Board Meeting Update #100

Board Meeting Update #100, October 28, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, October 28, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November 2013.

Report from Committee of the Whole
Highlights from this report included the following:

  • Dixon Drive access to the Queen Elizabeth Public School (Trenton) property;
  • Bancroft Public School surplus property; and
  • probationary status of new teachers.

Presentation: Whole-school approach to restorative practices at Earl Prentice Public School
Superintendent of Education Cathy Portt introduced Shelley Steele, Safe Schools Supervisor, and staff from Earl Prentice Public School. Each talked about the restorative practices approach being used at EPPS. The journey began one year ago when all school staff—teaching and support staff alike—were trained in the restorative practices approach to resolving conflict. A video to illustrate students’ and staff feelings and thoughts about restorative practices was shown.

Thank you to the Earl Prentice Public School presenters: Heather McMaster, Principal; Jason Carman, Teacher; Katie Hunt, Teacher; Jeannette Robertson, Educational Assistant; Heidi Smith, Teacher and Janice Storms, Educational Assistant.

Recommendations

Multi-year Accessibility Plan for 2013 to 2018
Board members approved the Multi-year Accessibility Plan for 2013 to 2018. The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) require school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005 and is accessible by link on the HPEDSB website. Link to the Accessibility web page

Capital priority business cases
Board members approved the submission of three capital priority business cases to the Ministry of Education. The following is a summary; full details are available in the report.

Priority 1: Funding to construct a new Junior Kindergarten to Grade 8 replacement school on the Queen Elizabeth Public School site in Trenton. The planned opening is for the 2015-2016 school year. The request is for $13.3 million in funding for a consolidated replacement school to accommodate 558 students.

Priority 2: Funding to construct a new Junior Kindergarten to Grade 8 replacement school on the Marmora Senior Public School site. The planned opening is for the 2015-2016 school year. The request is for $8.1 million in funding to demolish the existing Marmora Senior Public School and to construct a new school to accommodate 313 students.

Priority 3: Funding to construct a new Junior Kindergarten to Grade 6 replacement school on the Bayside Public School site in Quinte West. The planned opening is for the 2016-2017 school year. The request is for $8.8 million in funding for a replacement school to accommodate 380 students. This request includes funding to demolish the two existing buildings on the site, which are Bayside Public School and the Annex.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of October and November 2013.

Upcoming events include the following:

  • Wednesday, October 30: Academic Awards Night, Moira Secondary School, 6:00 p.m.
  • Thursday, November 7: iLead Leadership Session #1, Education Centre, 4:30 p.m.
  • Monday, November 11: Remembrance Day assemblies at various schools
  • Monday, November 18: Official opening ceremony at Stirling Public School, 2:00 p.m.
  • Week of November 18: Bullying Awareness & Prevention Week
  • Wednesday, November 20: Bullying awareness presentation by Michael Eisen, Moira Secondary School, 6:00 p.m.
  • Thursday, November 28: Official opening ceremony at Tweed Elementary School, 2:00 p.m. (tentative)

Report from the Chair of the Board
Highlights from this report included the following:

  • Participation in the Ministry of Education “Great to Excellent” consultations about the future of education in Ontario.
  • The Chair of the Board read a statement in recognition of the opening of Stirling Public School and
  • Tweed Elementary School, and acknowledging employees who were involved in building these new schools. Appreciation of the Stirling and Tweed communities and the patience and support of families was made. The home-school connection is an important part of students feeling safe, welcome and included at school.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Review of the capital priority business submissions.
  • Review of the Annual Accessibility Plan.
  • Review of the rate of reimbursement for automobile mileage.
  • Correspondence from the City of Belleville about an easement request.
  • Review of trustee expense accounts.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Review of a promotional video for the school climate surveys.
  • Review of student achievement data through the Board Improvement Plan for Student Achievement (BIPSA).
  • Textbooks and novels to review for use in classrooms.
  • Student trustees’ involvement in the Ministry of Education “Great to Excellent” consultations.

Report from Student Trustees
Highlights from this report included the following:

  • Participation in the Ministry of Education “Great to Excellent” consultations about the future of education in Ontario. Student senators from each secondary school asked for input from their fellow students on seven questions posed by the Ministry of Education The student trustees compiled the feedback into a report which was presented at the session.

Reports from Trustees
Highlights from this report included the following:

  • Participation in the Parent Involvement Committee Annual General Meeting and Special Education Advisory Committee (SEAC) last week.
  • Attendance at a training session on the topics of using technology in the classroom and to increase student independence.
  • Brief report on Bill 122: School Boards’ Collective Bargaining Act, 2013.
    Going to soccer and rugby tournaments in Trenton. Trustees also commended sports coaches for volunteering their time. Congratulations to North Hastings for winning COSSA.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, November 4: Executive Committee, 11:00 a.m.
  • Monday, November 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 18: Board Meeting, Stirling Public School, 7:00 p.m.
  • Wednesday, November 20: Parent Involvement Committee, 6:00 p.m.
  • Thursday, November 28: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #101

Board Meeting Update #101, November 18, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, November 18, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2014.
Presentation by +VG Architects
Superintendent of Business Leslie Miller introduced Paul Sapounzi, Partner in Charge, +VG Architects. Mr. Sapounzi presented ceremonial keys to the Chair of the Board and principals of the two new schools: Suzanne Cholasta of Stirling Public School and Susan Carleton-Maines of Tweed Elementary School.

Performance by the Stirling Public School Choir
Superintendent of Education June Rogers introduced the Stirling Public School. The choir performed two songs, accompanied by Teacher Janet Bush.

Recommendations

2012-2013 Financial Statements and Auditor’s Report
Board members approved the audited financial statements for the 2012-2013 fiscal year. The Audit Committee is responsible for reviewing the financial statements and the results of the external audit and to recommend, if appropriate, that the Board approve the audited financial statements.

During the year the board expended $24,996,734 on capital asset acquisition/construction. These expenditures are funded through a variety of sources including Full-day Kindergarten and capital priorities grants. In addition, the audited financial statements result in an in-year surplus of $2,269,724 as compared to the budget projection.

Naming of Quinte Secondary School Gym
Board members approved a recommendation to name the gym at Quinte Secondary School the Rick Locke Gymnasium.

