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Board Meeting Update #155: May 28, 2018

May 28, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 28, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2018.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Mike Brant, Trustee for Mohawks of the Bay of Quinte, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

17th Annual Great Place Awards

group photo
Congratulations to Great Place Award recipients, pictured with Mandy Savery-Whiteway, Director of Education and Lucille Kyle, Chair of the Board. Back row L to R: Mandy Savery-Whiteway; Lesley Morgan, Teacher, Centre Hastings Secondary School; Heather Molenaar, Educational Assistant, Trenton High School; Jeff Walsh, Volunteer, Bayside Secondary School; Sarah Lanovaz, Volunteer, Stirling Public School; Kirsten Neumann-Stevens, Teacher, Centre Hastings Secondary School; Lucille Kyle. Front row L to R: Mary Hutchinson, Teacher, Quinte Secondary School; Melanie Lee, Teacher, Park Dale School; Randi Vierich, Volunteer, Madoc Public School; Kelly Leveque, Volunteer, York River Public School.

Kerry Donnell, Communications Officer, introduced the 17th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes described above. The committee reviewed 23 nominations and selected nine award recipients.

Congratulations to Great Place Awards recipients:

  • Mary Hutchinson, Teacher, Quinte Secondary School
  • Sarah Lanovaz, Volunteer, Stirling Public School
  • Melanie Lee, Teacher, Park Dale School
  • Kelly Leveque, Volunteer, York River Public School
  • Heather Molenaar, Educational Assistant, Trenton High School
  • Lesley Morgan, Teacher, Centre Hastings Secondary School
  • Kirsten Neumann-Stephens, Teacher, Centre Hastings Secondary School
  • Randi Vierich, Volunteer, Madoc Public School
  • Jeff Walsh, Volunteer, Bayside Secondary School

Report from Committee of the Whole Board

It was stated that three items were discussed in Committee of the Whole Board. These are meetings that are closed to the public as provided by subsection 207 (2) of the Education Act.

  • probationary teachers;
  • K-12 Vice-principal pool; and
  • Director’s Performance Appraisal 2017-2018.

Recommendations

Location of November 2018 Board Meeting

Board members approved holding the November 2018 Board meeting at  Marmora Public School, Marmora.

For several years, Board meetings have been held at schools in November. This practice supports the 2015-2020 Strategic Plan goals of operating through good governance and being leaders in public education. The meeting will take place on the third Monday of the month, one week earlier than usual, to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education.

2017-2018 Board Policy Review, Part B

Board policies are reviewed every three years to ensure they are relevant are being implemented effectively.

Board members approved revisions to the following policies:

  • Policy 3-C: Student Representation on Board
  • Policy 3-G: Hospitality
  • Policy 11-A: Committee of the Whole Board
  • Policy 11-G: Special Educational Advisory Committee
  • Policy 11-J: Accessibility Advisory Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 18: Learning Foundation

Amendments to the 2017-2018 Special Education Plan

Board members approved the amendments to the 2017-2018 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2017-2018 school year.

Appointment of the alternate representative to the Ontario Public School Boards’ Association

Lucille Kyle, Chair of the Board, was appointed as the alternate representative to the Ontario Public School Boards’ Association, effective immediately.  This appointment is in effect until the end of the current term on November 30, 2018.  New elections will take place at the Annual Board meeting on December 3, 2018. This interim appointment is required due to the approved medical leave of Trustee Mary Hall, who is the current alternate representative.

Tender for parking lot improvements and paving at various schools

Board members approved a tender for parking lot improvements and paving at various schools, as follows:

  • Danford Construction Ltd. for $359,777 at Bayside Secondary School;
  • Drain Bros. Excavating Limited for $376,022 at Bird’s Creek Public School;
  • Fitzgibbon Construction Limited for $247,779 at Kente Public School;
  • Danford Construction Ltd. for $63,337 at Madoc Township Public School;
  • Danford Construction Ltd. for $145,340 at Sir John A. Macdonald School; and
  • Fitzgibbon Construction Limited for $244,929 at Tyendinaga Public School.

