HPEDSB trustees will be hosting trustees from Eastern Region school boards
  • Thursday, April 21: LGBTQ+ event at Centre Hastings Secondary School
  • Thursday, April 28: Family Night at Coe Hill School
  • Various dates in April: Prom Project donated clothing on display and available for free to students who will be graduating
  • Thursday, May 19: Student Benefit Auction in support of Food for Learning

Report from the chair
Highlights from this report included the following:

  • Nil

Report from the Executive Committee
Highlights from this report included the following:

  • Nil

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Presentation about facility conditions and surplus space in schools

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Update on math initiatives and connections to the Board Improvement Plan for Student Achievement & Well-Being
  • Section 23 programs
  • Update on student well-being initiatives

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Confirmation that funding for the child care facility at Stirling Public School has come though

Reports from trustees and student trustees
Highlights from this report included the following:

  • Nil

Notice of Motion: Board Policy Review, Part B
To give notice of motion that a recommendation will be brought forward to the April 25, 2016 Board meeting to approve changes to Policy 11G: Special Education Advisory Committee.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, April 4: Executive Committee, 11:00 a.m.
  • Monday, April 11: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, April 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, April 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, April 25: Budget Committee, 5:30 p.m.
  • Monday, April 25: Public Board Meeting, 7:00 p.m.
  • Monday, April 25: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #129

Board Meeting Update #129, April 25, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 25, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2016.

Character moment: Citizenship & Making a Difference at Stirling Public School
The student body at Stirling Public School is focused on making a difference in their school community and beyond. This presentation involved students, teachers and the the school administrators. They showed two short videos, one made by a Grade 2 class, #EarthWillThankYou and the other made by a Grade 6 class, Making a Difference at Stirling Public School.

The presentation included sharing dynamic learning experiences linked to the school Community, Culture & Caring goal: the declining bee population, a winter birds inquiry, efforts to recycle batteries, a buddy bench, a Kids for Kids campaign, a clothing exchange and filling shoe boxes for the Good Samaritan’s Purse.

Citizenship & Making a Difference at Stirling Public School

Thank you to these special guests for presenting this evening:

  • Students: Molly Aikman and Elana Claxton in Grade 2; Chris Barrett, Keeva MacArthur and Tasia Ward in Grade 6
  • Teachers: Kerry Denyes and Colleen Henry for Grade 2; Lindsay Langlois for Grade 6
    School administrators: Suzanne Cholasta, Principal and Annette Huizenga, Vice-principal

Report from the Committee of the Whole Board
This report included the following:

  • Special meeting April 11, 2016, Ratification of Memorandum of Settlement between CUPE Local 1022 and HPEDSD
  • Special meeting April 11, 2016, Ratification of Memorandum of Settlement between HAPE-OTL and HPEDSB

Recommendations

Tender for electrical work at Centennial Secondary School
Board members approved a tender in the amount of $264,000 to Industrial Electrical Contractors Limited for electrical switch gear equipment upgrades at Centennial Secondary School. The equipment is aging and has been identified as requiring upgrades both by the Ministry of Education in its assessment of the school, as well as by electrical consultants Siemens Canada. This project will be funded from the building renewal budget. The work will commence July 4, 2016, with a week shutdown of the electrical system of the school in the final week of July. The project will be completed by August 5, 2016.

Tender for roof replacement and associated work
Board members approved a tender in the amount of $2.9 million. In 2013, the board entered into contract with TSS Building Science Inc. for it to act as an expert roofing consultant to survey and determine urgent roofing needs. The roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. In the summer of 2014, nine schools received roof repairs/replacements, and in 2015, eight schools received roof repairs/replacements.

Thirteen schools are scheduled to receive roof replacements and associated work this summer, as follows:

  • Amherst Roofing for roof replacements and associated work at Tyendinaga Public School
  • Dafoe Roofing for roof replacements and associated work at Sir John A. Macdonald School, Centre Hastings Secondary School, Quinte Secondary School, and the W.R. Kirk building
  • French Brothers Roofing for roof replacements and associated work at Coe Hill School, and North Hastings High School
  • ICI Roofing Ltd. for roof replacements and associated work at Frankford Public School, Prince
  • Charles Public School (Belleville), Prince of Wales Public School and Susanna Moodie Elementary School
  • Semple Gooder for roof replacements and associated work at Madoc Public School and Prince Edward Collegiate Institute

2015-2016 Board Policy Review, Part B
Board members approved amendments to Policy 11G: Special Education Advisory Committee. The amendment related to committee membership.

Acknowledgement of the land of the Original Peoples
Board members approved a motion to acknowledge the Original Peoples of the land at each regular public Board meeting. The vision in the 2015-2020 Strategic Plan is: All students prepared and empowered for the possibilities of today and tomorrow. As part of the HPEDSB focus on achieving excellence and equity, and well-being, HPEDSB is committed to creating welcoming, inclusive, safe and accepting learning environments that optimize students’ potential. HPEDSB believes it is important to recognize and acknowledge the history, culture and perspectives of our First Nations, Métis and Inuit students, employees and communities. Acknowledgement of the original peoples of the land has been integrated into many system level meetings. Similar acknowledgement should be part of the opening of public Board meetings.

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of April and May2016. Some upcoming events include the following:

  • April 26 – 30: FNMI students to Camp des Voyages, Quyon, Quebec
  • May 1 – 7: Moira Secondary School welcomes students from Tobique, N.B., YMCA Exchange
  • May 2: Frankford Public School, Grade 3 trip to Air Force National Museum
  • May 3: Bayside Secondary School, visit by Author E.K. Johnston
  • May 4 (rain date May 5): Celebration of Dance at Quinte Fairgrounds
  • May 5: Harmony Public School is hosting a clothing drive in support of the Canadian Diabetes Association
  • May 10: Presentation for parents/guardians “Supporting Teens in Making Healthy Choices” at Quinte Secondary School, a partnership between HPEDSB and Hastings Prince Edward Public Health
  • May 11 & 12: Dracula performance for students at Centennial Secondary School
  • May 19: Madoc Public School Career Fair for students
  • May 19: Student Benefit Auction for Food for Learning at the Greek Banquet Hall in Belleville
  • May 26: Prince Edward Collegiate Institute, Arts Night Showcase

Report from the Chair
Highlights from this report included the following:

  • Approval of the 2016-2017 School Year Calendar from the Ministry of Education
  • Appreciation to the people who nominated others for a Great Place Award which will be presented at the public Board meeting on Tuesday, May 24, 2016
  • Reminder that the School Climate Survey is open for students and school staff until Friday, April 29, 2016 and for parents/guardians until Friday, May 6, 2016

Report from Executive Committee
Highlights from this report included the following:

  • None

Report from Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation by student Saab Hasseb from Moira Secondary School demonstrating the My BluePrint software
  • Review of proposed French textbooks/novels for use in schools

Report from Operations and Finance Committee
Highlights from this report included the following:

  • the tenders mentioned above

Questions, reports and proposals from trustees
Highlights from this report included the following:

  • Eastern Regional Meeting for the Ontario Public School Boards’ Association hosted at Harmony Public School, with representation from Eastern Ontario school boards. Appreciation was expressed to employees who helped to organize the event: Debbie Lucas, Administrative Assistant, Director’s Office; Lisa McGeachy, Vice-principal, Harmony Public School; Paul McMaster, Lead Hand Custodian, Harmony Public School, as well as Lucille Kyle, Trustee for North Hastings and Vice-chair
  • Attendance at a First Nations, Metis & Inuit Symposium
  • Attendance at a Mental Health Summit

Report from student trustees
Attendance at a First Nations, Metis & Inuit Student Symposium hosted at Loyalist College today

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, May 2: Executive Committee, 11:00 a.m.
  • Wednesday, May 4: Parent Involvement Committee event: Helping Children to Thrive, 6:00 p.m.
  • Monday, May 9: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, May 9: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 9: Operations and Finance Committee, 7:00 p.m.
  • Tuesday, May 24: Budget Committee, 4:30 p.m.
  • Tuesday, May 24: Public Board Meeting, 7:00 p.m., including presentation of Great Place Awards
  • Thursday, May 26 (tentative): Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #130

Board Meeting Update #130, May 24,2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 25, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2016.

Presentation

15th Annual Great Place Awards
Kerry Donnell, Communications Officer to introduced the 15th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness. The committee reviewed 21 nominations and selected nine award recipients (11 people due to two team nominations).

15th Annual Great Place Awards
Pictured (L to R, back row): Rifaat Shekh-Yusef, Chris Lee, Peter Tarle and Tammy Kenzie. (L to R, front row): Betty Beck, Valerie Loney, Patti Marlin, Julie Beatty, Dianne Winmill, Brian Long. Absent: Dan Walsh.

Congratulations to Great Place Awards recipients:

  • Julie Beatty, Parent/Volunteer, Tweed Elementary School
  • Betty Beck, Volunteer, Prince Charles Public School (Trenton)
  • Tammy Kenzie, Teacher, Moira Secondary School
  • Chris Lee, Teacher, Centre Hastings Secondary School
  • Valerie Loney, Teacher, Maynooth Public School
  • Brian Long, Teacher, Madoc Public School
  • Patti Marlin, Educational Assistant and Dan Walsh, Teacher, Centre Hastings Secondary School
  • Rifaat Shekh-Yusef and Peter Tarle, Software Design Architects, Avaya
  • Dianne Winmill, Teacher, North Hastings High School

Report from the Committee of the Whole
Highlights from this report included the following:

  • Director’s Performance Appraisal
  • Probationary teachers
  • Agreement of Purchase & Sale for Deseronto Public School vacant land
  • Ratification of the collective agreement for the Association of Professional Student Services Personnel (APSSP)

Recommendations

Name of the new Trenton elementary school
Mark Fisher, Superintendent of Education, introduced Bill Launderville, Principal of Breadner Elementary School, Lee Prophet-Mahon, Vice-principal, Breadner Elementary School; and Joanne Nitschke, Principal, College Street Public School. Mr. Launderville described the process that has been followed to invite public input then select a name, mascot and colours for the new Trenton elementary school.

Board members approved the name Trent River Public School. They also approved the name Samuel Clements Centre for the centre core of new school, which will contain the learning commons (library area), stage and gymnasium. Mr. Clements was school board trustee in Trenton for 37 who will be acknowledged to recognize his contribution to education and the community throughout his lifetime.

In 2014, HPEDSB received Ministry of Education funding to build a new Kindergarten to Grade 8 school in Trenton to consolidate students from Breadner Elementary School, College Street Public School and (the former) Queen Elizabeth Public School. The new school is being built on the site of the former Queen Elizabeth Public School which was closed and demolished during the summer of 2015. Students from that school were accommodated primarily at Breadner Elementary School.

The new school is scheduled to open in January 2017. Its design is similar to other schools that have been built in HPEDSB in the past few years. It will be a rectangle-shaped 1 ½ storey building of 55,500 square feet for approximately 560 students.

Appointment of student trustees for the 2016-2017 school year
Board members appointed Saud Bin Haseeb, Moira Secondary School; and Delanie Ann Austin, Quinte Secondary School, as student trustees for the 2016-2017 school year. Lauren Barry, Centre Hastings Secondary School, was appointed as the alternate student trustee. All are effective August 1, 2016 to July 31, 2017.

2015-2016 Special Education Plan
Following a review by Special Education Services, the 2015-2016 Special Education Plan was presented to Board members for approval. Updates to programs and services were noted in the Summary of Amendments. Board members approved the updated plan.

Textbook/novel approval
The Ministry of Education Curriculum Centre Learning Resources website lists textbooks/novels approved for use in schools by the Minister of Education under the Education Act. HPEDSB Procedure 210: Textbook/Learning Material Selection, Purchase and Approval, sets out expectations for principals and teachers to follow when such materials are not found on the list provided by the Ministry, subject to the approval of the Board. Board members approved 23 French books for use in secondary schools.

Date and location of the Board meeting in November 2016
Past practise has been to hold one Board meeting at an off-site location in the fall of each year. Board members approved a recommendation to hold its meeting at Prince Edward Collegiate Institute, 41 Barker Street, Picton, on Monday, November 21, 2016.

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of May and June 2016.