As a teacher Mr. Locke quickly became an educational leader at Quinte Secondary School. He served many years as a department leader and was instrumental in providing Quinte students with their first ever kinesiology course. He did this at Quinte for his entire professional career until his retirement from the Hastings Prince Edward District School Board in 1997.

Mr. Locke provided thousands of hours of his own time to coach at QSS ensuring that students at Quinte had the same opportunities that he had through involvement in sport. Mr. Locke coached many different sports at Quinte, including football and men’s and women’s basketball. Most importantly, for 30 years he taught success through character building and the core values that make an athlete better on the court and more importantly in life.

Upon retirement Mr. Locke continued to find ways to stay connected with high-school life, sports, and Quinte Secondary School by refereeing and being a basketball and football official for many Bay of Quinte athletic contests. He never stopped instilling those positive core values that align so well with our board’s character attributes. Mr. Locke is known as Mr. Quinte and is one of Quinte Secondary
School’s most prolific alumni.

Textbook/novel approval
Board members approved a list of textbooks and novels for use in secondary schools.

Trustee representation on committees
A priority of Board members is to form committees at the earliest opportunity in order to maintain continuity of direction. This evening Board members were provided with a list of their committee preferences to review in advance of the initial meeting scheduled for December 2, 2013, when trustee membership on Board committees will be confirmed.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of November and December 2013.

Upcoming events include the following:

  • November 18 to 22: Bullying Awareness & Prevention Week, events and activities happening at each school.
  • Wednesday, November 20: Parent/Community event with Michael Eisen, Youth Wellness Network, 6:00 p.m., Moira Secondary School.
  • Thursday, November 28: Official Opening Ceremony for Tweed Elementary School, 2:30 – 3:20 p.m.

Final report of the Ad Hoc Governance Committee
A final report was provided by the Ad Hoc Governance Committee with regard to its review of issues related to governance. The report addresses 13 recommendations made by the Canadian School Boards’ Association, through its document called School Boards Matter, 2013.

Notice of Motion: 2013-2014 Board policy review
The Executive Committee gave notice that it will move the following motion at the January 27, 2014 Board meeting:

That Hastings and Prince Edward District School Board approve amendments to the following board policies as outlined in appendices B, C, D, E, F, G, H, I and J, as contained in Board Report C-3, dated November 18, 2013:

  • Board Policy No. 1 Board Mission and Goals
  • Board Policy No. 2 Governance By-laws and Standing Rules
  • Board Policy No. 3-A Delegations and Presentations
  • Board Policy No. 3 Form 003-1 Request for Delegation
  • Board Policy No. 3-D Board Communications and Media Relations
  • Board Policy No. 3-I Indemnification of Board Members
  • Board Policy No. 4 Corporate Board Job Description
  • Board Policy No. 11-D Executive Committee
  • Board Policy No. 12 External Committees and Trustee Advocacy

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Review of the process that will be followed to update the long-term capital plan.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Details about the school climate surveys.
  • Presentation on the learning fairs related to the Board Improvement Plan for Student Achievement.
  • Discussion about the books and novels recommended for secondary schools.

Reports from Staff
Board Improvement Plan for Student Success
Superintendent of Education Cathy Portt presented the draft plan that has been developed for 2014. The Board Improvement Plan for Student Success (BIPSA) follows a calendar year rather than a typical school year. The BIPSA is aligned with the overall AiM System Plan. The BIPSA describes classroom conditions for student learning; instructional and assessment practices; and the overall focus on collaborative professional learning in order for all staff to learn from each other’s successes and draw on the expertise of colleagues.

Reports from Student Trustees
Highlights from this report included the following:

  • Summaries of Remembrance Day ceremonies hosted at schools throughout the district.
  • Attendance at the annual conference of the Ontario Student Trustees’ Association featuring keynote speakers and break-out sessions for all students trustees in the province.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, November 20: Parent Involvement Committee, 6:00 p.m.
  • Thursday, November 28: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, December 2: Annual Public Board Meeting, 7:00 p.m.
  • Thursday, December 12: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Monday, January 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 13: Operations and Finance Committee, 7:00 p.m.
  • Thursday, January 23: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 27: Public Board Meeting, 7:00 p.m.
  • Wednesday, January 29: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #102

Board Meeting Update #102, December 2, 2013

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, December 2, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2014.

Presentation

Learning is Visible in Our Schools, video
Superintendent of Education Cathy Portt introduced a video titled Learning is Visible in Our Schools. The AiM System Plan articulates our commitment to providing programs and services so that each student can reach his or her full potential. One priority in that plan, Reach High Levels of Student Achievement, further articulates our collective responsibility to ensure that students become global-minded citizens who are capable of thinking critically, problem-solving, communicating, collaborating, creating, innovating, growing with character and developing resiliency and perseverance. The video illustrated the alignment of student learning with our AiM priorities and also with the Board Improvement Plan for Student Achievement.

Information

Director of Education Mandy Savery-Whiteway reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Trish FitzGibbon and Leslie Miller were appointed as scrutineers for the chair and vice-chair elections.

Election of Board Chair
Dwayne Inch was re-elected as Chair of the Board.

Election of Board Vice-chair
Dave Patterson was elected as Vice-chair of the Board.

Trustee membership on standing, statutory and administrative committees

STANDING COMMITTEES
Trustees selected membership on standing committees. For 2014, standing committees will consist of the following members:

Program and Human Resources Committee

  • Jennifer Cobb, Bonnie Danes, Thelma Goodfellow, Mary Hall, Dwayne Inch, Lucille Kyle, Dave Patterson and Jim Williams. Student trustees Abigail Bonter and Meghan Peckam are also members. The Chair will be Jim Williams. The Vice-chair will be Lucille Kyle.
  • Operations and Finance Committee
    Mike Brant, Sam Clements, Bonnie Danes, Thelma Goodfellow, Dwayne Inch and Dave Patterson. Student trustees Abigail Bonter and Meghan Peckam are also members. The Chair will be Bonnie Danes. The Vice-chair will be Thelma Goodfellow.
  • Executive Committee
    Consists of the Chair, Vice-chair and above-noted standing committee chairs, plus one additional member. Lucille Kyle will be the fifth member.
  • Budget Committee
    Consists of all Board members.
  • Student Enrolment/School Capacity Committee
    Consists of all Board members. The Chair will be Marry Hall. The Vice-chair will be Thelma Goodfellow.