Tender for roofing repairs/replacements and associated work at Bayside Secondary School

Board members approved a tender for roofing repairs/replacements and associated work at Bayside Secondary School to Dafoe Roofing in the amount of $1,007,493.

Tender for domestic cold water main retrofit at North Hastings High School

Board members approved a tender for domestic cold water main branch retrofit at North Hastings High School to Beacon Construction (Ontario) Limited in the amount of $597,180.35.

Meyers Creek Secondary School name

Board members approved a motion to conduct the process outlined in Procedure 188: Naming Board Properties to rename Meyers Creek Secondary School, in time to meet the September 2018 timeline.

HPEDSB has been made aware of concerns regarding the name Meyers Creek Secondary School. Specifically, that John Walden Meyers may have been a slave owner. An initial review of available sources did not reveal that information.

On May 2, 2018, a former HPEDSB student now attending Harvard University was able to reference historical documentation. In addition, three external researchers provided reports or consultations based on historical facts for reference: David McConnell, an independent historical researcher; Doug Knutson of the Hastings County Historical Society; and Charmaine A. Nelson, a McGill University/visiting Harvard University professor of Canadian Studies.

Trustee attendance at the Canadian School Board Association National Congress

Board members approved the Chair of the Board and Vice-chair of the Board to attend the Canadian School Board Association National Congress in Halifax, Nova Scotia, from July 4 – 7, 2018.

The Canadian School Board Association National Congress is an annual conference that brings trustees from across Canada together for professional learning related to current issues. Keynote speakers and workshop presenters include the following:

  • Marie Battiste
  • Dr. Lennett J. Anderson
  • Stella Bowles
  • Dr. Stan Kutcher
  • Blye Frank
  • Bette Macdonald
  • Maynard Morrison

The Trustee Professional Development budget has been reviewed and there are sufficient funds to support two trustees attending this event.

Information

Calendar of events

A number of HPEDSB and school events (Pdf) are scheduled for the remainder of May and June 2018.

Some upcoming events include the following:

  • May 31 – June 2: Closing ceremonies for Quinte Secondary School
  • June 1:
    • Break the Barrier, event run by Student Council in support of mental health, Moira Secondary School
    • Relay for Life, Prince Edward Collegiate Institute
  • June 4 – 8: Stream of Dreams workshops, Tyendinaga Public School
  • June 12 and 13: Musical “The Music Man Jr.,” Frankford Public School
  • June 14:
    • District Track & Field Meet, Mary Anne Sills Field, Belleville
    • Back Porch Originals, V.P. Carswell Elementary School, 5:00 p.m.
  • June 27 & 28: Secondary school graduation ceremonies

Report from the Chair

This report included the following:

  • Attendance at the closing assembly for Moira Secondary School last Friday. A similar school closing assembly will take place at Quinte Secondary School this Wednesday.
  • Closing ceremony for Queen Elizabeth School (Picton) on June 14, 2018.

Report from the Executive Committee

This report included the following:

  • Agenda items have been covered in this report.

Report from the Student Enrolment/School Capacity Committee

This report included the following:

  • Received an updated enrolment report from Watson & Associates.
  • Updates on the school consolidation in Belleville, Prince Edward County and Trenton.

Report from the Operations and Finance Committee

This report included the following:

  • Agenda items have been covered in this report.

Report from the Program and Human Resources Committee

This report included the following:

  • Workplace Violence presentation from the local Elementary Teachers’ Federation of Ontario.

2018-2019 Draft Board and committee meeting dates

The agenda included a list of proposed dates for Board and committee meetings for the 2018-2019 school year.

Questions, reports and proposals from trustees

This report included the following:

  • Student senators hosted a very successful student leadership symposium at Loyalist College in early May.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday June 4: Executive Committee, 11:00 a.m.
  • Wednesday, June 6
    • Audit Committee, 3:30 p.m.
    • Budget Committee, 5:00 p.m.
  • Monday, June 11:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 5:30 p.m.
  • Thursday, June 14: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 18: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Last updated: June 22, 2018 at 3:02 pm