Some upcoming school events include the following:

  • May 25 to June 8: Grade 3 and 6 EQAO Reading, Writing and Mathematics assessments
  • May 27: Relay for Life, Moira Secondary School
  • May 27 & 28: Musical The Chain, Trenton High School
  • June 6: Spring Arts Spectacular, Centennial Secondary School
  • June 7: Grade 4 – 8 trip to the Parliament Buildings and Museum of History, V.P. Carswell Elementary School
  • June 13: Junior Kindergarten Open House, Frankford Public School
  • June 14 & 15: Grade 9 EQAO Math assessments, all secondary schools
  • June 20: Trip to Lang Pioneer Village, Hillcrest School
  • June 28 & 29: Graduation ceremonies for secondary schools

Report from the Chair
Highlights from this report included the following:

  • Annual strategic plan review; an update report will follow in June
  • Draft Long-term Capital and Accommodation Plan

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • OSSTF survey on well-being
  • Presentation by School Climate & Student Well-Being Services about equity and well-being activities during this school year

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Presentation about the name, mascot and colours of the new Trenton elementary school (mentioned above)
  • Contract for cafeteria services at secondary school

Reports from trustees and student trustees
Highlights from this report included the following:

  • Attending the filming of the lip dub at Prince Edward Collegiate Institute featuring the entire school
  • Attendance at a successful Food for Learning Student Benefit Auction which surpassed its $15,000 goal
  • Participating in the Think Indigenous Day at North Hastings High School
  • An update from a recent meeting of the Ontario Public School Board’s Association which included a reminder that provincial health care pays for eye exams for children up to age 18

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, May 26 (tentative): Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 6: Executive Committee, 11:00 a.m.
  • Thursday, June 9: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 13: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, June 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, June 13: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, June 15: Audit Committee, 3:30 p.m.
  • Monday, June 20: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #131

Board Meeting Update #131, June 20, 2016

Recognition of the outgoing 2015-2016 Student Trustees
Pictured right: Lucille Kyle, Vice-chair of the Board; Lauren Barry, Student Trustee, Centre Hastings Secondary School; Morgan Hillier, Student Trustee, Moira Secondary School; Mandy Savery-Whiteway, Director of Education.

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 20, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2016.

Presentations

Recognition of the outgoing 2015-2016 Student Trustees
Vice-chair Lucille Kyle made complimentary remarks about the two outgoing student trustees, Lauren Barry, Centre Hastings Secondary School; and Morgan Hillier, Moira Secondary School. She commented about their energy, exceptional work ethic and that the Board has benefitted from students being at the Board table. During their term, both Lauren and Morgan identified issues that were important to students, and suggested ways to help address student achievement and well-being. Our best wishes to Lauren and Morgan as they progress to the next phase of their education and life journeys.

Skilled Trades Competitions
Pictured right: Taylor McGinnis (4th from right), Grade 12 at Centennial Secondary School, won silver in Automotive at the Skills Canada National Competition in Moncton, New Brunswick. He is the first HPEDSB student to compete at the national level.

TWO DEMONSTRATIONS OF STUDENT ACHIEVEMENT & LEADERSHIP
Cathy Portt, Superintendent of Education, introduced students and staff from three schools and the Education Centre, connecting their presentations to strategic plan priorities.

Skilled Trades Competitions
Congratulations to Taylor McGinnis, Centennial Secondary School, who won silver in Automotive at the recent Skills Canada National Competition in Moncton, New Brunswick. He is the first HPEDSB student to compete at the national level.

HPEDSB has worked with Skills Ontario to promote the skilled trades as a career path for 25 years. This year HPEDSB supported students to compete in local competitions at Loyalist College and St. Lawrence College, then provincials in Waterloo. Through these competitions, students from five secondary schools competed in 15 competitions, including 4-person carpentry, individual carpentry, automotive, precision machining and welding, to name just a few.

Taylor expressed appreciation to everyone who had helped him get to compete at all three levels. He added that he can fix anything on a vehicle, from a flat tire to working on the engine! Teacher Troy Bartlett described feeling privileged to work with students in these competitions. He commented that Taylor is already working at industry standard.

Provincial Climate Change Inquiry in Geography and Science with GreenLearning Canada
Three secondary schools participated in a provincial initiative with Green Learning Canada: North Hastings High School, Prince Edward Collegiate Institute and Quinte Secondary School. The topic was the carbon footprint in Ontario and how to address it.

The students participated in a full-day of professional development with over 600 other Ontario Provincial Climate Change Inquiry in Geography and Science with GreenLearning Canadastudents. Through this inquiry, they developed skills in critical thinking, digital fluency and collaboration. They directed their learning and applied their knowledge to do research, ask questions and engaged with a community member who works in fisheries at the provincial level. Quinte Secondary School student Delanie Austin was one of 10 students selected to write a final report.

Pictured right: thank you to the following for presenting this evening:

  • Student Taylor McGinnis and Teacher Troy Bartlett, Centennial Secondary School.
  • Curriculum coordinators: Eleanor MacNiven Hoecht, Erna Sorensen and Randy Votary.
  • Students Julie Dagenais-Brethour and Heather Lane, North Hastings High School; Amanda Johnson, Prince Edward Collegiate Institute; and Delaine Austin, Quinte Secondary School.
  • Teachers Leaf Worsley, North Hastings High School; Greer Koutroulides, Prince Edward Collegiate Institute; and Robert Montgomery, Quinte Secondary School.
Update on the new Trent River Public School
Pictured right: Bill Launderville, Principal, Breadner Elementary School, unveiled the new logo for Trent River Public School, to be known as the Voyageurs. It is an exciting time for the school staff who are beginning a new voyage together!

Update on the new Trent River Public School
Mark Fisher, Superintendent of Education, introduced Nick Pfeiffer, Controller of Facility Services and Bill Launderville, Principal, Breadner Elementary School. They showed a presentation about the new Trent River Public School which is under construction now. It is scheduled to open in January 2017. This new school will be a 1.5 storey building with large windows, a learning commons, a large gym and a double-sided stage. Some classrooms will have collaboration rooms which are small areas between two classrooms where students can work together. The outside brick work will begin in the next few weeks, then the electrical and plumbing.

Report from Committee of the Whole
This report included the following:

  • Agreement of Purchase & Sale for S.H. Connor School in Tweed.

Recommendations

Borrowing resolution
From time to time it is necessary to borrow funds to meet current expenditures until the current revenues have been received. An operating line of credit is established which states that the loan must not exceed a given limit at any time. The limit is the estimated maximum borrowing the board may require at any one time. Board members approved a recommendation authorizing the borrowing of up to $14,000,000 outstanding at any one time.

2016-2017 Budget
Board members approved the 2016-2017 operating in the amount of $191,770,315 and a capital budget in the amount of $14,534,915.

The 2016-2017 budget continues to support the HPEDSB strategic priorities of Achieving Excellence & Equity, Learning & Leadership, Public Confidence and Well-Being while maintaining the fiscal integrity of its operations. While additional work remains to fully address the phase-in of Ministry of Education funding changes and ongoing enrolment impact, progress has been made to align operational costs with available funding.

Consistent with prior years, funding levels for Ontario school boards will continue to reflect local enrolment fluctuations. In elementary, enrolment is projected to decline by five students for 2016-2017 to 10,126. In secondary, enrolment is projected to decline by approximately 95 students to 4,682. Total projected enrolment for the 2016-2017 school year is 14,808 students. It is recommended that the Budget Committee have regular meetings during the upcoming school year to deal with budget issues on an ongoing basis.

Election of the Representative to Ontario Public School Boards’ Association
A representative and an alternate to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA) are elected at the June Board meeting in non-municipal election years. Congratulations to Dave Patterson, Trustee for Belleville/Thurlow, who was elected to this role and Mary Hall, Trustee for Belleville/Thurlow, as the alternate. This membership will be in effect for one year until the Board meeting in June 2017, unless a municipal election is called in the interim.

Draft Long-Term Capital and Accommodation Plan
Board members approved a motion to postpone the recommendation to adopt the draft Long-Term Capital and Accommodation Plan to September 30, 2016, enabling staff and the community to fully respond to the draft plan.

The draft Long-Term Capital and Accommodation Plan for HPEDSB is a review of all school groups and outlines possible considerations for the activation of standard or modified accommodations reviews. It does not contain any formal recommendations for school closure or consolidation and is intended to serve as a road map over the next 10 years. The plan includes enrolment projections, school capacity, renewal needs, potential consolidations and the constructions of new schools or additions, including significant renovations. The long-term capital and accommodation plan is a framework for decision making. It is intended to be a living document that will be monitored and updated as required.

The Ministry of Education requires the development of new or revised capital plans to effectively right-size and manage excess capacity in schools. School boards are expected to have capital plans that address the future needs of their students. The ability to sustain effective programming for students and continued declining enrolment, as well as surplus space, aging facilities and the phasing out of top-up funding by the Ministry of Education over the next three years, are the driving forces behind the development of a new long-term plan for HPEDSB.

Bill C-241, Excise Tax Act
Board members approved a recommendation to send a letter to the local MP in order to support Bill C-241.

Policy 9: Role of Board Member, includes advocacy and leadership as key roles for Trustees. The policy states that Board members are education advocates across the province and with the provincial government. On May 11, 2016, the Canadian School Board Association sent a letter to Prime Minister Trudeau in support of Bill C-241, An Act to Amend the Excise Tax Act so as to increase the goods and service tax rebate for school authorities from 68% to 100%. This is a Private Member’s Bill introduced by Progressive Conservative Kevin Waugh that seeks to allow school boards to receive the full 100% GST rebate.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of June and July 2016.

Upcoming events include the following:

  • Tuesday, June 28 and Wednesday, June 29: Secondary school graduation ceremonies at various locations.
  • Wednesday, July 6: Golf Tournament for The Hastings and Prince Edward Learning Foundation, 1:00 p.m., Trillium Wood Golf Club.

Report from the Executive Committee
Highlights from this report included the following:

  • Bill C-214.
  • Strategic planning review on May 10.
  • Board and committee meeting dates for 2016-2017.
    OPSBA elections.
  • Professional learning series for trustees in the fall.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Two delegations: 1) Wendy Riley, School Council Chair at Bayside Public School; and Brad Beale, School Council Chair at Bayside Secondary School.
  • Review of public feedback on the draft Long-Term Capital and Accommodation Plan.
  • Change to the motion initially presented at this meeting and mentioned above.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation on literacy initiatives at elementary and secondary schools.
  • Update on information technology initiatives.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Borrowing resolution.
  • Bell wide-area network report.

Board and committee meeting dates for 2016-2017
This report provided the scheduled dates of Board and committee meetings for the new school year. Other meetings may be added, as required.

Reports from trustees
Highlights from this report included the following:

  • Brief summary of workshops at the recent OPSBA Annual General Meeting.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 6: Executive Committee, 11:00 a.m.
  • Monday, September 12: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 12: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 21: Audit Committee, 3:30 p.m.
  • Wednesday, September 21: Special Education Advisory Committee, 6:00 p.m.
  • Thursday, September 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, September 26: Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #132

Board Meeting Update #132, July 6, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Wednesday, July 6, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2016.

Report from Committee of the Whole

Highlights from this report included the following:

  • Appointment of Nick Pfeiffer as Superintendent of Business Services and Treasurer of the Board, effective August 1, 2016.

Please refer to the news release for additional information.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 6: Executive Committee, 11:00 a.m.
  • Monday, September 12: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 12: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 21: Audit Committee, 3:30 p.m.
  • Wednesday, September 21: Special Education Advisory Committee, 6:00 p.m.
  • Thursday, September 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, September 26: Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #144: June 19, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 19, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jennifer Cobb, Trustee for North Prince Edward County, asked all to reflect on respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

Achieving Excellence & Equity in the Arts: Park Dale School Grade 5 Students, Music Canada 150Achieving Excellence & Equity in the Arts: Park Dale School Grade 5 Students, Music Canada 150
Grade 5 students singingTrish FitzGibbon, Superintendent of Education, introduced Park Dale School Principal Derek DeLarge, Teacher Vivian Thompson and her Grade 5 students. Mrs. Thompson wrote a song called “Thank You Canada” in honour of Canada’s 150th birthday. Her students performed it and also “O Canada.”

Pictured right: Grade 5 students from Park Dale School perform “Thank You Canada,” an original song written by Teacher Vivian Thompson.