STATUTORY COMMITTEES
Trustees selected membership on statutory committees. For 2014, statutory committees will consist of the following members:

  • Accessibility Committee
    Jennifer Cobb. Bonnie Danes will be the alternate.
  • Audit Committee
    Sam Clements, Jennifer Cobb and Dwayne Inch.
  • Parent Involvement Committee
    Thelma Goodfellow. Dave Patterson will be the alternate.
  • Special Education Advisory Committee (SEAC)
    As elected at the initial meeting in December 2010, Thelma Goodfellow and Lucille Kyle. Dwayne Inch and Dave Patterson will be the alternates. These trustees will hold these positions until November 30, 2014.
  • Supervised Alternative Learning Committee
    Jennifer Cobb and Mike Brant. Jim Williams will be the alternate.

ADMINISTRATIVE COMMITTEES
Trustees selected membership on administrative committees. For 2014, administrative committees will consist of the following members:

  • Aboriginal Education Steering Committee
    Mike Brant, Mary Hall and Lucille Kyle.
  • Character Development Committee (This cease to exist on June 30, 2014.)
    Thelma Goodfellow, Mary Hall and Jim Williams.
  • Equity and Inclusivity Advisory Committee
    Mike Brant, Mary Hall and Lucille Kyle.
  • Great Place Awards Committee
    Jennifer Cobb and Thelma Goodfellow.
  • Instructional Technology Advisory Committee
    Thelma Goodfellow and Dave Patterson.
  • Leadership Development Steering Committee
    Mary Hall and Dave Patterson.
    Safe Schools Advisory Committee
    Lucille Kyle.
  • Specialist High Skills Majors Advisory Committee
    Thelma Goodfellow and Dave Patterson.
  • EXTERNAL COMMITTEES
    Food for Learning Committee
    Lucille Kyle.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 12: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 6: Executive Committee, 11:00 a.m.
  • Monday, January 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 13: Operations and Finance Committee, 7:00 p.m.
  •  Thursday, January 23: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  •  Monday, January 27: Public Board Meeting, 7:00 p.m.
  •  Wednesday, January 29: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354.

Board Meeting Update #103

Board Meeting Update #103, January 20, 2014

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, January 20, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in January 2014.

Recommendations

Board members approved the appointment of Mark Fisher as Superintendent of School Climate & Student Well-being Services for the period January 2014 to June 2015, with possible extensions. He is taking the place of Colleen DeMille who is currently in that role. DeMille has accepted a secondment to the Ministry of Education.

Fisher has been recognized for his ability to build collaborative relationships, to develop and implement strategic plans, and to effectively communicate organizational goals to all stakeholders. He is known as a reflective educator who strives to help students and employees achieve their full potential by challenging and supporting them in their learning and professional journeys.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, January 23: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 27: Public Board Meeting, 7:00 p.m.
  • Wednesday, January 29: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, kdonnell@hpedsb.on.ca, 613-966-1170 or 1 800 267-4350, extension 2354.

Board Meeting Update #104

Board Meeting Update #104, January 27, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 27, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in February 2014.

Presentation

Student leadership at Moira Secondary School
Mandy Savery-Whiteway, Director of Education, introduced guests from Moira Secondary School who were at the meeting to talk about student-led actions at their school. They showed a student-made video called “Make it Better Now,” which raises awareness about bullying and how to bring positive change to schools. Through several initiatives underway now, student voices are heard and student leadership is thriving, all contributing to a positive environment at the school.

Thank you to Principal Grant Montgomery and students:

  • Laura Hatt and Braelyn Guppy, representing the Student Council;
  • Lesley Gordon, Kiera Sommerville and Rachel Wallbridge, representing the Student Voice Committee;
  • Sofia Jelovac, Fiona Stanners and Jacob Gagne, representing the Mentorship Team; and
  • Ben Bacic and Fiona Stanners, representing the Gay-Straight Alliance.

Report from Committee of the Whole
Highlights from this report included the following:

  • Director’s Performance Appraisal.

Recommendations

2013-2014 Revised policies, Part A
According to Procedure 110: Board Policy Development and Review, Board policies are reviewed every three years. Members of the Board approved amendments to the following policies:

  • Policy No. 1: Board Mission and Goals
  • Policy No. 2: Governance By-laws and Standing Rules
  • Policy No. 3-A: Delegations and Presentations
  • Policy No. 3: Form 003-1 Request for Delegation
  • Policy No. 3-D: Board Communications and Media Relations
  • Policy No. 3-I: Indemnification of Board Members
  • Policy No. 4: Corporate Board Job Description
  • Policy No. 11-D: Executive Committee
  • Policy No. 12: External Committees and Trustee Advocacy

Information

Calendar of events
A number of district and school events are scheduled for the remainder of January and February 2014.

Upcoming events include the following:

  • During January and February: Kindergarten registration at elementary schools
    During February:
  • Open Houses at secondary schools for families of Grade 8 students
  • Winter Olympics activities at several schools
  • Wednesday, February 5: French Immersion information session, Harry J. Clarke Public School, 6:00 p.m.
  • Thursday, February 6: French Immersion information session, Bayside Public School, 6:00 p.m.
  • Wednesday, February 19: Adventure Class information session, Queen Victoria School, 6:00 p.m.

Report from the Chair of the Board
Highlights from this report included the following:

  • Acknowledgement of teachers who participated in the Ministry of Education Teacher Learning &
  • Leadership Program (TLLP) and their involvement in a provincial symposium in November 2013 to showcase their TLLP projects. Congratulations to: Lisa Fraser and Kelly MacKay from Prince Edward Collegiate Institute, and Christine Zaporzan from Susanna Moodie Elementary School.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Enrolling HPEDSB in a Microsoft licensing agreement to reduce costs.
  • Update on revised estimates for the 2013-2014 school year.
  • Update on trustee honoraria for the current school year.
  • Review of building renewal projects.
  • Update on the upcoming regional focus groups.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Update on cloud computing and a Microsoft licensing agreement to reduce costs.
  • Update on the upcoming regional focus groups.
  • Review of new curriculum documents.
  • Update on the implementation of Regulation 274.

Report from Student Trustees
Highlights from this report included the following:

  • Beginning to plan the annual student leadership forum through the Student Senate. More to come!

Report from Trustees
Highlights from this report included the following:

  • Recognition to the presentation by the Moira Secondary school students this evening, and the theatrical performances by students at Centennial Secondary School and Quinte Secondary School.
  • At each event, the students’ enthusiasm and pride in their schools is evident. As well, these events demonstrate direct connections to Growing with Character, and to the broader school board and school plans, which include actions for students to reach high levels of achievement.

