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Board Meeting Update #99

Board Meeting Update #99, September 23, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, September 23, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2013.

Student trustees Abigail Bonter, Centre Hastings Secondary School, and Meghan Peckham, Trenton High School, were welcomed to their first Board meeting.

A celebratory video was shown at the start of the meeting, highlighting students at each school during the first weeks of September.

Report from Committee of the Whole
Highlights from this report included the following:

Presentation

Chair Inch welcomed Michael Laurie, Education Officer, Ottawa Regional Office, Ministry of Education who was in attendance to recognize Mandy Savery-Whiteway as the new director of education. He spoke about HPEDSB making positive strides in closing the achievement gap.

Managing Information for Student Achievement (MISA) Project with students in the Practical Learning Program and Life Skills Program
Superintendent Colleen DeMille introduced a team of multi-school and -department teaching and support staff who collaborated on a project during the last school year to increase the independence level of secondary school students with developmental disabilities. The project involved 24 staff and +40 students. The students were enrolled in the Practical Learning Program and the Life Skills program at eight secondary schools.

The question the team considered was: If secondary students with developmental disabilities have access to iPod Touches, will there be an increase in student independence? Teachers were trained on the use of the devices in order to work effectively with the students.

Staff involved in this presentation included: Geoff Courneya, Vision Resource Coordinator; Geoff Said, Special Education Coordinator; Jennifer Meade, Special Education Coordinator; Mary Wilson, Educational Assistant, Moira Secondary School; Kimberly Weinhold, Teacher, Moira Secondary School; Christine Trulsen, Teacher, Quinte Secondary School; Brett Nielsen, System Educational Technology Support; and Patricia Post, System Educational Technoloty Support.

Recommendations

Request for an extension to the Ad Hoc Governance Committee
In January 2013, the Board approved the formation of an Ad Hoc Governance Committee to review issues related to governance for a term of six months and to develop a final report for the Board by September 2013. In June, it was reported that the committee was half-way through the recommendations contained in the 2013 report from Canadian School Boards Association titled “School Boards Matter,” along with reviewing other reference documents. Board members approved an extension of the timeline to November 2013 and receive an interim report tonight. That report is noted later is this update.

AiM—Achievement in Motion for Student Success System Plan
Board members approved the 2013-2014 AiM—Achievement in Motion for Student Success System Plan. The draft plan has been available to employee and community groups, federations, unions and trustees for review since June. Feedback was collected and considered when making the final revisions. The approved plan will be posted on the website for public access, in both full and condensed versions.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of September and October 2013.
Upcoming events include the following:

Various September dates:

Report from the Ad Hoc Governance Committee
Highlights from this report included the following:

Report from the Operations and Finance Committee
Highlights from this report included the following:

Report from the Program and Human Resources Committee
Highlights from this report included the following:

Reports from staff

Capital projects update for Harmony Public School and Harry J. Clarke Public School

Highlights from this report included a visual slideshow illustrating the following:

Elementary and secondary enrolments
Each September administration collects elementary and secondary school student enrolment for comparison to projections. The effects on school organization and teaching staff are determined in order to address provincial class size guidelines and match funding to expenditures.

On September 9, elementary enrolment was 10,213 compared to a projection of 10,342, a decrease of 129 students. Both the JK – Grade 3 and Grade 4 – 8 populations indicate declines. Enrolment declines in Grades 4 – 8 are expected to continue for another two to three years.

On September 13, secondary enrolment was 5,128 compared to a projection of 5,233, a decrease of 105 students. Secondary enrolments are currently in a period of decline as lower numbers of elementary students move into secondary school. This decline is expected to continue for a few more years and then stabilize.

Administration is working through normal processes to determine adjustments to class sizes and staffing.

Reports from trustees
Highlights from this report included the following:

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

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