Recommendations

New name for Marmora Senior Public School

Board members approved the name Marmora Public School for the consolidated Kindergarten to Grade 8 school in Marmora. This resulted from the Ministry of Education approving a business case to consolidate Marmora Senior Public School and Earl Prentice Public school through a renovation and addition to Marmora Senior Public School. Construction begins this month and has an anticipated date of completion and consolidation of March 2018.

Accommodation review final recommendations

Board members approved a number of recommendations related to accommodation reviews for several Belleville schools, Madoc/area schools and Prince Edward County schools. The review process began in November 2016. Public input was received through accommodation review committees and public meetings.

The Belleville final recommendations are as follows:

  • Recommendation 1: Consolidate Hillcrest School and Prince of Wales Public School at Prince of Wales Public School, effective September 2017. Hillcrest will close at the end of June 2017.
  • Recommendation 2: Consolidate Moira Secondary School and Quinte Secondary School at Moira Secondary School, effective September 2018. Rebrand the consolidated school with a new name and logo. Modify boundaries so that some Quinte students move to Centennial Secondary School in order to ensure an equitable distribution of students for programming purposes. Seek Ministry of Education funding/approval to build a new 9-12 school in Belleville, in consultation with the City of Belleville. Potential locations could include the former Hillcrest School site, current Moira site or another location in east Belleville. If funding/approval for a new school is not approved, seek Ministry of Education funding/approval for an addition/renovation to Moira Secondary School.
  • Recommendation 3: Consolidate Queen Elizabeth Public School (Belleville) and Queen Victoria School, pending submission of a business case to the Ministry of Education seeking funding/approval to build a new K-8 school in Belleville in consultation with the City of Belleville. Potential locations could include the current Queen Elizabeth site or another location in east Belleville. Should funding/approval for a new school not be approved, seek Ministry of Education funding/approval for an addition/renovation to Queen Elizabeth School. Harry J. Clarke Public School students would remain at the current site.
  • Recommendation 4: Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Centennial Secondary School, creating a 7-12 school, effective September 2017.
  • Recommendation 5: Revise attendance boundaries between Sir John A. Macdonald School and Susanna Moodie Elementary School effective September 2018. Families with children registered at Sir John A. Macdonald School will not be impacted by the attendance boundary changes.
  • Recommendation 6: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

The Madoc/areas final recommendations are as follows:

  • Recommendation 1: Madoc Township Public School becomes K-8 effective September 2017, with Grade 7 and 8 students from Madoc Public School who live within the Madoc Township boundary returning to Madoc Township. Madoc Public remains a K-8 school.
  • Recommendation 2: Consolidate Centre Hastings Secondary School, Madoc Public School and Madoc Township Public School pending submission of a business case to the Ministry of Education for funding to build a new K-12 school located in the Madoc area, and in consultation with the municipality regarding location options and plans to enhance green space for the K-12 school. Should a business case for a new K-12 school not be approved by the Ministry of Education, consolidate Madoc Public School and Centre Hastings Secondary School as a K-12 school pending Ministry of Education approval for an addition and/or renovations at Centre Hastings Secondary School along with funding to demolish Madoc Public School, and subject to the provision of complete architectural drawings showing separation of learning and designated outdoor activity areas for elementary and secondary students, and upon funding approval, the subsequent demolition of Madoc Public School to create green space for the K-12 school.
  • Recommendation 3: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

The Prince Edward County final recommendations are as follows:

  • Recommendation 1: Sophiasburgh Central School remains open subject to conditions the following conditions being in place:

1. All agreements relative to establishing “The Sophiasburgh Opportunity” a community hub at Sophiasburgh Central School, are signed in accordance with Administrative Procedure 570: Community Planning and Partnerships (October 2015);

2. Signed contractual agreement(s) with the Sophiasburgh Community Hub and The County of Prince Edward fund sourcing and governance building stakeholders are required by no later than April 30, 2018;

3. Student population sustainability to ensure program viability must be part of the ongoing contractual considerations.

If signed contractual agreement(s) for the establishment of a financially viable community hub at Sophiasburgh Central School are not in place by May 1, 2018, the students from Sophiasburgh Central School will be consolidated with students at Prince Edward Collegiate Institute for September 2018 and Sophiasburgh would close.

  • Recommendation 2: Consolidate Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) at Queen Elizabeth School effective September 2017 to form a K-6 school. Pinecrest will close at the end of June 2017.
  • Recommendation 3: Relocate Grade 7 and 8 students from Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) to Prince Edward Collegiate Institute effective September 2017 creating a 7-12 school.
  • Recommendation 4: Effective September 2018, consolidate students from Queen Elizabeth School (Picton) and Prince Edward Collegiate Institute at Prince Edward Collegiate Institute, creating a K-12 school. Queen Elizabeth School would close at the end of June 2018.
  • Recommendation 5: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

2017-2018 budget
Board members approved the 2017-2018 operating and capital budgets in the amounts of $199,909,852 and $23,416,066, respectively.

A three-year Multi-Year Financial Recovery Plan (2016-17 to 2018-19) that contained a proposed action plan to make permanent staff reductions, consolidate and close schools, and take a number of other savings measures was approved by the Board on November 21, 2016. This Multi-Year Financial Recovery Plan was approved by the Ministry of Education on February 24, 2017 and requires the board to develop a financial budget for 2017-2018 that is balanced or contains a small in-year surplus for 2017-2018 while allowing for contingencies.

On April 12, 2017, the Ministry of Education announced education funding for 2017-2018. Detailed information related to funding amounts under each of the Grants for Student Needs (GSN) and Education Program Other (EPO) lines has been provided at previous Budget Committee meetings.

Enrolment projections for the purpose of developing the 2017-2018 budget were calculated based upon input from schools. There is forecast to be a slight increase for elementary enrolment and a slight decrease for secondary enrolment. Overall, it is anticipated that the board enrolment will increase by 93 students.

The proposed budget has a projected in-year surplus of $3,065 and includes all planned savings measures from the Multi-Year Financial Recovery plan (except that only two elementary schools are considered to close as a result of consolidation for 2017-2018, rather than the four elementary schools proposed in the plan). As well, the proposed budget includes additional savings measures achieved through further reductions to professional development and school budgets.

Borrowing resolution
Board members approved the borrowing of up to $12 million for the 2017-2018 fiscal year in order to meet expenditures until revenues have been received. This is a normal part of business done at this time of year.

Attendance at the Canadian School Board Association National Congress
Board members approved the attendance of Lucille Kyle, Chair of the Board, at the Canadian School Board Association National Congress in Whistler, British Columbia, from July 5 to 8, 2017. The Canadian School Board Association National Congress is an annual conference for trustees from across Canada for professional learning related to current issues. This year’s event will begin with a National Trustee Gathering on Aboriginal Education. The focus of this year’s conference is Indigenous Education and includes speakers such as Charlene Bearhead, along with sessions on collaboration, innovation and leading in turbulent times.

Policy/Program Memorandum 131: Home Schooling
Board members approved a motion to request the Ministry of Education amend Policy/Program Memorandum (PPM) 131 by replacing “should” with “shall.” This PPM provides direction to school boards and schools concerning policies related to home schooling and the excusing of children from school who are receiving home schooling. As part of the Ministry of Education’s discussion paper to Strengthen Education in Ontario’s Rural and Remote Communities, trustees have been invited to contribute feedback. A point of discussion with some communities is that if students who were home schooled attended schools in rural areas it could support more healthy enrolments. The language in PPM 131 is not strong enough to encourage parents to register their children in the public school system and should be amended to do so.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of June 2017.

Some upcoming student/school events include the following:

  • June 28 and 29: Secondary school graduation ceremonies at various locations
Presentation to outgoing student trustees
Pictured right: Mandy Savery-Whiteway, Director of Education; Lucille Kyle, Chair of the Board; Delanie Austin, Student Trustee, Quinte Secondary School; Saud Haseeb, Student Trustee, Moira Secondary School; and Dave Patterson, Vice-chair.

Presentation to outgoing student trustees
Chair Lucille Kyle and Vice-chair Dave Patterson made complimentary remarks about the two outgoing student trustees, Delanie Austin, Quinte Secondary School; and Saud Haseeb, Moira Secondary School. They commented on the leadership, energy, exceptional work ethic and that the Board has benefitted from students being at the Board table. During their term, both Delanie and Saud identified issues that were important to students, and suggested ways to help address student achievement and well-being. Our best wishes to Delanie and Saud as they progress to the next phase of their education and life journeys.

Farewell to Trish FitzGibbon, Superintendent of Education
Pictured right: Dave Patterson, Vice-chair; Delanie Austin, Student Trustee, Quinte Secondary School; Mandy Savery-Whiteway, Director of Education; Lucille Kyle, Chair of the Board; Trish FitzGibbon, Superintendent of Education; and Saud Haseeb, Student Trustee, Moira Secondary School.

Farewell to Trish FitzGibbon, Superintendent of Education
Lucille Kyle, Chair of the Board made a presentation to Trish FitzGibbon, Superintendent of Education, who is retiring from HPEDSB after 30 years in education. FitzGibbon has been a teacher, vice-principal, principal, system principal and superintendent. She has led numerous school- and system-based initiatives over the years, most recently as the human resources lead. C-1_CalendarofEvents

Report from the Executive Committee

  • Highlights from this report included the following:
    Review of feedback on the strategic plan.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Recommendations for the three accommodation review areas.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Borrowing resolution.
  • Name for the renovated Marmora Senior Public School being Marmora Public School.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Delegation by Wendy Riley, School Council Chair, Bayside Public School about the French Immersion Program at Bayside Public School.
  • A project during this school year about literacy comprehension for students.

Reports from Trustees
Highlights from this report included the following:

  • Participation at the Annual General Meeting of the Ontario Public School Boards’ Association, particularly presenting a motion, which passed. The home schooling motion, approved earlier at this meeting, is the second one to be presented to OPSBA, thereby increasing the profile of HPEDSB in the province.
  • Participation at an event with Sophiaburgh Central School. Students performed songs and were part of the first Legacy Room established at Books & Company in Picton which is dedicated to the memory of residential school survivors.

Reports from Student Trustees
Highlights from this report included the following:

  • Studying for exams.
  • Completion of the Indigenous mural painted at Moira Secondary School.
  • Colour Run held at Bayside Secondary School.
  • Student Senate meeting with the new student senators.
  • Leadership camp for elementary students hosted by Quinte Secondary School.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, September 5, 2017: Executive Committee, 11:00 a.m.
  • Monday, September 11, 2017: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 11, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 11, 2017: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 20, 2017: Audit Committee, 3:30 p.m.
  • Monday, September 25, 2017: Public Board Meeting, 7:00 p.m.
  • Thursday, September 28, 2017: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #133

Board Meeting Update #133, September 12, 2016

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 12, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later this month.

Report from Committee of the Whole

This report included the following:

  • Appointment of a new superintendent of education, with responsibilities for schools and School Climate & Student Well-Being Services

A news release with specific details will be issued tomorrow.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, September 12: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 12: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 21: Audit Committee, 3:30 p.m.
  • Wednesday, September 21: Special Education Advisory Committee, 6:00 p.m.
  • Thursday, September 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, September 26: Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #134: September 26, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, September 26, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October.

Welcome to new superintendent and student trustees

Tonight we welcomed Laina Andrews, Superintendent of Education, School Climate & Student Well-Being Services, and student trustees Delanie Austin, Quinte Secondary School and Saud Bin Haseem, Moira Secondary School.

Celebratory videos

Two videos were shown at the start of the meeting. The first was from the Ontario Public School Boards’ Association about the role of trustees. The second video, Welcome to the 2016-2017 School Year, highlighted student learning during the first few weeks of the 2016-2017 school year and featured students from schools throughout Hastings and Prince Edward District School Board.

Presentation

Achieving Excellence & Equity: Summer Programs
Curriculum coordinators presented about student learning during the summer months. Seven elementary schools hosted summer camps for students in Grades 1 – 3. The focus was on continuing the learning for students who could benefit from additional learning over the summer months. The program for 105 students involved 14 teachers and 7 educational assistants who provided child-centred/friendly, individual support to each student. Parents were invited to participate during the day and were given daily activities to take home and practise with their children.

Registration for summer school at the secondary level had 400 students enrolled through eLearning. In addition, other summer programs for students in Grades 9-12 involved School Within a College, Dual Credits Program and Credit Recovery.

Thank you to Heather McMaster, Roger Ramsay and Marg Thompson for their presentations. Thank you, also, to all employees who were involved in the various summer learning programs—from educators to support staff—who contributed to student achievement and well-being.