Reports from Staff
Highlights from this report included the following:
1. Capital projects update

  • Showed the progress of construction of the new Harmony Public School through a series of pictures.
  • Explained that tender is out for the addition to be added to Harry J. Clarke Public School to accommodate Full-day Kindergarten. Construction is expected to begin in early March 2014.
  • Showed pictures of the two-classroom addition at Prince Charles Public School in Trenton. The cost was approximately $700,000.

2. Revised estimates

  • School board budgets are referred to as “Estimates” and are required to be submitted to the Ministry of Education by June
    30 of each year. In late fall, boards are required to update key data included in the Estimates and submit the revised
    information to the Ministry of Education. Revisions normally include updated enrolment information, year-end results and
    any other known changes since the budget was completed in June.
  • Key changes in board revenues and expenditures are based on the following:
    • additional resources provided by the Ministry of Education under the Education Program Other (EPO) category of
    • initiatives and offsetting expenditure increases; and
      changes to the board’s entitlement to provincial funding due to enrolment changes and the impact on
      expenditures and revenue.
  • The various adjustments described above (and outlined in the appendices in the Board agenda package) result in a drawdown of $1,624,491 from the board’s accumulated surplus. The original Estimates submitted to the Ministry at the end of June projected a balanced budget.

Trustee proposals
Highlights from this report included the following:

  • Request to follow-up with the Ontario Public School Boards’ Association about an application for funding towards some costs associated with the upcoming regional focus groups.

Correspondence
The following correspondence was reviewed:

  • From the Ottawa-Carleton District School Board:
    • Changes to Providing Extended Day Programming to Families with Financial Need
    • Consultation – New Development Charges Legislation

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, January 29: Parent Involvement Committee, 6:00 p.m.
  • Monday, February 3: Executive Committee, 11:00 a.m.
  • Monday, February 10: Program and Human Resources Committee, 5:30 p.m.
  • Monday, February 10: Operations and Finance Committee, 7:00 p.m.
  • Monday, February 24: Board Meeting, 7:00 p.m.
  • Thursday, February 27: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #105

Board Meeting Update #105, February 24, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 24, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in March 2014.

Presentation

Learning to Lead: Global leadership at Quinte Secondary School
Trish FitzGibbon, Superintendent of Education, introduced guests from Quinte Secondary School, who were at the meeting to talk about student-led actions at their school. Liane Woodley, Principal, and students Brianna Palmateer, Grade 10, Griffon McCarty, Grade 10, and Scott Shortley, Teacher, presented information related to respecting diversity and inclusivity, creating global citizens and leaders, and bringing important learning opportunities to students at Quinte SS. The group made connections to the AiM—Achievement in Motion for Student Success System Plan regarding organizational goals. In addition, they made connections to the priority of promoting safe, healthy, respectful and inclusive schools and workplaces, as well as connections to the school goals. In particular, they also spoke about the Simon Wiesenthal Tour for Humanity bus that visited Quinte SS last week and the student learning as a result of the presentation.

Report from Committee of the Whole
Highlights from this report included the following:

  • elementary vice-principal pool; and
  • elementary and secondary principal pool.

Tender for the addition at Harry J. Clarke Public School
Board members awarded a tender in the amount of $1.99 million to Dalren Limited. As part of the Capital Priorities Grant Program through the Ministry of Education, funding in the amount of $2,861,972 was approved for HPEDSB to construct a six-classroom addition at Harry J. Clarke Public School to accommodate Full-day Kindergarten and Primary students. Tenders were received from 15 companies.

The project scope will include:

  • construction of four Full-day Kindergarten classrooms;
  • construction of two Primary classrooms; and
  • associated building, parking, site and related improvements.

Information

Board Improvement Plan for Student Achievement
Highlights from this report included the following:

  • Verbal update describing the highlights of the Board Improvement Plan for Student Achievement.
  • Also reviewed some key points of the four main goals in the plan: Pathways, Literacy, Numeracy, and Community, Culture & Caring. Further presented an in-depth look at the Pathways goal to explain tasks and learning opportunities related to closing the gap for all students.
  • Provided an explanation of the recent connections between the education and childcare sectors through the provincial approach to engaging children of early years age, which is from age 0 to age 6.
  • Thank you to presenters Cathy Portt, Superintendent of Education; Tina Jones, Student Success Lead; and Heather McMaster, Early Years Lead.

Timelines for planning the 2014-2015 budget
Highlights from this report included the following:

  • Senior administration has developed a budget task analysis with timelines for the 2014-2015 budget. The tasks reflect the key milestones required to compile revenues and expenditures in order to meet a June 30, 2014 deadline. Administration anticipates a very challenging budget process given the provincial deficit, government restraint and continued enrolment decline.
    2013-2014 Annual Report

Highlights from this report included the following:

  • The publication highlights accomplishments, celebrates learning and recognizes employee contributions to student achievement. It also indicates progress through the AiM—Achievement in Motion for Student Success System Plan. Copies will be provided to schools, trustees and municipalities. Additional copies are available by contacting us. 2013-2014 Annual Report (1.1 MB)

Calendar of events
A number of district and school events are scheduled for the remainder of February and March 2014.

Upcoming events include the following:

  • Thursday, February 27: Intermediate Boys & Girls Basketball Tournament, C.M.L. Snider School (at Prince Edward Collegiate Institute).
  • Friday, February 28: School-wide breakfast at Hillcrest School.
  • Monday, March 3: Belleville Bulls Hockey Players visit to Queen Elizabeth School (Belleville).
  • Friday, March 7: PA Day, no school for all students.
  • Later in March: Parent/Teacher interviews at several schools.
  • Wednesday, April 9: Pink Shirt Day, Celebrating Diversity & Acceptance.
  • Ongoing until April: Prom Project, gently-used formal wear for youth.

Report from the Chair
Highlights from this report included the following:

  • Reminder about the regional focus groups. Two have taken place, one in North Hastings and one in
  • Centre Hastings. Three more will take place Belleville, Picton and Trenton next week. Invited participants include parents/guardians and community partners. Sessions for employees and students will take place in late March and early April.

Report from Executive Committee
Highlights from this report included the following:

  • Director’s Performance Appraisal which will take place in March.

