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Board Meeting Update, September 26, 2022

This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held September 26, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October.

Land Acknowledgement

Lucille Kyle, Trustee, North Hastings, recited the Land Acknowledgement: As Trustees for Hastings and Prince Edward District School Board and as settlers to this land, we acknowledge and honour the land on which we reside, occupy and meet as part of the traditional territories of the Haudenosaunee, Huron-Wendat and Anishinabek people. These Indigenous Nations agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant. The Hastings and Prince Edward District School Board supports and is committed to the stewardship of the land and the responsibilities that we hold to ensure learning, education programs and services support all staff and students.

Presentations

Swearing in the student trustees

The three student trustees, Lawson Hung, Trenton High School; Shoshannah Spencer, Centennial Secondary School; and Julia Webster, Eastside Secondary School, were sworn in for the 2022-2023 school year. Congratulations and welcome!

Lawson Hung and Shannon Binder Shoshannah Spencer and Shannon Binder Julia Webster and Shannon Binder
Student trustees Lawson Hung, Trenton High School; Shoshannah Spencer, Centennial Secondary School; and Julia Webster, Eastside Secondary School, were sworn in to formally begin their term for the 2022-2023 school year.

Recommendations

Revised HPEDSB By-Laws

Board members adopted the revised by-laws, and in doing so, revoked Policy 2: Governance By-Laws and Standing Rules. The revised committee meeting structure will be in effect as of the inaugural and organizational Board meetings in November 2022. Find out more starting on page 14 of the September 26, 2022 agenda.

Director of Education performance appraisal

Board members approved a recommendation to present Katherine MacIver, Director of Education, with a management letter. In accordance with Board Policy 4, section 5(d), a performance appraisal is required after the first year of service for the Director of Education. s per the Terms of Reference for the Ad Hoc Director’s Performance Appraisal Committee, the Chair of the committee will provide a final report, including recommendations, to Director MacIver and upon completion of the process the Board shall dissolve by motion the Director’s Performance Appraisal Ad Hoc Committee. Find out more on page 69 of the September 26, 2022 agenda.

Dispose of surplus property

Board members approved a recommendation from the Budget and Finance Committee to Queen Elizabeth School (Picton), which has been deemed as surplus property. Find out more on page 70 of the September 26, 2022 agenda.

Information

Summer learning and mental health supports

Summer learning opportunities were provided in-person and online to students in Grades K-12 from July 4-29, 2022.

The following academic outcomes were achieved:

  • student learning gaps from the previous school year were reduced, resulting in increased skill acquisition in literacy and mathematics;
  • students were supported in cross-panel transitions through the provision of reach ahead credit opportunities;
  • Indigenous students were supported in the transition from Grade  8 to Grade 9 through their participation in Indigenous Culture camps focused on relationship building and cultural celebration associated with Eastside Secondary School and North Hastings High School; the camps also supported the acquisition of reach-ahead credits; and
  • students earned increased credits toward graduation.

The following Special Education and mental health outcomes were achieved:

  • social workers provided direct support to students on their existing caseloads and responded to crisis situations
  • additional teachers were hired to support students with Special Education needs during the program offerings;
  • Transition Back to School programs and supports were established prior to the start of the 2022-2023 school year for students with Special Education needs and mental health concerns; and
  • Social workers, social services workers and  Behaviour Support Services team members engaged with students and families prior to the start of the 2022-23 school year.

Find out more on page 71 of the September 26, 2022 agenda.

Enrolment update

At the start of each school year, elementary and secondary enrolments are collected, then compared to projections to determine the impact on teaching staff and school organizations in order to address provincial class size guidelines and match funding to expenditures.

Elementary and secondary enrolments were collected on September 14 and used to update projections for 2022-2023.

  • Elementary:  The revised elementary enrolment projection is 10,730 compared to a budget projection of 10,533. The significant increase of 197 students occurred primarily in Kindergarten (increase of 122). The number of students in the virtual school is 84, below the budget enrolment projection of 113. Overall, 0.8% of elementary students are enrolled in the virtual school.
  • Secondary: The revised secondary average daily enrolment (ADE) projection is 4,548, which is close to the budget projection of 4,535. The year-over-year increase of 84 students continues the recent trend of increasing secondary enrolment. Due to lack of demand, a secondary virtual school is not offered this school year.

Find out more on page 74 of the September 26, 2022 agenda.

Elementary and secondary achievement data

The report provided an outline of elementary and secondary student achievement data, and a review of system priorities, which focus on students progressing towards increased success, achievement and graduation outcome.

  • Early reading: The Curriculum Services plan for foundational literacy aligns expectations in the HPEDSB plan with the recommendations  in the Ontario Human Right’s Code Right to Read document. The HPEDSB plan includes a literacy assessment continuum, a system-wide reading data collection plan and access to foundational literacy resources, such as Scarborough’s Reading Rope and Heggerty Phonemic Awareness tools.
  • Mathematics: To support explicit instruction of the fundamentals of math, as outlined in the Ontario Mathematics Curriculum, and to increase achievement for all students, Curriculum Services has the following supports in place: system-wide collection and analysis of numeracy data, co-planning and co-teaching with educators, and creating personalized and precise student learning and achievement needs. Data shows an overall increase in student understanding of targeted skills, emphasizing the importance of explicit instruction in the fundamentals of mathematics.

Find out more on page 78 of the September 26, 2022 agenda.

EQAO update

Last spring the EQAO team announced a new approach to assessments. Part of this includes reviewing the levels (Level 1, 2, 3, 4), among other changes, and as a result, have not yet released the data from spring assessments.

Suspension and expulsion data report

HPEDSB has developed Procedure 378: Progressive Discipline and Promoting Positive Student Behaviour, to promote a safe learning and working environment in all schools and to assist students in recognizing the behaviours required for optimal learning, achievement, good citizenship and well-being.

Progressive discipline uses a continuum of preventative measures, corrective and supportive interventions and responses to address inappropriate behaviour, and to build upon strategies that promote positive behaviours. Bias free and progressive discipline are built on a foundation of positive practices used to develop a safe school climate in which all students can reach their full potential.

When prevention and intervention strategies to promote positive behavior have not met with success, Procedure 378 provides direction for the delivery of possible responses to be used by administrators. Principals or designates have a duty under the Education Act to maintain proper order and discipline in schools, and students are responsible to the principal or designate for their conduct. In the case of serious incidents, principals or designates may find that bias free progressive discipline responses such as suspension or expulsion must be considered. Find out more on page 82 of the September 26, 2022 agenda.

2022 Ontario Scholars

In June 2022, 418 students graduated as Ontario Scholars, meaning they achieved six Grade 12 credits with an average of 80% or higher. Find out more on page 84 of the September 26, 2022 agenda.

Report from the Director of Education 

Highlights from this report included the following:

  • an article about HPEDSB literacy practices is on the Learning Disabilities Association of Ontario website
  • Principal Derek DeLarge wrote an article about universal design for learning for Novak Education
  • CWB Welding Foundation announced Bayside Secondary School as the national winner of an award, with a $15,000 prize for the school
  • New Aviation and Aerospace Program at Eastside Secondary School this school year;

Report from student trustees

Highlights from this report included the following:

  • visits to secondary schools are planned for early October to raise awareness about Student Voice and leadership, with more scheduled in the spring in advance of a student event

Report from the Audit Committee, September 21, 2022

Highlights from this report included the following:

  • received the external auditor’s plan for 2021-2022;
  • decided to appoint a new external auditor;
  • reviewed the 2022-2023 internal audit plan; and
  • reviewed the manner in which audits will be presented.

Report from the Budget/Finance Committee, September 19, 2022

Highlights from this report included the following:

  • reviewed the interim financial report as of August 31, 2022.

Report from the Special Education Advisory Committee, September 19, 2022

Highlights from this report included the following:

  • welcomed new members;
  • meeting structure was reviewed;
  • reviewed the SEAC term of 2022-2026; and
  • goal-setting for the school year.

OPSBA Information Exchange

Highlights from this report included the following:

  • OPSBA meeting this weekend for school board representatives; and
  • the regional chair has asked for input on good new stories and Trustee Chatten will share the aforementioned Director of Education report.

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • when visiting schools last week, the Trenton trustee was made aware of strike votes occurring.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

 

Board Meeting Update: September 12, 2022

September 12, 2022—This update provides a summary of the special public meeting of the Hastings and Prince Edward District School Board held September 12, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Recommendation

Notice of Motion: Recommendation for Revised By-Laws

Board members approved a recommendation to provide public notice that revised HPEDSB By-Laws will be presented at the September 26, 2022 regular public Board meeting for review and recommendation.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: August 2, 2022

August 2, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held August 2, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land Acknowledgement

Jennifer Cobb, Trustee, North Prince Edward County, recited the Land Acknowledgement: As Trustees for Hastings and Prince Edward District School Board and as settlers to this land, we acknowledge and honour the land on which we reside, occupy and meet as part of the traditional territories of the Haudenosaunee, Huron-Wendat and Anishinabek people. These Indigenous Nations agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant. The Hastings and Prince Edward District School Board supports and is committed to the stewardship of the land and the responsibilities that we hold to ensure learning, education programs and services support all staff and students.

Recommendations

Appointment of a superintendent of education

Board members approved the appointment of Kristen Niemi as a superintendent of education, effective August 22, 2022.

Ms. Niemi comes to HPEDSB as an experienced superintendent, having been in a similar role at District School Board Ontario North East (DSBONE) for the past four years. While there, she led the K-12 Learning and Teaching portfolio, which included Student Success, Innovation and Alternative Education. Prior to that, she held administrator roles in several elementary and secondary schools over eight years, and taught as a secondary teacher for 11 years, at DSBONE and Near North District School Board.

Ms. Niemi will be responsible for the support and supervision of the Eastside and North Hastings school groups, and the portfolios of Equity, Innovation, Indigenous Education and Safe Schools. She and her family will be relocating to the area in the coming weeks.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: June 27, 2022

June 27, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held June 27, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Recommendations

Tender for Culinary Arts renovation at Trenton High School

Board members approved a tender to K. Knudsen Construction Limited in the amount of $1.2 million for Culinary Arts renovations at Trenton High School. This project is proposed to start in July 2022 with an anticipated substantial completion date of March 2023. Find our more on page 2 of the June 27, 2022 agenda.

2022-2023 Budget

Board members approved the 2022-2023 budget. It includes revenues of $221.6 million, expenses of $222.1 million and a projected in-year deficit for compliance purposes of $1.7 million. Find out more starting on page 2 of the June 27, 2022 Committee of the Whole agenda.

In-year Deficit Elimination Plan

Board members approved the In-year Deficit Elimination Plan for the 2022-2023 budget. If a school board budgets or reports an in-year deficit for 2022-2023, it must submit a plan indicating the measures it will take to balance its budget and eliminate the in-year deficit within two years. Find out more starting on page 2 of the June 27, 2022 Committee of the Whole agenda.

Board members also approved two additional recommendations, as follows:

  1. That at the August 29, 2022 Committee of the Whole meeting, trustees discuss and plan for education funding solutions and advocacy to be sent to the Ministry of Education; and
  2. That the chair, vice-chair and director of education schedule bi-yearly meetings with both elected MPPs between 2022 and 2026.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: June 20, 2022

June 20, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held June 20, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land Acknowledgement

Bonnie Danes, Trustee, Central Hastings, recited the Land Acknowledgement: As Trustees for Hastings and Prince Edward District School Board and as settlers to this land, we acknowledge and honour the land on which we reside, occupy and meet as part of the traditional territories of the Haudenosaunee, Huron-Wendat and Anishinabek people. These Indigenous Nations agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant. The Hastings and Prince Edward District School Board supports and is committed to the stewardship of the land and the responsibilities that we hold to ensure learning, education programs and services support all staff and students.

Presentations

International Student Program

Emily Mosher, Manager, International Student Program, presented a year in review, featuring statistics, as well as showcasing students, activities they participated in and homestay families. During this school year, the program hosted students from 14 countries, including Austria, Bermuda, Brazil, China, Germany, Korea, Mexico, Spain, Netherlands, Thailand, Vietnam and more. Recruiting for the upcoming school year is underway and already 55 students from 13 countries have been accepted for September 2022.

presentation photo
Congratulations to Rihanna Harris, Queen Elizabeth School, recipient of the Achievement Award through the Ontario Public School Boards’ Association. Also pictured are Katherine MacIver, Director of Education (L) and Shannon Binder, Chair of the Board (R).

presentation to student trustees
Thank you to student trustees for representing the student voice at the Board table. L to R: Shannon Binder, Chair of the Board; Lawson Hung, Trenton High School (returning for the 2022-2023 school year); Moira Gaddes, Eastside Secondary School (graduating); Kiydan Zachariah, Prince Edward Collegiate Institute (graduating); and Spencer Hutchison, Vice-chair of the Board.

Presentation of the OPSBA Achievement Award

Congratulations to Rihanna Harris, Queen Elizabeth School, recipient of the Achievement Award through the Ontario Public School Boards’ Association. In February 2021, Rhianna presented at the Board meeting about Black history being taught at HPEDSB schools. It was acknowledged that Rhianna demonstrated leadership in other roles, including fundraising for Sick Kids in Toronto, writing articles and being a part of community events.

Presentation to outgoing student trustees

Outgoing student trustees, Moira Gaddes, Eastside Secondary School and Kiydan Zachariah, Prince Edward Collegiate Institute, were acknowledge for their service. Both were in the student leadership roles for the past two school years. It was noted that being a student trustee is a significant time commitment. Moira and Kiydan were thanked for their leadership and commitment to ensuring the student voice was heard at the Board table. Chair Binder welcomed back Lawson Hung, Trenton High School, who will serve a second term, and be joined by Julia Webster, Eastside Secondary School and Shoshannah Spencer, Centennial Secondary School, for the 2022-2023 school year. Their term begins August 1, 2022.

Recommendations

Borrowing resolution

Board members approved various borrowing resolutions in order to meet 2022-2023 operating and capital expenditures, as follows:

  • authorizing borrowing up to $24,198,065 for various school improvements under the School Condition Improvement Program;
  • authorizing borrowing up to $7,713,800 for an addition and renovations at Eastside Secondary School under the Capital Priorities Grant;
  • authorizing borrowing up to $1,646,960 for an addition and renovations at Central Hastings School under the Capital Priorities Grant; and
  • authorizing borrowing up to $14,295,520 for the demolition of an existing building and the construction of the new K-8  Easthill Elementary School on the Queen Elizabeth site under the Capital Priorities Grant, Full Day Kindergarten and Child Care programs.

2022-2023 Budget

Board members did not approve the 2022-2023 budget in the amount of $221.6 million. The Budget/Finance Committee will meet again at a date to be determined. Find out more starting on page 11 of the June 20, 2022 agenda.

Information

Report from the Director of Education

Highlights from this report included the following:

  • Congratulations to three students for achieving top honours at the Canada Wide Science Fair held in May in New Brunswick
    • Nina Graciano, Eastside Secondary School
    • Surya Narayan Santhakumar, Virtual School
    • Harshita Srikanth, Eastside Secondary School
  • Congratulations to two Bayside Secondary School students for winning Gold and Bronze in welding at the national Skills Competition
    • Ian Ketcheson, National Champion, Gold Medal in Welding
    • Marshal Tebworth, National Champion, Bronze Medal in Welding
  • Attending art installations at various schools; thank you to artist Emebet Belete and the Arts Council for making these activities possible for students
  • 100th anniversary celebration at C.M.L. Snider School earlier this month
  • Retirement Dinner and Celebration last week attended by 24 of 53 retiring employees
  • Participation in the Think Indigenous Day at North Hastings High School last week

Committee meeting dates for the 2022-2023 school year

The various Board and committee meeting dates for the next school year were shared. Find out more starting on page 36 of the June 20, 2022 agenda.

Capital and building renewal projects update

Kim Horrigan, Senior Manager, Facility Services, presented capital and building renewal projects underway. The team reviews building condition assessment reports on a regular basis and works with schools each year to develop a list of high priority building renewal projects. The bulk of the construction/renovation work occurs during the summer months. This report outlined various capital funding sources and scheduled work at various schools. Find out more starting on page 39 of the June 20, 2022 agenda.

Report from the student trustees

Highlights from this report included the following:

  • meeting of current and new student trustees on June 2, 2022 to plan for the future;
  • plan to increase social media presence to connect and communicate with students; and
  • times are scheduled for Student Voice meetings starting in September.

Report from the Audit Committee meeting, June 1, 2022

Highlights from this report included the following:

  • introduced to Tracey Rodgers, Senior Manager, Finance;
  • reviewed completed audit summaries for payroll, expense claims and safe schools;
  • upcoming procurement process for year-end audit external audit; and
  • meeting in July or August to complete a final audit report in September 2022.

Report from the Parent Involvement Committee meeting, May 30, 2022

Highlights from this report included the following:

  • updates of the student and staff This is Me in HPE census reports;
  • playground equipment report; and
  • strategic plan update.

Report from the Budget/Finance Committee, June 6 and 13, 2022

Highlights from this report included the following:

  • no updates further to the budget mentioned above.

Report from the Special Education Advisory Committee, April 28 and May 17, 2022

Highlights from this report included the following:

  • Ministry funding and Special Education grant changes;
  • Special Education Plan for the 2021-2022 school year;
  • summer supports for students;
  • meeting dates for the upcoming school year.

Report from the HPE Learning Foundation/HPEDSB Ad Hoc Committee Final Report

At the January 24, 2022 Board meeting, a motion was approved to establish an ad hoc committee to review Board Policy 18: The Hastings and Prince Edward Learning Foundation  collaboratively with members of The HPE Learning Foundation. Several meetings have occurred since that time. Through discussions, the Ad Hoc Committee agreed to write a revised Memorandum of Understanding (MOU) outlining the future work of the two organizations. It was agreed that upon signing a new MOU, the March 2020 MOU would be  revoked.

As part of the path to establishing a revised MOU, further discussions of the Ad Hoc Committee included a review of the following:

  • The HPE Learning Foundation as the lead agency for the Student Nutrition Program;
  • partnership proposal between Food for Learning and Algonquin and Lakeshore Catholic District School Board;
  • 2018 Student Nutrition Program Guidelines; and
  • The HPE Learning Foundation COVID-19 priority student programs, March 2020 – March 2022.

Find out more starting on page 62 of the June 20, 2022 agenda.

Director’s Performance Appraisal Ad Hoc Committee, May 30, 2022

Highlights from this report included the following:

  • the process for the Director’s Performance Appraisal is underway;
  • a third party consultant has been hired to conduct interviews with stakeholders;
  • interviews will take place in June and July.

OPSBA Information Exchange (Ontario Public School Boards Association)

Highlights from this report included the following:

  • a few trustees attended the AGM in Ottawa in early June;
  • presentation from Nik Nanos about provincial politics;
  • panel discussion about government relations;
  • planning additional pandemic recovery through hearing the student voice; and
  • new trustees were voted in for the Eastern Region.

Report from trustees

Highlights from this report included the following:

  • participation on the committee to review the Public Property Scholarship applications;
  • acknowledgement of Indigenous History Month and Pride Month;
  • educators and students participating in community Pride events;
  • request to engage stakeholders to find solutions for the budget shortfall.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: April 25, 2022

April 25, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held April 25, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in May.

Land Acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the Land Acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Moira Gaddes, Student Trustee, Eastside Secondary School, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

Student-created Science Fair website

Two students from Centennial Secondary School, Ethan and Austin Williams, presented a website they created to engage students in the Quinte Regional Science and Technology Fair. Their efforts were connected to the Duke of Edinburgh Program, which presents bronze, silver or gold awards to students who complete actions in four categories: adventurous journey, physical activity, skills development and volunteering. Although the COVID-19 pandemic stifled traditional volunteer opportunities for Ethan and Austin, they decided to  volunteer their time to create a website. It was named Quinte Science Fair Project Guide, a website for students by students. The site featured an interactive, step-by-step process to help students create a virtual science fair project—presented from a student perspective. Ethan and Austin shared website statistics: from February 1 to April 11, 2022 there were 833 new users from six continents, 24 countries, 193 cities, resulting in 4,900 clicks in three months and about two minutes per  visit. The best part was unexpected promotion by astronaut Chris Hadfield through his Twitter account. Parting words of encouragement from Ethan and Austin were: never give up, pursue your passion, teamwork makes the dream work.

Thank you to Ethan and Austin Williams; Marg Thompson, Principal; Shannon Alexander, Guidance teacher.

Delegation

All Welcome Here

Judith Burfoot from Prince Edward County was welcomed to the meeting. She presented data from a recent BIPOC survey of residents. The presentation included an overview of BIPOC residents in PEC; challenges identified in the survey; demographic data (age, income, employment, education); residency; time lived in PEC. The survey also asked an open-ended question inviting respondents to share if they had experienced racism in PEC. Ms. Burfoot asked Board leadership to consider taking actions to support BIPOC, including: issuing a clear statement on anti-racism; prioritizing supporting BIPOC students; providing ongoing anti-racist education for all staff; supporting student-focused BIPYC youth groups; and developing a complaint mechanism.

Recommendations

Board Opening/Land Acknowledgement 

Board members approved a recommendation to revise the opening of the public Board meetings to remove the Character Moment of Reflection and replace it with a Land  Acknowledgement that includes a small learning component.

Principal/Vice-principal Pool

Board members approved the placement of the following people into the K-12 principal and vice-principal pools:

  • Principal pool: Kerri Denyes, Angela Harvey, Duane Wiltshire
  • Vice-principal pool: MacKenzie Best Hagerman, Anne Brown, Rob Garden, Anita Halfpenny, Natalie Vader, Chatalee Rowe

Information

Report from the Director of Education

Highlights from this report included the following:

  • Letter to families on April 13, 2022 outlining steps to maintain in-person learning; pausing the use of supply staff for professional learning learning and activities that would take staff outside the learning environment; this resulted from high absences and low fill rates (supply staff).
  • Expressed appreciation to federation partners who have been supportive of moving meetings to after school hours.
  • As of today, we are seeing higher fill/supply rates, with over 60% of staff absences being filled.
  • Acknowledged that closing classes or schools is a last resort.
  • Have heard from some families about bus driver absences; we know it affects families, students and learning.
  • Announced two celebratory items:
    • $1.2 million raised by schools for the Terry Fox Foundation.
    • BRAVO! Award of Excellence presented to Kerry Donnell, Communication and Privacy Manager and supporting team, from the Canadian Association of Communicators in Education, for exemplary work on the No-Tech Newspaper Ads project.

Virtual School enrolment for 2022-2023

Based on the number of families who indicated their intent to continue their children’s virtual school enrolment, HPEDSB will offer a K-8 Virtual School for the 2022-2023 school  year. Due to the low secondary numbers, it is not feasible that HPEDSB offer a K-12 model. The diverse needs and low enrolment by grade and course mean that student pathways cannot be supported, nor appropriate staffing allocated to meet those diverse needs. For Grades 9-12 families who showed interest/intent in enrolling in the Virtual School, remote learning options are available through eLearning, TVO courses and in-person courses. Families will be encouraged to meet with their home school Guidance staff to establish timetables that meet the needs of students, recognizing the possibility for remote and hybrid learning experiences.

Find out more starting on page 9 of the April 25, 2022 agenda.

Single stream implementation update

In December 2021, the Ministry of Education gave direction that all Grade 9 Applied course types would be removed from the curriculum at the end of the 2021-22 school year. This direction continued the shift to a single stream that began with Grade 9 Mathematics in the current school year. The Ministry’s plan to end streaming in Grade 9 is designed to keep future pathway options open for all students and to create an education system that will address systemic discrimination and help break down barriers for Indigenous, Black, and other racialized students, students who live in low-income households, and those with disabilities and other special education needs, so that all students have equitable opportunities to succeed.

To support schools to successfully implement the single stream for Grade 9 students we are:

  1. enhancing structural elements that ensure a successful transition to secondary school;
  2. taking a proactive approach to teaching that is responsive to student needs; and
  3. closely monitoring achievement and course selection data to ensure that we are successful in reaching the goals of a single stream.

Find out more starting on page 10 of the April 25, 2022 agenda.

This is Me in HPE Census update

School boards across Ontario, including HPEDSB, are completing a census with their school communities to gain a clearer understanding of the needs of their student populations and school communities. Under the Anti-Racism Act, 2017 and Ontario’s Education Equity Action Plan, school boards are to collect data and report on the data they collect. The census data will help to identify and address systemic barriers to student success, close gaps in services, and guide decisions that support more equitable outcomes for all students and staff.

There were two phases to this project:

  • Phase 1, Spring 2021: Administration of the Student Census in pilot schools (Prince Edward Collegiate Institute, North Hastings High School, Harry J. Clarke Public School and Park Dale School)
  • Phase 2, Fall 2021: Administration of Staff Census with all HPEDSB staff from November 1 to 5, 2021; and administration of Student Census in all HPEDSB schools from November 15 to 19, 2021.

Next steps are to investigate options for additional data analysis to support the four priority areas from the HPEDSB Equity Action Plan and the five guiding questions from
the Board Improvement Plan; and to seek input from various stakeholder committees and groups (e.g., Equity and Inclusivity Advisory Committee, Indigenous Education Advisory Committee, Parent Involvement Committee, Special Education Advisory Committee, etc.).

Find out more starting on page 12 of the April 25, 2022 agenda.

Indigenous Education update

The Indigenous Grad Coach at North Hastings High School has resulted in improved student achievement, with a notable increase in credit accumulation among Indigenous students compared to previous years. Plans are already underway to support students who will be transitioning to high school and into Grade 7 from the feeder schools in September 2022. A pilot Intermediate Indigenous Grad Coach program is planned for Trenton High School, which has an Indigenous population of 10% of the student body.

Find out more starting on page 51 of the April 25, 2022 agenda.

Lease agreements

Cooperative and collaborative partnerships are part of the foundation of a strong, vibrant and sustainable public education system. Partnerships can strengthen the role of the schools  in communities, provide a place for programs, and facilitate the coordination of, and improve access to, services for students and the broader community. HPEDSB currently has  several child care partners, in addition to other partners, which have signed lease agreements for a committed period of time for use of surplus space in our facilities.

Find out more starting on page 53 of the April 25, 2022 agenda.

Report from student trustees

Highlights from this report included the following:

  • congratulations to Julie Webster, Eastside Secondary School, elected as a student trustee for the 2022-2023 school year; and
  • the deadline for applications for the Indigenous student trustee role has been extended to May 4, 2022.

Report from the Budget/Finance Committee meeting, April 19, 2022

Highlights from this report included the following:

  • review of meeting dates for next year;
  • review of projected enrolment for next year; and
  • revenue projections for next year (Grants for Student Needs).

Report from the Special Education Advisory Committee meetings, February 24 and March 24, 2022

Highlights from this report included the following:

  • special equipment amounts;
  • review of the Special Education Plan;
  • tri-board meeting in May;
  • PPM 81, provision of health support services in school settings; and
  • correspondence from Durham and Renfrew County school boards.

OPSBA Information Exchange

Highlights from this report included the following:

  • equity and diversity, particularly in the composition of Board leadership;
  • need to reflect the diversity of the community;
  • safe space ground rules; ask questions as they come up; assume good intent; inclusion and acceptance; and
  • Bill 67 was introduced although will likely not proceed due to the upcoming provincial election.

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • Trustee Alison Kelly successfully completed a parliamentarian course; and
  • three more lunch and learn sessions with the Audit Committee, all trustees are welcome.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: March 28, 2022

March 28, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held March 28, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in April.

Land Acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the Land Acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Lucille Kyle, Trustee, North Hastings, asked all to reflect on Integrity: We do what is right for ourselves and others. We demonstrate values and ethics that are good for all. We speak directly, clearly, and respectfully. Trustee Kyle connected integrity to the Board of Trustees: being aware that everyone’s demonstration of integrity is different, for example. Kyle opined that, as trustees, the integrity of each Board member matters.

Presentation

Virtual Solutions in Real Time for Students with Specialized Learning Needs

The Home Instruction Program supports students who are unable to participate in face-to-face learning. That may be due to their complex learner profiles, or COVID-19 concerns/medical fragility within their family. The challenge during the pandemic was how to connect students and families to meaningful education as a transitional step to returning to in-person school. The presenters explained that success looks different for every student. The goal is to support students to keep engaged in learning, through conversations and observations, as well as having ongoing contact with parents/guardians.

Thank you to presenters Stephanie Taylor-Harvey, System Lead; Abigail Bonter, Teacher; and Carly Hansen, Teacher.

Recommendations

2022 School board elections and trustee distribution

In preparation for the municipal election in October 2022, Board members approved following municipalities as low population municipalities for the purposes of distribution of trustees for Hastings and Prince Edward District School Board:

  1. Corporation of the County of Prince Edward
  2. Centre Hastings (consisting of Centre Hastings, Marmora and Lake, Madoc Township and Stirling-Rawdon)
  3. North Hastings (consisting of Town of Bancroft, Hastings Highlands, Carlow/Mayo, Faraday, Wollaston, Limerick and Tudor Cashel)
  4. South East Hastings (consisting of Tweed, Town of Deseronto and Tyendinaga)

As in previous years, nine trustees will be elected and one will be pointed by Mohawks of the Bay of Quinte.

Eastside Secondary School renovations tender

Board members approved a tender to David J. Cupido Construction for Phase 2 of interior renovations at Eastside Secondary School in the amount of $2,162,000.