Recommendations

External Audit Plan
Board members approved the content of the external Audit Plan as per Ontario Regulation 361/10. This is a result of amendments to the regulation related to audit committees. As a result, the Audit Committee is now required to make recommendations to the Board on the content of the external auditor’s audit plan and on all proposed major changes to the plan.

Appointment of External Auditors for 2016-2017
Board members appointed BDO LLP as the external auditor for 2016-2017 at a remuneration of $35,650.

Internal Auditor’s Mandate and Audit Plan
Board members approved the Internal Auditor’s Audit Mandate and Multi-Year Audit Plan. This relates to amendments to Ontario Regulation 361/10 made July 10, 2015. The Ministry of Education 2016: B10 Memo requires that a minimum of two engagements per board be conducted by Regional Internal Audit Teams on an annual basis. Changes were made to the Audit Plan for 2016 and as a result, the Audit Committee is now required to make recommendations to the Board on the content of the Internal Auditor’s Audit Mandate and Multi-Year Audit Plan.

2016 -2017 Board Policy Review
Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3D: Board Communications and Media Relations
  • Policy 11D: Executive Committee
  • Policy 12: External Committees and Trustee Advocacy

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Multi-Year Annual Accessibility Plan for the period September 2016 -August 2021
Board members approved the Multi-Year Annual Accessibility Plan for the period September 2016 to August 2021. The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) require school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005 and is accessible by link on the HPEDSB web site.

The Accessibility Advisory Committee met in June 2016 to review and update the Multi-Year Annual Accessibility Plan which incorporates plans for the next five-year period. The Multi-Year Accessibility Plan is reviewed on an annual basis by the Accessibility Advisory Committee and approved by the Board.

2015 -2020 Strategic Plan
An annual review of the 2015-2020 Strategic Plan (Pdf) has been completed. Progress on the 2016-2017 actions will be revisited when the next review process begins in February 2017.

Information

A number of district and school events (pdf) are scheduled for the remainder of September and October 2016.

Upcoming events include the following:

  • Various dates: Parent-Teacher Nights and school council meetings at several schools
  • The dates of upcoming meetings are included at the end of this update

Audit Committee Annual Report to Board
The Annual Report to the Board of Trustees for 2015-2016 has been prepared in accordance with Ministry of Education regulations and guidelines. It is presented to Board members for information each year, prior to November 30, covering the prior fiscal year.

Internal Auditor’s Mandate and Audit Plan
The Annual Report to the Ministry of Education for 2015-2016 has been prepared in accordance with Ministry of Education regulations and guidelines. It is submitted to the Ministry of Education each year, prior to November 30, covering the prior fiscal year.

Report from Executive Committee
Highlights from this report included the following:
Professional development modules for Board members have been provided by the Ontario Public School Boards’ Association. Trustees participated in a session about ethics this afternoon. More training will occur this year.

Report from Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • September 30, 2016 as the deadline for public consultation on the draft Long-Term Capital and Accommodation Plan
  • Creation of Bulletin #6 to inform the public about facility condition index data
  • Clarification of the public input to date

Report from Program and Human Resources Committee
Highlights from this report included the following:

  • Update on the 2015-2020 Strategic Plan
    Name change of Special Education Services to become Student Services, to more accurately reflect the work being done to improve the achievement of all students
  • Update on the new web site of the OPSBA

Report from Operations and Finance Committee
Highlights from this report included the following:

  • Update on the draft Long-Term Capital and Accommodation Plan
  • Capital projects update
  • Update on trustee expenses
  • Clarification of solar panel projects for two Belleville school

Capital projects update
Highlights from this report included the following:

  • Construction of the new Trent River Public School is on schedule and on budget. It is scheduled to open in January 2017
  • Construction of the addition at Marmora Senior Public School will begin in March. Detailed drawings are being worked on now

Enrolment update
Highlights from this report included the following:

  • Enrolment update:
    • elementary enrolment is 10,176, which is approximately 28 students more than last year
    • secondary enrolment is 4,700, which is approximately 76 fewer than last year

Reports from trustees
Highlights from this report included the following:

  • Update from a meeting of the Ontario Public School Boards’ Association (OPABA), which included presentations about advocates for students who are in custody and also about students with Autism
  • Update from the OPSBA Indigenous Planning Session, which included a presentation by Mitzie Hunter, Minister of Education, among several others

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, October 3: Executive Committee, 11:00 a.m.
  • Tuesday, October 11: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Tuesday, October 11: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 11: Operations and Finance Committee, 7:00 p.m.
  • Tuesday, October 18: Special Education Advisory Committee, 5:00 p.m.
  • Wednesday, October 19: Parent Involvement Committee, Annual General Meeting, 6:00 p.m.
  • Monday, October 24, 2016: Public Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #135: October 24, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, October 24, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November.

Report from Committee of the Whole

This report included the following:

  • Probationary status of new teachers
  • Offer to purchase Bayside excess land

Presentationpicture from Board meeting

Indigenous collaborative inquiry in North Hastings Kindergarten Programs
Schools in North Hastings have been involved in an Indigenous-focused collaborative inquiry since the 2013-2014 school year. Initial work consisted of educator and administrator learning to increase their knowledge, understanding and awareness of Indigenous histories, cultures and perspectives. This included developing an understanding of Indigenous learners.

During 2015-2016 school year, elementary schools went on a collaborative inquiry journey to expand their knowledge of Indigenous cultures. The Northern Kindergarten Natural Curiosity Collaborative Inquiry was about facilitating and measuring student learning by promoting natural curiosity using the holistic approach of the Indigenous learning model. Educators delved deeper into the inquiry process, using outdoor space to inspire creativity and collaboration within students, then brought materials and learning from the outdoor environment into the classroom and integrated that learning with the Aboriginal Learning Model and four frames of the Kindergarten Program: Belonging, Engaging, Expression and Well-Being.

Thank you to all involved in the Northern Kindergarten Natural Curiosity Collaborative Inquiry:

  • Bird’s Creek Public School: Lisa McKenna-Sutherland, Principal; Leah Byers, Carine Buchanan-Sobry, Lori Sheppard, Tara Speck, Kerri Storey
  • Coe Hill School: Corrina Massey, Principal; Mary Connolly and Jennifer White Fransky
  • Maynooth Public School: Lisa Resmer, Principal; Katy Garrett, Kim Mayhew
  • York River Public School: Marion Wilson, Principal; Achley Colbeck, Sarah Gatchell, Mary Ann Hicks, Nina Lambe, Dawn Mau, Nicole McCauley

Capital projects update
This presentation (Pdf) was about progress on the new Trent River Elementary School. Kim Horrigan, Planner, showed a picture show of the progress to date. The school is on budget and on schedule, set to open in January 2017.

Recommendations

Board members adopted the adopt the Long-Term Capital and Accommodation Plan (LTCAP). School boards are expected to have capital plans that address the future needs of their students. The LTCAP is based on the priorities in the 2015-2020 Strategic Plan and is intentionally focused on the vision All students prepared and empowered for the possibilities of today and tomorrow. The draft LTCAP was developed over the past year and is a framework for decision making. It is intended to be a living document that will be monitored and updated as required over the next 10 years. It includes enrolment projections, school capacity and renewal needs based on the work of Watson and Associates and data collected through the Ministry of Education. It also includes overviews of school groups as well as information on program considerations.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of October and November 2016.

Upcoming events include the following:

  • Friday, October 28: PA Day, no school
  • Thursday, November 3: Junior Recognition Awards Night, Quinte Secondary School, 6:00 p.m.
  • Friday, November 11: Remembrance Day ceremonies, various schools, 10:00 a.m.

Notice of Motion: 2016-2017 Board policy review
Notice of motion was given that amendments to the following policies will be on the agenda for the November 2016 meeting:

  • Policy #2: Governance By-Laws and Standing Rules
  • Policy #3-A: Delegations and Presentations
  • Policy #3-D: Board Communications and Media Relations
  • Policy #3-I: Indemnification of Board Members
  • Policy #3-J: Board Review
  • Policy #11: Committees of the Board
  • Policy #11-D: Executive Committee
  • Policy #11-F: Student Enrolment/School Capacity Committee
  • Policy #12: External Committees and Trustee Advocacy

Correspondence
Letter received from Peel District School Board regarding EQAO testing

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, November 7: Executive Committee, 11:00 a.m.
  • Wednesday, November 9: Audit Committee, 3:30 p.m.
  • Monday, November 14: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, November 14: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 14: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 21: Public Board meeting, 7:00 p.m.
  • Wednesday, November 23: Parent Involvement Committee
  • Thursday, November 24: Special Education Advisory Committee, 5:00 p.m.
  • Monday, December 5: Annual Public Board meeting

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #136: November 21, 2016

This update is a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, November 21, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting.

Presentation

Showcasing learning at Prince Edward Collegiate Institute
This presentation highlighted excellence in programming, school improvement focus areas and the aspects of Prince Edward Collegiate Institute (web page) that distinguish it as a true community school. Presenters shared stories about the school mission, as well as the caring, welcoming learning environment. From experiential learning to practical/life skills programs, students participate in programs and activities to become globally minded learners and leaders. Partnerships with community organizations expose students to the Arts, cooperative education and dual credit programs (secondary school and college-level courses). Numeracy, literacy and well-being are focus areas for all students. The Prince Edward County pride was evident when PECI welcomed a Syrian family to the school community. The connection to the community extends beyond the school day through numerous extra-curricular activities, fundraising events, collections for the food bank and numerous other events.

PECI team presenting Group photo
Thank you to Darren McFarlane, Principal; Therese McMahon, Vice-principal; Lisa Fraser, Student Success Lead Teacher; Heather Munroe, Head of Special Education; and Matt Ronan, Head of Guidance.

Report from Committee of the Whole Board

This report included the following:

  • Multi-Year Financial Recover Plan
  • Candidates for K-12 principal and vice-principal pools

Recommendations

2015-2016 Audited Financial Statements
Board members approved the Consolidated Financial Statements for the year ending August 31, 2016. They reflect the board’s financial results for the 2015-2016 fiscal year.

2015-2016 capital expenditures
During the year the board spent $12,505,932 on capital asset acquisition/construction. These expenditures are funded through a variety of sources, including capital priorities, school condition improvement, and school renewal grants.

2015-2016 operating results
The audited financial statements result in an in-year surplus of $506,426 and a corresponding in-year deficit for Ministry of Education compliance reporting purposes of $2,567,840. The deficit for compliance purposes exceeds the permitted amounts by Ministry guidelines. The original budget plan forecast was balanced with neither a surplus nor a deficit. When the Revised Estimates for 2015-2016 were submitted to the Ministry, the forecast was for a deficit for compliance purposes of $1.7 million and, subsequently, the board has been instructed to develop a multi-year financial recovery plan.

The deficit is due to an increase in projected expenses that included increased costs for the Administrative Services Only benefit plan, staff replacement, transportation, and legal work. As well, there are significant unplanned costs associated with an arbitration award and an increase in Workplace Safety and Insurance Board actuarial liability.

2016-2017 Policy review
Policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current policy.

Board members approved revisions and updates were made to the following policies to comply with legislation or regulations:

  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-A: Delegations and Presentations
  • Policy 3-D: Board Communications and Media Relations
  • Policy 3-I: Indemnification of Board Members
  • Policy 3-J: Board Review
  • Policy 11: Committees of the Board
  • Policy 11-D: Executive Committee
  • Policy 11-F: Student Enrolment/School Capacity Committee
  • Policy 12: External Committees and Trustee Advocacy

Textbook/novel approval
Board members approved textbooks/novels, as described below:

  • The Great Gatsby by F. Scott Fitzgerald for Grade 10 English classes
  • Dead White Writer on the Floor by Drew Hayden Taylor for Grade 11 and 12 Native Studies-English classes
  • 3 Plays by Alanis King for Grade 11 and 12 Native Studies-English classes

Borrowing resolution
Board members approved authorizing the borrowing of a sum of up to $21,000,000 from the Canadian Imperial Bank of Commerce, in order to meet short term borrowing requirements for various capital school improvements. These projects will include critical improvements to ensure student safety and improve energy efficiency, such as roofing, HVAC, and electrical and plumbing systems. It will also significantly improve more visible elements of schools that affect students’ well-being and public confidence, including flooring, walls, ceilings, playing fields and more. This funding is in addition to an existing investment of $1.6 billion over the next two years to ensure Ontario’s schools are in a good state of repair.