Report from Program & Human Resources Committee
Highlights from this report included the following:

  • Presentation by the Speech & Language Services Team.
  • Collaborative learning through the Early Years Network.
  • Update on the Board Improvement Plan for Student Success (BIPSA).
  • A new online tool which will be used to enter and track individual education plans for students.
  • Planning for the school year calendar for 2014-2015.
  • Advance notice of the 2013-2014 Annual Report.

Report from Operations & Finance Committee
Highlights from this report included the following:

  • Harry J. Clarke Public School tender.
    Budget timelines.

Reports from Trustees
Highlights from this report included the following:

  • Attendance at the Regional Skills Trades event for secondary school students held at Loyalist College last week.
  • Participation in the recent provincial Public Education Symposium which was hosted by the Ontario Public School Boards’ Association for trustees.

Reports from Student Trustees
Highlights from this report included the following:

  • Participation in the Student Leadership & Student Voice event with Nick Foley of Celebrate the Hero.
  • Recent Student Senate meeting and planning for the spring Youth Forum. The student senators are considering putting together a handbook to describe the student senate mandate, election process and the annual work.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, February 27: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, March 3: Executive Committee, 11:00 a.m.
  • Monday, March 17: Program and Human Resources Committee, 5:30 p.m.
  • Monday, March 17: Operations and Finance Committee, 7:00 p.m.
  • Monday, March 24: Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #106

Board Meeting Update #106, March 24, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 24, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in April 2014.

Employee recognition
Chair of the Board Dwayne Inch acknowledged the career of Don Tregenza, Controller of Facility Services who is retiring at the end of April 2014. Don has been with the organization for approximately 20 years. He was hired as Controller of Plant by the former Hastings County Board of Education in August 1994. As Controller of Facility Services, Don has provided leadership in support of our organizational priorities, which have included additions and new school builds, modernizing learning environments, enhancing environmentally-friendly and green workspaces, implementing key Ministry of Education initiatives, such as accessibility standards, and the implementation of security systems and safe schools initiatives across our system. Don has provided significant leadership on numerous committees and has been instrumental in developing important community connections with business, industry and government personnel. Don’s contribution to maximizing and aligning facility resources to provide excellent learning and working environments is evident in all of our schools and workplaces.

Chair Inch welcomed Nick Pfeiffer, PhD, P.Eng, who will replace Don as Controller of Facility Services. Nick began his career as Manager, Operations and Maintenance, with HPEDSB in February 2011. He has provided significant leadership in the areas of construction, maintenance, energy management, capital projects, as well as staffing and supervision. Nick’s leadership and commitment to aligning facility resources to support excellent learning and working environments will continue to serve our system well.

Presentation

Harry J. Clarke Public School: First Nation, Métis & Inuit Collaborative Inquiry
Superintendents of Education Mark Fisher and Cathy Portt welcomed school administrators and teachers from Harry J. Clarke Public School who are involved in a project called Indigenizing the Curriculum through Collaborative Inquiry. At HPEDSB, 1,132 students have self-identified as First Nations, Métis or Inuit, although we know there are more who have not self-identified. In North Hastings, 18% of the student population is Aboriginal. The goal of this project was to seamlessly blend Aboriginal content into the curriculum. The inquiry question was: If we develop character, self-esteem and self-awareness in all students, in particular Aboriginal students through teachings of cultures and values, will students’ feeling of belonging to our school community improve? The outcome has been a conscious planning to look for links to First Nation, Métis & Inuit culture, collaborative sharing of knowledge, more awareness of how much there is to learn and valuing a team approach.

Thank you to the following presenters: Troy Maracle, Aboriginal Education Coordinator; Andrea Bird, Grade 2 Teacher; Monica Brown, Grade 3/4 Teacher, Alison Yee, Grade 5/6 French Immersion and Tamara Sayers-Pringle, Grade 7/8 Destinations Programme.

Tyendinaga Public School: Numeracy Project
Superintendents of Education Trish FitzGibbon and Cathy Portt welcomed teachers from Tyendinaga Public School who have been involved in a project called Closing the Gaps in Mathematics. It involved several educators in three of our school groups working together to address proportional reasoning and mathematical processes, such as reasoning, making connections and thinking. The inquiry question was: If we model, encourage and highlight multiple strategies focused on proportional reasoning and provide authentic learning tasks, then will we see our students use a variety of meaningful representations? The educators have learned together through co-planning and co-teaching.

Thank you to presenters: Deirdre Gordon, Principal; Teachers Kim Boldrick, Lisa Freed, Rachelle Googe, Lisa Osmond, and Tracy Vanslyke, Curriculum Coordinator.

Recommendations

Report from Committee of the Whole
Highlights from this report included the following:

  • Dixon Drive property purchase.

Short-term borrowing resolution

Board members approved a borrowing resolution for short-term financing for construction of a new elementary school to replace Harmony Public School, a six classroom expansion at Harry J. Clarke Public School and school improvements at Prince Charles Public School (Trenton). The funds will be repaid when capital funding grants have been received.

2014 School Board elections/trustee election determination
School board elections will be held on October 27, 2014, as part of municipal elections across Ontario. Nine trustees are elected for Hastings and Prince Edward District School Board. One additional trustee is appointed by the Mohawks of Mohawks of the Bay of
Quinte. Board members approved two motions related to trustee election determination.

Tender for Full-day Kindergarten additions and renovations
As part of the Ministry of Education Full-day Kindergarten Capital Funding Program, funding was approved in the amount of $2,742,096 to construct additions and renovations to accommodate FDK students. Renovations will be made to classrooms at Kente Public School, Maynooth Public School and Sophiasburgh Central School. Additions will be constructed at Foxboro Public School and Tyendinaga Public School. Board members awarded a contract in the amount of $1,865 to K. Knudsen Construction Limited.

Section 23 Programs
Each year the care, treatment and correctional facilities memoranda of understanding, in accordance with Section 23 of Ontario Regulation 287/98, are reviewed by Ministry of Education and school board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility. Board members approved programs to continue during the 2014-2015 school year at the following facilities:

  • Parent-Child and Youth Clinic at Sir John A. Macdonald Public School;
  • Honeywell House, Children’s Mental Health Residential;
  • Junior Day Treatment Program at Park Dale School; and
  • St. Leonard’s Home.

2014-2015 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (6), examinations days
(10) and board designated holidays (2).