North Hastings High School mechanical renewal and windows tender

Board members approved a tender to Beacon Construction (Ontario) Ltd. for mechanical renewal work and window replacement at North Hastings High School, in the amount of $2,266,487.

Roofing replacements at various schools

Board members approved a tender to the following companies for the work specified:

  • Amherst Roofing and Sheet Metal for roof replacement and associated work at Madoc Township Public School in the amount of $111,980;
  • Dafoe Roofing Ltd. for roof replacement and associated work at Bird’s Creek Public School in the amount of $326,394; Sophiasburgh Central School in the amount of  $372,331;  and York River Public School in the amount of $250,713;
  • Nortex Roofing Ltd. for roof replacement and associated work at Centennial Secondary School in the amount of $342,750;
  • Triumph Roofing Inc. for roof replacement and associated work at Eastside Secondary School in the amount of $67,290; and North Hastings High School in the amount of $351,405.

Information

Report from the Director of Education

Highlights from this report included the following:

  • Schools, staff and students are adapting to the lifted COVID-19 restrictions and are managing well.
  • More normal school experiences are happening, including schools starting to plan field trips and excursions.
  • The technical documentation for education funding was release last Friday; it provides insight into the Grants for Student Needs which represent the funding for the education sector; the good news is that the funding provides stability for HPEDSB for the 2022-2023 school year.
  • Congratulations to Prince Edward Collegiate Institute, recognized by the Terry Fox Foundation as number 18 in the top 25 schools in Canada for fundraising. PECI raised almost $8,500 for the TFF in 2021.

Virtual School update

The 2021-2022 Virtual School was designed through a students first concept, offering remote learning instruction for K-10 students. The school serves approximately 500 students  from across the district. A combination of scheduled synchronous and asynchronous instruction is used. The school has experienced successes and challenges, while supporting students and families. Planning for the 2022-2023 Virtual School is underway. The structure will be established based on the results of registrations by grade, aligning with staffing and budget. Find out more starting on page 10 of the March 28, 2022 agenda.

English Language Learning Program update

English language learners are students whose first language is a language other than English, or is a variety of English significantly different from that used for instruction in Ontario’s schools and who may require focused educational support to assist them in attaining proficiency in English. These students may be Canadian-born or recently arrived from other countries. They come from diverse backgrounds and school experiences, and have a wide variety of strengths and needs. During the 2021-2022 school year, the ELL delivery model was enhanced to include intentional support for both teachers and students within the classroom whenever possible. Find out more starting on page 14 of the March 28, 2022 agenda.

Math Fundamentals Teaching and Learning Practices

Prior to the COVID-19 pandemic, K-8 student achievement data for Mathematics reflected a trend of declining student performance at provincial standard, based on EQAO Assessment of Mathematics. The declining achievement created a sense of urgency requiring an intentional interruption to this trend. Locally, this has led to a continued priority on  math, involving a thorough review of past practices, alignment to reflect the direction set by the new Mathematics curriculum and fundamentals of mathematics, and to guide changes in system level support to shift program design; instruction and assessment practices; deployment of new resources to educators and schools; and delivery of increased frequency and intentionality of support to identified intensive support schools. Find out more starting on page 16 of the March 28, 2022 agenda.

Report from student trustees

Highlights from this report included the following:

  • Student Voice meeting tomorrow about the election process for student trustees.

Budget/Finance Committee update from March 21, 2022

Highlights from this report included the following:

  • reviewed the tenders mentioned earlier in this report; and
  • reviewed the business case submission for the former Quinte Secondary School.

Special Education Advisory Committee update from February 24 and March 24, 2022

Highlights from this report included the following:

  • Nil report.

OPSBA Information Exchange

Highlights from this report included the following:

  • email from OPSBA asking for nominations for elected positions;
  • June 9-11, 2022 will be the Annual General Meeting in person in Ottawa; and
  • reminder about the Public Property Scholarship, the deadline to apply is May 20.

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • Lunch and Learn sessions for trustees to learn about the audit process are coming up; contact Jennifer Cobb to sign up.
  • Appreciation expressed to Student Trustee Moira Gaddes for being a guest speaker and role model at a recent community event about period poverty.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: February 28, 2022

February 28, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held February 28, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in March.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Krista McConnell, Trustee, Belleville/Thurlow, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentation

Non-profit Sector Specialist High Skills Major at Prince Edward Collegiate Institute

This presentation provided an overview of a new program at Prince Edward Collegiate Institute. The Non-Profit Sector Specialist High Skills Major is known as the Change the World!  program and replaces the Venture program. Developed in response to students’ interest in learning about leadership, the program is grounded in the school’s history and identity as a community school. This SHSM supports local, national, and global non-profit organizations through volunteering and fundraising. The program will be in full operation in September 2022. Already, it is an example of how SHSM programs provide valuable opportunities for schools to respond to student voice and innovate programming. Thank you to presenters Andrew Ross, Principal; Greer Koutroulides, Instructional Lead Teacher of Guidance and SHSM Lead; and Brett Manlow, Instructional Lead Teacher of Canada and World Studies and French.

Recommendations

2022-2023 School Year Calendar

Board members approved the dates of the 2022-2023 school year calendar after receiving information about public input. Find out more starting on page 8 of the February 28, 2022 agenda.

Information

Report from the Director of Education

Highlights from this report included the following:

  • The mask requirement for JK/SK learners was lifted at HPEDSB schools, following new guidance by the province and local public health, although masks are strongly encouraged for those students at school and on the bus.
  • HEPA filters are in Kindergarten classrooms.
  • HPEDSB is awaiting additional new guidance from the Ministry of Education as provincial COVID-19 restrictions are relaxed.
  • Families using temporary remote learning (approximately 250 students) will be encouraged to have their children return to in-person learning after the March Break.
  • Grants for Student Needs (school board funding allocations) were announced by the Ministry of Education last week; staff are reviewing the specifics for HPEDSB for budget planning. Specific funding is coming for entrepreneurship, skilled trades and tutoring.
  • The business case for the former Quinte Secondary School has been submitted and we look forward to hearing from the Ministry of Education.

Strategic plan updates

Highlights from this report included the following:

  • Priority area: Strengthen Community through Equity and Social Justice
    • The new Equity Action Plan has clear, measurable actions.
    • Schools have been provided with resources for awareness of Black History Month; ongoing social media promotion for public awareness.
    • A report about the This is Me in HPE student and staff censuses from last fall is expected in the next couple of weeks.
    • We are providing and promoting access to mental health resources on a daily basis.
    • Recruitment strategies reflect diversity and inclusivity, while relying on data to be proactive in planning.
  • Priority area: Promote Safety and Well-Being
    •  The Human Resources team is seeking stakeholder input on how it can refine processes to better support current and prospective employees.
  • Priority area: Improve Student Success and Achievement
    • 110 students in the Ontario Youth Apprenticeship Program
    • At secondary, credit accumulation for the first semester continues to trend higher than in previous years.
    • At elementary, student literacy and numeracy skills are improving through the use of assistive technology.
    • The focus on Indigenous Education continues, through land acknowledgements, student support through graduation coaches and more.

Promotions for Kindergarten registration 

Highlights from this report included the following:

  • HPEDSB promotes Kindergarten registration annually beginning in February.
  • Promotions involve radio ads voiced by teachers, designated early childhood educators, students and parents; online advertisements; social media and website, with links to resources, school-specific videos and virtual orientation meetings.
  • All new Kindergarten students will receive the picture book All Are Welcome.

Find out more starting on page 11 of the February 28, 2022 agenda.

Anti-Sex Trafficking Protocol

Highlights from this report included the following:

  • A team was established in fall 2021 to create the HPEDSB Anti-Sex Trafficking Protocol.
  • The draft protocol was shared with several committees, including the Special Education Advisory Committee, Indigenous Advisory Committee, Safe Schools Advisory Committee, Equity and Inclusion Advisory Committee and Parental Involvement Committee. The draft protocol was revised based on feedback from these and other community stakeholders.
  • Staff training is scheduled for the PA Day in April.
  • Student awareness will continue to be addressed through the curriculum.

Find out more, including a look at the protocol, starting on page 13 of the February 28, 2022 agenda.

Report from student trustees

Highlights from this report included the following:

  • Student Voice meeting on February 10, with 17 students participating online; break-out sessions where students discussed the question: What are the most important things students are concerned about? Some of the recurring themes were: lack of desks and Science equipment in some classrooms; need for peer support groups for specific types of communities; lack of staff diversity; the concept of consent and how it applies to many topics; cyber-security; human trafficking; washroom safety; school climate; drug use and vaping; and inequities among students.
  • Next steps involve asking school administrators to encourage at least three students from each secondary school to participate in these meetings.

Budget/Finance Committee meeting, February 22, 2022

Highlights from this report included the following:

  • Review of the budget guidelines and priorities; budget risks; and budget process and documents that align with strategic priorities.

Parent Involvement Committee meeting, February 22, 2022

Highlights from this report included the following:

  • Cyber safety and security presentation.
  • Parents Reaching Out Grants are being provided to individual school councils.
  • School year calendar review.
  • Anti-Human Trafficking presentation.

Special Education Advisory Committee meeting, January 27, 2022 

Highlights from this report included the following:

  • Educational assistant staffing process and safe workplace guidelines.
  • Psychological services process.
  • Review and feedback on the Special Education Plan.
  • Anti-Human Trafficking presentation.

OPSBA Information Exchange

Highlights from this report included the following:

  • Participation in the online Public Education Symposium on January 28, 2022; Stephen Lecce, Minister of Education, was the opening speaker.

Correspondence

Condolence letter to the Algonquin and Lakeshore Catholic District School Board (verbal report).

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: January 24, 2022

January 24, 2022—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held January 24, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in February.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Kristen Parks, Trustee, Sidney and Frankford, asked all to reflect on Honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Presentation

Foundational Literacy Practices at Harry J. Clarke Public School

The journey to focus on foundational literacy practices at Harry J. Clarke Public School began in 2020. The professional learning has been so robust and impactful that even with the switches between remote learning and in-person learning, foundational literacy has remained the core component of Primary literacy blocks.

The presenters shared their excitement about tools and programs that have ignited their passion for teaching, and improved their literacy instruction and understanding of the skills students need to be proficient readers and writers. For example, Flyleaf is a reading program that provides evidence based instructional materials to support educators in explicitly teaching students the skills and habits of competent readers: focus on phonics instruction and foundational phonics skills.

Thank you to presenters Stefanie Cranshaw, Grade 1 Teacher; Lori Denard, Grade 3 Teacher; Heather Marchiori, Primary Prep and Literacy Support Teacher; and Jaclyn Del Zotto, Kindergarten Teacher, along with Principal Jennifer Slater and Vice-principal Kerri Denyes.

Recommendations

Rise and report from the Closed Committee of the Whole

Highlights from this report included the following:

  • ETFO-Occasional Teachers Local Tentative Agreement
  • Recommendation from the Closed Committee of the Whole this evening
    • Appointment of Darren McFarlane as Superintendent of Education, effective February 1, 2022

Rise and report from the Public Committee of the Whole

Highlights from this report included the following:

  • Policy and by-law review
  • Learning Foundation/Trustee Ad Hoc Committee
  • Policy 20: Equity

Information

Report from the Director of Education

Highlights from this report included the following:

  • 2021 Director’s Annual Report—Pandemic Portraits, by Kerry Donnell, Communications and Privacy Manager. This visual and written online exhibit features articles, photos, videos and infographics, which can easily be printed, distributed and shared through social media. It showcases learning and engagement during the 2021 calendar year.
  • Return to school updates by Katherine MacIver, Director of Education
    • Students and staff were happy to be back to school/work last week
    • Changes to isolation guidelines are in place
    • We have received N95 masks for staff and cloth masks for students
    • We have received rapid antigen test kits for students and staff, with enough for two per person; thank you to Facility Services personnel who worked for 133 combined hours on a weekend to de-kit and re-package the rapid antigen tests into sets of two, then arrange delivery to all schools in temperature-controlled environments
    • The anticipated staff shortages did not occur, we have been pleasantly surprised that staff absences are the same as last fall; we were prepared to send central staff to schools although that was not required
    • Ongoing work with Hastings Prince Edward Public Health; principals are required to report certain levels of absences to HPEPH
    • Public health has confirmed there is little COVID-19 transmission within schools, it is from community spread; the reality is COVID-19 is in our communities and there will be times when it is in our schools, as well
    • Reminder for families/students/staff to screen every day and if ill or do not pass screening, stay home and do not go to school/work; students who are home can stay connected through online learning
    • HPEPH is arranging vaccination clinics for 5-11 year-olds in select schools; vaccinations for  these students are voluntary and signed parent consent is required
    • We are looking forward to offering extra-curriculars and are hoping to return to normal very soon

Foundational Literacy Teacher and Learning Practice

A scan of 582 students in K-6 last fall showed an average of only 38% meeting age-level benchmarks as measured by standardized reading assessments. Curriculum Services has numerous supports in place to address systematic, explicit reading instruction and intervention, aimed at increasing achievement for all students. Find out more starting on page 22 of the January 24, 2022 agenda.

French as a Second Language Program and Promotion

French as a Second Language (FSL) is a priority for Hastings and Prince Edward District School Board. Three types of FSL programs are offered across the district:

● Core French
● Extended French
● French Immersion

All three programs are valued as pathways to bilingualism in Canada’s two national languages. A team of central and school based Core French educators is planning for the creation of a single stream Grade 9 FSL class for September 2022. Promotions for Extended French and French Immersion are underway now. Find out more on page 24 of the January 24, 2022 agenda.

Long-Term Capital and Accommodation Plan 

This report provided an update to the Long-Term Capital and Accommodation Plan (LTCAP) that includes updated data on enrolment projections, schools, programming, and transportation. Find out more starting on page 25 of the January 24, 2022 agenda.

Grant adjustment update

Late last summer, HPEDSB was notified by the Ministry of Education that as a result of recent changes to the On the Ground (OTG) capacity of schools, the amounts of the 2021-2022 grant related to school operations and school renewal would be reduced by about $1.3 million.

When the elementary students were first consolidated at secondary schools, errors in adjusting the OTG in the Ministry school facility database were created. The effect of the OTG errors is that the board was  overfunded for building operations and renewal at some secondary schools with elementary students, notably PECI, for 2017-2018, 2018-2019, 2019-2020, 2020-2021, and 2021-2022. Find out more starting on page 143 of the January 24, 2022 agenda.

Report from student trustees

Highlights from this report included the following:

  • Asked students to join the Student Voice group; received 40+ responses from all schools
  • Short-term goal for Student Voice is to hear issues from students; long-term goal is to host a conference in the spring with guest speakers, panel discussions

Audit Committee meeting, November 10, 2021

Highlights from this report included the following:

  • Reviewed the consolidated financial statements
  • Follow-up review from past audits
  • Expense claim audits
  • In future will review Safe Schools practices

Indigenous Education Advisory Committee, November 25, 2021

Highlights from this report included the following:

  • This was an information meeting due to not having enough members for a quorum
  • Investigating Mohawk language speakers getting certified
  • Questions about where to find information about this committee and meeting minutes

Budget/Finance Committee, January 17, 2022

Highlights from this report included the following:

  • Established dates for future meetings
  • Revised estimates
  • Budget planning timelines

OPSBA Information Exchange

Highlights from this report included the following:

  • The annual Public Education Symposium for trustees is this Friday, January 28, 2022; workshops will be on Zoom
  • Questions from the Ministry of Education, which will be circulated to trustees after this meeting

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • Participation on the Information Services Technology Advisory Committee on January 12, 2022
  • Participation in an equity and diversity online forum with Shakil Choudry
  • Question about the Quinte Secondary School Revitalization Plan; the next step is to submit a business case to the Ministry of Education once enrolment numbers are updated in the Long-Term Capital and Accommodation Plan

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: January 3, 2022

January 3, 2022—This update is a summary of the special public meeting of the Hastings and Prince Edward District School Board held January 3, 2022, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting later this month.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Information

Update to the return to learning, January 2022

Highlights of this report from Director of Education Katherine MacIver included the following:

  • On January 3, 2022, the Premier of Ontario announced a move to remote learning starting January 5 until at least January 17, subject to public health trends and operational considerations.
  • HPEDSB remains committed to safe and rigorous learning and the ongoing health, safety and well-being of students and staff.
  • Device distribution and contact with families will occur over the next few days with classrooms engaging in synchronous (real-time, two-way) remote learning by Thursday, January 6, 2022.
  • Special education self-contained classrooms, including resource/regional programs, will offer in-person learning once outreach and confirmation with families is complete.
  • Childcare programs will have access to schools to operate emergency childcare programs with access to extended hours and space, where necessary.
  • When in HPEDSB buildings, staff will have the option of wearing a non-fit-tested N95 mask, or continue to use the provided medical masks.
  • 3-layer cloth masks have been ordered for students and will be provided free of charge.
  • Facilitation of education staff access to booster vaccinations is ongoing. An application was submitted to offer an employer booster clinic however it has yet to be approved.
  • Public Health remains available to our school administrators for consultation, however will no longer provide contact tracing and notification of positive COVID-19 cases.
  • Administrators will fulfill legislative reporting responsibilities as required or as directed by the Ontario Chief Medical Officer of Health (e.g., reporting any communicable disease to the local Medical Officer of Health).
  • An additional 30 HEPA units (in addition to the 381 already in schools) will be received by HPEDSB to be distributed according to facility priorities through our schools.
  • More rapid antigen tests are being procured by the government and will be shipped to schools in late January/early February.
  • A limited number of PCR tests are available at schools for symptomatic students or staff to take-home and use.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: December 6, 2021

December 6, 2021—This update provides a summary of the Annual Meeting of the Hastings and Prince Edward District School Board held December 6, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2022.

The meeting was chaired by Katherine MacIver, Director of Education, until the chair of the Board was elected.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Bonnie Danes, Trustee, Central Hastings, asked all to reflect on Cooperation: We work as a team for a common good. We value the opinions of others and show a willingness to work together towards a common goal.

Presentations

Centennial Secondary School Senior Vocals

Superintendent Ken Dostaler introduced Principal Marg Thompson and seven senior students in the Vocal Music program at Centennial Secondary School. Their live performance was particularly fitting this evening given that today, December 6, is the National Day of Remembrance and Action on Violence Against Women. The Arts Program at Centennial Secondary School includes visual, instrumental, vocal and drama.

Music program at Foxboro Public School Marching Band

Superintendent Ken Dostaler introduced Principal Bill Launderville, Foxboro Public School. The school Music program is a passion for all FPS students, many of whom choose to go into the Arts program at Centennial Secondary School. A video was shown featuring the school Marching Band, Percussion, Piano and Guitar programs.

Elections

Review of the election process and Board committees

Katherine MacIver, Director of Education reviewed the process for elections as described in Policy 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Policy 11: Committees of the Board.

Appointment of scrutineers

Superintendents Ken Dostaler and Nick Pfeiffer were appointed as scrutineers for the elections.

Election of the Chair and Vice-chair
Shannon Binder, Trustee for Southeast Hastings, was elected as Chair of the Board. Spencer Hutchison, Trustee for Trenton and CFB Trenton, was elected as Vice-chair of the Board.

Shannon Binder Spencer Hutchison
Congratulations to Shannon Binder (left), elected as Chair of the Board and Spencer Hutchison, elected as Vice-chair of the Board effective December 6, 2021 to November 30, 2022.

Statutory committees

Trustees selected membership on statutory committees. For 2022, statutory committees will consist of the following members:

  • Executive Committee: Shannon Binder, Spencer Hutchison and Mike Brant.
  • Budget/Finance Committee: Bonnie Danes, Shannon Binder, Mike Brant, Spencer Hutchison, Lucille Kyle, Krista McConnell. The chair is Krista McConnell and the vice-chair is Bonnie Danes.
  • Special Education Advisory Committee: Lisa Anne Chatten and Kristen Parks are the active members; Mike Brant and Lucille Kyle are the alternates.
  • Supervised Alternative Learning (SAL) Committee: Mike Brant and Lucille Kyle are the active members; Krista McConnell is the alternate.
  • Audit/Finance Committee members: Jennifer Cobb, Chair; Bonnie Danes and Shannon Binder are the active members.
  • Accessibility Advisory Committee members: Lisa Anne Chatten is the active member; Bonnie Danes is the alternate.
  • Parent Involvement Committee: Krista McConnell is the active member; Alison Kelly is the alternate.
  • Student Discipline Committee members: All trustees; will serve on a rotating basis with a minimum of three required to conduct a suspension appeal or expulsion hearing.

Administrative committees
Trustees selected membership on administrative committees. For 2021, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Kristen Parks.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Alison Kelly.
  • Safe Schools Advisory Committee: Lucille Kyle.
  • Mental Health Leadership Team: Shannon Binder is the active member. Lisa Anne Chatten is the alternate.
  • Information Technology Advisory Committee: Alison Kelly.

External committees

  • Food for Learning Partnership: Spencer Hutchison.
  • Ontario Public School Boards’ Association (OPSBA) (in place now through to November 2022): Lisa Anne Chatten is the active member. Alison Kelly is the alternate.

Recommendation

Tender for interior renovations at Eastside Secondary School, Phase 1A

Board members awarded Tender ITT 2122-001 to David J. Cupido Construction Corporation Limited for the Phase 1A interior renovations at Eastside Secondary School, for a total of $1,173,000.

Various interior renovations are planned at the school through a phased plan that will span approximately three years. A phasing plan has been developed in collaboration with school administrators, the architect and Facility Services staff. The plan includes various work, including abatement, accessibility projects, classroom renovations, mechanical, electrical and structural work. Find out more starting on page 13 of the December 6, 2021 agenda (PDF).

For more information, please contact Kerry Donnell, Communications and Privacy Manager, extension 62354, or 613-847-0696, [email protected]

Board Meeting Update: November 22, 2021

November 22, 2021—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held November 22, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening   Jennifer Cobb, Trustee, North Prince Edward, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentation

Madoc Township Public School: Changing Our World, We Have a Dream

This presentation featured a video (9 minutes) showing how the student voice was harnessed to make a difference at Madoc Township Public School. This project started with playground access being restricted and led to students participating in an inquiry process about making change, taking responsibility and being leaders. Through the inquiry, students educated one another, learned about media literacy, helped to write a script and participated in a video.

Thank you to students Holden, Morgan, Mida, Natalie and Bella, for sharing their experiences and answering trustee questions, and also to Tera Brough, Principal; and Angela Burr and Brian Long, Teachers, for leading and learning alongside the students.

Recommendations

Rise and Report from the Committee of the Whole, where Board members:

  • approved the Multi-Year Annual Accessibility Plan for the period September 2021 to August 2026;
  • approved revisions to Policy 11-A: Committee of the Whole;
  • tabled Policy 18: Learning Foundation in order to form a working group with representation from The HPELF to review documentation and revise Policy 18; and
  • agreed to establish a Whistleblower/Disclosure of Wrongdoing policy to ensure ethical and professional conduct at Hastings and Prince Edward District School Board, and to demonstrate the Board’s commitment to maintaining and enhancing public confidence in the integrity of trustees and employees to ensure protection against reprisal.

2020-2021 Consolidated Financial Statements

Board members approved the approve the Consolidated Financial Statements for the year ending August 31, 2021. Find out more starting on page 10 of the November 22, 2021 agenda.

Information

Director of Education Report

Highlights of this report included the following:

  • As of today, there are 11 positive COVID-19 cases at schools; all schools are open as there is no evidence of transmission at any school.
  • A reminder for families, students and staff to screen for COVID-19 every morning prior to going to school/work and not to attend if symptomatic: stay at home if COVID-19 symptoms are present, or if waiting for test results after experiencing symptoms.
  • Everyone in a household, unless they are fully vaccinated, must also stay home until receiving a negative COVID-19 test result, are cleared by public health, or are diagnosed with another illness. Get a COVID-19 PCR test (not a rapid antigen test) if experiencing symptoms of COVID-19 or are a contact of a known COVID-19 case.
  • Anyone who is sick or has any symptoms of illness, including those not listed in the screening tool, should stay home and seek assessment from their health care provider, if needed. These symptoms include fever and/or chills; cough or barking cough (croup); shortness of breath; decrease of loss of taste or smell; or nausea, vomiting and/or diarrhea.
  • Rapid antigen tests will be provided to every student to take home over the December break; they are voluntary to use; more information will be shared with families in the coming weeks.
  • Changing to the semester system at secondary schools is an option for February; we will be consulting with all stakeholders for input before making a decision.
  • Secondary schools will be used as COVID-19 vaccination clinics for children ages 5 – 11; information will be shared with families about the dates and times; clinics will be held after hours and will be staffed by public health staff, which will also ensure parent/guardian consent prior to administering the vaccination.
  • Early Progress Reports went home today after a printing issue caused a delay for some elementary schools last week.
  • It is the time of year when wintery weather is expected and therefore the potential bus cancellations. Teachers will be asked to help students access learning either online, by email or other method to enable students who may not able to attend due to transportation cancellation will still have access to learning. We realize that connectivity may be an issue, so flexibility in the mode for that learning will be necessary.
  • An operations review will be conducted at the Education Centre by the firm Optimus. This review is fully funded by the Ministry of Education and will investigate efficiencies and  the effectiveness of roles supporting schools and students.
  • We received a letter from the Canadian Cancer Society recognizing the Relay for Life fundraising efforts at Eastside Secondary School and Trenton High School in the amount of $12, 772 in 2021.
  • Committees for Trustee Representation 2021-2022. Find out more starting on page 41 of the November 22, 2021 agenda.
  • Trustee Committee Selection for 2021-2022. Find out more starting on page 46 of the November 22, 2021 agenda.
  • Voting process for the Annual General Meeting of the Board in December 2021. Find out more starting on page 48 of the November 22, 2021 agenda.

JK-Grade 3 Suspension Review Initiative

In October 2021, school leaders engaged and were provided with school data sets, including students in JK to Grade 3 with suspensions in their discipline history, and asked to  consider each learner’s profile and work through a review process for each student including the following considerations:

  • How are our students on this list currently doing academically? Behaviourally? Socially/emotionally?
  • What have we learned about our students since the suspension was assigned?
  • What supports are currently in place? What additional supports are needed in order to improve the educational outcomes for each student?

Student Services learning support coordinators, system lead, and respective superintendents will continue to work collaboratively to support school teams as required to address complex student profiles in order to improve educational outcomes. This learner profile data will assist us in planning forward to access supports from various community partners, consider strategic classroom and program placements, as well as the allocation of various internal supports (Psychological Services, Behaviour Support Services, Mental Health supports, etc.). Find out more starting on page 50 of the November 22, 2021 agenda.

Board Improvement Plan for Student Achievement update

This is the third and final year in the implementation of the current HPEDSB Board Improvement Plan for Student Achievement. A revised plan will be created for the upcoming  school year, transitioning to a new Board Improvement and Equity Plan (BIEP) template as required by the Ministry of Education for implementation in 2022-2023. Find out more starting on page 52 of the November 22, 2021 agenda.

Student Achievement during Quadmester 1 (September to November 12, 2021)

Highlights from this report included the following:

  • The quadmester approach, in place at this time at secondary schools, involves students taking one course in the morning and another in the afternoon for 10 weeks.
  • This compares to the octomester approach from the previous school year (2020-2021), when students took one course (the same one each day) for five weeks.
  • Both approaches indicate an improvement in student achievement as compared to 2019, with the greatest improvements in the senior grades (11 and 12).

Student re-engagement update

Due to the global COVID-19 pandemic, HPEDSB has experienced a higher number of families who are choosing to homeschool their children. During the 2020-2021 school year, site-based teams began efforts to re-engage students through phone calls and home visits to families. Through these initial efforts, we were able to re-engage 212 students who returned to  the register from homeschooling. This data included students who were not attending school for the purpose of instruction, but who were receiving regular check-ins from social workers, social services workers, and child and youth workers.

Re-engagement data indicates the following:

  • 352 students are currently homeschooling.
  • This data represents approximately 170 families who have made the decision to homeschool.
  • This number is slightly elevated from our typical homeschooling data which varies between 250 to 300 students per year, pre-pandemic.
  • Approximately 18% of these students (66 students) are homeschooling due to factors involving the COVID-19 pandemic.

Ongoing personalized efforts and thoughtful communication with families to build relationships and re-engage students when they are ready to return to school are underway. Find out more starting on page 54 of the November 22, 2021 agenda.

Report from student trustees

Highlights from this report included the following:

  • meeting with advisors about school issues; and
  • creating a Google Form to seek feedback from students about mental health, timetabling (quad/octomesters), other topic important to students.

Report from the Special Education Advisory Committee, October 28, 2021 

Highlights from this report included the following:

  • a video from the Ontario Public School Boards’ Association about support materials for special needs;
  • update about re-engaging students in learning;
  • review of the Equity Action Plan; and
  • review of the student census project.

Report from the Audit Committee, November 10, 2021 

Highlights from this report included the following:

  • review of the Consolidated Financial Statements;
  • review of internal processes/systems.

Report from the Parent Involvement Committee, November 15, 2021 

Highlights from this report included the following:

  • presentation by the libraries in Prince Edward County about cyber-security;
  • how to use funds provided through the provincial Parents Reaching Out (PRO) grants; and
  • review of the draft equity policy.

OPSBA Information Exchange

Highlights from this report included the following:

  • asked questions coming through the OPSBA: What are the top three issues for HPEDSB? How can we better support student mental health needs?