Recommendation to conduct accommodation reviews in the City of Belleville, Centre Hastings and Prince Edward County
Board members approved recommendations to conduct accommodation reviews for several City of Belleville schools, as well as schools in Centre Hastings and Prince Edward County. Accommodation reviews happen through the school board, with public input, to determine the future of a school or group of schools. Accommodation reviews follow a very specific schedule over about seven months.

Proposed accommodation review for the City of Belleville
Option 1 (the preferred option)

  • Close Hillcrest School and consolidate students at Prince of Wales Public School and Park Dale School for September 2017
  • Revise the boundary for Park Dale School to balance enrolment between Park Dale School and Prince of Wales Public School for September 2017
  • Close Quinte Secondary School and modify boundaries so that some students move to Centennial Secondary School for September 2018
  • Close Moira Secondary School and seek Ministry of Education funding/approval to build a new Grade 9-12 secondary school which consolidates Moira Secondary School and Quinte Secondary School in the east end of Belleville for September 2020
  • Close Queen Elizabeth Public School and Queen Victoria School and seek Ministry of Education funding/approval to build a new
    K-8 elementary school on the Sir Winston Churchill site, and modify boundaries to adjust enrolment pressures on Harry J. Clarke Public School for September 2020
  • Change Sir John A. Macdonald School to a K-6 school for September 2017
  • Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Susanna Moodie Elementary School
  • Relocate the Destinations Programme currently at Moira Secondary School to the new elementary school after construction
  • Explore opportunities for community partnerships aligned with the 2015-2020 Strategic Plan priorities

Option 2

  • Close Hillcrest School and move students to Prince of Wales Public School for September 2017
  • Close Quinte Secondary School and modify the boundaries so that some students move to Centennial Secondary School and others to Moira Secondary School for September 2018
  • Seek Ministry of Education funding/approval to build an addition/renovation at Moira Secondary School for September 2019
  • Close Queen Elizabeth Public School and Queen Victoria School and build a new K-8 elementary school on the Sir Winston Churchill site, and modify boundaries to adjust enrolment pressures on Harry J. Clarke Public School
  • Relocate the Destinations Programme currently at Moira Secondary School to new elementary school
  • Change Sir John A. Macdonald School to a K-6 school for September 2017
  • Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Susanna Moodie Elementary School for September 2017

Proposed accommodation review for Centre Hastings

  • Close Madoc Township Public School and consolidate students to Madoc Public School for September 2017
  • Relocate Grade 7 and 8 students from Madoc Public School to Centre Hastings Secondary School, creating a Grade 7-12 model, for September 2017
  • Explore opportunities for community partnerships aligned with the 2015-2020 Strategic Plan priorities

Proposed accommodation reviews for Prince Edward County

  • Close Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) and consolidate students at Prince Edward Collegiate Institute for September 2017
  • Close Sophiasburg Central School and move students to Prince Edward Collegiate Institute for September 2018
  • Close C.M.L. Snider School and Kente Public School and seek Ministry of Education funding/approval to build a new K-8 elementary school on the CML Snider property or in Wellington for September 2020
  • Explore opportunities for community partnerships aligned with the 2015-2020 Strategic Plan priorities
    Full reports (web page)

Proposed trustee representation on committees for 2017
Trustee membership on committees will be determined at the annual Board meeting on Monday, December 5, 2016. To facilitate this process, trustees were asked to indicate their 2016-2017 committee preferences in advance of that meeting.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of November and December 2016.

Upcoming events include the following:

  • Friday, November 25: PA Day, no school
  • Thursday, December 2: Feed the Meter breakfast for Food for Learning

Report from the chair
Highlights from this report included the following:

  • This week is Bullying Prevention and Awareness Week in Ontario. It is a time for students, employees, parents/guardians and community to learn more about bullying and its effect on student achievement and well-being. The Well-Being priority in the 2015-2020 Strategic Plan includes the goal to create welcoming, inclusive, safe and accepting learning environments that optimize students’ potential. Our award-winning Say One Nice Thing campaign, being launched this week, is a simple way to show kindness and care to others through welcoming behaviours, such as smiling, saying ‘hi’ and asking how things are going outside school/work.

Report from the Executive Committee
Highlights from this report included the following:

  • Board policy review
  • Update on the Ontario Secondary School Literacy Test

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Presentation on the Long-Term Capital and Accommodation Plan

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Borrowing resolution
  • Energy and Environmental Services Report

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Textbook/novel approval
  • Board Improvement Plan for Student Achievement and Well-Being
  • Board policy review

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, November 23: Parent Involvement Committee
  • Thursday, November 24: Special Education Advisory Committee, 5:00 p.m.
  • Monday, December 5: Annual Public Board meeting
  • Thursday, December 8: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #137: December 5, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, December 5, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2017.

Information

Mandy Savery-Whiteway, Director of Education reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Trish FitzGibbon and Nick Pfeiffer were appointed as scrutineers for the chair and vice-chair elections.

Election of Chair of the Board
Lucille Kyle, North Hastings trustee, was elected as Chair of the Board.

Election of Vice-chair of the Board
Dave Patterson, Belleville/Thurlow trustee, was elected as Vice-chair of the Board.

Dave Patterson, elected as vice-chair of the Board and Lucille Kyle, elected as chair of the Board
Congratulations to Dave Patterson, elected as vice-chair of the Board and Lucille Kyle, elected as chair of the Board.

TRUSTEE MEMBERSHIP ON STANDING, STATUTORY, ADMINISTRATIVE AND EXTERNAL COMMITTEES
Standing committees
Trustees selected membership on standing committees. For 2017, standing committees will consist of the following members:

  • Program and Human Resources Committee
    Mike Brant, Jennifer Cobb, Bonnie Danes, Mary Hall, Lucille Kyle and Jim Williams.
    Student trustees Delanie Austin and Saud Bin Hasseeb are also members. The Chair will be Jim Williams. The Vice-chair will be Mary Hall.
  • Operations and Finance Committee
    Tom Biniaris, Mike Brant, Justin Bray, Bonnie Danes, Mary Hall, Dwayne Inch, Lucille Kyle and Dave Patterson. Student trustees Delanie Austin and Saud Bin Hasseeb are also members. The Chair will be Bonnie Danes. The Vice-chair will be Dwayne Inch.
  • Representative to the Board of Directors for the Ontario Public School Boards’ Association
    Dave Patterson will be the representative to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA). Mary Hall will be the alternate.
  • Executive Committee
    Consists of the Chair, Vice-chair, above-noted standing committee chairs and the OPSBA representative, plus one additional member. Dwayne Inch will be included as past-Chair. Mary Hall will be the elected sixth member.
  • Budget Committee
    Consists of all Board members.
  • Student Enrolment/School Capacity Committee
    Consists of all Board members. The Chair will be Jennifer Cobb. The Vice-chair will be Justin Bray.

Statutory committees
Trustees selected membership on statutory committees. For 2016, statutory committees will consist of the following members:

  • Special Education Advisory Committee (SEAC)
    Justin Bray and Dave Patterson. The two alternate members will be Tom Biniaris and Mary Hall.
  • Supervised Alternative Learning (SAL) Committee
    Mike Brant and Jim Williams. Mary Hall will be the alternate.
  • Audit Committee
    Jennifer Cobb, Bonnie Danes and Dave Patterson.
  • Accessibility Committee
  • Jennifer Cobb. Mary Hall will be the alternate.
    Parent Involvement Committee
    Mary Hall. Bonnie Danes will be the alternate.
  • Student Discipline Committee
    Consists of all Board members. They serve on a rotating basis, with three required to participate in each meeting.

Administrative committees
Trustees selected membership on administrative committees. For 2017, administrative committees will consist of the following members:

  • Aboriginal Education Steering Committee
    Mike Brant and Lucille Kyle.
  • Equity and Inclusivity Advisory Committee
    Mike Brant and Lucille Kyle.
  • Great Place Awards Committee
    Dave Patterson and Jim Williams.
  • Instructional Technology Advisory Committee
    Tom Biniaris and Dave Patterson.
  • Leadership Development Steering Committee
    Mary Hall and Lucille Kyle.
  • Safe Schools Advisory Committee
    Justin Bray and Lucille Kyle.
  • Specialist High Skills Major Advisory Committee
    Jennifer Cobb. Dwayne Inch will be the alternate.

External committees

  • Food for Learning Partnership
    Lucille Kyle.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 8: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #138: January 23, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 23, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2017.

Presentation: 30th Anniversary of the Adventure Class at Queen Victoria group photo of Adventure Class presentersSchool

The Adventure Class at Queen Victoria School in Belleville began in 1986. It is a unique education program where students in Grades 1-6 learn with the shared support of teachers, families and the community. The Ontario Curriculum is taught in multi-age classrooms where parents as partners in learning, with community engagement and experiential learning. All work together to create rich educational experiences for students and the school community.

Thank you to special guests: Trevor Prost, Chair of Parent Committee; Susie Charles, Junior Class Teacher; Margaret Charles, Grade 5 Student; Kelvin MacQuarrie, Parent Representative; Sheryl Parker, Primary Class Teacher.

Recommendations

Policy Review, Part 2
Board members approved the review of 15 policies/forms to determine any revisions in order to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 3: Operations Form F003-1, Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 7: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Appeals and Hearings Regarding Student Discipline
  • Policy 13: Appeals and Hearings Regarding Student Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

The review will take place from January to April 2017.

Process for recorded votes (roll-call) at Board and committee meetings
Board members approved a motion to clarify the manner in which a roll-call (recorded) vote should be captured in the minutes of all committee and Board meetings. For all such future votes, the names of the trustees shall appear in the minutes and their vote identified. During the Student Enrolment/School Capacity Committee meeting on November 21, 2016, a counted vote (rather than a roll-call vote), was taken to pass a motion that was made in committee. As per Policy 2: By-laws, Article X, Board and committee meetings are conducted according to Robert’s Rules of Order Newly Revised.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of January and February 2017.

Upcoming events include the following:

  • Extended French Information Night:
    • Monday, January 30, 2017 6:00 p.m., York River Public School, 132 Newkirk Boulevard, Bancroft, 6:00 p.m.
  • French Immersion Information Nights:
    • Tuesday, January 31, 2017: Queen Elizabeth School (Picton), 35 Barker Street, Picton, 6:00 p.m.
    • Wednesday, February 1, 2017: Harry J. Clarke Public School, 77 Rollins Drive, Belleville, 6:00 p.m.
    • Thursday, February 2, 2017: Bayside Public School, 132 Aikins Road, Belleville, 6:00 p.m.
    • Monday, February 6, 2017: Prince Charles Public School (Trenton), 138 Dufferin Avenue
    • South, Trenton, 6:00 p.m.
    • Tuesday, February 7, 2017: Madoc Public School, 32 Baldwin Street, Madoc, 6:00 p.m.
  • February 2, 2017: Step into the Spotlight Talent Show, Madoc Public School
  • February 16, 2017: Lion’s Club Hearing & Vision Screening, V.P. Carswell Elementary School
  • Grade 8 Parent/Student Information Sessions (students going into Grade 9)
    • February 1, 2017: Centennial Secondary School, 5:00 p.m.
    • February 16, 2017, Centre Hastings Secondary School and North Hastings High School
    • February 23, 2017, Bayside Secondary School, 7:00 p.m. and Moira Secondary School, 6:30 p.m.
  • Wednesday, January 25, 2017: Orientation Meeting for Prince Edward County Accommodation Review Committee
  • Thursday, January 26, 2017: Orientation Meeting for Belleville Accommodation Review Committee

Report from the Chair
Highlights from this report included the following:

  • Trustee participation at the provincial Public Education Symposium last week.

Report from the Executive Committee
Highlights from this report included the following:

  • The Ontario Secondary School Literacy Test will be conducted on paper in March 2017, no electronic version.
  • Review of the provincial Well-Being Strategy and how it applies to all students.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Update on the accommodation review process and a recap of the Centre Hastings meeting.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Information about revised estimates (related to budget).
  • Trustee honoraria which is presently based on student enrolment.
  • Building renewal projects.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation of initial results from the 2016 School Climate Survey.
  • 2016 Director’s Annual Report.
  • Awareness about upcoming meetings for the 2017-2018 School Year Calendar.