Board members approved the following dates for the 2014-2015 school year calendar:

  • The first day of school will be Tuesday, September 2, 2014.
  • The Christmas break will be from Monday, December 22, 2014 to Friday, January 2, 2015, inclusive;
  • Semester 2 will begin Friday, January 30, 2015.
  • The mid-winter (March) break will be from Monday, March 16 to Friday, March 20, 2015;
  • The last day of school year will be Friday, June 26, 2015.
  • The following six dates are designated as professional activity days:
    • Friday, September 26, 2014
    • Monday, October 27, 2014
    • Friday, November 28, 2014
    • Friday, January 30, 2015
    • Friday, May 22, 2015
    • Friday, June 26, 2015
  • That ten examination days for secondary schools will be:
    • Thursday, January 22, 2015 to Wednesday, January 28, 2015; and
    • Thursday, June 18, 2015 to Wednesday, June 24, 2015.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of March and April 2014.

Upcoming events include the following:

  • Tuesday, March 25: School Night at the Lone Star Restaurant with 10% of food purchases donated to Susanna Moodie Elementary School.
  • Wednesday, April 2: Launch of Jump Rope for Heart at Frankford Public School.
  • Wednesday, April 9: Pink T-shirt day at all schools and offices. Students from several schools will participate in the We Day celebrations in Ottawa.
  • Various dates in April: Prom Project at secondary schools, shopping for grad/formal wear.

Report from the Chair
Highlights from this report included the following:

  • Approval of funding by the Ministry of Education to build a elementary new school in Trenton to consolidate Breadner Elementary School, College Street Public School and Queen Elizabeth Public School.
  • Five focus groups have taken place for parents and community members. Two employee sessions have taken place. Student sessions are scheduled for April 2 and 3.

Report from Executive Committee

  • Highlights from this report included the following:
  • Remarks about the 360-degree approach to conducting the director’s performance appraisal.
  • Comments about the project to create an HPEDSB YouTube channel to compile videos showcasing efforts to support student achievement and feature students and employees.

Report from the Operations & Finance Committee
Highlights from this report included the following:

  • Presentation by Gord Taylor, CEO, Tri-Board Student Transportation Services, Inc.
    Review of trustee expense reports.

Report from the Program & Human Resources Committee
Highlights from this report included the following:

  • Presentation about the Numeracy goal of the Board Improvement Plan for Student Achievement (BIPSA).
  • Presentation on a project called Cross-panel Numeracy, which focused on seamless transitions from elementary to secondary school.
  • Report on the results of the School Climate Survey which was conducted in the fall of 2013.

Report from Student Trustees
Highlights from this report included the following:

  • Student Senate meeting to determine a mission and actions for student senators.

Notice of Motion: 2013-2014 Revised Policies, Part B
This report was to give notice of motion that a recommendation will be brought forward to the April 28 , 2014 Board meeting to approve changes to the following policies:

  • Board Policy No. 7: Board Policy Development and Review
  • Board Policy No. 11-B: Program and Human Resources Committee
  • Board Policy No. 11-C: Operations and Finance Committee
  • Board Policy No. 11-E: Budget Committee
  • Board Policy No. 11-F: Student Enrolment/School Capacity Committee
  • Board Policy No. 11-H: Supervised Alternative Learning (SAL) Committee
  • Board Policy No. 11-I: Audit Committee
  • Board Policy No. 11-L: Student Discipline Committee
  • Board Policy No. 14: Hearings on Termination of Teacher Employment

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, March 27: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Wednesday, April 2: Parent Involvement Committee, 6:00 p.m.
  • Monday, April 2: Executive Committee, 11:00 a.m.
  • Monday, April 14: Program and Human Resources Committee, 5:30 p.m.
  • Monday, April 14: Operations and Finance Committee, 7:00 p.m.
  • Thursday, April 24: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, April 28: Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #107

Board Meeting Update #107, April 28, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 28, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in May 2014.

Presentation

Early Reading Intervention at York River Public School
Principal Marion Wilson, Vice-principal Mike Love and Teacher Tim Wagland spoke about the Levelled Literacy Intervention (LLI) Program being used at York River Public School. LLI is being used with nine Primary students who were struggling in reading. It involves using engaging strategies to get and keep students interested in reading, using a team approach among teachers and includes an at-home reading component. The presenters showed a video in which students talked about being non-readers a few months ago and their journey to becoming readers now. Some of the strategies the students shared were: using sight words, re-reading, checking for the story to make sense, asking questions about the story and asking the teacher for help. The presenters stated that students are more engaged in learning and are showing success. Each student is well on the way to becoming a fluent reader at grade-level.

Report from Committee of the Whole
Highlights from this report included the following:

  • disposal of surplus property; and
  • Bayside sewage treatment facility.

Recommendations

2013-2014 Policy review, Part B
According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years. During this school year, 18 policies were due for review. Nine were reviewed during the first half of this school year; the second nine were reviewed since the new year. Proposed changes were reviewed by staff and at committee meetings held in February and April. Further changes suggested through an ongoing consultation with trustees have been incorporated into the revised policies being brought forward for approval.

Board members approved changes to the following policies:

  • Board Policy 7: Board Policy Development and Review
  • Board Policy 11-B: Program and Human Resources Committee
  • Board Policy 11-C: Operations and Finance Committee
  • Board Policy 11-E: Budget Committee
  • Board Policy 11-F: Student Enrolment/School Capacity Committee
  • Board Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Board Policy 11-I: Audit Committee
  • Board Policy 11-L: Student Discipline Committee
  • Board Policy 14: Hearings on Termination of Teacher Employment

Tender for roof replacements
In 2013, HPEDSB entered into contract with TSS Building Science Inc. for them to act as an expert roofing consultant. Over the past year, the roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. As a result, a tender was released to replace roof sections at nine schools.

Board members approved a recommendation to award tenders to the following contractors in the amounts indicated:

Name of School

Centennial Secondary School

Centre Hastings Secondary School

Kente Public School

North Hastings High School

Prince Charles School (Belleville)

Susanna Moodie Elementary School

Tyendinaga Public School

V. P. Carswell Elementary School

York River Public School

Dafoe Roofing

$161,780

 

 

 

$165,260

$213,440

$62,530

French Brothers

 

$111,617

 

$198,029

Semple-Gooder Roofing

 

 

$256,801

 

 

 

 

$251,213

$221,940

Charter of Commitment on First Nation, Métis and Inuit Education
Board members endorsed the proposed Charter of Commitment on First Nation, Métis and Inuit Education from the Ontario Public School Boards’ Association (OPSBA) as a National Charter of Commitment.