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: October 25, 2021

October 25, 2021—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held October 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in November.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Alison Kelly, Trustee, South Prince Edward, asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentation

Valuing all students: Thanksgiving address in the Mohawk language, Prince of Wales Public School

Thank you to Nahkira (Gimbo) Yenonhkwatsheronni Brant-Cummings, a student in Grade 3 at Prince of Wales Public School in Belleville, who recited the Thanksgiving Address, a welcome message, in the Mohawk language. The address represents the words that come before all other. It is recited when the Mohawk community begins a meeting, formal or informal. It gives thanks and expresses gratitude to all things that are provided for life. It begins with referencing people, respect and gratitude. Next, it asks people to come together, their minds as one.  Thanks are then given to the Earth, birds, grasses, waters, trees, food plants, medicine plants, air, rain, sun, moon and stars, then to the creator. The words (in Mohawk) Now we bring our minds together as one are repeated at the end of each section.

Principal Kelly Mackay acknowledged that she is a settler whose role is to listen deeply, to acknowledge the past, to learn and plan for the future, as part of truth and reconciliation.

Recommendations

Notice of Motion recommendation

Board members approved a motion for staff to initiate, in consultation with the Indigenous Education Advisory Committee and Equity Advisory Committee, a review of the names of all schools within the district named after individuals to ensure that the school names reflect the 2020-2025 Strategic Plan, then draft an equity policy with a focus on reconciliation, human rights, decolonization, anti-racism and anti-oppression principles. Find out more starting on page 13 of the October 25, 2021 agenda.

Appointment of external auditors for 2021-2022

Board members appointed BDO LLP as the external auditor for 2021-2022 at a fixed remuneration of $42,200. BDO has provided audit services to HPEDSB for a number of years and has developed a strong relationship with staff, management, the Board of Trustees and other stakeholders, including Audit Committee members. Administration is satisfied with BDO’s performance to date. BDO has delivered its services in a professional, timely and accurate manner. Find out more starting on page 14 of the October 25, 2021 agenda.

External Auditor’s Plan

Board members approved the Audit Planning Report to the Audit Committee dated September 22, 2021. This report features an executive summary, team biographies, significant audit risks and planned responses, among other topics. Find out more starting on page 15 of the October 25, 2021 agenda.

Multi-Year Internal Audit Plan

Board members approved the 2021-2024 Multi-Year Internal Audit Plan, which will guide the audit activities for HPEDSB on an annual basis, for a three-year period. This plan addresses the HPEDSB priorities, as well as determined risks, as the highest as a region in order to maximize Regional Internal Audit Team’s resources. Find out more starting on page 34 of the October 25, 2021 agenda.

2021-2022 Regional Internal Audit Plan

Board members approved the 2021-2022 Regional Internal Audit Plan. It includes the following topics: continuation of work started in 2020-2021; cyclical follow-up procedures; a placeholder to account for management’s requests and potential changing priorities during the year; and one new engagement, when and if time and situation allows. Find out more starting on page 39 of the October 25, 2021 agenda.

Policy 11-C: Budget/Finance Committee

Board members approved Policy 11-C: Budget/Finance Committee, which will reinstate the committee as a standing committee in December 2021. Find out more starting on page 41 of the October 25, 2021 agenda.

Information

Director of Education report

Highlights from this report include the following:

  • trustee professional development, November 6, 2021; and
  • return to learning update, specifically:
    • staffing shortages in the occasional staff complement; a long-term plan is underway;
    • small shortage of bus drivers affecting a few routes;
    • ongoing response to COVID-19 positive cases, in cooperation with HPE Public Health;
    • some concerns raised about student vaccinations for inter-school extra-curricular activities (outside the school community);
    • community campaign to provide schools with letters about student vaccinations; and
    • staff are reviewing curriculum expectations and identifying student learning needs, particularly foundational literacy and numeracy skills, at all schools.

This is Me in HPE Censuses

HPEDSB has embarked on a large-scale, multi-faceted, board-wide demographic data collection for staff and students, as have most other public and Catholic school boards in Ontario. The This is Me in HPE censuses will be conducted in November 2021. Gathering demographic data will help us better understand the diversity across our system. This data will allow us to establish baselines, track progress, make evidence-informed decisions, and measure the success of equitable and inclusive learning and workplace policies, practices, and programming.

With financial support and direction from the Ministry of Education and in collaboration with local federations and union partners, we will collect, analyze, and use identity-based data to support equity of opportunity and outcomes for all staff and students with the intention of identifying and addressing systemic barriers and discriminatory biases. Find out more starting on page 44 of the October 25, 2021 agenda.

Capital and Building Renewal Projects update

This update provided provide an update on current and proposed capital and building renewal projects for 2021-2022. The report is comprehensive. Find out more starting on page 47 of the October 25, 2021 agenda.

Reports from student trustees

Highlights from this report include the following:

  • will be seeking input from students about quarterly Student Voice meetings and issues of interest to students.

Parent Involvement Committee, October 18, 2021

Highlights from this report included the following:

  • this first meeting of the school year included over 40 participants;
  • Nancy Cherwinka was elected as the new chairperson;
  • received information about the This is Me in HPE censuses;
  • update about the former Quinte Secondary School and the Adventure Class;
  • a reminder that meetings are open to the public; and
  • the next meeting is November 15, 2021 at 6:00 PM.

Indigenous Education Advisory Committee, October 21, 2021

Highlights from this report included the following:

  • Indigenous Education Action Plan for 2021-2022 and the four priority areas; and
  • planning to create and share resources for the upcoming Treaty Week.

OPSBA Information Exchange

Highlights from this report included the following:

  • upcoming online (Zoom) sessions for trustees in December 2021; and
  • public input on a new trustee code of conduct is open.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: September 27, 2021

September 27, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held September 27, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Spencer Hutchison, Trustee, Trenton and CFB Trenton, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

New build: Easthill Elementary School

Board members approved a tender in the amount of $14,025,000 to Garritano Bros. Ltd. for the construction of Easthill Elementary School.

The start of construction was planned for summer 2021 with an anticipated substantial completion date of January 31, 2023. However, all tender submissions came in several million dollars over the available budget. An initial cost estimate that was prepared for the project estimated a construction budget of approximately $11 million, plus architectural fees, applications/permit fee, commissioning, etc. Under the terms of the capital priorities funding, the board is unable to award a tender if it exceeds the available funding. In July 2021, a revised Approval to Proceed request was submitted to the Ministry of Education for additional funding. The situation was explained to bidders who were informed that the award is being delayed pending response from the Ministry of Education. On September 2, 2021, the Ministry approved the additional funding request with $400,000 from board Proceeds of Disposition (POD) and $2.2 million from unencumbered capital savings on other projects. Total approved project funding is now $15,579,580. Find out more starting on page 17 of the September 27, 2021 agenda.

Borrowing resolution 

Board members approved various borrowing resolutions in order to meet 2021-2022 operating and capital expenditures. Find out more starting on page 19 of the September 27, 2021 agenda.

Board recommendations

Board members approved two recommendations presented at the Committee of the Whole meeting on September 13, 2021. One is with regard to HPEDSB affirming its support that COVID-19 vaccines be considered for addition to the list of vaccinations for all eligible students for the purpose of immunization records; and the other is to reinstate the Budget Committee as a standing committee. Find out more starting on page 25 of the September 27, 2021 agenda.

Information

Enrolment update

At the start of each school year, administration collects elementary and secondary enrolments, compares them to projections and determines the impact on teaching staff and school organizations in order to address provincial class size guidelines and match funding to expenditures.

  • Elementary: The revised elementary enrolment projection is 10,575 compared to a budget projection for 2021-2022 of 10,211. The significant increase of 364 students occurred primarily in kindergarten (increase of 289) and offset the substantial decrease that occurred the previous year. The number of students in the virtual school is 370, very close the budget enrolment projection of 356. Overall, 3.5% of elementary students are enrolled in the virtual school.
  • Secondary: The revised secondary average daily enrolment (ADE) projection is 4,465 compared to a budget projection of 4,335. The significant increase of 130 students is a change from prior years of declining secondary enrolment. The number of students in the virtual school is 114, very close the budget enrolment projection of 118. Overall, 2.6% of secondary students are enrolled in the virtual school. 

Find out more starting on page 26 of the September 27, 2021 agenda.

National Day for Truth and Reconciliation

September 30, 2021 marks the first National Day for Truth and Reconciliation. The creation of this federal statutory holiday was through legislative amendments made by Parliament. Both the National Day for Truth and Reconciliation and Orange Shirt Day take place on September 30.

Several resources have been shared with schools to support and enhance learning about reconciliation, residential schools and colonial policies: 

  • interactive Google Slides for elementary and secondary schools;
  • pedagogical considerations for teaching about residential schools;
  • webinars to engage in dialogue about approaches to talking about residential schools with students;
  • access to the Nelson Professional learning series to enhance educator awareness, understanding and capacity to engage students in reconciliatory learning experiences;
  • daily links to learning opportunities by The National Centre for Truth and Reconciliation;
  • Orange Shirt Day promotion;
  • radio ads for community awareness about the National Day for Truth and Reconciliation;
  • internal communications to HPEDSB staff reflecting the importance of making meaningful time on September 30, 2021 to promote awareness and engage in the critical conversations and work needed to work together towards reconciliation;
  • provision of mental health resources to students or staff in need of support as these important conversations and truths come forward; and 
  • consultation with the Indigenous Education Advisory Committee.

Find out more starting on page 28 of the September 27, 2021 agenda.

Summer Learning update

The Ministry of Education (EDU) provided funding to school boards to deliver summer learning programming to students in grades K-8 to mitigate learning loss during the course of the summer, in support of increasing student achievement and in closing learning gaps in literacy and numeracy. Additionally, we were able to access ministry funding to support Indigenous students in preparing for the transition to grade 9 in two regions of the school board through the provision of reach ahead credits as part of a culture camp. Find out more starting on page 29 of the September 27, 2021 agenda.

Equity Action Plan, 2021-2024

In 2017, the Ontario Ministry of Education released Ontario’s Education Equity Action Plan which established clear deliverables and targets that school boards were accountable to move forward. While HPEDSB has accomplished intentional work in the area of equity and social justice, the main goal of the 2020-2021 school year was to reinstate the Equity and Inclusivity Advisory Committee (EIAC) and develop the first HPEDSB Equity Action Plan. This plan will guide our work across the system in support of the strategic plan and Board Improvement Plan goals, each firmly grounded in equity. The Equity Action Plan will be rolled out this fall. Find out more starting on page 31 of the September 27, 2021 agenda.

2021 Summer mental health supports

The Ministry of Education provided funding to school boards to retain mental health supports over the summer months. Social workers and social services workers were offered the opportunity to provide services during the summer to students and families who requested ongoing mental health support. The top presenting issues were anxiety, low mood and grief/loss. Find out more starting on page 41 of the September 27, 2021 agenda.

Ontario Scholars

The number of students who achieved Ontario Scholar recognition was presented. Find out more starting on page 43 of the September 27, 2021 agenda.

Public health communication regarding extra-curricular activities

Two public health partners have provided a letter about students participating in extra-curricular activities. Find out more starting on page 44 of the September 27, 2021 agenda.

Reports from student trustees

Highlights from this report included the following:

  • smooth school start-up so far;
  • the quadmester approach is going well; and
  • looking forward to extra-curricular activities starting up.

Report from the Audit Committee

Highlights from this report included the following:

  • training for committee members;
  • reviewed the audit plan for this school year; and
  • reviewed the internal audit recommendations.

Report from the Special Education Advisory Committee

Highlights from this report included the following:

  • goal-setting for this school year.

Report from the Indigenous Education Advisory Committee

Highlights from this report included the following:

  • seeing a video of students doing a land acknowledgement in the Mohawk language;
  • Indigenous summer camps for students; and
  • the first National Day for Truth and Reconciliation.

OPSBA Information Exchange

Highlights from this report included the following:

  • a request from the Ontario Public School Boards’ Association (OPSBA) to promote an online  survey to employees and stakeholders. Find out more starting on page 47 of the September 27, 2021 agenda.

Report from trustees

Highlights from this report included the following:

  • participation on the Mental Health Committee;
  • students sharing candid feedback about mental health supports;
  • a question about when in-person Board and committee meetings will resume;
For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 196: August 30, 2021

August 30, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held August 30, 2021,  livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Information

Director’s Report: Return to Learning Plan for the 2021-2022 School Year

Katherine MacIver, shared the HPEDSB Return to Learning Plan. Highlights from this report included the following:

  • the focus is on returning to learning safely, a cautious return to learning plan with guidelines for students and staff;
  • in some areas of the plan, we are awaiting further guidance from the Ministry of Education, public health or partner organizations, such as from OPHEA (Ontario Physical and Health Education Association) regarding extra-curriculars;
  • protective measures: masking, daily screening, hand hygiene, physical distancing, cleaning and ventilation, among others;
  • the opportunity to switch between in-person and virtual learning was offered from August 23 to 26, 2021; any transfer requests from now on will follow the transfer process through Procedure 340: Transfer of Students;
  • COVID-19 symptoms are different this year as compared to last year;
  • public health will make determination about school/work attendance when COVID-19 is confirmed or suspected;
  • vaccination information for staff/adults will not be shared, as per health privacy legislation; however, vaccination attestation is required for all adults who enter our schools and administrative buildings;
  • vaccinations for students are not mandatory; neither schools nor HPEDSB has access to student vaccination information;
  • secondary schools will host vaccination clinics on behalf of public health; details will be shared once we know more;
  • HPEDSB is not part of the provincial pilot program for asymptomatic testing;
  • a ventilation report will be posted to the HPEDSB website by September 3, 2021; HPEDSB received $5.9 million for ventilation/HVAC upgrades, windows and physical distancing measures; some work will be ongoing throughout September+ due to contractor availability and scheduling;
  • 303 HEPA units are at schools in locations which do not have mechanical ventilation; many are in Kindergarten classrooms due to JK/SK students being not required to wear masks;
  • opening windows and using outdoor learning spaces are encouraged as much as possible; and
  • the mental health and well-being of students and staff are priority areas.

Please refer to the plan for complete details as the above are highlights only.

2021-2022 Budget grant adjustment

Nick Pfeiffer, Superintendent of Business, summarized a budget adjustment that has occurred since the 2021-2022 budget was approved in June 2021. Highlights from this report included the following:

  • a decrease in the Operations and Maintenance grant of $1.3 million;
  • the decrease results from data input inaccuracies going back to the 2017-2018 school year;
  • a review of data entry process is underway;
  • Procedure 500: Financial Integrity, outlines internal controls to protect information;
  • the regional internal audit team is reviewing data management, access and control functions;
  • discussions are underway with the Ministry of Education; and
  • there is no impact on the budget for this school year.

A full report will be presented to the Committee of the Whole on September 13, 2021.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 195: June 24, 2021

June 24, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held June 24, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Recommendations

2021-2022 Draft budget

Board members approved the draft budget for the 2021-2022 school year representing $215,149,504 for operating expenses and $31,347,113 for capital expenses.

Education funding is intended to mirror cost structures; however, school boards have flexibility in their actual expenditures. There are restrictions on how school boards may use their funding allocation which includes that budgets must be generally balanced, certain components of funding must be spent in a specified manner, and provincial regulations and  ministry memoranda must be complied with.

The draft budget is generally a status-quo budget with adjustments for enrolment changes and the continuing operation of a virtual school to support remote learning. The draft budget contains a deficit for Ministry  of Education compliance purposes of $794,581 which is solely due to the planned continuation of the HPEDSB COVID-19 response and which is compliant with ministry direction and the Education Act. Ministry memo 2021:SB08 states, “[a] school board may incur an in-year deficit up to the lower of one per cent of the school board’s operating revenue or the accumulated surplus for the preceding school year, consistent with the requirements set out in Ontario Regulation 280/19.” The proposed budget deficit is approximately 0.4% of the HPEDSB operating allocation and will reduce the accumulated surplus to $6.1 million.

ASSUMPTIONS

The draft budget was built around the following underlying assumptions:

  • a COVID-19 response will continue into the fall;
  • the current lowered elementary enrolment will continue and the secondary enrolment is forecast to remain at about the same level;
  • a virtual school from Kindergarten to Grade 10 will be offered with a planned enrolment of 356 elementary and 118 secondary students;
  • funding will be as calculated by the ministry’s Electronic Financial Information System (EFIS) forms and is based on the GSN and PPF funding as announced by the ministry on May 4, 2021;
  • central and local labour agreements, which include salary increases and specific funding allocations;
  • number of central and department staff remain similar to 2020-2021;
  • department and school budgets remain generally the same as 2020-2021;
  • absence replacement costs do not increase;
  • some new initiatives and cost adjustments that support student achievement, improve board operation, or reflect cost increases; and
  • there is no explicit provision for a contingency amount.

ENROLMENT

Enrolment in 2020-2021 is lower than forecast in response to COVID-19 and students not attending school. The enrolment has gradually increased over the year and is above the level reported in Revised Estimates as students have gradually returned to school.

In 2020-2021, one-time stabilization funding was provided to offset the decline in revenue due to the unplanned decline in enrolment attributed to COVID-19. This funding is not available for 2021-2022 and the ministry has advised that school boards should take a conservative approach in their planning for the 2021–2022 school year given the uncertainty in enrolment.

Final average daily enrolment (ADE) projections for the purpose of developing the 2021-2022 budget were calculated based upon input from schools. There is a forecast of lower than normal elementary enrolment and little change for secondary enrolment.

Find out more starting on page 2 of the June 24, 2021 agenda (pdf).

Recommendation to dissolve the Ad Hoc QSS Revitalization Committee

Board members approved the dissolution of the Ad Hoc QSS Revitalization Committee.

Find out more starting on page 31 of the June 24, 2021 agenda (pdf).

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For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 194: June 21, 2021

June 21, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held June 21, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Bonnie Danes, Trustee, Centre Hastings, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Recommendations

Katherine MacIver
Congratulations to Katherine MacIver, selected as Director of Education, effective July 1, 2021.

Appointment of the Director of Education

Board members approved the appointment of Katherine MacIver as the new director of education. MacIver, known as an influential leader and strategic, innovative thinker, comes to the role with over 25 years of experience in elementary and secondary education. She is a results oriented leader who establishes a culture of high expectations and accountability, with a focus on student well-being, equity and learning. Throughout her career, MacIver’s focus has been on being supportive and responsive to all learners in order to achieve equitable outcomes and strengthen communities. She uses data to make decisions, then collaboratively sets high impact, transparent and clear direction. Congratulations and welcome, Katherine.

(Former) Quinte Secondary School revitalization

Board members approved a recommendation for the former Quinte Secondary School site to remain part of Hastings and Prince Edward District School Board, to be revitalized and repurposed to include:

  • a single stream French Immersion K-8 school;
  • Quinte Adult Education; and
  • the amalgamation of the Education Centre, William R. Kirk building and Georg Umb maintenance building at the former QSS site.

The recommendation further directed staff present options to address capacity and enrollment challenges at the Bayside Public School Annex, Bayside Secondary School, Harmony Public School, Harry J. Clarke Public School and Prince Charles Public School (Trenton), including relocating students, grade structure changes and/or boundary changes, and that this information be provided to the Board in fall 2021.

Find out more starting on page 9 of the June 21, 2021 agenda.

2021-2022 Proposed budget

This item was deferred to Thursday, June 24, 2021 through a motion. It will be presented at a public Committee of the Whole meeting and a public Special Board meeting that evening.

2020-2021 Special Education Plan

Board members approved amendments to the 2020-2021 Special Education Plan. The in-year changes were to program and service offerings, among other topics. The document aligns with the 2020-2025 Strategic Plan: Learning Together and reflects the recommendations in the Special Education in Ontario Kindergarten to Grade 12 Policy and Resource Guide 2017.

Find out more starting on page 92 of the June 21, 2021 agenda.

Policy revisions

Board members approved revisions to the following 13 policies:

  • Policy 3E: Honoraria for Board Members
  • Policy 3F: Expense Reimbursement for Board Members
  • Policy 3G: Hospitality
  • Policy 3H: Filing Vacancies on the Board
  • Policy 3I: Indemnification of Board Members
  • Policy 11B: Executive Committee
  • Policy 11C: Special Education Advisory Committee
  • Policy 11D: Supervised Alternative Learning Committee
  • Policy 11E: Audit Committee
  • Policy 11F: Parent Involvement Committee
  • Policy 11G: Accessibility Advisory Committee
  • Policy 11H: Student Discipline Committee
  • Policy 11I: Ad Hoc Committee

Find out more starting on page 150 of the June 21, 2021 agenda.

Information

Equity Action Plan

This presentation provided an update about the Equity Action Pan and next steps. In 2017, the Ministry of Education released Ontario’s Education Equity Action Plan which establishes clear deliverables and targets for which school boards are accountable. While HPEDSB is progressing in the areas of equity and social justice, the main goal of the 2020-2021 school year was to establish an equity and inclusivity advisory committee (EIAC) and develop an equity action plan. The 2021-2024 Equity Action Plan will be presented to the Board in September 2021 with a rollout plan.

Find out more starting on page 189 of the June 21, 2021 agenda.

2021-2022 Board and committee meeting dates

This report presented meeting dates for Board and committee meetings for the period September 2021 to June 2022.

Find out more starting on page 191 of the June 21, 2021 agenda.

Report from the outgoing Director of Education Sean Monteith

Sean Monteith provided a verbal report in advance of his last day at HPEDSB, which is June 30, 2021. Highlights from this report included the following:

  • planning for the September school start-up is continuing among senior staff; HPEDSB is prepared based on the information available at this time; and
  • acknowledged National People’s Day today; and
  • acknowledged the students, families, staff and the Board of Trustees during the 18 months of his tenure.

Presentation to the outgoing student trustees

Highlights from this report included the following:

  • remarks by Megan Adam, Student Services Coordinator, who acknowledged the leadership positivity and efforts of student trustees Moira Gaddes, Eastside Secondary School; Kiydan Zachariah, Prince Edward Collegiate Institute; and Grace Whyte, Bayside Secondary School. Grace is going to university in the fall; and
  • welcome to Lawson Hung, Trenton High School, who is joining the student trustee team in August.

Report from the Audit Committee, June 2, 2021

Highlights from this report included the following:

  • appointment of new committee member James Edmunds;
  • update from the external auditor and the regional internal audit team; and
  • reviewed pertinent dates for the upcoming year.

Report from the Special Education Advisory Committee, June 10, 2021

Highlights from this report included the following:

  • student use of technology and supports for students during the summer; and
  • IEP and mental health updates.

Report from Indigenous Education Advisory Committee, June 17, 2021

Highlights from this report included the following:

  • new committee members;
  • a new graduation coach role for North Hastings High School;
  • update on the summer transition camps, one in the north and one in the south; and
  • online sessions offered to staff to learn more about Indigenous history, culture and learning.

OPSBA Information Exchange

Highlights from this report included the following:

  • education funding, student transportation review; Indigenous Education Committee meeting;
  • government and public affairs issues;
  • transitioning from COVID-19 to the new school year;
  • French as a Second Language; and
  • the Canadian School Boards’ Conference in early July.

Report from the Chair of the Board

Highlights from this report included the following:

  • acknowledged the efforts of students, staff and families during remote learning;
  • support from Food for Learning and The HPE Learning Foundation;
  • learning to be still and take care of oneself;
  • the importance of interacting in person;
  • missing people’s smiles behind masks and learning to read people’s eyes; and
  • best wishes for a good summer, be kind to one another and help people who are in need.

Correspondence

Letter sent to Minister Lecce regarding Easthill Elementary School

Find out more starting on page 194 of the June 21, 2021 agenda.

For more information, please contact Kerry Donnell, Communications & Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 193: May 25, 2021

May 25, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held May 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in June.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

2021-2022 Student trustees

Board members approved three student trustees effective August 1, 2021 to July 31, 2022. Congratulations to new student trustee Lawson Hung, Trenton High School; and reappointed student trustees Moira Gaddes, Eastside Secondary School and Kiydan Zachariah, Prince Edward Collegiate Institute. Find out more on page 10 of the May 25, 2021 agenda.

New name for Centre Hastings Secondary School

Board members approved the name Central Hastings School for the consolidated K-12 school located on the existing Centre Hastings Secondary School site, effective September 2021. Find out more starting on page 11 of the May 25, 2021 agenda.

Audit Committee membership

Board members approved the appointment of James Edmonds to the Audit Committee for a three-year term effective June 1, 2021. Find out more on page 13 of the May 25, 2021 agenda.

Review of policies 1, 3, 3A, 3B and 3J

Board members approved revisions to policies 1, 3, 3A, 3B and 3J. Find out more on page 14 of the May 25, 2021 agenda.

Information

Policy 19: Board Improvement Plan Mid-year Report

Student achievement and well-being are priority areas for improvement planning and actions. The Board Improvement Plan (BIP) connects to the strategic plan to create alignment between the goals and actions. A BIP goal is to empower each school to effectively program to meet the needs of all students by refining system level support through an integrative and responsive service model. Building the pedagogical capacity of educators leads to growth in student achievement. The BIP mid-year report summarizes several highlights about achieving positive outcomes for students.

Thank you to guest presenters Steve McFadden, Principal, Marmora Public School; Andrew Ross, Principal, Prince Edward Collegiate Institute; and Bessie Stelatos, System Lead. Find out more on page 29 of the May 25, 2021 agenda.

Math destreaming

This presentation highlighted the new approach in Ontario to offering Grade 9 Math to students, which is discontinue routing students through either the Applied pathway or the Academic pathway. This is known as destreaming.

Key points highlighted included the following:

  • all students benefit when they learn together with students of diverse abilities and interests;
  • school systems that do not stream students see higher levels of student achievement for all students; and
  • at HPEDSB, 25% more students are in the Applied stream as compared to the provincial average.

Thank you to guest presenters Dayna Scaletta, Principal, Centre Hastings Secondary School and Dave Lanovaz, Teacher, Trenton High School, for sharing their experiences in planning for the new Math curriculum.

Reports from committees and trustees

Report from student trustees

Highlights of this report included the following:

  • discussions with the director and staff about online learning and planning for September;
  • reviewing applications for the new student trustee; and
  • (from new student trustee Lawson Hung) feeling excited about being selected.

Report from the Parent Involvement Committee, May 17, 2021

Highlights of this report included the following:

  • recognition of regular meetings of this committee as compared to the rest of the province; and
  • specifics from the above-noted meeting. Find out more starting on page 32 of the May 25, 2021 agenda.

Report from the Trustee Policy Review Working Group, May 18, 2021

Highlights of this report included the following:

  • a brief mention of the next policies to be reviewed.

Report from the QSS Revitalization Ad Hoc Committee, May 5 and 19, 2021

Highlights of this report included the following:

  • updates about the four sub-committees: French Immersion, Adult Education, enrolment challenges and amalgamating administrative offices at the site;
  • presentation from Tri-Board Student Transportation Services; and
  • results from a public survey asking for input related to the sub-committees.

Report from the Indigenous Education Advisory Committee, April 22 and May 20, 2021

Highlights of this report included the following:

  • mention of the committee terms of reference;
  • the new reach-ahead Indigenous summer program for students going into high school;
  • funding to support Indigenous programs; and
  •  asking students about what they feel will help them learn and be connected to school.

OPSBA Information Exchange

Highlights of this report included the following:

  • Lisa Anne Chatten, Trustee, Belleville/Thurlow was re-elected as the OPSBA Board of Director’s representative for HPEDSB; and Alison Kelly, Trustee, South Prince Edward County was re-elected as the alternate, for the period May 2021 to May 2022.

Recognition of Jackie Waller, Principal, Trenton High School

  • Last week, Stephen Lecce, Minister of Education and Todd Smith, MPP, visited Trenton High School, online, and met with two classes of students with special needs.
  • Thank you to Jackie Waller, Principal and staff for hosting the visit, and to the students for engaging in conversation and showing off their artwork.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update 192: April 26, 2021

April 26, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held April 26, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in May.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Delegation

Kate MacNaughton, Prince Edward County Councillor, presented on behalf of Project Prince Edward and the PE Environmental Advisory Committee (EAC). Ms. MacNaughton, in the  capacity as an elected representative, as EAC communications lead and as co-organizer of Project Prince Edward, introduced several developing opportunities to engage youth Prince Edward County initiatives through the Hour-for-Hour Challenge. This initiative encourages municipalities to formally establish a mechanism to provide volunteer hour compensation for  students who engage in civic activities in all forms: surveys, open houses/forums, town halls, viewing or participating in council meetings and watching relevant webinars.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Grace Whyte, Student Trustee, Bayside Secondary School, asked all to reflect on Cooperation: We work as a team for a common good. We value the opinions of others and show a willingness to work together towards a common goal.

Report from the Closed Committee of the Whole meeting

This report included the following from the April 26, 2021 Closed Committee of the Whole meeting:

  • approved the establishment of an Ad Hoc Director’s Selection Committee. Trustee Krista McConnell, Belleville/Thurlow, will chair the committee.

Recommendations

Tender ITT 2021-012: Mechanical renewal at seven sites

Board members approved tenders totaling $3,083,384.55 for mechanical renewal projects at seven schools. Find out more starting on page 18 of the April 26, 2021 agenda.

Tender ITT 2021-015: Roof replacements and repairs

Board members approved tenders totaling $3,784,358.57 for roof replacements and repairs at 10 schools. Find out more starting on page 20 of the April 26, 2021 agenda.

