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Board Meeting Update #117

Board Meeting Update #117, March 23, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 23, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2015.

Character moment: Coe Hill School, “We’re All in this Together”
Superintendent June Rogers introduced guests from Coe Hill School, including Principal Rob Lake, Resource teacher Mary Saunders and Grade 5/6 students from Mr. Suurd’s class. They have been exploring the relationship between movement and music through lessons about poetry and song. This learning has been further connected to the concept of caring and how others are made to feel like they belong. Students performed a silent vignette with the song “Everybody Hurts” by R.E.M. as the soundtrack. Their performance illustrated the true culture of caring at Coe Hill School.

Report from Committee of the Whole

Recommendations

2014-2015 Board Policy Review, Part B
Board members approved revisions to the following policies:

Short-term borrowing
Board members approved two borrowing resolutions related to capital borrowing for a child care addition to Stirling Public School (up to $10,300,000) and also for the new Trenton elementary school (up to $1,000,000) in order to meet short-term borrowing requirements for construction.

Amendment to terminology related to the Ontario Public School Boards’ Association
Hastings and Prince Edward District School Board supports the role of the Ontario Public School Boards’ Association (OPSBA) as the key advocacy partner in publicly-funded education. The Education Act RSO, 1990, predominately uses the terminology ‘board member’ or ‘member of the board’ and makes a singular reference to ‘trustee’ in acknowledging that for the purpose related to the Act 31.s.1(7): “A member of a board may be referred to as a trustee.” Hastings and Prince Edward District School Board has worked to align its policies with the language in the Education Act. OPSBA By-Law Number 5 (Constitution) exclusively uses the term “trustee(s).”

Board members approved a resolution to request that the OPSBA use the terminology ‘board member’ or ‘member of the board’ in place of ‘trustee.’

Educational Programs in Care, Treatment and Correctional Facilities (Section 23)
Each year the care, treatment and correctional facilities memoranda of understanding, in accordance with Section 23 of Ontario Regulation 287/98, are reviewed by Ministry of Education and school board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Board members approved programs to continue during the 2015-2016 school year at the following facilities:

2015-2016 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (6), examinations days
(10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2015-2016 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of March and into April 2015.

Upcoming events include the following:

Report from the Chair
Highlights from this report included the following:
Review of the process to fill the trustee vacancy; it must be completed within 90 days, as per the Education Act. Details of the process are being finalized and will be shared in early April.
Report from Executive Committee
Highlights from this report included the following:

Operations and Finance Committee
Highlights from this report included the following:

Program and Human Resources Committee
Highlights from this report included the following:

Reports from Trustees
Highlights from this report included the following:

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

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