Reports from Staffgroup photo of CACE awards

  • Awards from the Canadian Association of Communicators in Education
    • Kerry Donnell, Communications Officer, presented a report describing the national Bravo Awards Program which recognizes and honours exemplary work in all aspects of school public relations, communications, marketing and engagement. Two awards were presented to Donnell, on behalf of Hastings and Prince Edward District School Board, at the 2016 Canadian Association of Communicators in Education conference: 1) Award of Excellence for the Say One Nice Thing Campaign; and 2) Award of Merit for the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow.
  • 2016 Director’s Annual Report (Pdf)
    • Mandy Savery-Whiteway, Director of Education, presented this document for information. It showcases and celebrates student and employee learning during the 2016 calendar year, while also describing progress made on the strategic plan.
  • Revised estimates
    • This report provided an update on the revised estimates for the 2016-2017 fiscal year. School board budgets, known as “Estimates,” are required to be submitted to the Ministry of Education by June 30 of each year. In late fall, boards are required to update key data included in the Estimates and submit the revised information to the Ministry of Education. Revisions normally incorporate updated information regarding enrolments, prior year actual results and any other known changes since the budget was completed in June.
    • Key changes in board revenues and expenditures for the 2016-2017 Revised Estimates are based on the
      following: higher enrolment, additional funding provided by the Ministry of Education; increased absence replacement costs; and decreased transportation costs.
    • The various adjustments described above result in a drawdown (reduction) of $1,083,881 from the board’s accumulated surplus for compliance purposes of $1,318,906. The original Estimates submitted to at the end of June projected a drawdown of $360,139. Administration is working on means to reduce the deficit.

Report from Student Trustees
Highlights from this report included the following:

  • Upcoming conference for student trustees through the Ontario Student Trustees’ Association on February 16, 2017.
  • Consideration being given to re-focusing the Student Senate to become more student-led.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, January 26, 2017: Special Education Advisory Committee, 5:00 p.m.
  • Monday, February 6, 2017: Executive Committee, 11:00 a.m.
  • Wednesday, February 8, 2017: Parent Involvement Committee, 6:00 p.m.
  • Monday, February 13, 2017: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, February 13, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, February 13, 2017: Operations and Finance Committee, 7:00 p.m.
  • Monday, February 27, 2017: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #139: February 27, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 27, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

For this character moment of reflection, Dave Patterson, Trustee for Belleville/Thurlow showed video comparing cooperation and collaboration.

Presentationsgroup photo

Trent River Public School
The new Trent River Public School in Trenton opened to students on Tuesday, February 7, 2017. This presentation featured a static show of photos beginning with construction in September 2015 to completion in January 2017. Included was a short video showing a tour of the school hosted by Bill Launderville, Principal.

This was followed by a presentation by Mr. Launderville, Lee Prophet, Vice-principal and students Nicole Neale, Noah Poulain-Collins and Ashton Robinson. The students shared their experiences being part of the New School Integration Committee, along with being in the new learning environment now.

STUDENT COMMENTS ABOUT BEING IN THE NEW TRENT RIVER PUBLIC SCHOOL
“The wi-fi access gives us the world of learning at our fingertips. Some students were nervous about moving in, wondering what it was going to be like at the new school. Students are resilient and the feeling is electric!”

“To know the school was built for us is awesome. It has been a huge chance for us to come together from two schools to one and is shaping us to be Voyageurs today and in the future.”

“We are now one school, 510 students strong. Celebrating together is really cool. We have had two spirit days already and we raised over $500 for the Student Emergency Fund at the Dance Your Heart Out event. In three weeks we have become one school, it is our new home and being there will have lasting impressions on our lives.”

Well-Being: Building a Positive School Climate
As the lead for School Climate & Student Well-Being Services, Laina Andrews, Superintendent of Education made opening remarks about the ways in which schools throughout HPEDSB promote equity, inclusivity and open schools. As the Ministry of Education works toward a definition of well-being of students and employees, today well-being is evident in HPEDSB schools through good morning greetings, sharing and celebrating students and being there to listen when things are rough. It is the positive relationships that we build with students and each other over time that contribute to an organization that is welcoming and can best support student achievement. Andrews presented a video highlighting some of the many examples of these relationships and experiences that prepare and empower students for the possibilities of today and tomorrow.

Report from Committee of the Whole Board

This report included the following:

  • Participation in Education, Research, Development & Innovation Conference.

Recommendations

Capital program financing through the Ontario Financing Authority for Harmony Public School
Board members approved the adoption of By-law 13.9 authorizing the borrowing of $592,269 through the Ontario Financing Authority to finance a portion of the construction of Harmony Public School.

The Ministry of Education requires all school boards to participate in the long-term financing arrangements for eligible capital programs through the Ontario Financing Authority (OFA). Once the long-term financing has been set, the Ministry will reimburse boards for their actual principal and interest costs associated with the long term financing. Funds will flow from the OFA to school boards in March 2017. The principal amount eligible for financing is to reflect the value of work for permanent improvements undertaken prior to August 31, 2016 under the eligible capital projects. School boards have been required to finance construction costs on a short term basis until the provincial government arranges for long term financing over a 25-year period.

Hastings and Prince Edward District School Board has one project eligible for long term financing. The construction of Harmony Public School was financed in part through the Ministry’s New Pupil Places Program.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of February and March 2017.

Upcoming events include the following:

  • Kindergarten registration at all schools
  • March 6 – 8: OFSAA Boys Basketball at Centennial Secondary School
  • March 6 – 12: Random Acts of Kindness Week at Quinte Secondary School
  • March 8: Junior Boys and Girls Soccer Tournament at Madoc Public School or Stirling Public School
  • March 22: Public Meeting #2 for the Centre Hastings Accommodation Review
  • March 23: Vision and Hearing Screening by Lions Club, Madoc Public School
  • Ontario Secondary School Literacy Test (OSSLT) at all secondary schools
  • Various dates: Parent-Teacher interviews

Report from the Chair
Highlights from this report included the following:

  • review of policies as part of the regular review process.

Report from the Executive Committee
Highlights from this report included the following:

  • Letter from HPEDSB to Dr. Richard Jones, Interim Chief Executive Officer, Education Quality and Accountability Office regarding the Ontario Secondary School Literacy Test.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • an update on the accommodation review processes in Belleville, Centre Hastings and Prince Edward County.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • capital program financing by-law, mentioned above;
  • update on the Marmora Senior Public School addition and renovations;
  • trustee expense report; and Quinte Regional Science & Technology Fair.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • professional learning and leadership offerings through Curriculum Services; and
    a review of an updated programs and services reference document.

Report from Staff
Highlights from this report included the following:

  • 2017-2018 Budget timelines. The Ministry of Education has set June 30 as a deadline for school boards to submit budget estimates for the coming school year. In order to meet this deadline, the Ministry of Education will need to release the Grants for Student Needs in a timely fashion. In past years these announcements have been made by March 31. Grant announcements later than this date can compromise the budget development process. Senior administration has developed a budget task analysis with timelines for the 2017-2018 budget. They reflect the key milestones required to compile revenues and expenditures in order to meet the June 30, 2017 deadline.

Report from Student Trustees
Highlights from this report included the following:

  • attendance at a recent conference of student trustees from around the province; and
  • participation in an online Student Senate meeting using Google Hangouts.

Report from Trustees

  • $4,000 raised by North Hastings High School for the Student Emergency Fund during the Dance Your Heart Out event.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, March 6: Executive Committee, 11:00 a.m.
  • Monday, March 20: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, March 20: Program and Human Resources Committee, 5:30 p.m.
  • Monday, March 20: Operations and Finance Committee, 7:00 p.m.
  • Thursday, March 23: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 27: Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #140: March 27, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 27, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jim Williams, Trustee for Sidney & Frankford, asked all to reflect on honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Presentationgroup photo of presenters and trustees

Achieving Excellence & Equity, 21st Century Learning Roundtable Event
This presentation was opened by Cathy Portt, Superintendent of Education. She explained that the Ministry of Education provides school boards with funding through a technology fund. The Ministry hosted the 4th Annual 21st Century Learning Roundtable Event this winter. HPEDSB staff were invited to host a break-out session about progress being made on the global technologies and technology enhanced learning.

Presenters described the 10 global competencies that have helped to define our image of the educated person. These competencies support students to become globally minded learners and leaders.

Pictured (back row): Mandy Savery Whiteway, Director of Education; Cathy Portt, Superintendent of Education; Roger Ramsay, Coordinator; Tracy Demianchuk, Coordinator; Ben Claxton, Instructional Coach; Lucille Kyle, Chair of the Board and Dave Patterson, Vice-chair of the Board. (Front row): Delanie Austin, Student Trustee, Quinte Secondary School; Saud Bin Haseeb, Student Trustee, Moira Secondary School.

The 10 competencies are:

  • Caring, inclusive citizens
  • Collaborators
  • Communicators
  • Creative thinkers
  • Critical thinkers
  • Digitally fluent
  • Entrepreneurial
  • Literate citizens
  • Numerate citizens
  • Well-being

Presenters also described participation in a worldwide project called New Pedagogies for Deep Learning. This project involves eight HPEDSB schools, in addition to several from other countries. It focuses on two areas: educator learning and student learning. The connection to globally minded learners and learners includes a review of how to measure the global competencies. Student progress is monitored and tracked along a continuum. Analysis tools include a teacher rubric, a student rubric and a student self-assessment. The hashtag #hpecompetencies is used through social media to promote the learning.

Presenters also described the HPEDSB virtual learning environment commonly referred to as the VLE. It is an online common area for students and employees to access training or professional learning opportunities for health and safety, early learning modules, WHMIS 2015 and more. It also hosts a collection of approved resources related to the 10 global competencies.

Thank you to presenters Ben Claxton, Tracy Demianchuk and Roger Ramsay from the Education Centre.

Report from Committee of the Whole Board

This report included the following:

  • disposal of surplus properties.

Recommendations

2017-2018 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2017-2018 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 5, 2017
  • Semester 2 will begin Friday, February 2, 2018
  • The last day of the school for students will be Friday, June 29, 2018
  • The following seven dates be designated as professional activity days:
    • Friday, September 29, 2017
    • Friday, October 27, 2017
    • Friday, November 24, 2017
    • Friday, February 2, 2018
    • Friday, April 13, 2018
    • Friday, May 18, 2018
    • Friday, June 29, 2018
  • Ten examination days* be approved for secondary schools:
    • Thursday, January 25 to Wednesday, January 31, 2018
    • Thursday, June 21 to Wednesday, June 27, 2018

*Actual dates may vary, please confirm with each secondary school.
The following dates were not included in this report. However, they are included for reference.

Statutory, Ministry of Education and School Board Holidays
Holidays Ministry of Education Proposed Dates for the 2017-2018 School Year Calendar Proposed HPEDSB Dates for the 2017-2018 School Year Calendar
Labour Day Monday, September 4, 2017 Same
Thanksgiving Day Monday, October 9, 2017 Same
Christmas Break (inclusive) Monday, December 25, 2017 to
Friday, January 5, 2018
Same
Family Day Monday, February 19, 2018 Same
Mid-winter Break (inclusive) Monday, March 12 to
Friday, March 16, 2018
Same
Good Friday Friday, March 30, 2018 Same
Easter Monday Monday, April 2, 2018 Same
Victoria Day Monday, May 21, 2018 Same

Proposed Policy Resolution regarding the Ontario Public School Boards’ Association
The Ontario Public School Board Association (OPSBA) promotes and enforces public education, as follows:

  • by helping member boards to fulfill their mandates;
  • developing effective partnerships with other groups interested in public education; and
  • providing a strong and effective voice on behalf of public education in Ontario.

OPSBA’s five regional councils—North, West, East, Central East and Central West—advise the Executive Council and Board of Directors of issues and matters affecting their school boards. The member Boards of each region hold at least two meetings each year, usually in the fall and the spring, in addition to the regional meetings held at OPSBA’s Public Education Symposium and the Annual General Meeting. Due to geographical distances on site meetings may require greater travel time and expense in a time of diminishing board resources. The valuable comradery and informal discussion that can occur enroute and at the meeting must be offset with consideration to available finite resources and efficiency.

Board members approved the following resolution about this topic: “Be it resolved that OPSBA, upon written request of the regional council (North, West, East, Central East and Central West) enable the technological (via Adobe Connect or comparable program) holding of one/both regional meetings.”