The intent of the Charter is to articulate the support by school boards for:

  • First Nation, Métis and Inuit knowledge systems and learning models;
    the central value of culture, language and knowledge of history in contributing to the well-being of
  • First Nation, Métis and Inuit students, families and communities;
    a holistic approach that addresses spiritual, emotional, physical and intellectual development in relation to oneself, family, community and environment; and
    ensure that there is a mechanism for school boards to periodically report on their progress towards achieving the goals of the Charter.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of April and May 2014.

Upcoming events include the following:

  • Throughout May: Pedal for Hope at several schools.
  • Monday, May 5 to Friday, May 10: Education Week in Ontario. The provincial theme is Achieving
  • Excellence in Education. All schools will be hosting celebratory events or initiatives.
  • Friday, May 2: Art Unlimited Show, Centennial Secondary School, 7:00 p.m.
  • Saturday, May 10: Open House, Harmony Public School, 1:00 – 5:00 p.m.
  • Friday, May 2: Rick Locke Gymnasium Dedication Ceremony, Quinte Secondary School, 6:00 p.m.
  • Friday, May 2 & Saturday, May 3: “Fasting for Families” student participation, Centre Hastings Secondary School, starts 7:00 a.m. and ends 10:00 a.m.
  • Monday, May 5: Music Monday celebrations at several schools.
  • Wednesday, May 7: 24th Annual Celebration of Dance, Belleville Fairgrounds, 11:00 a.m.
  • Wednesday, May 7: Children’s Mental Health and Well-being presentation by the School Council and Parents Reaching Out Grant,
  • Kente Public School.
  • Thursday, May 15: Student Benefit Auction to support Food for Learning, 4:00 p.m. Tickets are $20 available by calling 613.966.1170 or 1.800.267.4350, extension 2232.

Report from the Chair
Highlights from this report included the following:

  • nominations for the Great Place Awards closed last Friday. Thank you to everyone who submitted a nomination. They will be reviewed by the committee on Monday, May 5.

Report from Operations and Finance Committee
Highlights from this report included the following:

  • summary of roofing tenders; and
  • review of the trustee expense report.

Report from Program and Human Resources Committee
Highlights from this report included the following:

  • update from The Hastings and Prince Edward Learning Foundation, featured Prom Project (donations of gently-used formal wear for students), Student Emergency Fund and the Food for Learning Program;
  • Charter of Commitment on First Nation, Métis and Inuit Education; and
    policies to be reviewed.

Reports from Staff
Highlights from this report included the following:

  • 2014-2015 assignments for elementary and secondary school administrators. Information about these assignments will be made public on Tuesday, April 29, 2014.

Reports from Student Trustees
Highlights from this report included the following:

  • Youth Forum Planning Day at the Frink Centre involving students from the Student Senate and Student Voice groups. The annual Youth Forum will take place on Friday, May 30, with the theme being Positive Vibes;
  • update from a Student Senate meeting where members made positive comments about the Prom Project events at their schools; and
  • election of two new student trustees for the 2014-2015 school year. Welcome to Cameron Barry, Centre Hastings Secondary School and Alyssa Mifflin, Centennial Secondary School. Each will be formally introduced at a future Board meeting.
  • Reports from Trustees
    Highlights from this report included the following:participation in the Eastern Region Conference through the Ontario Public School Boards’ Association; and
  • attendance at a recent mental health conference.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, May 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 12: Operations and Finance Committee, 7:00 p.m.
  • Thursday, May22: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, May 26: Board Meeting, 7:00 p.m.
  • Wednesday, May 28: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #108

Board Meeting Update #108, May 26, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 26, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in June 2014.

Presentation

13th Annual Great Place Awards
Chair Dwayne Inch called on Communications Officer Kerry Donnell to introduce the 13th Annual Great Place Awards. The Great Place Awards are the highest recognition within Hastings and Prince Edward District School Board. They recognize the outstanding contributions made to students, and emphasize the commitment to Growing with Character and the school board attributes of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness. The committee reviewed 19 nominations and selected nine award recipients.

Congratulations to Great Place Awards recipients:

  • Beverly Affleck, Teacher, Prince Edward Collegiate Institute
  • Chris Barry, Police Officer, Belleville Police Service
  • Jane Bonter, Educational Assistant, Madoc Township Public School
  • Kate Cockburn, Teacher, North Hastings High School
  • Cindy Cooper, Teacher, Moira Secondary School
  • Eileen Lucas, In-school Resource Teacher, Madoc Public School
  • Reta Sporring, Volunteer, Sir John. A. Macdonald Public School
  • Sadie Stewart, Teacher, Centre Hastings Secondary School
  • Gerarda Wagenmakers, Teacher, Hermon Public School

Recommendations

Report from the Committee of the Whole
Highlights from this report included the following:

  • Director’s Performance Appraisal
  • Elementary teachers who have completed probationary status.
  • Construction schedule for the Trenton replacement school.
  • Negotiations update on Tri-Board Student Transportation Services.

Appointment of student trustees for 2014-2015

Student representation on the Board is valued and allows for the student voice to be heard. Board Policy 3-C: Student Representation on the Board, requires the formation of a student senate with two representatives elected from each of the Board’s secondary schools’ student body and for that group to elect and recommend to the Board, at its Board meeting in May of each year, the names of two student trustees and an alternate.

Board members approved the student trustees for the 2014-2015 school year and alternate, as noted below:

  • Cameron Barry, Centre Hastings Secondary School;
  • Alyssa Mifflin, Centennial Secondary School; and
  • Brooke Gilbert, Centennial Secondary School, as the alternate.

The following students were appointed to roles within the student senate:

  • Deanna Melanson, Trenton High School as the chair;
  • Brooke Gilbert, Centennial Secondary School as the vice-chair.

Information

A number of district and school events are scheduled for the remainder of May and June 2014.