Rural and Northern Education Fund Allocation Report

Board members approved adding Centre Hastings Secondary School-Elementary to the list of schools eligible for Rural and Northern Education Fund  (RNEF) allocation. The RNEF allocation is dedicated funding to further improve education for students from rural and northern communities. Funding is allocated to school boards based on the number of rural students and two factors measuring the density of rural student enrolment in the school board. The ‘List of Schools Eligible for Rural and Northern Education Fund Allocation’ is determined by the Ministry of Education and comprises schools in which at least half of the students are from rural communities. Find out more starting on page 22 of the April 26, 2021 agenda.

Policy 3-C: Student Representation on the Board

Board members approved revisions made to Policy 3-C: Student Representation on the Board. The approval included a commitment to revisit this policy at the beginning of the next school year to determine if the Student Senate will continue as part of this policy. Find out more starting on page 23 of the April 26, 2021 agenda.

Information reports from staff

Learning Foundation presentation

Maribeth deSnoo, Executive Director of The Hastings and Prince Edward Learning Foundation, presented recent activities and initiatives coordinated by staff to support student achievement and well-being. Find out more starting on page 28 of the April 26, 2021 agenda.

Indigenous education: Purpose, priorities and impact

Troy Maracle, Curriculum Coordinator, presented an overview of Indigenous education priorities and the impact on student achievement. In keeping with the school board vision of Leading with integrity and high expectations for all, this presentation emphasized the importance of learning together for equity for all and to secure greater success for the achievement of our Indigenous student population. Find out more starting on page 44 of the April 26, 2021 agenda.

Information reports from trustees

Report from student trustees

Highlights from this report included the following:

  • Policy 3C: Student Representation on the Board; and
  • participation on the Mental Health Committee.

Report from the Parent Involvement Committee meeting, March 29, 2021

Highlights from this report included the following:

  • destreaming of Grade 9 Mathematics;
  • education worker vaccinations; and
  • COVID-19 spread.

Find out more on page 46 of the April 26, 2021 agenda.

Report from the Special Education Advisory Committee, April 2021

Highlights from this report included the following:

  • tiered supports available to students;
  • preparing a plan to use additional funding this summer; and
  • a return to in-person learning for students with high special needs who cannot be accommodated at school.

Report from the Policy Review Working Group, March 23 and April 20, 2021

Highlights from this report included the following:

  • revisions to Policy 3C: Student representation on the Board;
  • seeking stakeholder input for SEAC and other policies;
  • funds directed to Marmora Public School for playground equipment; and
  • drafting a racism policy.

Report from the QSS Revitalization Ad Hoc Committee, March 31 and April 21, 2021

Highlights from this report included the following:

  • identified the key priorities of facility layout, safety, programming and proposed building use.

OPSBA Information Exchange

Highlights from this report included the following:

  • participation in an Ontario Public School Boards’ Association meeting on April 24, 2021.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update 191: March 22, 2021

March 22, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held March 22, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in April.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Moira Gaddes, Student Trustee, Eastside Secondary School, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentation

Special Equipment Amount (SEA): Process and Assistive Technology Deployment Initiative

Providing students with technology to use for learning is a tremendous undertaking at any time and particularly during a pandemic. This presentation described what has happened in schools for all students in Grades 4-8 to have a Chromebook to use to meet their individual learning needs. Key highlights are that devices remain in classrooms rather than being moved from room-to-room or among schools; ability for staff to build sustainable best practices for teaching and learning; create a level playing field for all students to use technology rather than students with special needs feeling uncomfortable using it; and teachers being able to assess student work in ways not available when the work is only pen and paper based.

Thank you to presenters Geoff Courneya and Matt Charles, Student Services Coordinators; Tanya Whittaker, Principal and Michael McKeown, Teacher, Queen Elizabeth School; and Nathan Lumsden, Teacher, Prince Charles Public School (Trenton).

Recommendations

OSSTF/HPEDSB Tentative Collective Agreement

Board members ratified the terms of the local Collective Agreement between HPEDSB and Ontario Secondary School Teachers’ Federation District 29 for the period September 1, 2019 to August 31, 2022.

Policy 11-A: Committee of the Whole Board

Board members approved revisions to policy 11-A: Committee of the Whole Board. Find out more starting on page 14 of the March 22, 2021 agenda (Pdf).

Appointment of QSS Ad Hoc Committee

Board members approved an updated list of names of people to participate on the QSS Ad Hoc Committee. One committee member approved earlier this month was unable to remain on the committee.

  • Trustees: Kiydan Zachariah, Student Trustee, Prince Edward Collegiate Institute; Lisa-Anne Chatten, Belleville/Thurlow; Spencer Hutchison, Trenton and CFB Trenton; Krista McConnell, Belleville/Thurlow
  • School staff: Anika van der Vink-Neri, Teacher, Prince Charles Public School (Trenton); Rhonda McFaul, Secretary, Park Dale School
  • Union representative: Jo-Anne White, President, CUPE Local 1022
  • Adult/Alternative Education Staff Member: Roger Ramsay, Curriculum Services Coordinator
  • Parents of students attending French Immersion programming: Christine Herrington, Harry J. Clarke Public School; Mark Langewisch, Prince Charles Public School, Trenton; Ashley Thomson, Bayside Public School
  • Community members: Kassandra Bateman; Jim Chapman
  • HPEDSB Senior Staff: Kim Horrigan, Senior Manager, Facility Services; Bessie Stelatos, System Lead, French Immersion

Find out more starting on page 20 of the March 22, 2021 agenda (Pdf).

Information reports from staff

Secondary School Student Achievement Presentation

This presentation highlighted secondary school student achievement and the factors contributing to student success. It featured a comparison of credit completion rates for students in Grades 9-12 for the 2019-2020 and the 2020-2021 school years; credit accumulation rates over this and the previous two school years; evolving culture changes at schools; changes in beliefs and practices; and teamwork and co-teaching. The presenters explained the focus on the tiered approach to supporting students and how it continues to be refined.

Virtual School Planning Report

This report provided an overview of planning for a virtual school operating for the new school year starting in September 2021. The virtual school will be for JK-Grade 10. Students in Grades 11 and 12 will participate in in-person learning to be able to access greater diversity of course offerings in support of their graduation pathways. Find out more starting on page 23 of the March 22, 2021 agenda (Pdf).

Information reports from trustees

Student trustee updates

Highlights from this report included the following:

  • planning for the student-led mental health event;
  • student concerns about the Ontario Secondary School Literacy Test (OSSLT); and
  • student concerns navigating classes using the hybrid model where some students are in-person and some are online.

Parent Involvement Committee from March 1, 2021

Highlights from this report included the following:

  • student trustees participating in the meeting and talking about mental health issues;
  • different ideas for food days at schools; and
  • next meeting is March 2, 2021 at 6:00 PM.

Special Education Advisory Committee (SEAC) from February 25, 2021

Highlights from this report included the following:

  • discussion at the meeting about why SEAC exists;
  • school year calendar;
  • communications and strategies for supports through a student’s IEP; and
  • vaccinations for students with special needs.

Specialist High Skills Major (SHSM) Pathway Partnership Committee Report

Highlights from this report included the following:

  • discussion with Loyalist College about pathways in the skilled trades.

Indigenous Education Advisory  Committee Update from March 11, 2021

Highlights from this report included the following:

  • discussions with Mohawks of the Bay of Quinte and upcoming meeting dates;
  • using data to make evidence-informed decisions in planning for outcomes; and
  • the next meeting is April 22, 2021.

OPSBA Information Exchange

Highlights from this report included the following:

  • next trustee terms begin in October 2022;
  • the OPSBA Annual General Meeting is scheduled for June 12, 2021;
  • the Canadian School Boards’ Conference is in mid-July, 2021 and will be online; and
  • the next regional meeting for Eastern Ontario school boards is in April 2021.

Questions from trustees

A question was asked about cameras on school bus arms. A question was asked about the new student information system, Aspen. A request for updates from the QSS Ad Hoc Committee to be on Board meeting agendas. Condolences to the family of Rick Locke, a former HPEDSB teacher.

Correspondence

Expression of Interest from YMCA about a child care centre at the re-purposed (former) Quinte Secondary School site.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update 189: February 22, 2021

February 22, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held February 22, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in March.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Kiydan Zachariah, Student Trustee, Prince Edward Collegiate Institute, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentations

Centennial Secondary School: Engaging students through the Chromebook Project

The team from Centennial Secondary School presented their approach to fulfilling a vision of empowering empower all staff to meet the needs of every student with a focus on equity. The goals of the Chromebook Project were to create a culture of care and close the achievement gap, leading to a result of all students achieving. COVID-19 required the school to be nimble and able to quickly respond to changing delivery models. That is where the Chromebook technology came into play. By redefining the conditions for learning, and determining new learning models and expectations, the staff was able to distribute 660 Chromebooks. All classes from Grades 7-12 have a 1:1 ratio of students to Chromebooks, taking into consideration school-loaned devices, SEA equipment and student-owned devices.

Find out more by reviewing the Google Slides presentation.

Thank you to the presenters:

  • Marg Thompson, Principal
  • Geoff Courneya, Assistive Technology Learning Coach
  • Geoff Mortaley, Elementary Learning Support Teacher
  • Jessica Stuart, Secondary Learning Support Teacher
  • Blair Yarranton, Teacher

Dr. Piotr Oglaza, Medical Officer of Health, Hastings Prince Edward Public Health: School-based testing

Dr. Oglaza presented about school-based surveillance of COVID-19. This included sharing caution for asymptomatic screening in schools and next steps. Dr. Oglaza explained factors that impact test performance, such as swab collection, processing the samples and an individual’s viral load. He described the manner in which COVID-19 is transmitted, which is through droplets containing the virus being expelled during coughing, sneezing and regular activities. Dr. Oglaza shared that the evidence suggests that schools are not the driving force of transmission in communities and provided data for local schools. With regard to the variants of concern, it is important to continue with the public health measures, including frequent handwashing, physical distancing and wearing masks.

To balance the benefits and harms of increased screening in schools, HPE Public Health proposes offering weekly testing at two schools which may have higher baseline vulnerability to outbreaks, or have decreased access to testing. Public health nurses would do the testing for students who volunteer to be tested.

Recommendation

Dates for the 2021-2022 School Year Calendar (subject to Ministry of Education approval)

Board members approved proposed dates for the 2021-2022 School Year Calendar. The dates are subject to Ministry of Education approval before they are finalized. The proposed school year calendar for 2021-2022 aligns within the start and end dates of the school year and holidays designated by the Ministry of Education. Submission to the Ministry of Education by May 1, 2021 is required for final approval. Public consultation reflected a significant increase in respondents this year: 2,100 as compared to approximately 750 in 2020.

Find out more starting on page 11 of the February 22, 2021 agenda (Pdf).

Reports from staff

Kindergarten registration promotion for September 2021

HPEDSB is committed to providing safe, inclusive and welcoming learning environments for students entering Kindergarten. Promotional activities are underway now and include the following:

  1. Fulsome  website and social media presence
  2. Radio ads voiced by staff and students airing on eight local radio stations (thank you to the the team from Massassaga-Rednersville Public School: Taylor Merritt, Teacher; Sara Liscombe, Early Childhood Educator; and Keely, SK Student; and from Tyendinaga Public School: Stacey McDonald, Teacher; Jodi Burgess, Early Childhood Educator; and Aubrey, JK Student)
  3. Print ads in local weekly newspapers
  4. School-based Kindergarten promotional videos
  5. Online orientation sessions for currently registered and all potential incoming families
  6. A “Welcome to Kindergarten” picture book and message from Director Monteith will be distributed through schools to each registered family

Due to COVID-19 restrictions, public access to schools is unavailable at this time. Kindergarten orientation and events to engage families will happen online.

Find out more starting on page 14 of the February 22, 2021 agenda (Pdf).

Early Years Capital Program

The Early Years Capital Program focuses on making child care more affordable, creating more available choices for families, improving quality and delivering high standards of care.

Currently HPEDSB has three pre-school aged child care programs:

  1. The Hub at Massassaga-Rednersville School with 50 child care spaces, created in 2014 and updated with a renovation in 2017 to create additional spaces, at an approximate total cost of $450,000
  2. Stirling Co-operative Nursery Little Sprouts at Stirling Public School with 35 child care spaces, created by an addition in 2015 at an approximate cost of $1.1 million
  3. Quinte Child Care Centre at Park Dale School with 50 child care spaces, created in 2018 at an approximate cost of $200,000

In collaboration with Hastings County, a joint submission was sent to the Ministry of Education on January 29, 2021, proposing three additional child care locations: Prince Charles Public School (Trenton), York River Public School and Centre Hastings Secondary School.

Find out more starting on page 16 of the February 22, 2021 agenda (Pdf).

Report from the Director of Education

Highlights from this report included the following:

  • reminder that March Break has been changed to the week of April 12-16, 2021;
  • concern about staff absences and the ability to find replacement staff;
  • planning for the ongoing impact of COVID-19 related to setting the budget and virtual schools;
  • destreaming Grade 9 Math (no more Applied and Academic) as announced by the Ministry of Education;
  • funding for technology allowed HPEDSB to procure approximately 1,100 Chromebooks and 170 laptops; and
  • Ministry of Education memo released today about teaching hiring practices.

Report from student trustees 

Highlights from this report included the following:

  • planning a mental health and equity event for students; and
  • editing Policy 3C: Student Representation on the Board.

Report from the Parent Involvement Committee meeting (February 1, 2021)

Highlights from this report included the following:

  • participation at these meetings continues to increase each month; and
  • the topic of doing rapid testing in schools was discussed.

Special Education Advisory Committee (SEAC) meeting (January 28, 2021)

Highlights from this report included the following:

  • SEAC drafting a letter to HPE Public Health about testing in schools.

Policy Review Working Group meeting (February 16, 2021)

Highlights from this report included the following:

  • explanation of the policies being reviewed at this time.

OPSBA Information Exchange 

Highlights from this report included the following:

  • information shared at the Eastern Region meeting held online last weekend; and
  • shared notes with Board members from the Public Education Symposium.

Questions, reports and proposals from trustees

Highlights from this report included the following:

  • a comment about Quinte Mohawk School taking the March Break holiday, as usual (not changing to the new April dates).

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #188: January 25, 2021

January 25, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held January 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in February.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our student of today.

Recommendation

Black History Month, Pride Month, National Indigenous History Month

Board members approved recommendations to encourage and honour Black History Month during February; encourage and celebrate Pride Month during June; and encourage and celebrate National Indigenous History Month in June.

These recommendations connect with actions and recommendations by the Ontario Public School Boards’ Association, specifically, “advocate to the Ministry of Education and the Education Equity Secretariat, that supporting the work of district school boards with regard to anti-Indigenous and anti-Black racism be a priority. This support must include funding, and should involve the sharing of research, including the collection of identity-based data on educational outcomes, as well as effective practices, strategies, and approaches.”

Find out more starting on page 16 of the January 25, 2021 agenda (Pdf).

Information

Policy 19: Board Improvement Plan

The 2020-2021 Board Improvement Plan (BIP) continues to reflect the goals identified in school improvement plans. The work of addressing underachieving results, reversing the declining trend in student achievement, and creating a culture of innovative thinking and evidence-informed risks continues despite the recent at-home learning and ensuing pandemic. The BIP focus continues to be on system culture and practices, leadership development, and on teaching and learning, all through an equity lens of hope, opportunity and outcome.

The work continues to be aligned with empowering all employees to understand and believe in themselves as part of the revitalized system vision of students first, closing achievement gaps, and getting students to graduation.

Though there have been various barriers to collaboration, teaching and learning, the fact is that  new thinking and new ways of addressing student achievement have emerged despite the inability to connect in ways that were once routine.

Find out more starting on page 18 of the January 25, 2021 agenda (Pdf).

QSS Revitalization Report

Consultants have been engaged to develop various plans to revitalize the former Quinte Secondary School. These include creating enrolment projections for a dedicated K-8 French Immersion program for the Belleville and Trenton areas, creating preliminary floor plans for a consolidated French Immersion school co-located with board administrative functions, reviewing  building systems and renewal needs at the Quinte Secondary site, and preparing detailed construction cost estimates. Transportation, financial, and funding analyses have been conducted already.

Find out more starting on page 21 of the January 25, 2021 agenda (Pdf).

2020 Director’s Annual Report

The 2020 Director’s Annual Report was presented for information. 2020 was definitely a year like no other. The COVID-19 pandemic was certainly front and centre, and it affected HPEDSB and everyone connected to our schools and communities. But that was only a part of story at HPEDSB. 2020 was also a year of revitalizing, refreshing and revisioning. A heartfelt thank you to Karen La Rose, Communications Officer, whose creativity, big-picture thinking and commitment to excellence created the comprehensive report.

Report from student trustees

Highlights from this report included the following:

  • the three student trustees meet weekly with the director of education and Megan Adam, Student Services Coordinator;
  • revising the procedure about student representation on the Board; and
  • planning a virtual event for students.

Report from the Parent Involvement Committee meeting (November 24, 2020)

Highlights from this report included the following:

  • 4o participants at the November meeting;
  • will be reviewing policies and procedures to provide input; and
  • reviewing the procedure for playground fundraising with the intent of making it more equitable among school communities.

Find out more starting on page 65 of the January 25, 2021 agenda (Pdf).

Report from the Special Education Advisory Committee (SEAC) meeting (December 10, 2020)

Highlights from this report included the following:

  • presentation about the universal design for teaching and learning; and
  • three break-out groups focused on mental health supports for student; IEP structure and strategy; and advocacy and social justice issues.

Report from the Policy Review Working Group

Highlights from this report included the following:

  • this committee will review sub-policies of Policy 11 and playground funding.

Report from the OPSBA Information Exchange

Highlights from this report included the following:

  • provided a reminder about the virtual Public Education Symposium taking place later this week and suggested that participants attend different sessions, take notes, which will be shared later.

Report from the Equity and Inclusivity Advisory Committee

Highlights from  this report included the following:

  • working with external advisor Erik Lockhart to brainstorm and start to process ideas and themes to work through over the next few months and into the next few years.

Questions from trustees

  • A question was asked about articles in the news about COVID-19 testing being done in schools; the Director of Education responded that it will be voluntary, with parent/guardian consent required; the testing will be to reinforce that schools are safe for teaching and learning; more information to come;
  • A question about the Tri-Board Student Transportation Services RFP (request for proposal) being deferred; the Superintendent of Business confirmed that the RFP closing date has been extended to the end of the summer due to complications experienced through provincial closure orders.
  • A question about the Ministry of Education eliminating the discretion to suspend students in Grades 1-3.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

 

Board Meeting Update #187: January 11, 2021

January 11, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held January 11, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting later this month.

Recommendation

International Student Program Readiness Plan

Board members approved that HPEDSB maintain its long standing commitment to international education, in compliance with the guidelines for accepting international students established by the Ontario Ministry of Education and the Canadian Federal Government.

The HPEDSB International Student Department has developed a readiness plan in compliance with the local, provincial and federal authorities. The plan includes mechanisms to address quarantining protocols, and support international students and host families during the COVID-19 pandemic. At this time, 30 new students are enrolled for Semester 2 and are eagerly awaiting their Canadian education experience at HPEDSB. The Attestation of Readiness Plan and supporting documentation will be forwarded to the Ministry of Education for joint review with federal health authorities to determine a list of qualified districts.

Find out more starting on page 2 of the January 11, 2021 agenda (Pdf).

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #186, December 14, 2020

December 14, 2020—This update provides a summary of the online Annual Meeting of the Hastings and Prince Edward District School Board held December 14, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2021.

A roll-call of trustees was conducted to open the meeting; all 10 were present.

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our student of today.

This Annual Meeting was chaired by Sean Monteith until the chair of the Board was elected.

Appointment of scrutineers

Superintendents Ken Dostaler and Tina Elliott were appointed as scrutineers for the elections.

Elections

Review of the election process and Board committees

Sean Monteith, Director of Education reviewed the process for elections as described in Policy 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Policy 11: Committees of the Board.

Chair and Vice-chair

Lucille Kyle, Trustee for North Hastings, was re-elected as Chair of the Board. Jennifer Cobb, Trustee for North Prince Edward, was elected as Vice-chair of the Board.

Lucille Kyle Jennifer Cobb
Congratulations to Lucille Kyle (left), elected as Chair of the Board and Jennifer Cobb, elected as Vice-chair of the Board effective December 14, 2020 to November 30, 2021.

 

Statutory committees
Trustees selected membership on statutory committees. For 2021, statutory committees will consist of the following members:

  • Executive Committee: Lucille Kyle, Jennifer Cobb and Mike Brant.
  • Indigenous Trustee Representative: Mike Brant.
  • Special Education Advisory Committee (SEAC) (in place until November 2022): Lisa Anne Chatten, Kristen Parks will be the active member. Mike Brant and Lucille Kyle will be the alternates.
  • Supervised Alternative Learning (SAL) Committee: Mike Brant, Krista McConnell will be the active members. Kristen Parks will be the alternate.
  • Audit/Finance Committee: Shannon Binder, Jennifer Cobb and Bonnie Danes will be the active members.
  • Accessibility Advisory Committee: Lisa Anne Chatten will be the active member. Bonnie Danes will be will be the alternate.
  • Parent Involvement Committee: Krista McConnell will be the active member. Alison Kelly will be the alternate.
  • Student Discipline Committee: All trustees; will serve on a rotating basis with a minimum of three required to conduct a suspension appeal or expulsion hearing.

Administrative committees
Trustees selected membership on administrative committees. For 2021, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Kristen Parks.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Kristen Parks.
  • Instructional Technology Advisory Committee: Krista McConnell.
  • Leadership Development Steering Committee: Shannon Binder.
  • Safe Schools Advisory Committee: Bonnie Danes.
  • Specialist High Skills Majors Advisory Committee: Spencer Hutchison.
  • Mental Health Leadership Team: Kristen Parks will be the active member. Shannon Binder will be the alternate.

External committees

  • Food for Learning Partnership: Spencer Hutchison.
  • Ontario Public School Boards’ Association (OPSBA) (in place now through to May 2021): Lisa Anne Chatten is the active member. Alison Kelly is the alternate.

Recommendation

2020-2021 Revised estimates

Board members approved the revised estimates for the 2020-2021 school year.

School board budgets, referred to as estimates, are required to be submitted to the Ministry of Education by June 30 of each year. In late fall, school boards are required to update key data included in the estimates and submit the revised information to the Ministry of Education. Revised estimates must be submitted on December 15 and incorporate updated information regarding enrolment changes, funding changes, expense/program changes, prior year actual results, and other known changes since the budget was developed.

This is not a normal school year. The COVID-19 pandemic has caused school boards to change their practices to include remote learning, use of personal protective equipment (PPE) for students and staff, use of cohorting and a new octomester system, increased cleaning, and restrictions on school access and extra-curricular activities.

Find out more starting on page 9 of the December 14, 2020 agenda (Pdf).

Correspondence

  • A trustee shared correspondence from Trenton High School recognizing the support received from COVID-19 Lead, the Communications Team and Hastings Prince Edward Public Health for school-home communications and actions related to COVID-19 cases.
  • Requested a condolence letter be sent to to Crime Stoppers in recognition of board member who passed away,

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #185: November 23, 2020

November 23, 2020—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held November 23, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at a next meeting.

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our student of today.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Jennifer Cobb, Trustee, North Prince Edward County, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentation

Louise Gunning, Principal, K-8 Virtual School, briefly described the student experience at virtual school, explaining that it is built on the principles of equity for all students and making meaningful connections among students. She showed a short video about the day in the life of students and staff at virtual school.

Recommendations

2019-2020 Consolidated Financial Statements

Board members approved the consolidated financial statements for the year ending August 31, 2020.

During the year, HPEDSB expended $14,164,112 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including capital priorities, school condition improvement and school renewal grants.

The audited financial statements result in an in-year surplus of $5,108,161 and a corresponding in-year surplus for Ministry of Education compliance reporting purposes of $700,771. This brings the total accumulated surplus available for compliance to $10,278,808.

The original budget plan for 2019-2020 was forecast to have essentially a balanced budget with a surplus for compliance purposes of $20,007. HPEDSB was released from a mandated Multi-Year Financial Recovery Plan near the end of the 2019-20 fiscal year.

Find out more starting on page 8 of the November 23, 2020 agenda (Pdf).

Multi-Year Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2020 to August 2025.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities.

The plan has had continuous updates since it was first published in 2005. Once approved, it will be posted on the HPEDSB website.

Find out more starting on page 39 of the November 23, 2020 agenda (Pdf).

new school board logo
The visual identity selected, known as the Achievement concept, represents striving for more and success. A swoop and the sun are prominent elements representing new beginnings, growth, feeling alive and part of nature/the world around us. The new colours are plum, gold and teal. The new logo will be rolled out in the coming months.

New HPEDSB visual identity

Board members approved a new visual identity for HPEDSB.

This evening, another chapter in the book about HPEDSB was written. Creating a new visual identity coincides with other strategic corporate initiatives currently underway, including the the new strategic plan.

A committee consisting of a cross-representation of employees and community partners participated in this initiative through a series of collaborative and engaging meetings over several months. It is through their open and heartfelt discussions, deliberations and decisions that the new logo is presented.

The existing lighthouse/book logo was adopted in 1998 following the amalgamation of the Hastings County Board of Education and the Prince Edward County Board of Education. Most, if not all Ontario school boards rebranded around the same time. Many have since rebranded with new and fresh visual identities, along with renewed branding to reflect the organization’s updated representation of who it is and what it stands for—essentially its reputation.

The visual identity selected, known as the Achievement concept, represents striving for more and success. A swoop and the sun are prominent elements representing new beginnings, growth, feeling alive and part of nature/the world around us. The new colours are plum, gold and teal. The new visual identity will be rolled out in the coming months.

Find out more starting on page 68 of the November 23, 2020 agenda (Pdf).

2020-2025 Strategic Plan: Learning Together

Board members approved the 2020-2025 Strategic Plan: Learning Together, for the period December 2020 to December 2025. A mid-term review will be done in December 2023.

An organization’s strategic plan is its roadmap to where it intends to go after identifying its needs, determining its priorities and establishing clear and achievable markers for success. The new strategic plan is a guiding document based on principles of equity and a fundamental belief in student achievement and improvement. Its implementation will drive annual board improvement plans and school improvement plans.

Find out more starting on page 72 of the November 23, 2020 agenda (Pdf).

Information

Policy review

  1. Policy 3: Board Operations
    • 3-A: Delegations and Presentations
    • 3-C: Student Representation on the Board
    • 3-J: Board Review/Self-Evaluation
    • 12: External Committees and Trustee Advocacy

Find out more starting on page 80 of the November 23, 2020 agenda (Pdf).

Trustee representation on committees

Board members authorize the director of education to draft and present a list of proposed committee members for approval at the Annual Meeting of the Board on December 14, 2020.

Report from student trustees

Highlights from this report included the following:

  • review and editing of Policy 3-C

Report from the Audit Committee

Highlights from this report included the following:

  • review of the consolidated financial statements
  • update on internal audit recommendations

Ontario Public School Boards’ Association Information Exchange

Highlights from this report included the following:

  • the next OPSBA meeting is November 28, 2020

Questions, reports or proposals from trustees

  • Reminder about the Parent Involvement Committee tomorrow evening, November 23, 2020
  • Extension by Mohawks of the Bay of Quinte for Mike Brant to remain on the Board for two more years, until the end of the current Board of Trustee term
  • Appreciation expressed to all HPEDSB staff for supporting students, the return to school and one another during COVID-19

Correspondence

  1. Condolence letter to the City of Belleville
  2. Trustee appointment from Mohawks of the Bay of Quinte

Find out more starting on page 97 of the November 23, 2020 agenda (Pdf).

Next meeting

The next public Board meeting is Monday, December 14, 2020, online through a livestream event at 7:00 PM.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #184: October 26, 2020

October 26, 2020—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held October 26, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2020.

Mike Brant, Trustee, Mohawks of the Bay of Quinte, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Mohawk, Haudenosaunee and Anishinaabe peoples. We conduct tonight’s business recognizing that we are all Treaty people and give respect to this territory and all its young people. 

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Delegation

student presenting at online Board meeting
Thank you to Rihanna Harris, Grade 6 at Prince Edward Collegiate Institute, who presented to the Board of Trustees, through an online connection, about a need for Black history to be taught in all HPEDSB schools.

Rihanna Harris, a Grade 6 student from Prince Edward Collegiate Institute, was welcomed to the meeting. Rihanna presented by connecting to the online meeting from home.

Rihanna’s presentation was about reasons why Black history should be taught at all HPEDSB schools. She explained that her presentation was on behalf of every other child who is a minority today and for generations to come. Rihanna stated several compelling factors, including that it is important to stand up for vulnerable people; make a difference for change; and change perspectives through positive chain reactions. She highlighted that a balance between negative and positive aspects must be considered, such as slavery, racism and apartheid; as well as the civil rights movement and today’s multiracial world.

The presentation also focused on the need for Black history to be included in The Ontario Curriculum because important for all students to learn about diverse perspectives and resources. Rihanna has reviewed the curriculum and highlighted areas where Black history could be improved.

After sharing her own experiences and those of her younger brother at school, Rihanna’s closing remarks focused on the reasons why this topic is important to her, including that how we talk to one another makes a difference in someone’s life; that education is important in a child’s life; and that if children are not taught about Black history, how can we hope to live in a world without racial discrimination in the future?

Recommendations

Appointment of the external auditors for 2020-2021

Board members appointed BDO LLP as the external auditors for 2020-2021, with remuneration of $41,100.