Information

A number of district and school events (Pdf) are scheduled for the remainder of March and April 2017. Some upcoming events include the following:

  • March 31: Education for Computing in Ontario, Education Centre
  • April 5: Family Literacy Night, Stirling Public School
  • April 5: Student Senate Meeting, Education Centre
  • April 6: Rotary Spelling Bee, Queen Elizabeth School (Belleville)
  • April 6: Prom Project, 12:30 to 5:00 p.m., Quinte Secondary School
  • April 10 & 11: OFSAA Gymnastics, Centennial Secondary School
  • April 12: Positivity Assembly, Moira Secondary School
  • April 12: Mathletes, Madoc Public School and Madoc Township Public School
  • April 26: Parent Math Engagement Night, Coe Hill School
  • April 27: Prom Project, 3:30 p.m., North Hastings High Schoo
  • May 12 – 14: 50th Anniversary Celebrations for Centennial Secondary School

Report from the Chair
Highlights from this report included the following:

  • March 22 was the first ‘Possibilities Wednesdays’ for HPEDSB. It is a social media campaign with coordinated efforts to celebrate students, employees, learning and leadership. Three more dates are scheduled for this school year: April 19, May 24 and June 21. On these dates the hashtag
  • #HPEpossibilities is used, although its use is not limited to only those dates.
    Nominations are open for the 16th Annual Great Place Awards. Due date is Friday, April 21, 2017.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Clarification of enrolment numbers for Bayside Public School.
  • Update on the accommodation review process.
  • Flow of information from meetings, to committee meetings to the website.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • A math presentation and connections to the Board Improvement Plan for Student Achievement and Well-Being. Specifically, the presenters described ‘number talks’ which happen in classes from K-8 using a ‘mental math’ teaching strategy.
  • Reviewed the proposed school year calendar
  • Update about using technology for OPSBA regional meetings.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Tender for the renovations at Marmora Senior Public School has been released and will close April 20, 2017.
  • Public sector salary disclosure update; clarification was provided on this annual report of employees who are paid $100,000 or greater in a calendar year. The 2016 year shows an increased number due to an option for some employees to access an early retirement gratuity payout as made available through provincial negotiations. The number of employees on the 2016 list has increased over 2015. The report will be posted on the website later this week.

Notice of Motion: 2016-2017 Board Policy Review, Part B
This Notice of Motion is to give notice of motion that a recommendation will be brought to the April 24, 2017 Board meeting to approve changes to the following policies:

  • Policy 3 Operations: Form F003-1 Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F: Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 7: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Appeals and Hearings Regarding Discipline
  • Policy 13: Appeals and Hearings Regarding Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

Reports from Student Trustees
The report included the following:

  • Student Senate is reviewing processes for nominating new student senators
  • Activities happening at local secondary schools included the following:
    • Kindness Assembly at Moira Secondary School
      Literacy Summit recently hosted at Moira Secondary School

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, April 3: Executive Committee, 11:00 a.m.
  • Monday, April 10: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, April 10: Program and Human Resources Committee, 5:30 p.m.
  • Monday, April 10: Operations and Finance Committee, 7:00 p.m.
  • Monday, April 24: Public Board, 7:00 p.m.
  • Thursday, April 27: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #141: April 24, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 24, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Tom Biniaris, Trustee for Trenton & CFB Trenton, asked all to reflect on humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentation

Music Program at North Hastings High School
“Every once in a while something extraordinary happens,” said Colleen DeMille, Superintendent of Education as she introduced Ken Dostaler, Principal, and Dianne Winmill, Teacher, North Hastings High School. DeMille acknowledged Winmill as the 2017 recipient of the national MusiCounts Teacher of the Year Award (web page). It is awarded to dedicated music teachers who keep music alive in schools.

Group photo at Board meeting
Pictured above: Dianne Winmill (centre), Teacher, North Hastings High School, with her Juno Award for being selected as the national Musicounts Teacher of the Year Award.

Both DeMille and Dostaler described Dianne’s tireless, enthusiastic efforts to promote music as NHHS. Students describe Winmill as fun, approachable, someone who cares about them as people and someone who inspires them to get up each morning to go to school. As a result of her efforts, enrolment in Music class continues to increase each year at NHHS. Winmill described that winning the award was “a humbling experience, more far-reaching than I ever imagined.” She has already ordered some new instruments for the school using the $10,000 school prize money. Long-term plans are to create an orchestra in Bancroft which she hopes to conduct when she retires!

Report from Committee of the Whole Board

This report included the following:

  • disposal of surplus properties.

Recommendations

2017-2018 Policy Review, Part B
Board policies are reviewed every three years to ensure they are relevant are being implemented effectively.

Board members approved revisions to the following policies:

  • Policy 3: Operations, Form F003-1 Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F: Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 07: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Student Discipline Process
  • Policy 13: Appeals and Hearings Regarding Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

Tender for replacing exterior windows at Centre Hastings Secondary School

The Ministry of Education VFA Condition Assessment database has identified the windows in the east wing of Centre Hastings Secondary School as requiring replacement due to age/lifespan. Given the age of the windows, it is difficult to obtain mechanical parts to repair the window mechanisms. In addition, the windows that slide up and down have also been identified as a health and safety concern.

Board members approved a tender in the amount of $364,444 to Tom Belch & Sons Building Contractors Limited to complete exterior window replacements for the east wing on the first and second floors.

Tender for daycare renovations at Massassaga-Rednersvillle Public School
As part of the Ministry of Education Schools First Child Care Retrofit Program, funding was approved to renovate an existing classroom to expand the child care program offered at Massassaga-Rednersville Public School.

Board members approved a tender, based on price, experience and certifications, in the amount of $206,000 to K. Knudsen Construction for the renovation of the existing daycare space plus an existing classroom. These renovations will include the creation of an infant sleep area and expansion of the daycare into an existing classroom. Once complete, the daycare will offer an infant area, toddler area, as well as a new pre-school room with new washroom facilities.

Short-term borrowing resolution for Marmora Senior Public School
On March 9, 2017 the Board received approval from the Ministry of Education to proceed with the construction of an addition and renovations to Marmora Senior Public School using $1.7 million in School Condition Improvement (SCI) funding in addition to the $3.7 million of previously approved capital grant funding. Until the capital grant payments are received, HPEDSB is required to have a capital borrowing resolution in place to provide cash flow for the cost of construction.

Board members approved a borrowing resolution, authorizing the borrowing of up to $3,730,000 from the Canadian Imperial Bank of Commerce, in order to meet short term borrowing requirements for an addition and renovations at Marmora Senior Public School.

Tender for roofing at various schools
In 2013, HPEDSB entered into contract with TSS Building Science Inc. for TSS to act as an expert roofing consultant to survey and determine urgent roofing needs. The roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. In the summer of 2014, nine schools received roof repairs/replacements, and in 2015, eight schools received roof repairs/replacements. In 2016, seven schools received roof replacements, and this summer it is planned that additional schools will have roof replacements and associated work completed.

Board members approved a tender, based on price, experience, certifications and references, as follows:

  • Amherst Roofing for roof replacements and associated work at Tyendinaga Public School in the amount of $203,759;
  • Crawford Roofing Corporation for roof replacements and associated work at Prince Edward
  • Collegiate Institute in the amount of $1,169,800;
  • Dafoe Roofing for roof replacements and associated work at Centennial Secondary School in the amount of $252,530 and Trenton High School in the amount of $597,417;
  • French Brothers Roofing for roof replacements and associated work at Centre Hastings Secondary School in the amount of $443,293; and
  • ICI Roofing Ltd for roof replacements and associated work at Prince Charles School (Belleville) in the amount of $331,100.

Tender for daycare renovations at Frankford Public School
As part of the Ministry of Education Schools First Child Care Retrofit program, funding was approved to renovate an existing classroom to include a licensed child care and regular Military Family Resource Centre programming and activities at Frankford Public School, to be operated by the Trenton Military Family Resource Centre.

Board members approved a tender, based on price, experience and certifications, in the amount of $128,500 to K. Knudsen Construction Limited. The renovations will include interior renovations to an existing vacant classroom, a storage area, restroom facilities and office space. The program will offer space for toddlers and preschool age children.

Educational programs in for students in care and/or treatment, custody and correctional facilities
Each year the care and/or treatment, custody and correctional facilities memoranda of understanding, in accordance with Ontario Regulation 287/98, are reviewed by relevant ministry and board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Criteria for the establishment and maintenance of these programs include the following:

  • application for a Care and/or Treatment, Custody and Correctional Program must come from an approved facility;
  • children and youth have been admitted to a facility for care and/or treatment, custody and correctional program;
  • on-going care and treatment are to be provided by the facility’s professional staff and supported by the teacher through a multi-disciplinary approach.

During the 2016-2017 school year, HPEDSB maintained five programs in conjunction with various care, treatment, and correctional facilities. The direct costs of the programs are fully funded by the Ministry of Education and the sponsoring Ministry.

Board members approved the following programs for the 2017-2018 school year.

Approved Care and/or Treatment, Custody and Correctional Programs for the 2017-2018 School Year
PROGRAM 2016-2017
LOCATIONS
TEACHERS EAs STUDENTS (approximate)

Bridge Program (formerly known as the Parent-Child and Youth Clinic)

Children’s Mental Health Services

Ministry of Children and Youth Services

This program provides service to children age 4 to 9 who may be experiencing social, emotional, and behavioural difficulties as well as mental health disorders including: anxiety disorders, behaviour and mood disorders, post-traumatic stress disorder, and attention deficit hyperactivity disorder.

Prince Charles School Belleville 1 1 12

Honeywell House, Children’s Mental Health Residential

Children’s Mental Health Services

Ministry of Children and Youth Services

This program is for students age 8 to 15 who have demonstrated a need for intense, residential-based, children’s mental health services. The program is provided within the residential facility, and is designed to meet the educational needs of the children in care as well as those in transition to a regular day school.

Honeywell House

Honeywell Corners/

Belleville

1 1 12

Junior Day Treatment Program

Children’s Mental Health Services

Ministry of Children and Youth Services

This program provides service for students in Grade 4 to 6 who have significant mental health needs, as well as difficulty coping with the traditional structures, organization or demands of a regular school environment. Programs treat behaviour and communication needs, and include support provided through Children’s Mental Health Services.

Park Dale School

Belleville

1 1 8

St. Leonard’s Home

Ministry of Children and Youth Services

This program provides residential services for male students age 12 to 17 who are placed by the courts. Students follow conditions as set by the courts (e.g. anger management classes, counselling) and work towards academic achievement. Students do not have a specific profile as they are placed in this facility by the courts. Approval has been received from the Ministry of Child and Youth Services to expand services to also include a day-treatment program for students who have recently been discharged from St. Leonard’s Home, but are still on probation. This expanded service will assist students in transitioning out of custody to school and/or community.

St. Leonard’s Home

Trenton

1 0 10

Bridge Program

(Children’s Mental Health Services)

This program is in partnership with Algonquin andLakeshore Catholic District School Board, Children’s Mental Health Services, Highland Shores Children’s Aid, and Community Care Access Centre Southeast Hastings. It provides service for students from Grade 1 to 8, who may have social, emotional, and behaviour difficulties and/or may have experienced developmental trauma. Programming is designed to support students to prosper emotionally, socially and educationally.

Marmora Senior
Public School
1 1 8

Information

Calendar of events
A number of district and school events (pdf) are scheduled for the remainder of April and May 2017. Some upcoming events include the following:

  • April 27: Prom Project, North Hastings High School
  • May 1 – 5: Education Week, theme is Ontario 150; events and celebrations at all schools
  • May 1 – 3: Ontario Skills Competition, Mississauga, Bayside Secondary School
  • May 2, 3, 4: Performance of Annie Jr, Stirling Public School, 6:30 p.m.
  • May 3: Celebration of Dance, Belleville Fairgrounds, various elementary schools, 11:30 a.m.
  • May 4: Planting Festival, Moira Secondary School
  • May 11: Student Benefit Auction for Food for Learning, Greek Banquet Hall
  • May 12 – 14: 50th Anniversary Celebrations, Centennial Secondary School
  • Mid-May: Track and Field at various elementary schools
  • May 18: Academic Olympics: Feeder elementary schools of Prince Edward Collegiate Institute
  • May 24: Co-Op Job Fair, North Hastings High School
  • May 25: Agribition, Bird’s Creek Public School

Report from the Chair
Highlights from this report included the following:

  • nominations for Great Place Awards closed last Friday; 37 nominations were received, the most since 2008. Presentations will take place on May 23, 2017;
  • Education Week is May 1 – 5, the them is Ontario 150; Celebration of Dance is Wednesday, May 3.