BDO has provided audit services to HPEDSB for a number of years and has developed a strong relationship with staff, management, Board of Trustees and other stakeholders, including Audit Committee members. Administration is satisfied with BDO’s performance to date. BDO has delivered its services in a professional, timely and accurate manner.

Find out more starting on page 8 of the October 26, 2020 agenda (Pdf).

Audit Planning Report

Board members approved the Audit Planning Report, as required by Ontario Regulation 361/10. The plan includes the following topics: Engagement Objectives, Audit Strategy, Audit Team, Timeline, Significant Audit Risks, Reliance on an Expert and Materiality.

Find out more starting on page 9 of the October 26, 2020 agenda (Pdf).

2020-2021 Regional Internal Audit Plan

Board members approved the 2020-2021 Regional Internal Audit Plan. Through that approval, the Regional Internal Audit Team (RIAT) will conduct a minimum of two engagements at HPEDSB during 2020-2021, as well as perform follow-up procedures on outstanding recommendations from previous audits.

The 2020-2021 RIAT plan is subject to unknown factors that could impact the priorities of the current audit plan, such as:

  • another COVID-19 outbreak affecting the Board’s operations; and
  • the results from the Strategic Risk Assessment.

Find out more starting on page 27 of the October 26, 2020 agenda (Pdf).

Information

Aspen Student Information System project update

This report provided an update on the new Aspen Student Information System (SIS). The SIS is one of the most critical systems for school boards and impacts the work of employees in many roles, throughout all levels of the organization. The SIS is essential to support the recording and reporting of student achievement and attendance information, as well as special education data. The HPEDSB business operations rely on accurate data from the SIS during the Ministry of Education enrolment reporting periods.

The project is currently in the deployment phase with a focus on two areas: data validation; and module configuration. The project is on schedule and within budget.

Find out more starting on page 30 of the October 26, 2020 agenda (Pdf).

Lexia Literacy Report

This information report provided and update on licensing arrangements and distribution for Lexia to support reading intervention K-12.

The K-8 Curriculum Services team continues to support schools with best practices and implementation of the Lexia Core5 and PowerUp programs to provide intervention for struggling readers.

Find out more starting on page 34 of the October 26, 2020 agenda (Pdf).

Revitalization of Quinte Secondary School

This verbal report from Sean Monteith, Director of Education, was about next steps in planning to revitalize the former Quinte Secondary School to become a K-8 French Immersion school, as well as a consolidated site for the Education Centre, William R. Kirk and Georg Umb buildings.

Next steps involve creating an ad hoc committee to study and make recommendations for this project. This will include terms of reference, project scope and sequence and making recommendations.

In the meantime, Quinte Health Care (QHC) continues to use the facility as a COVID-19 testing site; the lease has been extended to the end of June 2021. QHC uses 32,000 square feet and in the future may reduce to 17,000-21,000 square feet.

The QHC use has not delayed the background planning as that work is ongoing. The director requested a one month delay in the initial report to Board members with it being presented in January 2021 (rather than December 2020) and a final report in June 2021.

Reports from trustees

Highlights from this report included the following:

  • update from the recent Student Senate meeting, specifically future participation in the Ontario Student Trustees’ Association (OSTA-AECO); the senators would like to hold on renewing the membership at this time with the option for student trustees to participate in meetings as non-members.

Reports from student trustees

Highlights from this report included the following:

  • social workers supporting at secondary schools during exam times;
  • suggestion for all students who applied to be a student trustee to be part of the Student Senate; and
  •  soliciting feedback from students about the octomester approach to learning.

Parent Involvement Committee (PIC)

Highlights from this report included the following:

  • 39 people attended the recent online Parent Involvement Committee meeting, a higher number of participants than in the past; provided an update of the meeting topics.

Special Education Advisory Committee (SEAC)

Highlights from this report included the following:

  • community partnership programs;
  • committee goals for the year; and
  • grant funding.

Ontario Public School Boards’ Association (OPSBA) information exchange

Highlights from this report included the following:

  • the Annual General Meeting will be held online in early January 2021;
  • reported the number of COVID-19 cases reported at Ontario schools; and
  • referenced changes to Ontario Regulation 274: Hiring Practices and next steps now that it has been repealed.

Correspondence

Letters from Simcoe County District School Board and Halton District School Board.

Find out more on page 48 of the October 26, 2020 agenda (Pdf).

Next meeting

The next public Board meeting is Monday, November 23, 2020, online through a livestream event at 7:00 PM.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #183: September 28, 2020

September 28, 2020—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held September 28, 2020, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2020.

Sean Monteith, Director of Education, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Mohawk, Haudenosaunee and Anishinaabe peoples. We conduct tonight’s business recognizing that we are all Treaty people and give respect to this territory and all its young people. 

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Shannon Binder, Vice-chair and trustee for Southeast Hastings, asked all to reflect on Cooperation: We work as a team for a common good. We value the opinions of others and show a willingness to work together towards a common goal.

Presentation

Myles Ramsay
Introducing Myles Ramsay, a Grade 11 student at Eastside Secondary School. Myles is the founder and owner of Buzz Box Fun Kits for Kids, a company he started in May 2020.

Buzz Box Fun Kits for Kids

Introducing Myles Ramsay, a Grade 11 student at  Eastside Secondary School. Myles is the founder and owner of Buzz Box Fun Kits for Kids, a company he started in May 2020. Knowing that entertainment options are limited for kids due to COVID-19, Myles has a solution: provide a safe, home delivery service of activity kits full of fun, creativity and active play for kids ages 4-10.

Kits are themed, with new ones being added. The current offerings include the following:

  • Be Your Own Superhero (top seller)
  • Space Explorers
  • Trash Can Treasures
  • Mindful Moments
  • Magic Mania
  • Robots Rock
  • Unicorn Wishes
  • Top Secret Spy
  • Backyard Bug Safari
  • Campfire Kids
  • Mermaid Magic (sold out)

Coming soon are Brain Gym and Finance 4 Fun. Find out more at the Buzz Box Fun Kits for Kids website.

Find out more starting on page 2 of the September 28, 2020 agenda (Pdf).

Recommendation

Borrowing resolution amendment #2 to a credit agreement

Ensuring effective management of all resources is a strategic priority for Hastings and Prince Edward District School Board. Part of the effective management of all resources includes establishing various credit facilities to meet the operating and capital expenditures until funds are received from the Ministry of Education.

Board members approved an amendment to the credit agreement with Canadian Imperial Bank of Commerce that authorizes the following borrowing in order to meet short-term borrowing requirements for capital projects:

  • borrowing of a sum of up to $21,144,213 for various school improvements under the School Condition Improvement Program;
  • borrowing of a sum of up to $7,890,000 for additions and renovations at Eastside Secondary School;
  • borrowing of a sum of up to $5,557,725 for the construction of an addition and renovations to the existing Centre Hastings Secondary School; and
  • borrowing of a sum of up to $11,488,900 for the construction of Easthill Elementary School at the Queen Elizabeth School site.

Information

2020 Elementary Summer Learning Program update

The Ministry of Education (EDU) provided funding to school boards to deliver summer learning programming to students in grades K-8. The purpose was to mitigate learning loss during the summer, in support of increasing student achievement, and close learning gaps in literacy and numeracy. Considering the COVID19 pandemic and student staff and family safety, the EDU stipulated that the 2020 summer learning program must include a minimum of 45 hours of learning, with 30 hours being delivered in a direct, synchronous manner. HPEDSB received $60,000 to offer four summer learning classes over a 3-week period from July 6-24, 2020.

Due to the level of interest in and need for a summer learning program and its gap closing priority, HPEDSB offered 16 classes for students from grades K-8. Four were funded through EDU and 11 through HPEDSB.

Find out more on page 38 of the September 28, 2020 agenda (Pdf).

K-12 Virtual School update

A survey of families conducted from August 10 – 14, 2020 revealed that 84% of the students in the Hastings and Prince Edward District School Board were planning to return to regular classes on September 3, 2020. An analysis of the data survey indicated that more than 1,600 students would learn from home. On August 13, 2020, the Ministry of Education issued Policy/Program Memorandum No. 164 with the requirements for remote learning during times of pandemic. The memorandum provides direction to school boards about remote learning requirements, including implementation and reporting.

Based upon the survey results and the requirements established by PPM 164, on August 17, 2020 a decision was made by the senior team to begin to make and to implement plans to create the K-12 Virtual School for students who planned to learn online. This school began serving students on September 14, 2020. It started with approximately 1,800 students and, as of this evening, enrolment will increase to approximately 2,400+ students by the end of next week when Block B/Octomester 2 begins.

Find out more on page 39 of the September 28, 2020 agenda (Pdf).

Ontario Scholars

This report listed the number of student who achieved Ontario Scholar status at each HPEDSB secondary school from 2015 to 2020, inclusive.

Find out more on page 45 of the September 28, 2020 agenda (Pdf).

Report from student trustees

Highlights from this report include the following:

  • Discussed variations of the expanding the student senate, including adding junior senate for elementary students and another one for Grade 9 and 10 students
  • Increasing social worker access to high school students; social workers will visit classrooms to introduce themselves; access through Google classroom

Report from the Special Education Advisory Committee (SEAC)

Highlights from this report include the following:

  • Student Services personnel updates
  • Education and Community Partnership Program (ECPP) updates
  • Reviewed a letter sent to the Ministry of Education from the Halton District School Board
  • Hearing about staff on the frontlines being empowered
  • Looking for a student trustee to participate on SEAC, meetings are Thursday evenings, once a month

Report from the Audit Committee

Highlights from this report include the following:

  • Presentation by the external auditors of their audit plan and schedules for this school year
  • Met with the Regional Internal Audit Team for this school year

Ontario Public School Boards’ Association (OPSBA) Information Exchange

Highlights from this report include the following:

  • The OPSBA Annual General Meeting was held this past weekend online; a recorded livestream is available on the OPSBA website
  • Shared the results of elections for the roles of president, first and second vice-presidents, representative for the Indigenous Trustees’ Council, and chair for the Eastern Region
  • The next regional meeting is November 7, 2020

Questions or reports from trustees

Highlights from this report include the following:

  • The Board of Trustees will meet on October 5, 2020 at 3:30 PM for strategic planning, rather than the previously-scheduled November 7, 2020 date; support can be provided to trustees who need child care in order to participate
  • Participation on the Mental Health Committee; the committee saw a draft of the new mental health strategy
  • HPEDSB child and youth workers, and social workers prepared 1,000 calming kits for students

Correspondence

Letters received from the following school boards:

  • Upper Grand District School Board
  • Lakehead Public Schools
  • Simcoe County District School Board
  • Waterloo Region District School Board
  • York Region District School Board
  • Halton District School Board

Find out more on page 46 of the September 28, 2020 agenda (Pdf).

The next public Board meeting is Monday, October 26, 2020, online through a livestream event at 7:00 PM.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #182: September 14, 2020

September 14, 2020—This update provides a summary of the public special meeting of the Hastings and Prince Edward District School Board held September 14, 2020 in-person and  livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September  2020.

Recommendation

HPEDSB/ETFO Local Collective Agreement

Board members ratified the terms of the local collective agreement between the Hastings and Prince Edward District School Board, and the Elementary Teachers’ Federation of Ontario Hastings-Prince Edward Teacher Local, for the period of September 1, 2019 to August 31, 2022.

The agreement covers approximately 640 elementary teachers.

The next public Board meeting is Monday, September 28, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

 

Board Meeting Update #181: August 13, 2020

August 13, 2020—This update provides a summary of the public special meeting of the Hastings and Prince Edward District School Board held Thursday, August 13, 2020 through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2020.

Lucille Kyle, Chair of the Board opened the meeting acknowledging the First Peoples of the territory: This afternoon we acknowledge that the land on which we are gathered is on the Traditional and Treaty areas of the Mohawk, Haudenosaunee and Anishnabek peoples. We conduct our business, recognizing we are all Treaty people and give respect to this territory and all its young people.

Recommendation

2020-2021 Budget final approval

Board members approved the 2020-2021 operating and capital expense budgets in the amounts of $210,669,029 and $27,400,536 respectively.

Recently, HPEDSB successfully completed a Multi- Year Financial Recovery Plan (2016-2017 to 2018-2019) which rebuilt the accumulated surplus (financial reserves). The 2020-2021 budget was developed based upon projected enrolment, funding, and expenses. The budget is generally a status-quo budget that is balanced and reflects the improved financial situation of HPEDSB as a result of the Multi-Year Financial Recovery Plan. The budget includes planned salary increases, as well as some new initiatives based on department requests and needs. The budget that is proposed contains a small in-year surplus for compliance purposes of $71,960, which is compliant with Ministry of Education direction and the Education Act.

The budget was built around the following assumptions:

  • long-term enrolment projections supplemented by detailed school projections;
  • funding calculated by the Ministry’s Electronic Financial Information System (EFIS) forms;
  • GSN and PPF funding as announced by the Ministry of Education on June 19, 2020;
  • recent central and local labour agreements which include salary increases and specific funding allocations;
  • number of central and department staff remain similar to 2019-2020;
  • department and school budgets remain generally the same as 2019-2020;
  • employee absences, vacation use, and teacher unpaid days remain at the same rate as 2018-2019;
  • some new initiatives and cost adjustments that support student achievement, improve board operation, or reflect cost increases; and
  • there is no explicit provision for a contingency amount.

CONTACT
Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #180: June 17, 2020

June 17, 2020—This update provides a summary of the public special meeting of the Hastings and Prince Edward District School Board held Wednesday, June 17, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2020.

Lucille Kyle, Chair of the Board opened the meeting acknowledging the First Peoples of the territory: This afternoon we acknowledge that the land on which we are gathered is on the Traditional and Treaty areas of the Mohawk, Haudenosaunee and Anishnabek peoples. We conduct our business, recognizing we are all Treaty people and give respect to this territory and all its young people.

Recommendation

Quinte Secondary School Revitalization Plan

Board members approved a plan directing senior administration to work with consultants to develop preliminary floor plans, cost estimates and related consolidation steps to address enrolment pressures, including the following:

  1. establishing K-8 French Immersion school at the former Quinte Secondary School; and
  2. consolidating the Ann Street Education Centre, the W.R. Kirk Alternative Education Centre and the G. Umb maintenance building at the QSS site.

The above-noted information will be presented and received by the Board of Trustees at the regular Board meeting in December 2020.

CONTACT
Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update 179: June 15, 2020

June 8, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, June 15, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2020.

Ryan Gentle, Student Trustee, Trenton High School, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional and treaty areas of the Mohawk, Haudenosaunee and Anishinaabe peoples. We conduct tonight’s business recognizing we are all Treaty people and give respect to this territory and all its young people.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Shannon Binder, Trustee for Southeast Hastings and Vice-chair of the Board asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Lucille Kyle, Chair of the Board, acknowledged and thanked the three student trustees who sat at the Board table this school year: Kristen Brant, Eastside Secondary School; Madison Davis, Centennial Secondary School; and Ryan Gentle, Trenton High School.

Recommendation

Appointment of student trustees for the 2020-2021 school year

Board members approved three student trustees for the upcoming school year. Their term starts August 1, 2020 and ends July 31, 2021. We welcome these student leaders who will represent the student voice at the Board table:

  • Moira Gaddes, Eastside Secondary School, as the Indigenous student trustee
  • Grace Whyte, Bayside Secondary School
  • Kayla Zachariah, Prince Edward Collegiate Institute

Tender for the K-12 addition and renovations at Centre Hastings Secondary School

Board members approved a tender in the amount of $2.7 to Peak Engineering & Construction Ltd. for an addition and renovations at Centre Hastings Secondary School. The work will involve building an addition for two Kindergarten classrooms, as well as doing various interior renovations to the existing school in order to consolidate students from Madoc Public School with Centre Hastings Secondary School to create a K-12 school. Pre-work planning with the contractor will begin this week with a start-date to be determined in the coming weeks.

Amendments to the 2019-2020 Special Education Plan

Board members approved amendments to the 2019-2020 Special Education Plan. This public document provides detailed information about Special Education programs and services for students available through Hastings and Prince Edward District School Board.

Information

HPEDSB Pandemic response update

Sean Monteith, Director of Education provided an update on actions at HPEDSB and within the province during the COVID-19 pandemic, including the following:

  • different options being considered by the Ministry of Education for school start-up in September, such as smaller class sizes, alternate day or week options, while also considering the possibility of a full in-school/in-class entry, fully remote approach (as is in place now), or a hybrid of the two (some learning happening from home and some at school);
  • no definitive direction from the Ministry of Education to school boards is expected until late July at the earliest;
  • HPEDSB is prepared for any number of options and all have implications for staffing, cleaning and maintenance of schools and transportation;
  • re-entry, whenever it occurs, will be non-traditional, it will be gentle, accepting and accommodating; the emotional and mental health needs of staff, students K-12 and families are going to be unlike anything we have ever seen before and the senior team has spent a lot of time preparing;
  • four child care centres in HPEDSB schools are anticipated to open next week (date to be confirmed);
  • consultation with the YMCA about the possibility of summer camps;
  • ongoing access to schools at this time for students and families to retrieve students’ personal belongings from schools;
  • graduation is different from what we all want it to be; schools are doing what they can to make graduation real and meaningful; some are doing drive-bys, some online and some are waiting until the fall;
  • lawn signs celebrating the Class of 2020 are being distributed to Grade 12 graduates through all seven secondary schools;
  • the Summer Learning Program is expanded this year to include students in SK-Grade 8 and there has been a tremendous response for it;
  • families who now have HPEDSB technology are able to keep it in their possession during the summer if they wish; and
  • we are in discussion about whether the the weekly newspaper ads with no-tech activities can continue during the summer; more to come.

Board Improvement Planning for Student Achievement (BIPSA)

Members of the Curriculum Services team provided a year-end progress update and next steps about the implementation of the HPEDSB Board Improvement Plan (BIP). Reflecting on system and student achievement data of previous board improvement plans, the results are underachieving and unacceptable. The senior team committed to reversing the declining trend in student achievement by demonstrating a willingness to change system practices and processes specific to improvement planning and staff capacity building. This required an openness to innovative thinking and taking evidence-informed risks to provide increased autonomy to schools for improvement planning.

It is important to note that the 2019-2020 school year presented unique circumstances that influenced implementation and potentially impacted outcomes arising from some of the actions and strategies within the BIP, including the following:

  • interruptions to the learning environment, such as labour action, rotating work stoppages and school closures as of March 13, 2020 due to the COVID-19 pandemic;
  • school closures impacted the ability to implement some of the actions and strategies of the board improvement plan; and
  • unanticipated opportunities to think and act in more innovative ways also emerged in response to this unprecedented online learning situation that supported the goals of system culture and practices, leadership development, and teaching and learning.

Thank you to Tina Elliott, Superintendent of Education, and system leads Rob McFadden, Darren McFarlane and Bessie Stelatos.

Summer learning and student support

For elementary students, the Summer Learning Program (SLP) supports vulnerable SK-Grade 8 students who are experiencing achievement gaps, while mitigating summer learning loss. The Ministry of Education has provided HPEDSB with $60 thousand to operate the SLP. The online delivery will occur daily from 9:00 AM to 12:00 PM from July 6 – 24, 2020. The primary focus will be on the remediation, or reteaching, of essential literacy and numeracy skills required for the start of a new grade in September. This gap closing approach may address curriculum expectations that were unable to be covered extensively during the Learn at Home phase of the pandemic.

For secondary students, the SLP is offered by eLearning through the Adult and Continuing Education Program. This year, summer school is scheduled from June 29 – July 27, 2020.

Additional summer funding has been allocated for mental health supports, staff resources to support students with special education needs and a transition back to school program.

Reports from trustees

Highlights from this report included the following:

  • information about the annual general meeting of the Ontario Public School Boards’ Association;
  • OPSBA seeking input on anti-racism; and
  • two scholarship recipients to soon be announced, including the regional recipient of the Public Property Network Scholarship which provides $1,000.

Audit Committee update

Highlights from this report included the following:

  • new committee member Kim Egan;
  • internal audits are continuing despite COVID-19; and
  • proposed meeting dates for the 2020-2021 school year.

Parent Involvement Committee update

Highlights from this report included the following:

  • at the last meeting, trustee representatives provided updates on Board of Trustee decisions, priorities during COVID-19; and a strategic planning update.

Questions, reports and proposals from trustees

  • In response to a question about report cards, Superintendent Tina Elliott reported that all report cards will be available online for parents/guardians to access. For elementary, the report cards will be available June 23, 2020; for secondary it will be June 26, 2020. Communications and instruction on how to access will be available. Anyone preferring to receive a paper copy can request one from their child’s school.
  • Transcripts will be available during the summer which is a new and welcome approach for HPEDSB.
  • 99.3 County FM is hosting a radio broadcast to celebrate Grade 8 students in Prince Edward County. It will air on Tuesday, June 23, 2020 at 12:10 PM and again at 6:10 PM. All students in Prince Edward County graduating from Grade 8 will be announced. On-air messages will be broadcast featuring students, school board officials and school principals.
  • Lucille Kyle, Chair of the Board, made closing remarks reflecting on the 2019-2020 school year.

A special public Board meeting is scheduled for Wednesday, June 17, 2020, online through a livestream event at 1:00 PM.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update 178, June 8, 2020

June 8, 2020—This update provides a summary of the special public meeting of the Hastings and Prince Edward District School Board held Monday, June 8, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting on June 15, 2020.

Recommendation

Ratification of the 2019-2022 local terms of two OSSTF-PSSP collective agreements

Board members approved the terms of two local collective agreement between HPEDSB and the Ontario Secondary School Teachers’ Federation, District 29 – Professional Student Services Personnel Bargaining Unit (OSSTF-PSSP) for the periods June 25, 2019 to August 31, 2019 and September 1, 2019 to August 31, 2022.

Staff covered by the PSSP collective agreement include the following:

  • attendance counsellors;
  • autism coordinators;
  • child and youth workers;
  • psychoeducational consultants;
  • speech language pathologists; and
  • social workers.

The next public Board meeting is Monday, June 15, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #177, May 25, 2020

May 25, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, May 25, 2020 online through a livestream event (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2020.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Ryan Gentle, Student Trustee, Trenton High School asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Recommendation

Offer to purchase Earl Prentice Prentice Public School

Board members approved a recommendation for the sale of Earl Prentice Public School to “Fei Pan – For a Company to be Incorporated” in the amount of $280,000, pending all conditions are met, with a closing date of June 5, 2020.

Tender for electrical distribution and replacement at multiple sites

Board members approved a recommendation totaling $1.1 million for the renewal and replacement of electrical distribution services at seven schools: Bayside Secondary School, Foxboro Public School, Frankford Public School, Massassaga-Rednersville Public School, North Hastings High School, Trenton High School and Tyendinaga Public School. The work will be scheduled in the coming weeks.

Tender for roof replacement at multiple sites

Board members approved a recommendation totaling $3.6 million for roofing projects at eight schools: Eastside Secondary School, Frankford Public School, Harry J. Clarke Public School, Kente Public School, Massassaga-Rednersville Public School, Maynooth Public School, Park Dale School and Prince of Wales Public School. The work will be scheduled in the coming weeks.

Ratification of the 2019-2022 Local Terms of the CUPE Collective Agreement

Board members approved the terms of the local collective agreement between HPEDSB and CUPE Local 1022 for the period September 1, 2019 to August 31, 2022. Support staff covered by the CUPE collective agreement include the following:

  • central support workers;
  • communicative disorder assistants;
  • custodian and maintenance workers;
  • designated early childhood educators;
  • educational assistants;
  • intervenors;
  • IT technologists and analysts;
  • library technicians;
  • school secretaries; and
  • student supervision monitors.

Information

Report from the Executive Committee

Highlights from this verbal report included the following:

  • explanation of the revised process to select student trustees for the 2020-2021 school year;
  • progress in planning the 2020-2025 Strategic Plan.

HPEDSB COVID-19 Pandemic Operational Report

Sean Monteith, Director of Education provided an update about COVID-19 actions at HPEDSB as of May 25, 2020.

Highlights included the following:

  • continued planning for at-home learning now that schools are closed until the end of June 2020;
  • communications actions to date;
  • funding and expenditures;
  • access to schools and administrative offices;
  • voluntary redeployment of staff; and
  • technology and broadband access for students and families.

Communications & Public Relations update

Kerry Donnell, Communications & Public Relations Manager provided a summary of communications and public relations actions since the beginning of the school year, along with enhanced activities during COVID-19 and known initiatives planned for the 2020-2021 school year.

Highlights included the following:

  • the team’s actions and initiatives are focused on the HPEDSB all students first approach, through planned and targeted communications with internal and external audiences;
  • communications and public relations initiatives and engagement have increased exponentially since August 2019, and particularly since mid-March 2020 during COVID-19;
  • Communications & Public Relations uses a wide variety of means and methods to communicate with target audiences and stakeholders;
  • on a daily basis, the team engages with the senior team, trustees, departments, school administrators, student and parent leaders, the media and community partners;
  • COVID-19 has demanded an extremely high level of communications planning and response from mid-March 2020 to now. Efforts to keep employees, students, families and the media engaged and informed will continue through to the end of the school year and beyond; and
  • 10 large projects are already planned for the 2020-2021 school year.

2020-2021 committee meeting dates (draft)

Proposed dates for Board and Committee of the Whole meetings were shared for information.

Report from trustees

Highlights from this report included the following:

  • Ontario Public School Boards’ Association (OPSBA) update:
    • ratification votes by the OPSBA in recent weeks; late release of GSNs (school board funding) from the province; advocacy from OPSBA to Queen’s Park about what schools opening in September will look like;
  • a new process to select an HPEDSB representative for the OPSBA Board of Directors (presently Lisa Anne Chatten) was conducted: interested trustees put forth their name during the meeting and, after being supported by others, all Board members voted on the interested candidates; Lisa Anne Chatten will continue at the OPSBA representative;
  • the next step was to select an alternate director; Alison Kelly was selected.

The next public Board meeting is Monday, June 15, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications & Public Relations Manager, extension 62354, [email protected]

Board Meeting Update #176, April 27, 2020

April 27, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, April 27, 2020 online through a livestream event. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2020. A recorded version will be available at the aforementioned link.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Madison Davis, Student Trustee, Centennial Secondary School asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

New Policy 19: Board Improvement Plan for Student Achievement

Board members adopted new Policy 19: Board Improvement Planning for Student Achievement.

Each year HPEDSB creates a board improvement plan that aligns with the strategic plan and guides the development of school improvement plans. With the renewed vision of “all students first” and a focus on increasing student achievement outcomes, a policy placing student achievement as a core priority of the work of the Board is essential.

This policy establishes the following expectations for all schools and throughout HPEDSB:

  • shared accountability for student achievement;
  • processes leading to effective improvement planning;
  • guidelines for the responsibilities of the Director of Education, senior administration and school administrators; and
  • specific processes for the submission, review, and communication of:
    • the Board Improvement Plan; and
    • school improvement plans.

The policy will be reviewed by May 2021.

Information

HPEDSB Pandemic Operational Report

Sean Monteith, Director of Education provided a verbal update on actions taken to address COVID-19.

Highlights from Director Monteith’s report included the following:

  • The current circumstances demand leadership at the highest level
  • Leadership is coming from everyone at HPEDSB: from educational assistants, secretaries, maintenance workers, teachers, to name just a few
  • The Ministry of Education has extended school closures to at least May 31, 2020 with a re-evaluation expected prior to that date
  • Core operations at HPEDSB are continuing in a proactive way
  • Reassurance about the continuity of learning and connecting with students and families
  • Over 150 different training opportunities have been available to educators and support staff; the HPEDSB Learning at Home website has had more than 150,000 hits over the past three weeks
  • This week was week 4 of no-tech learning activities advertised in the weekly community newspapers
  • Reminder about the need to be concerned about the stresses in households throughout the district at this time ; staff are doing whatever is in their power to meet the needs of students
  • Still, the regular work is continuing: collective bargaining, staffing, budget planning
  • Utilization of (the former) Quinte Secondary School by Quinte Health Care as a COVID-19 assessment centre is expanding to 30,000 square feet; the main office, library, staff room and  cafeteria are being used and needed renovations are being done, paid paid for through provincial funds

Update from The Hastings and Prince Edward Learning Foundation, COVID-19 response

The HPE Learning Foundation  fundraises for programs and services to help students overcome barriers and succeed in school in a non-stigmatizing way.

As of April 20, 2020, the Learning Foundation has provided support to 1,788 students through grocery gift cards valued at $104,500. An additional $32,557 has been provided to food banks for families with children by way of food product and coupons in the following amounts: $28,887 for food; $3,120 for fruit and vegetable coupons; and $550 for egg coupons.

In addition, the Food for Learning Steering Committee has approved $50,000 monthly expenditures until schools reopen. The Food for Home Program will support students during July and August with $58,000 in grocery gift cards. HPELF support to students up to the end of August will be at least $306,720.

Events that would have happened this year are postponed to 2021: Take a Bit out of Hunger, Mainly Music, Food for Learning Student Benefit Auction, and the annual Student Emergency Fund Golf Tournament.

Supporting children’s mental health in HPEDSB, COVID-19 response

Mental health service delivery changed suddenly with the onset of COVID-19. Social workers, and child and youth workers were responsive and quickly organized support systems for students, families and staff. Social workers are reaching out by telephone to students on their caseload and accepting new referrals. Child and youth workers are connecting with vulnerable families. Referrals and direct communication with collateral agencies to assist with pathways to care is ongoing.

This update provided a thorough explanation of the services being provided to students and families during school closures, including the following:

  • Social workers and child and youth workers continue to provide crisis, ASIST suicide intervention services, and tragic event support to students and families including responding after the death of a parent/guardian, providing support to students after the sudden death of a former student, and supporting a family after they lost everything in a fire.
  • Mental health resources and links are provided on an ongoing basis to Communications Services for posting on the HPEDSB web and social media sites.
  • School staff, students and families are being provided community resources, supports and links including mental health resources, crisis lines, financial, parenting, and another supports.
  • Communications Services is assisting social workers and child and youth workers with the production of videos to support student mental health and well-being.
  • Food security was immediately identified as an urgent need for many families. Child and youth workers, social workers, administrators and school staff assisted with providing lists of families who may be in need, and assisting with the delivery of grocery cards.
  • School staff, child and youth workers, and social workers assisted with the distribution of technology to students and families. Students and families are being supported in accessing on-line learning as our mental health teams work in collaboration with teachers.
  • Tier 1 work continues through the posting of social emotional learning strategies prepared and provided for elementary schools by child and youth workers including activities and videos that can be used on Google Classroom (e.g., read alouds, mindfulness activities) from programs and resources such as FRIENDS, Stress Lessons, and Everyday Mental Health Classroom Resource. Child and youth workers worked with staff to create a collage of pictures for students and also sent cards through Canada Post to families and students with whom they have a connection.
  • Social workers and child and youth workers have quickly learned Google Classroom and Google Meet and are participating in virtual staff meetings, student success team meetings, and team meetings in order to ensure there is clear communication and pathways to care for students and families. Child and youth workers have been building, populating, and maintaining a Google Document to hold and share the numerous resources that they use.
  • Trauma training specific to the pandemic was provided on April 21 and 23, 2020 to HPEDSB social workers, child and youth workers, guidance heads, social workers from neighbouring boards and community partners. School Mental Health Ontario (SMHO) is working with mental health leads to support and train social workers to implement virtual counselling services.
  • Additional training opportunities being offered include Triple P Webinar (teach Triple P virtually), Applied Behaviour Analysis (ABA) for Educators Level 1, Autism course through the Geneva Centre, Fetal Alcohol Spectrum Disorder (FASD) training and Infant Mental Health 101.

This report further provided an update on the 2019-2020 Mental Health and Addictions Strategy and Action Plan.

Planning for the New HPEDSB Strategic Plan 

The Director of Education provided an update on planning for the new HPEDSB strategic plan. The director has been working with two aspiring leaders, Ruth Ellen Cummings, Vice-Principal at Centre Hastings Secondary School and Rob McFadden, System Lead in Student Services to review the feedback from the Thoughtexchange process. They have boiled it down to five main themes from thousands of ideas. Trustees expressed interest in meeting with the Sean, Ruth Ellen and Rob to begin synthesizing the data into strategic priorities and goals.

Planning for student trustees for the 2020-2021 school year

The Director of Education referred to Policy 3C: Student Representation on the Board and the process for selecting student trustees for the new school year (August 1, 2020 to July 31, 2021). The normal process, which requires new student trustees to be selected by April 30, 2020, will not work during COVID-19. The director asked trustees and the student trustees for their ideas on how to move forward.

Report from trustees

Highlights from this report included the following:

  • The Ontario Public School Boards’ Association ratified the ETFO provincial agreement earlier this month
  • The OPSBA vote for the provincial OSSTF agreement is scheduled for May 21, 2020
  • The trustee representative for the OPSBA Board of Directors will be voted on at the public Board meeting in May 2020; trustees are encouraged to put their name forward

Questions from trustees

  1. What is the status of secondary school exams? Formal exams will not take place as per an amendment to the Education Act regulation. This applies even if schools are open after May 31, 2020.
  2. Can the Board of Trustees participate in a self-assessment as per Module 21 of the OPSBA learning sessions? Trustees are asked to report back to Alison Kelly about participating in a book club style of learnng.

The next public Board meeting is Monday, May 25, 2020, online through a livestream event at 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #175

February 24, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, February 24, 2020 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2020.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Kristen Parks, Trustee, Sidney and Frankford, asked all to reflect on Integrity: We do what is right for ourselves and others. We demonstrate values and ethics that are good for all. We speak directly, clearly, and respectfully.

Celebrating students

Centre Hastings Secondary School: Showcasing the skilled trades and Specialist High Skills Majors

group photo of the Centre Hastings Secondary School presentation team
Thank you to the CHSS presentation team pictured with Darren McFarlane, Experiential Learning and Safe Schools Lead (back row left); Mitch Darby, Automotive Teacher (back row second from left); Nicholas McFadden, Student Success Lead Teacher (back row second from right); Thomas Kirk, Communications Technology Teacher (far right); Dayna Scaletta, Principal (second from left); Jessica Davies, Grade 12 (front centre) and Sarah Wannamaker, Guidance Department Head (second from right). .
Centre Hastings Secondary School team doing their presentation
A different view of the Centre Hastings Secondary School team doing their presentation

The presentation showcased the skilled trades and Specialist High Skills Majors (SHSM) programs at Centre Hastings Secondary School.

SHSMs are Ministry of Education-approved specialized programs where students focus their learning in a specific economic sector. SHSMs assist students transition to apprenticeship training, college, university or the workplace after graduation. As part of the Construction SHSM, students have done work in the community, including building a bridge at O’Hara Mill and constructing buildings at the H.R. Frink Outdoor Education Centre. 

Student Jessica Davies, Grade 12, shared how the Construction SHSM changed her school experience for the better: she got excited to go to school, to do homework, to do the training and certifications. She will be going to Loyalist College for a 3-year architecture program after graduation.

In Jessica’s words: “I would 100% recommend SHSMs to other students. I tell people that if they’re interested in hands-on work and want to pursue a career in construction or mechanics, for example, the SHSM will give you a really good idea of what the work will be. If something breaks down, you’ll have an idea of what’s wrong or how to fix it before calling someone else.”

Another student, Nat, was featured in a video and said this about his SHSM learning: “If you want to get out of high school with enough knowledge to get to where you want to go, you will have the experience to get there.” 

Thank you to the CHSS presentation team:

  • Jessica Davies, Grade 12
  • Mitch Darby, Automotive Teacher
  • Thomas Kirk, Communications Technology Teacher
  • Nicholas McFadden, Student Success Lead Teacher
  • Sarah Wannamaker, Guidance Department Head
  • Dayna Scaletta, Principal

Recommendations

Fire alarm renewal at multiple sites

Board members approved a tender for fire alarm system renewal, including emergency lighting, at several schools totalling $1,948,145, as follows:

  • Ferguson Electric Company Ltd. for fire alarm system upgrades at:
    • Foxboro Public School in the amount of $129,000
    • Frankford Public School in the amount of $151,000
    • North Hasting High School in the amount of $539,000
    • Park Dale School in the amount of $164,000
    • Trenton High School in the amount of $269,000
    • V.P. Carswell Elementary School in the amount of $68,000
  • McClement Electric Ltd. for fire alarm system upgrades at:
    • Bayside Secondary School in the amount of $246,960
    • Harry J. Clarke Public School in the amount of $213,260
    • Prince Charles School (Belleville) in the amount of $167,925

2020-2021 School Year Calendar

Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

A consultation process occurred with employee groups, parents, school councils and community members. An online survey was also available for public input.

Board members approved the following dates for the 2020-2021 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring of 2020.

  • First day of school for students will be Tuesday, September 1, 2020
  • Winter Break will be be from Monday, December 21, 2020 to Friday, January 1, 2021
  • Semester 2 will begin Friday, January 29, 2021
  • Mid-winter Break will be from Monday, March 15 to Friday, March 19, 2021
  • Last day of school for students be Thursday, June 24, 2021
  • Seven professional activity days:
    • Monday, August 31, 2020
    • Friday, September 25, 2020
    • Friday, November 20, 2020
    • Friday, January 29, 2021
    • Friday, April 30, 2021
    • Friday, June 4, 2021
    • Friday, June 25, 2021
  • 10 examination days be approved for secondary schools*
    • Thursday, January 21, 2021 through to Wednesday, January 27, 2021
    • Wednesday, June 16, 2021 through to Tuesday, June 22, 2021

*Actual dates may vary, please confirm with each secondary school

The following dates are included for reference.

Statutory, Ministry of Education and School Board Holidays
Statutory Holidays Ministry of Education proposed dates for the 2020-2021 School Year Calendar HPEDSB dates for the 2020-2021 School Year Calendar
Labour Day Monday, September 7, 2020 Same
Thanksgiving Day Monday, October 12, 2020 Same
Winter Break (inclusive) Monday, December 21, 2020 to Friday, January 1, 2021 Same
Family Day Monday, February 15, 2021 Same
Mid-winter Break (inclusive) Monday, March 15 to Friday, March 19, 2021 Same
Good Friday Friday, April 2, 2021 Same
Easter Monday Monday, April 5, 2021 Same
Victoria Day Monday, May 24, 2021 Same

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for March 2020.

  • March 2: Lacrosse Clinic K-8, Athol-South Marysburgh Public School
  • First week of March: Dr. Seuss Week at various elementary schools
  • Various dates in early March: PAWS Reading Program, Bayside Public School
  • March 11 & 12, 2020: Basketball Tournament, Bayside Secondary School
  • March 28: OPSBA Eastern Regional Meeting, Sophiasburgh Central School

Mental health and social/emotional supports for students

Highlights from this staff report included the following:

  • Use of a tiered approach to support mental health and well-being for all students:
    • Tier 1 is mental health promotion: universal class-wide mental health promotion initiatives (good for all); welcoming, inclusive, understanding environments using resources and supports that reinforce every day mental health practices in classrooms
    • Tier 2 is mental health prevention: supports for students who might be at greater risk for mental health problems (good for some)
    • Tier 3 is mental health intervention: services for students who experience mental health problems (good for few); interventions
  • Student Services is in the process of hiring an additional permanent full-time social worker for Centre Hastings Secondary School. Each secondary school will have one social worker
    • Social workers provide Tier 3 therapeutic support to students in secondary schools; in addition to providing therapy, they respond to crisis, trauma and suicide intervention situations
  • There were 149 Tier 3 files open in December, 86 crisis, trauma, and suicide intervention responses in December, with the primary reasons for referrals being anxiety, grief, and depression

Child and youth worker update

  • Child and youth workers have been redistributed in Belleville enabling service at Prince Charles School, Prince of Wales Public School, Queen Elizabeth School and Queen Victoria School
  • Supports have also been redistributed in the Centre Hastings and North Hastings school groups
  • CYWs continue to support Tier 1 and Tier 2 initiatives using evidence-based classroom programs, small groups, targeted intervention, crisis response and community connections in support of social skills, emotional regulation, improved attendance and positive mental health

boy in a cardboard car2020 Kindergarten promotion

Highlights from this report included the following:

  • Welcoming Kindergarten students and families into HPEDSB schools is one of the first steps in developing a long term partnership with parents, guardians and students and creating a sense of belonging
  • Kindergarten Orientation at schools will take place in the spring, between March 23 and May 29
  • Elementary schools will invite Kindergarten students and families to visit the school to:
    • learn about the Kindergarten program
    • interact with educators and others within the school community
    • interact with community partners who may be a part of their child’s early years and who can support in accessing services within the community
  • Promotions for Kindergarten were re-visioned through the Communications team, introducing a new theme of “Welcome to Our Family,” a new look and branding
  • Each family registering their child for Kindergarten will receive a book with a welcome message from the Director of Education printed inside the cover
  • Updated promotional materials have been created with a more comprehensive and family-friendly approach
    • tips on how families can be prepared for the first day of school
    • sample questions parents/guardians can ask during Kindergarten orientations
    • overview of the Kindergarten learning program, play-based inquiry, and communication with families

OPSBA Information exchange

Highlights from this report included the following:

  • Participation in a meeting of directors of the Ontario Public School Boards’ Association (OPSBA)
  • An upcoming promotional campaign called “Take Your MPP to Work Day”
  • An OPSBA scholarship award for a student
  • A form letter circulating to trustees asking the OPSBA to take a stance on provincial negotiations

Report from trustees

Highlights from this report included the following:

  • A proposal for the Board of Trustees to write a letter to the provincial government about e-Learning courses
  • The next Trustee Retreat is April 17 and 18, 2020 at Wesley Acres in Prince Edward County

Parent Involvement Committee update

Highlights from this report included the following:

  • A written summary of public Board meetings from October 2019 to January 2020 and from the October 2019 Parent Involvement Committee meeting
  • Planning is underway for an event in the spring hosted by the Parent Involvement Committee and student trustees

Ontario Student Trustees’ Association Conference update

Highlights from this report included the following:

  • Participation in the above-noted conference in Ottawa this past weekend; more will be shared at a next meeting

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, March 2: Executive Committee, 1:00 p.m.
  • Monday, March 9: Public Committee of the Whole, 6:00 p.m.
  • Monday, March 23: Public Board Meeting, 7:00 p.m.
  • Thursday, March 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #174

January 27, 2020—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, January 27, 2020 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2020.

Lucille Kyle, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Krista McConnell, Trustee, Belleville/Thurlow, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

photo of presenters
Thank you to Stephanie Taylor-Harvey, Principal and Tera Brough, Vice-principal, Prince Charles School (Belleville) and guest presenters Aaron denEngelsen, Grade 6 student who has participated in many of the initiatives; Mark Hymus, Community Partner; and Marg Werkhoven, Community Partner.

Celebrating students: Leveraging Community to Support Student Achievement, Prince Charles School (Belleville)

The Prince Charles School (Belleville) community works closely with the community to engage and support students. The adults care about students and go the extra mile to help students achieve success. The education and care of children in the school is a shared responsibility and opportunity to be difference makers for all.

Thank you to Stephanie Taylor-Harvey, Principal and Tera Brough, Vice-principal, Prince Charles School (Belleville) and guest presenters:

  • Aaron denEngelsen, Grade 6 student who has participated in many of the initiatives
  • Mark Hymus, Community Partner
  • Marg Werkhoven, Community Partner

Marg and other volunteers connect with the school through the One 2 One Readers program. Mark connects with the school through the Game On program and Kids Connect. Additional community partners include Hastings Prince Edward Public Health, City of Belleville, Belleville Police, Good Live Fitness, Canadian Tire, Belleville Dodge Chrysler, Big Brothers/Big Sisters, Girls Incorporated, Giant Tiger, Loyalist College, Queen’s University and Centennial Secondary School, to name a few.

In the words of student Aaron, “Participating in the programs gives me a chance to be a role model.”

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for February 2020.

group photo of presenters
Thank you to school administrators for being part of a BIPSA sub-committee: Louise Gunning, Principal, Madoc Township Public School; Ian Press, Principal, Bayside Secondary School; Stephanie Taylor-Harvey, Principal, Prince Charles School (Belleville); and Eric Fetterley, Vice-principal, Eastside Secondary School.

New process for developing the Board Improvement Plan for Student Achievement

Promoting increased student achievement needs to begin in a context closest to the students served in HPEDSB. This required a change to the process to develop the Board Improvement Plan for Student Achievement (BIPSA) (Pdf). In keeping with the HPEDSB approach of putting all students first, BIPSA development was flipped to be based on trends and themes that emerged from school improvement plans. This change represents a commitment to intentionally reflect the student and staff learning needs in the development of the BIPSA as a responsive plan versus a system direction that potentially drives improvement practices in areas that are not indicative of student and staff needs.

Educators in all schools engaged collaboratively in a process led by school administrators to:

  • collect and analyze school specific student data;
  • set goals related to student needs;
  • identify actions to implement to support increased student achievement; and
  • establish relevant measures to monitor impact and growth.

Thank you to school administrators for being part of a BIPSA sub-committee: Louise Gunning, Principal, Madoc Township Public School; Ian Press, Principal, Bayside Secondary School; Stephanie Taylor-Harvey, Principal, Prince Charles School (Belleville); and Eric Fetterley, Vice-principal, Eastside Secondary School.

2019 Director’s Annual Report

Kerry Donnell, Communications Manager, presented this interactive, online annual report. It showcases student and employee learning and leadership during the 2019 calendar year, celebrates community engagement and well-being initiatives, while also describing progress made on building renewal and information technology projects.

Report from Trustees

Highlights from this report included the following:

  • Presentation to a provincial government committee for pre-budget consultations
  • Fundraising by student groups to support secondary school initiatives
  • Student Senate work on advocacy and media

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 3: Executive Committee, 1:00 p.m.
  • Monday, February 10: Public Committee of the Whole, 6:00 p.m.
  • Wednesday, February 20: Parent Involvement Committee, 5:30 p.m.
  • Monday, February 24: Public Board Meeting, 7:00 p.m.
  • Thursday, February 27: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #173, December 9, 2019

December 9, 2019—This update provides a summary of the Annual  Meeting of the Hastings and Prince Edward District School Board held Monday, December 9, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2020.

A roll-call of trustees was conducted to open the meeting; all 10 were present.

This Annual Meeting was chaired by Sean Monteith until the chair of the Board was elected.

Presentation

Choir performance, Harry J. Clarke Public School

Laina Andrews, Superintendent of Education, introduced Gavin Foster, Teacher and Choir Director, Harry J. Clarke Public School. Over 20 students in the Junior Choir sang three songs (Jingle Bell Rock, Feliz Navidad and A New Year Carol), followed by three more with everyone in the room joining in (Santa Claus is Coming to Town, We Wish You a Merry Christmas and Jingle Bells). Gavin also sang one on his own, A Child Just Like You,  as a tribute to students.

group photo of choir at Board meeting
Students in Junior Choir, Harry J. Clarke Public School performed at the Annual Board meeting on December 9, 2019.

Thank you to teachers Gavin Foster and Sharon Richardson, and students: Alyssa Barnes, Lyla Bessin-Holt, Marley Bessin-Holt, Liam Brinklow, Emma Cooney, Raelyn Davidson, Chloe Dunlop, Isabella Eigenbrood, Lena Geitner, Addison Harrow, Ella Harrow, Marlie Hannah, Lila Impey, Maelyn Jin, Isaak Keuning, Karlee Lounsberry, Elissa McIsaac, Lana McKeown, Iris Michell, Addi Moyles, Mackenzie Norton, Savannah Paige, Dylan Phillips, Brooklynn Shulga, Isaac Smith, Daisy Sprung and Bailey Stewart. Principal Jennifer Slater and Vice-Principal Teri Cook were also present.

Appointment of scrutineers

Superintendents Laina Andrews and Nick Pfeiffer were appointed as scrutineers for the elections.

Elections

Review of the election process and Board committees

Sean Monteith, Director of Education reviewed the process for elections as described in Policy 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Policy 11: Committees of the Board.

 

Lucille Kyle and Shannon Binder
Congratulations to Lucille Kyle (left), elected as Chair of the Board and Shannon Binder, elected as Vice-chair of the Board.

Chair and vice-chair of the Board

Lucille Kyle, Trustee for North Hastings was elected as Chair of the Board. Shannon Binder was elected as Vice-chair of the Board.

Revisions to Policy 11: Committees of the Board

Board members approved revisions to Policy 11: Committees of the Board. Under the revised policy:

  • public Board meetings will continue to occur on the fourth Monday of each month
  • a closed Committee of the Whole meeting may occur prior to the public Board meeting, when required
  • a public Committee of the Whole meeting will occur on the second Monday of each month

The purpose of these changes is to consolidate several meetings into two meetings each month involving all trustees, as compared to meetings of only some at one meeting and others at another meeting. This approach will allow for greater efficiencies, coherence and cohesion, in an effort to make HPEDSB a responsive and nimble organization that puts kids ahead of procedural processes.

Statutory committees
Trustees selected membership on statutory committees. For 2020, statutory committees will consist of the following members:

  • Supervised Alternative Learning (SAL) Committee: Mike Brant and Krista McConnell will be the active members. Jennifer Cobb will be the alternate.
  • Audit Committee: Shannon Binder, Jennifer Cobb and Krista McConnell will be the active members.
  • Accessibility Committee: Lisa Anne Chatten will be the active member. Bonnie Danes will be the alternate.
  • Parent Involvement Committee: Alison Kelly will be the active member. Krista McConnell will be the alternate.
  • Committee: Consists of all Board members. They serve on a rotating basis, with three required to participate in each meeting.

Administrative committees
Trustees selected membership on administrative committees. For 2020, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Kristen Parks.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Lisa Anne Chatten.
  • Great Place Awards Committee: Shannon Binder and Krista McConnell.
  • Instructional Technology Advisory Committee: Spencer Hutchison.
  • Leadership Development Steering Committee: Spencer Hutchison and Lucille Kyle.
  • Safe Schools Advisory Committee: Bonnie Danes.
  • Specialist High Skills Majors Advisory Committee: Spencer Hutchison.
  • Mental Health Leadership Team: Kristen Parks will be the active member. Krista McConnell will be the alternate.

External committees

  • Food for Learning Partnership: Lucille Kyle.

Information

Tender approval for Bayside Secondary School science labs

Board members awarded a tender in the amount of $1.78 million to K. Knudsen Construction Ltd. to renovate science labs at Bayside Secondary School.

The work will involve creating five new science labs from the existing four. New millwork will be installed along with updated gas piping and water filtration systems. Construction will begin in February 2020 with a completion goal of August 2020. Programming will be adjusted for Semester 2 which begins in February 2020. Portables are on site to accommodate the adjustments.

Strategic planning retreat for the Board of Trustees

Board members will attend a strategic planning retreat on January 10 and 11, 2020. It will take place at Graphite Camp in North Hastings. Developing a strategic plan is a core responsibility of Board members. A public consultation for the new strategic plan will be announced in early January 2020.

holiday greeting card
A moose strolled through the yard at Bird’s Creek Public School on December 2, 2019 as students and staff looked on.

Holiday greeting card

Kerry Donnell, Communication Manager, showcased an in-house designed holiday greeting card that features a moose walking through the school yard at Bird’s Creek Public School. The photograph was taken last week and is authentic rather than a simulated experience. Electronic and paper versions will be sent out this week.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 12: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Thursday, January 23: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 27:
    • Public Committee of the Whole, 6:00 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #172, November 25, 2019

November 25, 2019—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held Monday, November 25, 2019 at Eastside Secondary School. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in January 2020.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Lucille Kyle, Trustee, North Hastings, asked all to reflect on Honesty. She shared a personal story about honesty in her personal life.

group photo
Thank you to presenters from Eastside Secondary School: Eric Fetterley, Vice-principal; Shara Jones, Teacher; Jessica Stuart, Teacher; Ken Manderville, Principal; Morgan Bernhardt, Grade 9 Student; and Joe Brown, Teacher.

Celebrating students: Eastside Secondary School

A student and staff from Eastside Secondary School presented three topics: a welcome message in the Mohawk language, a video about the International Baccalaureate (IB) program and a presentation about assistive technology.

The teaching of a language has to come from the heart; you can know the words, know the grammar and mechanics, although we speak from our soul, from our lived experiences and understandings. Teacher Joe Brown brings the Mohawk language to life and to heart for students both at Eastside and also at the HOPE program. Student Morgan Bernhardt recited a greeting in Mohawk.

The IB program engages students to reach further, dig deeper and contribute to both their immediate and distance communities. The presenters showed a video about this program.

The work in assisting students in their learning is vast and teachers support students in a variety of ways every day. The learning is also dynamic and never ending. This presentation showcased how assistive technology is used with students at Eastside SS.

Superintendent of Education Laina Andrews thanked guests Morgan Bernhardt, Grade 9 Student and Joe Brown,  Teacher; Kate Cockburn, Teacher and IB Lead; and Shara Jones and Jessica Stuart, Teachers.

Recommendations

2018-2019 Consolidated Financial Statements

Board members approved the Consolidated Financial Statements for the year ending August 31, 2019.

During the year the board expended $13,746,542 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including capital priorities, school condition improvement, and school renewal grants.

The audited financial statements result in an in-year surplus of $6,840,755 and a corresponding in-year surplus for Ministry compliance reporting purposes of $5,147,658. This brings the total accumulated surplus available for compliance to $9,578,037. The original budget plan for 2018-19 was forecast to have a surplus for compliance purposes of $1,546,019, as required by the board’s mandated Multi-Year Financial Recovery Plan. The board has exceeded its targets under the Multi-Year Financial Recovery Plan for the 2018-2019 year.

Revisions to Policy 11: Committees of the Board 

This topic was tabled (deferred) to a next meeting to allow more consideration and fulsome discussion.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for December 2019. Upcoming events include the following among many more:

  • December 2:
    • Band Performance, Bayside Public School, 3:45 p.m.
    • Spaghetti Lunch, V.P. Carswell Elementary School
  • December 3 & 4: Lion’s Club Vision and Hearing Screening for JK/SK
  • December 4 & 5: District Girls and Boys Volleyball Tournaments, North Hastings High School
  • December 6: Performance about gender-based violence at the Core Arts Centre, Prince Edward Collegiate Institute students
  • December 12: Whole School excursion to Stirling Festival Theatre, Massassaga-Rednersville Public School
  • December 13: Co-op Open House, Bayside Secondary School
  • December 18:
    • Festive Lunch, Bird’s Creek Public School and Marmora Public School
    • Christmas Auction (school and community), Trenton High School

Report from the Chair

Highlights from this report included the following:

  • Summary of an Eastern Region meeting in early November hosted by Limestone District School Board

Report from the Executive Committee

Highlights from this report included the following:

  • Strategic planning, board rebranding, Board credit cards, student trustee participation in closed (in-camera) meetings

Report from the Audit Committee

Highlights from this report included the following:

  • Draft 2018-2019 financial statements mentioned above
  • 2019-2020 Risk Assessment Project

Questions, reports and proposals from trustees and student trustees

Highlights from this report included the following:

  • Student Senate meeting summary: students are using Discord to communicate online; update from the Mental Health Leadership Team
  • Reference to calls of action about missing and murdered Indigenous women, girls and queer people
  • Request for ‘student voice’ to be included on the agendas for public meetings (this will be reviewed through a policy change)
  • Attendance at the provincial Advocacy  Day in Toronto today hosted by the Ontario Public School Boards’ Association

Correspondence

Letter from Waterloo Region District School Board regarding TeachON

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, December 9: Annual Public Board Meeting, 7:00 p.m.
  • Thursday, December 12: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Thursday, January 23: Special Education Advisory Committee, 5:00 p.m.
  • Monday, January 27:
    • Public Committee of the Whole, 6:00 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #170, September 23, 2019

September 23, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, September 23, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Spencer Hutchison, Trustee, Trenton & CFB Trenton, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentation

Video: All Students First, Learning Happens Here

The first few weeks of school are exciting for students and staff alike as they settle into new routines, and learning gets underway. From the first day of school, students in HPEDSB schools have been engaging in experiential learning activities and inquiries, with a focus on team building, creativity, and building literacy and numeracy skills. Staff at HPEDSB are first-class and are committed to our new approach of all students first.

Kerry Donnell, Communications Manager, screened All Students First, Learning Happens Here, a short video featuring students from HPEDSB schools.

Recommendations

2019-2020 Policy review, Part 1

Board members approved reviewing the procedures noted below. The review will take place over the next couple of months and the revisions voted on in November 2019.

  • Policy 3: Board Operations
  • Policy 3A: Delegations and Presentations
  • Policy 3J: Board Review/Self-Evaluation
  • Policy 11: Committees of the Board
  • Policy 12: External Committees and Trustee Advocacy

Borrowing resolution amendment

Board members approved a borrowing resolution, authorizing the borrowing of a sum of up to $18,654,000 from the Canadian Imperial Bank of Commerce, in order to meet short-term borrowing requirements for various school improvements under the School Condition Improvement Program, in order to meet planned expenditures.

Elect/appoint a replacement trustee for committee vacancies

Board members approved the appointment of trustees to two committees. The vacancies resulted from the passing of Trustee Michael Rush, Belleville/Thurlow on July 2, 2019.

  • Trustee Alison Kelly, South Prince Edward County, will be the Chair of the Operations and Finance Committee.
  • Trustee Kelly will also become a member of the Executive Committee representing the Operations and Finance Committee.
  • Trustee Kristen Parks, Sidney & Frankford, will be the Vice-chair of the Student Enrolment/School Capacity Committee.
  • Trustee Krista McConnell, Belleville/Thurlow will be on the Information Technology Advisory Committee.
  • Trustee Shannon Binder, Southeast Hastings, will be on the Specialist High Skills Majors Committee.
  • Trustee Lucille Kyle, North Hastings, will be on the Food for Learning Partnership Committee and also as the alternate member on the Ontario Public School Boards’ Association.

These appointments are effective immediately and will be in place until the end of the current term on November 30, 2019. New elections will take place at the Annual Board Meeting on December 2, 2019.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for October 2019. Upcoming events include the following among many more.

  • October 3:
    • Meet the Staff & BBQ Country Dance, Tyendinaga Public School, 5:30 p.m.
    • School Bus Safety presentations, Frankford Public School and Trent River Public School
  • October 4: Canadian Lacrosse Programming, Bird’s Creek Public School

Preliminary enrolment update

Elementary enrolments were collected on September 6, 2019 and updated on September 13, 2019. Secondary enrolments were collected on September 13, 2019. The projected enrolment for the 2019-2020 school year is 10,382 elementary students and 4,460 students for a total of 14,842.