Report from Executive Committee
Highlights from this report included the following:

  • trustee participation at the recent provincial Labour Relations Conference earlier this month. A session by law firm Hicks Morley presented about the important role of labour relations in organizations.

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • final report for the Centre Hastings accommodation review and review of data.

Report from the Program and Human Resources
Highlights from this report included the following:

  • presentation by Curriculum Services and school staff about new approaches to teaching and learning;
  • preview of textbooks to be considered for approval; and
  • policy review mentioned earlier in this report.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • already mentioned above through the tenders for various projects at schools.

Reports from Trustees
Highlights from this report included the following:

  • the Ontario Public School Boards’ Association has approved a motion from HPEDSB to be presented at the OPSBA Annual General Meeting with regard to using technology as a means to attend meetings as opposed to requiring physical on-site participation (related to budget, accountability).

Reports from Student Trustees
Highlights from this report included the following:

  • upcoming stage performances by students from Bayside and Moira secondary schools;
  • new student senators and student trustees will be announced at the May Board meeting;
  • mention of a proposal drafted by the Student Senate for next year’s senate to work on; and
  • participation in a mock trial with five secondary schools, commenting on the hands-on learning for all involved.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Wednesday, April 26: Student Enrolment/School Capacity Committee for Centre Hastings Public Delegations, 6:30 p.m.
  • Monday, May 1: Executive Committee, 11:00 a.m.
  • Monday, May 8: Student Enrolment/School Capacity Committee, 3:30 p.m. (receive reports for Belleville and Prince Edward County)
  • Monday, May 8: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 8: Operations and Finance Committee, 7:00 p.m.
  • Monday, May 15: Special Meeting of the Operations and Finance Committee, 5:00 p.m.
  • Wednesday, May 17: Parent Involvement Committee, 6:00 p.m.
  • Tuesday, May 23: Student Enrolment/School Capacity Committee, 3:30 p.m. (prepare Centre Hastings recommendation to the Board)
  • Tuesday, May 23: Public Board and Great Place Awards, 7:00 p.m.
  • Thursday, May 25: Student Enrolment/School Capacity Committee, for Prince Edward County Public Delegations, 6:30 p.m.
  • Monday, May 29: Student Enrolment/School Capacity Committee, for Belleville Public Delegations, 6:30 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #142: May 8, 2017

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, May 8, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later in May 2017.

Recommendations

Tender for the addition and renovations at Marmora Senior Public School

Board members approved a tender in the amount of $4,494,200 to Garritano Brothers Ltd. for the addition and renovations at Marmora Senior Public School.

Funding in the amount of $5,441,393 has been approved by the Ministry of Education for this work. The funding is from a variety of sources: Capital Priorities, Full Day Kindergarten, New Pupil Places, and School Condition Improvement. The funding covers construction costs, architectural and engineering services, permits, net taxes, contingencies, as well as building renewal work that is to be done as part of the overall renovation.

The construction project scope includes the following:

  • Construction of additions to the existing building including 5 new classrooms and a new, double-size gym.
  • Modifications/renovations to the existing building including a new front entrance, main office area, and converting the existing gym to a learning commons/library.
  • Building renewal work such as replacement of heating/ventilation equipment, electrical and communication systems, interior/exterior doors, and interior finishes.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, May 8: Student Enrolment/School Capacity Committee, 3:30 p.m. (receive reports for Belleville and Prince Edward County)
  • Monday, May 8: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 8: Operations and Finance Committee, 7:00 p.m.
  • Monday, May 15: Special Meeting of the Operations and Finance Committee, 5:00 p.m.
  • Wednesday, May 17: Parent Involvement Committee, 6:00 p.m.
  • Tuesday, May 23: Public Board and Great Place Awards, 7:00 p.m.
  • Thursday, May 25: Student Enrolment/School Capacity Committee, for Prince Edward County Public Delegations, 6:30 p.m.
  • Monday, May 29: Student Enrolment/School Capacity Committee, for Belleville Public Delegations, 6:30 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Public Board Meeting Update #143: May 23, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 23, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Mike Brant, Trustee for Mohawks of the Bay of Quinte, asked all to reflect on integrity: We do what is right for ourselves and others. We demonstrate values and ethnics that are good for all. We speak directly, clearly, and respectfully.

Presentation

16th Annual Great Place Awardsgroup photo of Great Place Award recipients

Kerry Donnell, Communications Officer introduced the 16th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness. The committee reviewed 37 nominations and selected 10 awards, consisting of 21 recipients.

Congratulations to Great Place Awards recipients:

  • Natalie Brownell, Volunteer, Bird ’s Creek Public School
  • Eric Caley, Maintenance Mechanic, Prince Edward Collegiate Institute
  • Keith Dickey, Bus Driver, R&L Bus Lines, North Hastings High School
  • Robyn Elson and Reece Monk, Students (Grade 8), Tyendinaga Public School
  • Sherry Harrison, Secretary, Queen Elizabeth School (Picton)
  • Saud Haseeb, Student (Grade 11), Moira Secondary School
  • Debbie Stott, Educational Assistant, Bayside Secondary School
  • Heather Taylor, Teacher, North Hastings High School
  • Sue Tripp, Teacher, Trenton High School
  • Anne Anderson, Rachel Bush, Marilyn Callahan, Nadia Clark, Carrie Dutton, Deniece Hunter,
  • Tracey Locke, Debbie Royle, Angela Schaefer, Lynne Ulrich, Volunteers and Mike Brown/team from Best Buy, Breakfast Club Volunteers, Harry J. Clarke Public School

Report from the Committee of the Whole

Highlights from this report included the following:

  • Probationary teachers
  • Easement at Queen Elizabeth School (Picton)
  • Termination of employment of a teacher, with just cause

Recommendations

Student trustees for 2017-2018student trustees for 2017_2018
Board members appointed Meera Moorthy, Moira Secondary School, and Morgan Beatty, Centennial Secondary School, as student trustees, and Delanie Austin, Quinte Secondary School as alternate student trustee, effective August 1, 2017 to July 31, 2018.

Location of November 2017 Board Meeting

Board members approved holding the November Board meeting at Trent River Public School, Trenton. This is done to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education. Moving this meeting to this school will continue the cycle of offsite meetings in the regions throughout the district.

Election of OPSBA Representative

Board members elected Dave Patterson as the representative to the Ontario Public School Boards’ Association. This membership will be in effect for one year until the Board meeting in May, 2018, unless there is a municipal election in 2018 at which time this membership will be in effect until the municipal election. Mary Hall was elected as the alternate.

Summary Report for the 2016-2017 Special Education Plan

Board members approved the amendments to the 2016-2017 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2016-2017 school year.

Textbook/novel approval
Board members approved the textbooks and novels noted below for use in schools.

Textbooks/Novels Approved for Use in Schools

Title – Nutrition and Healthy Eating: An Introduction, Family Studies: Foods (HFN10, HFN20, HFL4E). Authors- C. Ghartey, J. Johnson, D. Nembhar. Published by McGraw-Hill Ryerson in 2013 CDN, audience Grade 9, 10, 12.
Title – Nutrition and Health Eating: Choices, Practices and Patterns: An Introduction, Family Studies: Foods (HFL4E, HFA4C, HFA4U). Authors-C. Ghartey, D. Nembhard. Published by McGraw-Hill Ryerson in 2013 CDN, audience Grade 12.
Title – “En francais, Sarah!”: French as a Second Language. Author-Nathalie Lachance. Published by The Luck Editions in 2015 CDN, audience Grade 9, 10, 11, 12.
Title – Indian Horse: English: Contemporary First Nations, Metis and Inuit Voices. Author-Richard Wagamese. Published by Douglas and McIntryre in 2012 CDN, audience Grade 11.
Title – Three Day Road: English: Contemporary First Nations, Metis and Inuit Voices. Author-Joseph Boyden. Published by Penguin Random House Canada in 2005 CDN, audience Grade 11.

Tender for parking lot improvements and paving at various schools

Board members approved a tender for parking lot improvements and paving at various schools, as follows:

  • Danford Construction Ltd. for work at Centre Hastings Secondary School in the amount of $162,993;
  • Danford Construction Ltd. for work at Centennial Secondary School in the amount of $355,440;
  • Cooney Excavating for work at Prince Edward Collegiate Institute (front works) in the amount of $370,275; and
  • Cooney Excavating for work at Prince Edward Collegiate Institute (back works) in the amount of $217,443.

Earlier this year the Ministry of Education announced capital funding to support the expansion of community hub use in schools and improve accessibility that will benefit both students and the local community. HPEDSB has been allocated $770,986. This funding will be to be used for parking lot and paving improvements at Centennial Secondary School and Centre Hastings Secondary School. These projects will improve accessibility to the schools for the benefit of the students and enable use by a broader range of community partners. Each of the parking lots are in significant need of improvement. In addition, Building Renewal funds will be used for parking lot and paving improvements to Prince Edward Collegiate Institute. This project is an identified and approved building renewal project.

Ontario Universities Application Centre

Board members approved a draft letter to the Ontario Universities Application Centre regarding the implementation of an additional $50 fee to students who wish to make changes to their OUAC applications. The OUAC processes undergraduate and professional applications for admission to the province’s universities. The OUAC is fully funded through application and contract revenues, operates on a cost-recovery basis, and any excess revenue is transferred to the universities.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of May and June 2017.

Some upcoming student/school events include the following:

  • May 24: Lacrosse game at Moira Secondary School
  • May 25, 26 and 27: OSTA-AECO’s Annual General Meeting (Ontario Student Trustees’ Association)
  • May 23 to June 5: EQAO assessments for all students in Grades 3 and 6
  • Various dates in June:
    • Track and field meets
    • Grade 8 graduation ceremonies
  • June 22: Graduation ceremony for Quinte Adult Education students
  • June 28 and 29: Graduation ceremonies for all eight secondary schools

Report from the Chair

Highlights from this report included the following

  • Participation in Ministry of Education engagement sessions on May 12 on the topic of rural and remote communities (both an afternoon session with municipal partners and an evening session with members of the public)

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Receipt of the final staff recommendations for the Belleville and Prince Edward County accommodation reviews

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Receipt of a report from the Terry Fox Foundation stating that HPEDSB schools raised $45,964 in 2015-2016 and in the past 30 years, a total of $991,599

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Presentation by representatives from Moira Secondary School about a new Indigenous gathering space where the focus is on building relationships and inclusive culture. A next step is to create a hallway mural; that work is beginning now
  • Overview of the new HPEDSB website which will launch in early July 2017

Reports from Trustees

Highlights from this report included the following

  • Spoke about the importance of reminding
  • Successful Prom Project in North Hastings, with over 100 students receiving gently-used, donated clothing
  • Student Benefit Auction raised over $15,500 for student nutrition programs

Reports from Student Trustees

Highlights from this report included the following

  • Participation in Ministry of Education engagement sessions on May 12 on the topic of rural and remote communities (both an afternoon session with municipal partners and an evening session with members of the public). It was an engaging session at which the students felt they could contribute and have their voices heard
  • Bi-annual Relay for Life held at Quinte Secondary School which raised over $14,000 for cancer research
  • Painting of the mural at Moira Secondary School began today with involvement of students from Indigenous and Arts classes
  • Moira Secondary School is gearing up for the Rock of Ages event
  • A Colour Run coming up at Bayside Secondary School

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Thursday, May 25, 2017: Student Enrolment/School Capacity Committee Meeting for Delegations, 6:30 p.m.
  • Monday, May 29, 2017: Student Enrolment/School Capacity Committee Meeting for Delegations, 6:30 p.m.
  • Monday, June 5, 2017: Executive Committee Meeting, 11:00 a.m.
  • Monday, June 7, 2017: Audit Committee Meeting, 3:30 p.m.
  • Monday, June 7, 2017: Budget meeting, 5:00 p.m.
  • Tuesday, June 8, 2017: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 12, 2017: Student Enrolment/School Capacity Committee, 2:00 p.m.
  • Monday, June 12, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, June 12, 2017: Operations and Finance Committee, 5:30 p.m.
  • Monday, June 19, 2017: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Last updated: September 12, 2017 at 8:20 am