Elementary enrolment
Elementary enrolment on September 13, 2019 was 10,382 compared to a projection of 10,385, a decrease of three students from projection. A net total of two additional elementary classes have been added to comply with class size regulations. The largest change in enrolment is in the kindergarten classes, with an additional four early childhood educators being added. Overall, elementary enrolment continues to show evidence that it is stabilizing, with a year-over-year increase of 16 students.

Secondary enrolment
Using the data collected on September 13, 2019, the revised average daily enrolment (ADE) was projected for the year as 4,460. The revised projection shows a decrease of 50 ADE over original projections, and a year-over-year decrease of 104 secondary students. No changes to secondary staffing have been made as a result of September enrolments.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine whether further adjustments are required.

Collective bargaining update

Superintendent Laina Andrews provided a collective bargaining update. All education sector collective agreements in the province expired August 31, 2019. A two-tier process is in place in Ontario: some items are bargained centrally and others locally. We will be working on new agreements with the unions for elementary teachers, secondary teachers, education support workers and support staff.  The Canadian Union of Public Employees (CUPE), representing support staff, has given notice that it will be in a strike position as of September 30, 2019.

HPEDSB has a good relationship with all unions and looks forward to bargaining in good faith

Summer Learning Program update

The Hastings and Prince Edward District School Board received $45,000 to host three summer learning programs (SLP) with the expectation of a minimum attendance requirement of 15 students per program. Summer learning programs were offered at Marmora Public School, Prince of Wales Public School and Prince Charles School (Belleville) based upon a review of SLP historical attendance patterns and student data. The Marmora site had 12 students registered, serving students in the Centre Hastings region and a family from North Hastings. The Prince Charles and Prince of Wales programs were over-subscribed with registration of 29 and 26 students, respectively.

The SLPs at each of three sites focused on reading and numeracy skill development for students exiting Year 2 (Senior) Kindergarten to Grade 5. Each program ran daily from 9:00 a.m. – 1:00 p.m. for three weeks in July 2019 and involved interactive literacy and numeracy instruction, physical activities intentionally linked to skill development (e.g. sight word hopscotch, number scavenger hunts, syllable bean bag toss). Daily learning opportunities in partnership with parent/guardians to model specific skills and/or strategies for home connection and skill retention practice (e.g. modeling Number Talk strategies such as counting on and making friendly numbers) were also part of the day. The learning was intentionally aligned with instructional and intervention strategies used during the school year to support sustainment of skills. Literacy skill development focused on developing students’ understanding of phonological awareness, reading fluency and reading-writing connections through Levelled Literacy Intervention (LLI). Numeracy skill development focused on Number Talks and mental math strategies to develop concept of number and number relationships.

Having parents engaged in their child’s learning increases opportunities for success in school. The summer learning programs offered unique occasions to connect with parents/guardians who were encouraged to participate in learning alongside their child for the first 10-20 minutes and the last 20 minutes of each day by supporting and modeling skill development. Students and families were also provided with daily take home books from the Leveled Literacy Intervention program to support the continuation of reading at home and to celebrate achieved reading fluency. Parents/guardians received a variety of supplemental literacy/numeracy activities (and often asked for specific games and resources to be provided) to support the practice and development of strategies at home (e.g. sight word cards, LLI writing extensions, dice games, cut and paste literacy activities) and had an opportunity to participate in regular dialogue with the SLP site team to receive feedback, next step goals and ideas to support with skill development/sustainability.

The number of students who showed improvement in literacy reading level, as measured by running records, is shown below:

  • Marmora Public School: 7 of 12
  • Prince Charles School (Belleville): 15 of 29
  • Prince of Wales Public School: 16 of 26

A comprehensive review of the program design will be conducted to ensure appropriate programming, target populations and use of data sources.

“Moving Ahead” Report from the Director of Education

Sean Monteith, Director of Education, presented a report outlining his entry plan as the new director. It is based on two key perspectives: 1) the openness and transparency of listening, observing without bias or prior judgement; and 2) the lived professional and personal experiences as director of education coming from one school board to another.

Director Monteith highlighted the following 10 themes that will be his focus during the 2019-2020 school year:

  1. Tone and Building Culture
  2. Staff Engagement
  3. Board of Trustee Empowerment
  4. Recognition and Acceptance of Challenges, Opportunities
  5. Empowerment of Principals and Vice-Principals to be Leaders of Student Achievement
  6. Autonomy
  7. Reconciliation with Indigenous Partners/Advocates for Social Justice
  8. Community Engagement
  9. Mentorship
  10. Public Confidence

Director Monteith also presented a draft Senior Administration Organization Chart.

Report from the Chair

Highlights from this report included the following:

  • Welcomed new trustee Krista McConnell for Belleville/Thurlow.
  • Policy review.
  • Senior administration organization chart review.

Report from the Indigenous Trustees’ Council

Highlights from this report included the following:

  • Five priority areas:
    • Actions related to the Truth and Reconciliation Commission
    • Minister’s Advisory Work Group
    • Retention and Revitalization of the Indigenous Language
    • Curriculum Revisions
    • Education Service Agreements

Correspondence

Letter from the Ottawa-Carleton District School Board received July 5, 2019 about the passing of Trustee Michael Rush.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, September 25: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m.
  • Monday, October 7: Executive Committee, 11:00 a.m.
  • Monday, October 15:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Tuesday, October 22: Parent Involvement Committee, 6:00 p.m.
  • Thursday, October 24: Special Education Advisory  Committee, 5:00 p.m.
  • Monday, October 28: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Board Meeting Update #169, September 9, 2019

September 9, 2019—This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 9, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September 2019.

Information

Swearing in of Krista McConnell, new trustee for Belleville/Thurlow

Krista McConnell was sworn in as a new trustee for the Hastings and Prince Edward District School Board. McConnell replaces Michael Rush who passed away on July 2, 2019. She will be one of two trustees representing Belleville/Thurlow; the other is Lisa Anne Chatten.

McConnell grew up in Belleville and has 18 years of experience in education, nine of which in the college setting. Her background is in in business and accounting. Read more in the news release.

Entry Plan for the Director of Education

Sean Monteith, Director of Education, shared the Director of Education Entry Plan, 2019-2020 with trustees. He asked trustees to consider the following approach:

  • Formal presentation to the Board of Trustees  of the “Director of Education Entry Plan, 2019-2020” and System Annual Working Goals, at the regular Board meeting on September 23, 2019;
  • Presentation of a proposed revised Policy Review Schedule; and
  • Presentation of a Senior Administration/Administration Restructuring Plan.

BRAVO! Award for HPEDSB

Sean Monteith announced that he received a letter from the Canadian Association of Communicators in Education informing that Kerry Donnell, Communications & Privacy Manager, has won a BRAVO! Award. The national awards program honours outstanding performance by CACE members and is source of both individual and group prestige. The award will be presented in late October 2019.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 3: Executive Committee, 11:00 a.m.
  • Monday, September 9: Special Public Board Meeting, 5:00 p.m.
  • Monday, September 23: Public Board Meeting, 7:00 p.m.
  • Tuesday, September 24: Parent Involvement Committee, 6:00 p.m.
  • Wednesday, September 25: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #168: July 15, 2019

July 15, 2019—This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, July 17, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2019.

Recommendations

Sean Monteith
Congratulations to Sean Monteith, who will be the new director of education for Hastings and Prince Edward District School Board effective August 15, 2019.

Appointment of the Director of Education

Board members approved Sean Monteith as Director of Education for a five-year term, effective August 15, 2019. Monteith replaces current director Mandy Savery-Whiteway who announced her retirement on January 31, 2019.

Monteith is an innovative and respected leader in public education. As the current Director of Education for the Keewatin-Patricia District School Board, with head offices in Kenora and Dryden, Monteith is known for his focus on improving student achievement and Indigenous education. He established the Indigenous Graduation Coach Program leading to historic achievements for First Nations youth, and partnerships with numerous tribal councils, First Nations, the Ministry of Education, and treaty areas including the Nishnawbe Aski Nation.

Read more in the news release.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 62354, [email protected]

Board Meeting Update #167: June 17, 2019

June 17, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 17, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Bonnie Danes, Trustee, Centre Hastings, asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentations

group photo
Students from Prince Edward Collegiate Institute researched, wrote and performed in the community a play about truth and reconciliation.

Truth and Reconciliation Performance, Prince Edward Collegiate Institute

Tina Elliott, Superintendent of Education introduced guests from Prince Edward Collegiate Institute: principal Earle Wright, teacher Matthew Sheahan and several students. Elliott explained about local recognition for the school through creating and performing a play about truth and reconciliation. Wright explained the background about how the concept of a performance became a reality through research by the students in small groups and a large group. They curated each part of the performance, building upon the story from one segment to the next.

Thank you to Teacher Matthew Sheahan and students Abby Attwells, Kennedy Babutac, Maddy Colton, Anthony Cumpsty, Talia Epstein, Aliyah Jarvis, Amanda Johnson, Sarah Johnson, Maggie Lindsay, Anna Louder, Nylah Molyneux, Brynn Peck, Amber Peeling and Kayla Zachariah.

group photo
Congratulations to students from Bayside Secondary School who won awards at skills competitions: Mia Hobson, Bronze for Graphic Design Presentation; Nolan Porter, Silver in Welding; and Jacob Radocsay, Gold in Photography.

Skills competitions winners, Bayside Secondary School

Tina Elliott, Superintendent of Education introduced guests from Bayside Secondary School who achieved awards at skills competitions. Eleanor Hoecht-McNevin, Curriculum Coordinator, explained that 70 students competed in the local competition then some moved to the provincials. Students scored three medals in Bronze, Silver and Gold.

Congratulations to teachers Mike Burns and Mark Adams, and their students Mia Hobson, Bronze for Graphic Design Presentation; Nolan Porter, Silver in welding; and Jacob Radocsay, Gold in photography.

photo of Kent Allin
For the past five years Kent Allin, Teacher, Bayside Secondary School has combined his passion for comic books with an interest in Indigenous literature. In his talk at the Canadian Embassy in Stockholm, Sweden, Allin examined the use of First Nations, Métis and Inuit comic books and graphic literature as a means to promote cultural awareness.

Teacher presentation at the Stockholm, Sweden International Series Festival, Bayside Secondary School

Ken Dostaler, Superintendent of Education made opening remarks prior to introducing teacher Kent Allin,  Bayside Secondary School. Dostaler explained since 2008, Allin has been teaching a Grade 12 English course on graphic literature. For the past five years Allin has combined his passion for comic books with an interest in Indigenous literature. In his talk at the Canadian Embassy in Stockholm, Allin examined the use of First Nations, Métis and Inuit comic books and graphic literature as a means to promote cultural awareness.

Adventure Class parent
Parents Aaron Dunleavy and Erin Spicer-Bowland presented information about the  Adventure Class at Queen Victoria School to address the rationale for ending the class in 2021.

Delegation by parents of students in the Adventure Class at Queen Victoria School

Parents Aaron Dunleavy and Erin Spicer-Bowland presented information about the  Adventure Class at Queen Victoria School to address the rationale for ending the class in 2021.

Recommendations

2019-2020 Budget

Board members approved the 2019-2020 operating and capital expense budgets in the amounts of $202,737,725 and $26,900,366, respectively. The overall budget contains an in-year surplus for compliance purposes of $20,007.

Hastings and Prince Edward District School Board is on a Ministry of Education-mandated three-year financial recovery plan. This plan contains a number of permanent and non-permanent savings measures that include: consolidating/closing schools, reducing staff, reducing department and school budgets, deferring the replacement of technology, and taking a number of other measures with the goal of rebuilding an adequate accumulated surplus by the end of 2018-2019.

The planned last year of the financial recovery plan is 2018-2019, although the Ministry of Education has indicated that boards are not released from financial recovery plans until the financial statements for the final year are available and the revised estimates for the following year are reviewed to ensure that the board is maintaining a balanced or positive financial position.

Enrolment projections for the purpose of developing the 2019-2020 budget were calculated based upon input from schools. These projections show a slight increase for elementary enrolment and a decrease for secondary enrolment. Overall, it is anticipated that the board enrolment for 2019-2020 will be 14,895, a decrease of 37.5 pupils relative to 2018-2019 revised estimates.

The 2019-2020 budget is based upon the most recent information on funding released by the Ministry of Education. The expense budget includes classroom staffing at levels similar to present (no changes in elementary schools, secondary school classes continued at an average class size of 22) and continued savings measures that include a small reduction in support staff.

The Grant for Student Needs (GSN) funding for 2019-2020 has been significantly reduced in many areas from prior years, notably for elementary and secondary teachers, creating a gap in this area between the cost of teachers deployed to schools and the funding to support that expense. This, coupled with other funding reductions, results in the requirement to continue the savings measures that have been implemented under the financial recovery plan in order to produce a balanced budget.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of June 2019. Upcoming events include the following among many more.

  • June 19: Grade 4 French Immersion Orientation, Prince Edward Collegiate Institute
  • June 20: Adult Education Graduation, William. R. Kirk School
  • June 24-27: Graduations at various elementary and secondary schools
student trustees
We wish all the best to Meera Moorthy, Eastside Secondary School; Melissa Elliott, North Hastings High School; and Ryan Gentle, Trenton High School (absent from photo).

Presentation to outgoing student trustees

Shannon Binder, Chair of the Board and Lisa Anne Chatten, Vice-chair of the Board, acknowledged the outgoing student trustees and presented them with a memento of their time on the Board. We wish all the best to Meera Moorthy, Eastside Secondary School; Melissa Elliott, North Hastings High School; and Ryan Gentle, Trenton High School (absent from photo).

Report from the Executive Committee

Highlights from this report included the following:

  • Provincial consultations

Report from the Audit Committee 

Highlights from this report included the following:

  • Meeting the new regional internal audit team and the proposed audit schedule

Report from the Budget Committee 

Highlights from this report included the following:

  • Review of the draft 2019-2020 budget

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Update on two capital projects: renovations to Centre Hastings Secondary School and the upcoming construction of Easthill Elementary School
  • Consolidation of students in Grade 7 & 8 into Bayside Secondary School and North Hastings High School
  • Report for information about boundaries for the west side of Trenton

Report from Operations and Finance Committee 

Highlights from this report included the following:

  • Update about records and information management
  • Livestreaming Board meetings
  • Electrical switchgear work at various schools over the summer
  • Reports relating to energy use, water/environment and work at schools during the summer

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Update about the Quinte Adult Education program which has 1,300 students

2019-2020 Board and committee meeting dates

A month-by-month list of meeting dates for the upcoming school year was included in the agenda package.

Terry Fox Milestone Award

Mandy Savery-Whiteway, Director of Education, acknowledged a letter from the Terry Fox Foundation indicating that HPEDSB schools have collectively raised over $1 million for the charity.

Reports from trustees

Highlights from this report included the following:

  • Participation at an event for homestay families with the International Student Program
  • Comment about the delegation possibly not being provided with information about the delegation process; the director of education explained that it was explained to the delegation presenters that the Board would hear the report for information and then refer it to staff for handling as an operations item
  • Attendance at the reunion last weekend for Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton)
  • Request for a land acknowledgement plaque to be placed in all schools; for discussion at a meeting of the Program and Human Resources Committee in the fall
  • Recognition by trustees and student trustees of Mandy Savery-Whiteway, Director of Education as this was her last Board meeting due to retiring on August 31, 2019

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 3: Executive Committee, 11:00 a.m.
  • Monday, September 9:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, September 23: Public Board Meeting
  • Tuesday, September 24: Parent Involvement Committee, 6:00 p.m.
  • Wednesday, September 25: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #166: May 27, 2019

May 27, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 27, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jennifer Cobb, Trustee, North Prince Edward County, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Presentation

Great Place Awards presentations

group photo
Congratulations to Great Place Award recipients. Back row L to R: Dan Joly, Constable, Belleville Police Service; Matthew Sheahan, Teacher, Prince Edward Collegiate Institute; Jay Noack, Teacher, Trenton High School; John Jenkins, Volunteer, Bayside Secondary School.  Front row L to R: Angela Reid, Secretary, Coe Hill School; Lisa Fraser, Teacher, Prince Edward Collegiate Institute; Kate Hanna, Volunteer, Prince Charles Public School (Trenton); Richard Long, Teacher, Bayside Secondary School. Absent: Shawn Grant, Custodian, Hermon Public School.

Kerry Donnell, Communications Officer, introduced the 18th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes described above. The committee reviewed 12 nominations and selected nine award recipients.

Congratulations to Great Place Award recipients:

  • Lisa Fraser, Teacher, Prince Edward Collegiate Institute
  • Shawn Grant, Custodian, Hermon Public School
  • Kate Hanna, Volunteer, Prince Charles Public School (Trenton)
  • John Jenkins, Volunteer, Bayside Secondary School
  • Dan Joly, Constable, Belleville Police Service
  • Richard Long, Teacher, Bayside Secondary School
  • Jay Noack, Teacher, Trenton High School
  • Angela Reid, Secretary, Coe Hill School
  • Matthew Sheahan, Teacher, Prince Edward Collegiate Institute

Recommendations

Name for the new Belleville elementary school

Board members approved the name Easthill Elementary School for the new school that will consolidate Queen Elizabeth School and Queen Victoria School, to be built on site of Queen Elizabeth School. The new K-8 school is scheduled to open in 2021.

2018-2019 Board policy review

School board policies are reviewed every three years to ensure they are relevant are being implemented effectively. Board members approved revisions to the following policies:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy 11-D: Executive Committee

Location of November 2019 Board Meeting

Board members approved holding the November 2018 Board meeting at  Eastside Secondary School in Belleville.

For several years, Board meetings have been held at schools in November. This practice supports the 2015-2020 Strategic Plan goals of operating through good governance and being leaders in public education. The meeting will take place on the third Monday of the month, one week earlier than usual, to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education.

2018-2019 Special Education Plan

Board members approved the amendments to the 2018-2019 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2018-2019 school year.

Appointment of student trustees for 2019-2020

Board members approved the appointment of Kristen Brant, Eastside Secondary School; Madison Davis, Centennial Secondary School; and Ryan Gentle, Trenton High School, as student trustees, effective August 1, 2019 to July 31, 2020. Kristen will represent the Indigenous voice at the Board table. The three student trustees will be part of the Student Senate. The senate will consist of 21 secondary school students representing seven secondary schools for the 2019-2020 school year.

Borrowing resolution

Board members approved a resolution authorizing the borrowing funds, by way of demand operating credit, in order to meet planned short-term expenditures.

Roofing tenders

Board members approved tenders for roof repairs/replacements and associated work, as follows:

  • Dafoe Roofing for roof replacements and associated work at Deseronto Public School for the amount of $212,364
  • French Brothers Roofing for roof replacements and associated work at Eastside Secondary in the amount of $889,553
  • French Brothers Roofing for roof replacements and associated work at Prince Edward Collegiate Institute in the amount of $679,430

Textbook approval

Board members approved the novel “The Hate U Give” by Angie Thomas for use in Grade 10 English classes.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of May and June 2019. Upcoming events include the following among many more.

  • May 23: Junior Drama Presentation, Centre Hastings Secondary School, 7:00 p.m.
  • May 30: Arts Showcase, Prince Edward Collegiate Institute
  • June 5: JK Orientation, Athol-South Marysburgh Public School, 12:30 p.m.
  • June 5: Volunteer Tea & Terrific Kids Assembly, Frankford Public School, 9:30 a.m.
  • June 5: Rockin’ in the Park Music Performance, Centre Hastings Secondary School, 7:00 p.m.
  • June 6: Fun Fair, Park Dale School, 4:00 – 7:00 p.m.

Report from the Chair

Highlights from this report included the following:

  • A day of learning for trustees in mid-April
  • Road trip to announce Great Place Awards recipients

Report from the Executive Committee

Highlights from this report included the following:

  • Recommendation to hold the November 2019 Board meeting at Eastside Secondary School
  • Policy review updates

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Borrowing resolution
  • Roofing tenders
  • Name for the new Belleville elementary school

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Textbook/novel selection
  • Policy review
  • Special Education Plan update
  • Presentation from the Student Success team at Centre Hastings Secondary School
  • Presentation about OFSAA athletics at secondary schools

Draft 2019-2020 Board and Committee meeting schedule

Reviewed the proposed meeting dates for the 2019-2020 school year.

Reports from trustees and student trustees

  • Review of Parents Reaching Out grants
  • New day for meetings starting in September: Tuesdays
  • Letter from the PIC to the Minister of Education about grants
  • Summary of mental health symposiums held for parents/guardians/community members
  • Attendance at an event with Niigaan Sinclair
  • Attendance at the student trustee conference by three student trustees

Correspondence

  • Simcoe County District School Board about concerns with respect to proposed changes to class sizes
  • York Region District School Board about concerns with respect to various Ministry of Education announcements
  • Letter to Ministry from the Parent Involvement Committee about concerns with respect to various Ministry of Education announcements

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, June 3:
    • Executive Committee, 11:00 a.m.
    • Retirement Reception, 7:00 p.m.
  • Wednesday, June 5:
    • Audit Committee, 3:30 p.m.
    • Budget Committee, 5:00 p.m.
  • Monday, June 10:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Thursday, June 13: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 17:
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #165: April 23, 2019

April 23, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Tuesday, April 23, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

group photo
Thank you to the classroom teachers (mixed in the group) who presented: Kate Apperley, North Hastings High School; Jeanette Henderson, Sophiasburgh Central School; Diana Wiles, Prince Charles School (Belleville); and Kelsey White, Trenton High School.

Achieving Excellence & Equity: K-12 Focus on Literacy

This was an engaging visual presentation describing innovative approaches to teaching and learning literacy at elementary and secondary schools. Superintendents Ken Dostaler and Tina Elliott began by commenting on the  educational leaders who empower students to be confident readers and writers. Superintendent Dostaler  introduced system leads Rob McFadden and Heather McMaster who then introduced four teachers from elementary and secondary schools. The teachers described their approach to teaching literacy and how being a reader and a writer is life changing for students.

The presenters described three intervention tools being used in elementary classrooms:

  1. Lexia which is an online intervention for students who struggle with literacy acquisition. Student testimonials about Lexia: “. . . we do different stuff, spell,learn, letters, learn bigger letters,” by Scarlett.  “It’s the best! It’s helping me learn new words and read sentences,” by Parker. “My favourite part is when you move up a level,” by Veronica.
  2. Leveled Literacy Intervention is done with small groups of Primary students with a teacher. Student testimonial about LLI: “I learn new words,” by Kolby.
  3. Empower Reading is for older students in Grades 3, 4, 5 or 6 done in small groups outside the classroom. Student testimonial about Empower Reading: “It’s made me move up 6 reading levels! I can figure out words I don’t know and I can read them this quick,” (snaps fingers) by Eli.

The presenters described the process of students as readers making meaning from text as part of their learning.

They also described the process of students co-constructing criteria. One student responded to this approach by saying, “I have realized that the criteria are like a checklist for me.” Another reported, “I thought I was where I was on my essay because having all those steps helped me really bump up my work.”

At secondary school, the power of student lead learning addresses the ‘how’ and why’ of literacy. The feeling of community in the class extends to other classes and throughout the school community. In one class, students reported this, “I feel like what I have to say matters,” by Bella. “I used to be afraid to share in class but, I don’t know, now that I’ve worked with everyone, they don’t seem so scary,”  by James.

Thank you to the classroom teachers who presented: Kate Apperley, North Hastings High School; Jeanette Henderson, Sophiasburgh Central School; Diana Wiles, Prince Charles School (Belleville); and Kelsey White, Trenton High School.

Recommendations

Policy 8: Board Members’ Code of Conduct

Board members approved revisions to Policy 8: Board Members’ Code of Conduct, in order to be compliant with Ontario Regulation 246/18.

Educational Programs in Care and/or Treatment, Custody and Correctional Programs

Board members approved five Educational Programs in Care and/or Treatment, Custody and Correctional Programs for the 2019-2020 school year, subject to approval by the Ministry of Education.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of April and May 2019.

Upcoming events include the following. Please click the above link to see more as several student and family events are happening in May.

  • April 24: We Are One Jazz Concert, Centennial Secondary School, 7:00 p.m.
  • Until April 24: Secondary School Art Show, John M. Parrott Art Gallery, Belleville Public Library
  • April 25: “Ignite the Fire” Indigenous Studies Student Symposium, Loyalist College
  • May 1:
    • Celebration of Dance, Zwick’s Park, Lion’s Pavillion, 11:30 a.m.-12:30 p.m.
    • Fun Fair, Trent River Public School, 4:30-7:00 p.m.
  • May 2:
    • Eco Night, Kente Public School, 5:30-8:00 p.m.
    • Elementary French Immersion Arts Night, Prince Edward Collegiate Institute, 6:00 p.m.
  • May 6:
    • Music Monday, V.P. Carswell Elementary School, 12:00 p.m.
    • Grade 4-8 Rotary Spelling Bee, Frankford Public School, 12:00-1:30 p.m.
  • May 7: Family Math Night, Harry J. Clarke Public School, 6:00 – 7:30 p.m.

Report from the Chair 

Highlights from this report included the following:

  • This is a busy time of year in schools, with many performances, events and awards nights happening:
    • We Are One Jazz Concert
    • “Ignite the Fire” Indigenous Studies Student Symposium
    • Great Place Awards
    • StEP UP event for elementary students, Friday, May 3, 2019

Report from the Executive Committee

Highlights from this report included the following:

  • Trustee Code of Conduct

Report from the Operations and Finance Committee 

Highlights from this report included the following:

  • Presentation by the Facility Services team with an overview of the department
  • Update on community use of schools through the permit-booking process

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Overview of the Curriculum Services team

Notice of Motion regarding 2018-2019 Board policy review

Notice of motion was given that amendments to the following four policies will be on the agenda for the May 2019 meeting:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy No. 11-D: Executive Committee

Reports from trustees

  • A brief update from the Director’s Selection Committee, which met in closed session. The committee selected Phelpsgroup to conduct the search for a new director of education at a cost of $45,000
  • Attendance at a provincial meeting called the Ontario Public School Boards’ Association Advocacy Day,     with MPs and MPPs, about various education issues, including Indigenous education
  • Attendance at a regional meeting of the Eastern Region of the Ontario Public School Boards’ Association, where various education-related topics were discussed

Correspondence

  • Letter to the Honourable Lisa Thompson, Minster of Education from HPEDSB
  • Letter received from Waterloo Regional District School Board
  • Letter received from Toronto District School Board
  • Letter received from Rainbow District School Board
  • Letter received from Peel District School Board
  • Letter received from Bluewater District School Board

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, May 1: Director’s Selection Committee, 3:00 p.m.
  • Monday, May 6: Executive Committee, 11:00 a.m.
  • Monday, May 13:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Wednesday, May 15: Special Education Advisory Committee, 5:00 p.m.
  • Thursday, May 23: Special Education Advisory Committee, 5:30 p.m. (make-up meeting for the one cancelled in February)
  • Monday, May 27:
    • Budget Committee, 3:30 p.m.
    • Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #164: March 25, 2019

March 25 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 25, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2019.

Shannon Binder, Chair of the Board, acknowledged the First Peoples of the territory. This evening we acknowledge that the land on which we are gathered is part of the traditional territory of the Haudenosaunee people. We acknowledge the land to show respect and recognize the First Peoples of the territory; their history, culture and perspectives and as a step towards reconciliation.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Mike Brant, Trustee, Mohawks of the Bay of Quinte, asked all to reflect on Integrity: We do what is right for ourselves and others. We demonstrate values and ethics that are good for all. We speak directly, clearly and respectfully. 

Presentation

group photo
Thank you to the classroom teachers who presented at the March Board meeting: Tonya Ashton, C.M.L. Snider School; Lisa Allery and Melanie Lee, Park Dale School; Jennifer Cooke, Sir John A. Macdonald School; and David Lanovaz, Trenton High School, back row starting second from left.

Achieving Excellence & Equity: K-12 Focus on Math

This was an engaging visual presentation describing innovative approaches to teaching and learning mathematics at elementary and secondary schools. Superintendent Tina Elliott began by commenting about educational leaders who empower students to be confident, creative and curious mathematical learners in K-12. She introduced five teachers from elementary and secondary schools who described their approach to teaching mathematics, and also central office teaching personnel who support them.

Number Talks is a successful approach used in many classrooms. Number Talks engage students in taking risks and share their learning with the classmates and teacher. Another successful  approach is Building Thinking Classrooms. It involves students working in random groups, doing work at the whiteboard, with lots of talking and collaborating, eventually coming to consensus on what the answer should be. These approaches help to create a community of mathematicians and learners who improve their mathematical understanding. Students take ownership of their learning while teachers guide them and summarize the learning at the end of the class. These approaches to instruction facilitate group/shared knowledge in ways that are accessible and inclusive for all, resulting in students feeling more confident about math and empathetic to their classmates inside and outside the classroom.

  • Student testimonial 1: In response to the question, How does a number talk help you learn? Emily, a student in Grade 2 replied, Using different strategies helps me to learn how to get to the answer faster.
  • Student testimonial 2: Student voice through video.

Thank you to the classroom teachers who presented: Tonya Ashton, C.M.L. Snider School; Lisa Allery and Melanie Lee, Park Dale School; Jennifer Cooke, Sir John A. Macdonald School; and David Lanovaz, Trenton High School.

Report from Committee of the Whole Board

One item was discussed at the Committee of the Whole Board meeting:

  • Appointment of superintendents

These meetings  are closed to the public as provided by s. 207 (2) of the Education Act.

Recommendations

2019-2020 School Year Calendar

Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

A consultation process occurred with employee groups, parents, school councils and community members. An online survey was also available for public input.

Board members approved the following dates for the 2019-2020 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 3, 2019
  • Semester 2 will begin Monday, February 3, 2020
  • The last day of school for students will be Friday, June 26, 2020
  • The following seven dates are designated as professional activity days:
    • Friday, September 27, 2019
    • Friday, November 1, 2019
    • Friday, November 29, 2019
    • Friday, January 31, 2020
    • Friday, April 3, 2020
    • Friday, June 5, 2020
    • Friday, June 26, 2020
  • 10 examination days* are designated for secondary schools:
    • Thursday, January 23, 2020 through to Wednesday, January 29, 2020
    • Wednesday, June 17, 2020 through to Tuesday, June 23, 2020

*Actual dates may vary, please confirm with each secondary school.

The following dates are included for reference.

Statutory, Ministry of Education and School Board Holidays
Statutory Holidays Ministry of Education proposed dates for the 2019-2020 School Year Calendar HPEDSB dates for the 2019-2020 School Year Calendar
Labour Day Monday, September 2, 2019 Same
Thanksgiving Day Monday, October 14, 2019 Same
Christmas Break (inclusive) Monday, December 23, 2019 to Friday, January 3, 2020 Same
Family Day Monday, February 17, 2020 Same
Mid-winter Break (inclusive) Monday, March 16 to Friday, March 20, 2020 Same
Good Friday Friday, April 10, 2020 Same
Easter Monday Monday, April 13, 2020 Same
Victoria Day Monday, May 18, 2020 Same

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of March and April 2019.

Upcoming events include the following:

  • March 28: “A Call to Action” drama performance by students from Prince Edward Collegiate Institute, 7:00 p.m., Core Arts Centre, Belleville
  • April 2: Chess Tournament, Bird’s Creek Public School
  • April 3: Grade 12 Waterloo Math Contest, 12:00 p.m., Centre Hastings Secondary School
  • April 9: Rotary Festival Choir Judging, 12:30 p.m., V. P. Carswell Elementary School
  • April 15: Elders Ada and Christine visiting SK-Grade 4 classes, Bird’s Creek Public School
  • April 18: “Better Together” School Wide Pancake Lunch, 1:40 p.m., Prince Charles Public School (Trenton)
  • April 24: Relay Day for Athol-South Marysburgh Public School and C.M.L. Snider School
  • April 29: Healthy, Active, Mindful Night (Well-being), Massassaga-Rednersville Public School

Report from the Chair 

Highlights from this report included the following:

  • Acknowledgement of newly appointed superintendents Ken Dostaler, Student Services; and Tina Elliott, Curriculum Services
  • Announcement about nominations now being accepted for the Great Place Awards; due date is Friday, April 26, 2019
  • School Climate Surveys soon to be open for students in Grade 4-12, families and school staff to complete during the month of April 2019

Report from the Executive Committee

Highlights from this report included the following:

  • Update on Policy 8: Board Members’ Code of Conduct
  • Trustee professional learning session at the end of April 2019

Report from the Operations and Finance Committee 

Highlights from this report included the following:

  • Presentation by Gord Taylor, CEO, about the services of Tri-Board Student Transportation Services
  • Review underway of four policies
  • Renovations to Prince Edward Collegiate Institute including yard improvements, lifts in the elementary wing and more
  • Transition teams to be established to work through Bayside Secondary School and North Hastings High School becoming 7-12 schools in September 2019

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Overview of mental health strategies underway and an overview of the Student Services team
  • Update on provincial funding for students with autism
  • Proposed dates for the school year calendar
  • Review underway of four policies

Notice of Motion regarding Policy 8: Board Members’ Code of Conduct

Notice of motion was given that amendments to Policy 8: Board Members’ Code of Conduct, will be on the agenda for the April 2019 meeting.

Reports from trustees

  • The following topics were discussed at the recent Parent Involvement Committee (PIC) meeting: cannabis information sessions hosted be Hastings prince Edward Public Health; Parent Reaching Out grants received by 12 schools; review of school year calendar dates; update on recent announcements by the provincial government related to class sizes, autism funding and online learning
  • A reminder about Prom Project and donations being accepted for this most worthwhile initiative for students

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, April 1: Executive Committee, 11:00 a.m.
  • Monday, April 8:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Tuesday, April 23:
    • Budget Committee, 3:30 p.m.
    • Public Board, 7:00 p.m.
  • Wednesday, April 24: Parent Involvement Committee, 5:30 p.m.
  • Thursday, April 25: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #163: February 25, 2019

February 25, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 25, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2019.

Shannon Binder, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Meera Moorthy, Student Trustee, asked all to reflect on Humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner. 

Presentation

group photo
Thank you to presenters from Eastside Secondary School (centre and sitting) and from the Education Centre, about Specialist High Skills Major programs.

Achieving Excellence & Equity: Overview of Specialist High Skills Major (SHSM) programs

Superintendent Cathy Portt introduced presenters from the Education Centre and Eastside Secondary School.

Specialist High Skills Major programs are for students in Grades 11 and 12, and can be accessed by students in all pathways. The group provided a visual presentation highlighting the Construction and Sports SHSMs at Eastside Secondary School.

The group also highlighted the experiential learning activities (for example building sheds and a chicken coop) and participating in the Ontario Technical Skills Competition.

Compulsory certifications in SHSMs include: Standard First Aid; CPR Level C, AED; Basic Health and Safety; Working at Heights; WHMIS. Some of the elective certifications include: Elevated Work Platforms; Confined Space Awareness; Scaffold Safety; Chainsaw Safety; Traffic Control; and Trenching Safety.

  • Student  Braden Tebworth is in the Construction SHSM and recommends it to anyone who wants to get into the trades. Braden explained that he has learned so much and would like to work in HVAC. He is planning to go to college for HVAC and is looking forward to starting his own business one day.
  • Student Hannah Dafoe is in the Sports Management SHSM and talked about how it has focused her vision for a future career. She described having access to reach ahead experiences, one of which was to attend a Toronto Raptors game and meet the players, management and office personnel.

Thank you to the presenters for being part of the meeting.

  • Eastside Secondary School
    • Eric Fetterley, Vice-principal
    • Ted Shepherd, Teacher, Construction SHSM
    • Braden Tebworth, Student
    • Dakota Cooney, Student
    • Hannah Dafoe
  • Tracy Demianchuk, Curriculum Services Coordinator

Recommendations

Terms of Reference for the Ad Hoc Director’s Selection Committee

Board members approved the Terms of Reference for the Director’s Selection Committee.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for March 2019.

Upcoming events include the following:

  • March 5: Junior Basketball Tournament, Madoc Township Public School
  • March 6: Rockin’ Read-a-Thon, Tyendinaga Public School
  • March 7: Talent Show, 6:00 p.m., Deseronto Public School
  • March 20: Primary Math Night, 6:30 p.m., Foxboro Public School

Report from the Chair 

Highlights from this report included the following:

  • Participating in the Groundbreaking Ceremony for the County Food Hub at Sophiasburgh Central School on February 8
  • Participating in a literacy event at Harmony Public School
  • presentation of flowers
    Superintendent Cathy Portt is retiring from HPEDSB in mid-March after  33 years. Congratulations, Cathy!

    A presentation to Superintendent Cathy Portt who is retiring in mid-March. Cathy has worked with HPEDSB for 33 years as an elementary teacher, curriculum coordinator, vice-principal, principal, assistant superintendent and superintendent. She has served as the president of OPHEA and chair of the local Ontario Principals’ Council. In 1991 Cathy organized the first Celebration of Dance for students, an event which is still going strong. Cathy is steadfast in her belief that all students can achieve excellence and equity.

Report from Executive Committee 

Highlights from this report included the following:

  • Upcoming policy review (five policies)
  • Attendance at the Board of Director’s Meeting for the Ontario Public School Boards’ Association

Report from the Ad Hoc Director’s Selection Committee

Highlights from this report included the following:

  • Confirmed the nine trustees to be on the committee
  • Reviewed the initial Terms of Reference
  • Discussed hiring an external firm to assist with recruitment

Report from Operations and Finance Committee 

Highlights from this report included the following:

  • 2019-2020 budget planning timelines
  • Update on live streaming public Board meetings, municipal tax revenue and the new K-8 school in east Belleville

Report from Program and Human Resources Committee

Highlights from this report included the following:

  • Upcoming policy review (five policies)

Reports from Trustees and Student Trustees

Highlights from this report included the following:

  • Student trustee participation at the Ontario Student Trustees’ Association this past weekend
  • Report forthcoming about the OPSBA meeting this past weekend
  • A handout about Prom Project which accepts gently-used formal wear for students
  • Participation at a meeting of the HPEDSB Leadership Development Committee

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, February 27: Parent Involvement Committee, 5:30 p.m. (rescheduled from February 19)
  • Thursday, February 28: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 4: Executive Committee, 11:00 a.m.
  • Monday, March 18:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Wednesday, March 20: Parent Involvement Committee, 6:30 p.m.
  • Monday, March 25: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #162: January 31, 2019

January 31, 2019—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Thursday, January 31, 2019 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2019.

Shannon Binder, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Shannon Binder, Chair of the Board and trustee for Southeast Hastings, asked all to reflect on Honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Presentation

group photo
Thank you to students and staff from Harmony Public School who presented about the Student Google Summit held in October 2018.

Student Google Summit at Harmony Public School

The first Student Google Summit took place in mid-October 2018 at Harmony Public School and involved approximately 360 students in Grades 4-8. It was an interactive, fun two-day event that focused on digital fluency, collaborating, creative thinking, critical thinking and well-being.

Students participated in four of the following sessions:

  • Maps, Snaps and Chats: Be Safe, Savvy and Smart on those Apps
  • Who Am I? Developing Your Digital Portfolio
  • Get Slides Savvy!
  • Organization is a Thing!
  • Tech’n it to the Natural Environment
  • Bots, Bricks and Bits
  • Old School Technology: Building Our Future Through Play
  • CTRL, ALT, READ and WRITE

Thank you to guest presenters:

  • Students Kiera Brown, Grade 6; and Evan Russet, Grade 8
  • School staff Andrea Bird, Teacher; Andrew Brown, Teacher; and Kim Myderwyk, Principal

Report from Committee of the Whole Board

Three items were discussed at the Committee of the Whole Board meeting:

  • Agreement of Purchase and Sale of River Valley School
  • Acceptance of resignation of the director of education for the purpose of retirement and process for selecting a new director of education
  • K-12 Principal and Vice-principal Pool

These meetings  are closed to the public as provided by s. 207 (2) of the Education Act.

Recommendations

Policy Review, Part B

Board members approved the review and updating of the following policies:

  • Policy 1: Board Vision, Mission and Priorities
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-D: Board Communications and Media
  • Policy 11-D: Executive Committee
  • Policy 11-F: Student Enrolment/School Capacity Committee
  • Policy 15 Student Enrolment/School Capacity Pupil Accommodation Review (will update when the  Revised Pupil Accommodation Review Guidelines are received from the Ministry of Education)

Recommendation to relocate Grade 7 and 8 students from Bayside Public School to Bayside Secondary School, creating a Grade 7-12 school effective September 2019

Board members approved the relocation of Grade 7-8 students from Bayside Public School to Bayside Secondary School, creating a Grade 7-12 school, effective September 2019.

All Bayside Public School students in Grade 7-8 are currently located at Bayside Secondary School due to lack of space at Bayside Public School. There are currently 195 Grade 7 and 8 students at the school. Bayside Public School is comprised of three sites: the Bayside Public School main building, the Bayside Public School Annex, and the portion of Bayside Secondary School that contains the Grade 7-8 students. All three sites are on the same campus.

All students in Grades 9-12 in the Bayside School Group attend Bayside Secondary School. There are currently 831 Grade 9-12 students attending the school. The enrolment at Bayside Secondary School is projected to continue to increase through the next five years.

Relocating the Grade 7-8 students from Bayside Public School would allow the Bayside Secondary School administrator to have responsibility for the Grade 7-12 students in the building. This relocation would offer improved programs opportunities for the Grade 7-8 students. Bayside Public School would remain a K-6 elementary school on two sites.

The 7-12 model that is proposed for Bayside Secondary School is consistent with similar 7-12 models that are successfully in place at Centennial Secondary School and Trenton High School.

No changes to the classrooms or building would be required at Bayside Secondary School as the Grade 7-8 students are already located at the school. As well, no changes would be required to bus routes or student transportation.

Public communication of this proposal occurred in November 2018 and extended until early January 2019.

Recommendation to Board to relocate grade 7 and 8 students from York River Public School to North Hastings High School, creating a Grade 7–12 school effective September 2019

Board members approved relocating Grade 7-8 students from York River Public School to North Hastings High School, creating a Grade 7-12 school effective September 2019.

All students in Grade 7-8 in the North Hastings School Group currently attend York River Public School, located in Bancroft. There are currently 150 Grade 7-8 students at the school. York River Public School had an addition added in 2011, but is again completely full, with increased enrolment projected for 2019-2020 and beyond.

All students in Grades 9-12 in the North Hastings School Group attend North Hastings High School, located in Bancroft. There are currently 425 Grade 9-12 students attending the school. The enrolment at North Hastings High School is projected to continue to decrease through the next five years.

Relocating the Grade 7-8 students from York River Public School will provide needed space at York River Public School, required to accommodate the increasing enrolment as well as to accommodate program needs at the school. It will also offer improved programming opportunities for the Grade 7-8 students at the secondary school. The Grade 7-12 model that is proposed for North Hastings High School is consistent with similar Grade 7-12 models that are successfully in place at Centennial Secondary School and Trenton High School.

Only minor changes to the classrooms would be required at North Hastings High School to accommodate the Grade 7-8 students and there is ample time to implement those changes prior to September, 2019. As well, it is anticipated that little change to student transportation would be required, as all Grade 7-8 students are already bussed to Bancroft, where North Hastings High School is located.

Public communication of this proposal occurred in November 2018 and extended until early January 2019.

Use of additional Special Education funding

Board members approved a recommendation that the additional funding resulting from increase in the 2018-2019 Special Education per Pupil allocation benchmark for Junior Kindergarten to Grade 3 students be used to hire additional education assistants for elementary schools that currently have high Special Education needs.

On August 24, 2018, the Ministry of Education released memo 2018: B14 Update: Education Funding for 2018–2019 which included a number of updates to the previously announced education funding for the 2018-2019 school year, including an increase of $18.26 in the Special Education per Pupil Amount (SEPPA) allocation for JK to Grade 3 students from $988.82 to $1,007.08.

As at October 31, 2018, there were 4,958 Junior Kindergarten to Grade 3 students, resulting in $90,533 of  increased SEPPA funding for this group of students. As part of ongoing monitoring of system needs, management is placing an additional six education assistants in elementary schools which currently have high Special Education needs. These education assistants will serve Primary students at four schools and Primary/Intermediate students
at two schools.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of January and February 2019.

Upcoming events include the following:

  • Kindergarten Registration throughout January/February at all elementary schools
  • February 1: Student Senate Retreat at the William R. Kirk Building

Report from the Chair

Highlights from this report included the following:

  • Participation of nine trustees at the Public Education Symposium held in Toronto last week

Report from the Executive Committee

Highlights from this report included the following:

  • Policies to be reviewed
  • 2018 Director’s Annual Report
  • Northern Outdoor Studies Open House
  • Report from a meeting of the Ontario Public School Boards’ Association

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Recommendations for the two Grade 7-12 schools noted above

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Proposed list of building renewal projects
  • Revised Estimates. The Revised Estimates show an in-year surplus of $1,620,702 compared to original Estimates submitted to the Ministry of Education in June 2018 which projected an in-year surplus of $1,546,019. Overall, HPEDSB is tracking very close to the approved budget plan for 2018-2019.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Process to begin planning for the 2019-2020 school year calendar
  • Presentation on Indigenous Education
  • Report on a review of the Care and/or Treatment, Custody, and Correctional (CTCC) Day Treatment Program

2018 Director’s Annual Report

Mandy Savery-Whiteway, Director of Education and Kerry Donnell, Communications Officer, presented this interactive, online annual report for information. It showcases and celebrates student and employee learning during the 2018 calendar year, while also describing progress made  in the areas of equity and the strategic plan.

Report from Trustees and Student Trustees

Highlights from this report included the following:

  • Participation in a meeting with the Ministry of Finance about planning for the 2019-2020 budget

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 4: Executive Committee, 11:00 a.m.
  • Monday, February 11:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Wednesday, February 20: Parent Involvement Committee, 5:30 p.m.
  • Monday, February 25: Public Board Meeting
  • Thursday, February 28: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Board Meeting Update #159: October 15, 2018

October 15, 2018—This update provides a summary of the Public Meeting of Hastings and Prince Edward District School Board held Monday, October 15, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Growing with Character graphicCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Melissa Elliott, Student Trustee, North Hastings High School, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentations

Thank you to the presenters from Stirling Public School, pictured with school board officials, trustees and student trustees.

Globally Minded Learners and Leaders at Stirling Public School: Project Simple Machines

The vibrant presentation described the HPEDSB involvement in an international project known as New Pedagogies for Deep Learning. NPDL involves school boards from seven countries. It engages educators in shifting their practice and beliefs about student abilities and achievement, as well as encouraging them to take risks, collaborate with others and seek out learning partnerships locally and globally. The presentation showcased the work of two teachers, Terri-Lynn Kirkey and Anne Marie Christie-Sharpe, Stirling Public School, and shared that their work is one of five projects receiving international recognition.

Thank you to the presenters: Susan Carleton-Maines, Principal, Stirling Public School; Anne Marie Christie-Sharpe, Teacher, Stirling Public School; Suzanne Cholasta, Principal, Prince Charles Public School (Trenton); Tracy Demianchuk, Curriculum Services Coordinator; Andrea Kerr, Learning Support Coordinator; and Terri-Lynn Kirkey, Teacher, Stirling Public School.

group photo 2
Thank you to the Summer Learning Programs presenters, pictured with school board officials, trustees and student trustees.

Summer Learning Programs 

Summer learning programs provide students with learning outside the school year. They consist of the Summer Learning Program for elementary students and Summer School for secondary students.

The elementary program focused on developing reading skills, understanding number sense, and coding and robotics. It was for students in SK, Grades 1 – 4, and was hosted at Marmora Public School, Maynooth Public School, Prince Charles School (Belleville,) Prince of Wales Public School, Queen Elizabeth School (Picton), Queen Victoria School and Trent River Public School.

Summer School had over 500 registrations from students throughout Ontario, with over 200 from HPEDSB. Just over 91% of students achieved credits. The success is due to  personalized supports for HPEDSB students, Guidance teacher communicating with students daily, connecting students to their teacher, communicating with parents and individualized video links for HPEDSB students.

Thank you to presenters Terri Cook, Vice-principal, Centennial Secondary School; Heather McMaster, Early Years Lead; Marg Thompson, Student Success Lead; Roger Ramsay, Curriculum Coordinator.

Report from Committee of the Whole Board

One item was discussed at the Committee of the Whole Board meeting: Disposal of surplus property: Earl Prentice Public School. These meetings  are closed to the public as provided by subsection 207 (2) of the Education Act.

Recommendations

External Audit Plan

Board members approved the External Audit Plan. This is required as a result of amendments to Ontario Regulation 361/10 in July 2015. Since that time, audit committees are required to make recommendations to the Board on the content of the External Auditor’s Audit Plan and on all proposed major changes to the plan.

Appointment of External Auditors for 2018-2019

Board members appointed BDO LLP as the external auditor for 2018-2019  with remuneration of $38,900. BDO has provided audit services to HPEDSB for a number of years and has developed a strong relationship with staff, management, the Board of Trustees and other stakeholders, including Audit Committee members. Administration is satisfied with BDO’s performance to date. BDO has delivered its services in a professional, timely and accurate manner.

Information

A number of district and school events (Pdf) are scheduled for the remainder of October and into November 2018.

Upcoming events include the following:

  • October 17: Dairy presentation for all classes, Bird’s Creek Public School
  • October 18:
    • Scissor Lift Training for students in the Construction Specialist High Skills Major Program, Centre Hastings Secondary School
    • Fall Parent/Teacher Interview Evening; Post-secondary Parent Information Night; Grade 10 Ontario Secondary School Literacy Test Parent Information Night, Prince Edward Collegiate Institute
  • October 22: Bus Patroller Training, Tyendinaga Public School
  • October 23:
    • Wear Purple Day for Awareness of Child Abuse and Neglect, all schools
    • Bus Patroller Training (for students), Athol-South Marysburgh Public School
  • October 25:
    • Family Movie Night, 6:00 p.m., Prince of Wales Public School
    • Fun Fair, Frankford Public School
  • October 25-28: Ontario Student Trustees’ Association Fall General Meeting, Toronto
  • November 9: Remembrance Day assemblies at various schools

Report from the Chair

Highlights from this report included the following:

  • Attendance at the Indigenous Leads Gathering in Toronto, a provincial event that has been hosted by HPEDSB for the past five years.

Report from the Executive Committee

Highlights from this report included the following:

  • The Ministry of Education is inviting public input on curriculum-related items and the Board of Trustees will be submitting suggestions.

Report from the Audit Committee

Highlights from this report included the following:

  • 2018-2019 Regional Audit Activities update.
  • Creating the Audit Annual Report.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Presentation and annual update by Gord Taylor, CEO of Tri-Board Transportation Services.
  • New rate for travel reimbursement (kilometres) to align with the Canada Revenue Agency rate, increasing one cent to 0.55 cents effective November 1, 2018.
  • Policy review.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Presentation about mental health initiatives .
  • Addition of social workers at secondary schools.
  • Update on standardized testing (EQAO) in Ontario.
  • Review of novels requested for use in secondary schools.
  • Policy review.

Report from Student Trustees

Highlights from this report included the following:

  • Planned initiatives by the Student Senate, including creating a website and planning a student symposium next spring.
  • Student senators meeting with students in their schools for knowledge sharing.

Notice of Motion: 2018-2019 Policy review

Notice of motion was given that amendments to the following policies will be on the agenda for the November 2018 meeting:

  • Policy 3-C: Student Representation on Board
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 4: Corporate Board Job Description
  • Policy 9: Role of the Board Member

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, October 24: Parent Involvement Committee Annual General Meeting, 5:30 p.m.
  • Thursday, October 25: Special Education Advisory Committee, 5:00 p.m.
  • Monday, November 5: Executive Committee, 11:00 a.m.
  • Wednesday, November 7: Audit Committee, 3:30 p.m.
  • Monday, November 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 12: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 19: Board Meeting, 7:00 p.m. Marmora Public School

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #158: September 24, 2018

September 24, 2018—This update provides a summary of the Public Meeting of Hastings and Prince Edward District School Board held Monday, September 24, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people. Trustee Mary Schoones was introduced. She will be one of two trustees representing Belleville/Thurlow until November 30, 2018. Student trustees were also introduced: Melissa Elliott, North Hastings High School; Ryan Gentle, Trenton High School; and Merra Moorthy, Eastside Secondary School.

Growing with CharacterCharacter Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Dwayne Inch, Trustee for South Prince Edward County, asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentation

“Welcome Back to Learning” video
This video highlighted student learning during the first few weeks of the 2018-2019 school year. It featured students from schools throughout Hastings and Prince Edward District School Board.

Recommendations

Approval of the Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2018 to August 2023.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005.

The Accessibility Advisory Committee met in May 2018 to review and update the plan which incorporates plans for the next five-year period. The plan is reviewed annually by the Accessibility Advisory Committee, approved by the Board and posted on the HPEDSB website.

Joint Municipal Election Compliance Audit Committee

Board members approved a resolution to authorize individuals to be appointed to the Joint Elections Compliance Audit Committee for the 2018-2022 term.

Section 88.37(1) of the Municipal Elections Act, 1996, requires municipal councils and local school boards to establish a Compliance Audit Committee before October 1 of an election year. The Corporation of the County of Prince Edward, City of Quinte West, City of Belleville, the Algonquin and Lakeshore Catholic District School Board, and the Hastings and Prince Edward District School Board previously established a partnership of the Joint Elections Compliance Audit Committee for the 2014-2018 term.

2018-2019 Board policy review 

Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 3-C: Student Representation on Board
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 4: Corporate Board Job Description
  • Policy 9: Role of the Board Member

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Annual review and approval of the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow

Board members approved the continuation of the 2015-2020 Strategic Plan (Pdf) following an annual review. Progress on the 2018-2019 action plans will be reported through the 2018 Director’s Annual Report (to be released in January 2019) and revisited when the next review process begins in February 2019.

Updated Special Education funding for 2018-2019

Board members approved a motion directing staff to prepare a recommendation, relative to the 2018-2019 Special Education per pupil allocation benchmark increase of $1,007.08 per Junior Kindergarten to Grade 3 student, and how this unanticipated increase will be utilized to support the Junior Kindergarten to Grade 3 students with Special Education and mental health needs.

On August 24, 2018, the Ministry of Education  released Memo 2018: B14 Update: Education Funding for 2018–2019 which included a number of updates to the previously announced education funding for the 2018-2019 school year. While the total provincial funding for the Grants for Student Needs is expected to remain at $24.5 billion in 2018–2019, there are some variations between earlier funding and new funding at the board level, leading to a net increase in funding for HPEDSB of $123,956.

Appointment of a sixth member for the Executive Committee

Board members approved the appointment of Mary Schoones as the sixth member of the Executive Committee effective immediately. This appointment is in effect until the end of the current term on November 30, 2018. New elections for trustee roles will take place at the Initial Board Meeting on December 3, 2018.

Information

A number of district and school events (Pdf) are scheduled for the remainder of September and into October 2018.

Upcoming events include the following:

  • September 24-27, 2018: Drive Away Hunger Challenge, Tyendinaga Public School
  • September 26: Opening of the Community Garden, Kente Public School, 5:00 p.m.
  • September 27, 2018: Terry Fox Run, various schools
  • October 1, 2018: Orange Shirt Day, various schools
  • October 3, 2018: Bus Safety Presentation, Athol-South Marysburgh Public School
  • October 5, 2018: Semester 1 Early Progress Reports sent home at secondary schools

Report from the Chair

  • Provided verbal and written reports on the 2018 Canadian School Board Association conference held in Halifax, NS in July.
  • The 6th Annual Indigenous Gathering is taking place in Toronto this week, hosted by HPEDSB.

Report from the Executive Committee

Highlights from this report included the following:

  • Verbal update on recognition dates which will now be shared on the HPEDSB website and banner.

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Update on the lease with the County Food Hub at Sophiasburgh Central School.
  • Explanation of the moratorium on accommodation reviews.
  • Review of the Long-term Capital and Accommodation Plan.
  • Updates on school consolidations at Centennial Secondary School, Eastside Secondary School, Prince Edward Collegiate Institute and Trenton High School.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Accessibility Advisory Plan
  • Funding update
  • Community planning and partnerships update

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Induction of new trustee Mary Schoones
  • Board improvement plan update
  • Health and Physical Education Curriculum update

Enrolment update

Each September elementary and secondary enrolments are collected then compared to springtime projections to determine the impact on teaching staff and school organizations. This is required to address provincial class size guidelines and budget.

Elementary enrolments were collected on September 7, 2018 and updated on September 14, 2018. Secondary enrolments were collected on September 17, 2018.

Elementary
Elementary enrolment on September 14, 2018 was 10,341 compared to a projection of 10,371, a decrease of 30 students compared to projection.

Secondary
Using the data collected on September 17, 2018, the revised average daily enrolment (ADE) was projected for the year as 4,578. The revised projection shows an increase of 45 ADE over original projections, and a year-over-year increase of one secondary student when compared to September 15, 2017 enrolment.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine what adjustments are required.

Report from trustees and student trustees

Highlights from this report included the following:

  • The student senators met last week with a focus on multi-cultural inclusion. The senators are eager to work together to establish a vision for their work this year.
  • An update about an upcoming meeting of the Ontario Public School Boards’ Association meeting later this week. Some of the topics of discussion will include: proposed changes to Indigenous curriculum and the Health and Physical Education curriculum; and freeze of executive compensation.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, September 26: Audit Committee, 3:30 p.m.
  • Wednesday, September 26: Parent Involvement Committee, 6:30 p.m.
  • Thursday, September 27: Special Education Advisory Committee, 5:00 p.m.
  • Monday, October 1: Executive Committee, 11:00 a.m.
  • Tuesday, October 9: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 9: Operations and Finance Committee, 7:00 p.m.
  • Monday, October 15: Board Meeting, 7:00 p.m.
  • Wednesday, October 24 Parent Involvement Committee, 6:30 p.m.
  • Thursday, October 25: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, [email protected]

Board Meeting Update #157, August 27, 2018

August 27, 2018—This update provides a summary of the Special Public Meeting of Hastings and Prince Edward District School Board held Monday, August 27, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2018.

Lucille Kyle, Chair of the Board, acknowledged that the meeting is taking place on the land of the Haudenosaunee people.

Report from Committee of the Whole Board

A new Board member was approved by the Board of Trustees. Effective September 24, 2018 (the date of the next public Board meeting), Mary Schoones will be sworn in as one of two trustees representing Belleville/Thurlow. This short-term appointment is in place until November 30, 2018 and was necessitated by the resignation of Mary Hall in May 2018.

A news release with more details will be sent out later this week.

For more information, please contact Kerry Donnell, Communications Officer, extension 62354, [email protected]

Last updated: September 26, 2022 at 9:03 pm
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