Upcoming events include the following:

  • Friday, May 30: Youth Forum, Loyalist College
  • Friday, May 30: Relay for Life, Centennial Secondary School
  • Friday, May 30: HornetFest Annual Event & Name the School Mascot to be announced that evening, Hermon Public School
  • Tuesday, June 3: Recognition Awards, Moira Secondary School
  • Thursday, June 5: School Group Track and Field Meet, Trenton High School
  • Friday, June 6: Butterfly release day at several schools
  • Wednesday, June 11: District Track and Field Meet, Mary Anne Sills Park

Report from the Chair
Highlights from this report included the following:

  • The Trustee Retreat is scheduled for Monday, June 16, 2014. It will be a working session with one of the items being to provide input to the 2014-2015 AiM System Plan.

Report from Executive Committee
Highlights from this report included the following:

  • The decision to include the trustee representative for the Ontario School Boards’ Association is proving to be valuable, as the representative is helping the Executive Committee to make connections to provincial initiatives.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Update of capital projects—current and upcoming—along with a summary of the renovations or additions at schools for Full-day Kindergarten.
  • Update on the accommodation review process.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Report from the Information & Technology Services Team about a pilot project using Google Apps for Education (GAFE), and an update about another pilot project related to adolescent learning.
    Reports from Staff

Highlights from this report included the following:

  • Visual presentation showing photographs of construction that is currently underway. Projects-on-the-go include the following:
    • constructing a new Harmony Public School;
    • constructing an addition at Harry J. Clarke Public School;
    • constructing a day care addition at Stirling Public School (in the design phase now);
    • constructing a new Trenton elementary school (selecting the architect now);

constructing additions at Tyendinaga Public School and Foxboro Public School; and
doing renovations at Kente Public School, Maynooth Public School and Sophiasburgh Central School.

Reports from Trustees
Highlights from this report included the following:

  • Development of a concussion policy; presentation from Open Source Text Canada which was about online texts being available to students, with the most recent version always available rather than having to wait for new books to be printed.
  • Legislative updates and proposed changes to fire systems.
  • Update on the Food for Learning Student Benefit Auction which raised approximately $14,000 for student nutrition programs.
  • Participation at Celebration of Dance.
  • An forestry-related event for students in North Hastings, where they learn about trees, healthy forests and forestry equipment.
  • Attendance at the Open House for Harmony Public School.
  • Participation in the tri-board Special Education Advisory Committee meeting which was hosted at Limestone District School Board.
  • Re-dedication of the stained glass window at Tweed Elementary School. This window depicts World War I soldiers.

Reports from Student Trustees

  • Highlights from this report included the following:
  • Participation at a recent conference for student trustees.
  • Welcomed the two incoming student trustees.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, May 28: Parent Involvement Committee, 6:00 p.m.
  • Monday, June 2: Executive Committee, 11:00 a.m.
  • Monday, June 9: Program and Human Resources Committee, 5:30 p.m.
  • Monday, June 9: Operations and Finance Committee, 7:00 p.m.
  • Thursday, June 12: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, June 16: Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #109

Board Meeting Update #109, June 16, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 16, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September 2014.

Presentation

Celebrating student achievement in Science and Technology
Superintendent Cathy Portt made introductory remarks about students participating in the Quinte Regional Science & Technology Fair, and the Skills Canada Competition. Both events took place earlier in the spring.

Curriculum Coordinators Erna Sorensen and Randy Votary introduced students who participated in each competition, along with QRSTF leaders Scott Berry and Jo-Anne Peckham. Teachers Troy Bartlett and Hilary-Anne Clarke were also in attendance for this celebration.

Students who won awards at the Quinte Regional Science & Technology Fair

  • Cameron Bourdeau, Grade 7, Harry J. Clarke Public School, Destinations Programme, for his project Tea Time.
  • Holly Tetzlaff, Grade 8, Harry J. Clarke Public School, Destinations Programme, for her project Environmental Impact of Shifting Consumer Hygiene Trends. Won Gold, and a $4,000 Entrance Scholarship to Western University.
  • Theresa DeCola, Grade 11, Bayside Secondary School, for her project Localised Potential Implications of Dreissenid Mussel Death and Degradation on Water Quality. Won Bronze, a $1,000 Entrance Scholarship to Western University; the Canadian Stockholm Junior Water Prize (which includes an all-expense paid trip to Stockholm, Sweden, in early September 2014).

Students who won awards at the Ontario Technological Skills Competition

  • Sterling Hattin, North Hastings High School, for his project in Welding. Won Bronze.
  • Ben Anthony, Centennial Secondary School, for his project in Auto Service Technology. Wone Bronze.
  • Cynara Lewis, Prince Edward Collegiate Institute, for her project in Photography. Won Gold. Qualified to go to the national skills competition.
Student Trustees
Pictured right: Dave Patterson, Vice-chair of the Board; Meghan Peckham, Student Trustee, Trenton High School; Abigail Bonter, Student Trustee, Centre Hastings Secondary School; Dwayne Inch, Chair of the Board.

Recognition of 2013-2014 student trustees
Vice-chair Dave Patterson made complimentary remarks about the two outgoing student trustees, Abigail Bonter, Centre Hastings Secondary School; and Meghan Peckham, Trenton High School. He commented about their exceptional work ethic and that the Board has been the recipient of the student voice. During their term, Both Abigail and Meghan identified issues that were important to students, and suggested ways to help address student achievement and well-being. Our best wishes to Abigail and Meghan as they progress to the next phase of their education and life journeys.

Report from Committee of the Whole
This report stated the following:

  • appointment of external auditors for 2014-2015.

Recommendations

2014-2015 Budget
Board members approved the capital and operating budgets for the 2014-2015 school year in the amounts of $9,812,577 and $189,283,234, respectively. These budgets support the organization’s priorities in the system plan, which is known as the AiM—Achievement Motion for Student Success System Plan. They also maintain fiscal integrity in operations, with progress being made in aligning operational costs with available funding and supports.

The 2014-2015 school year marks the full implementation of Full-day Kindergarten (FDK) as the standard core education program for 4- and 5-year-old students. All students enrolled in Kindergarten will now be recognized as full-time students (rather than half-time, as was the previous method). HPEDSB will program for 1,820 FDK students in the fall. The total number of students enrolled in elementary schools is expected to remain relatively flat.

At secondary, a further decline of approximately 280 students is expected. This is a result of the lower number of enrolments at elementary schools in past years now moving into secondary schools.

Borrowing resolution
From time to time it is necessary to borrow funds to meet current expenditures until the current revenues have been received. An operating line of credit is established which states that the loan must not exceed a given limit at any time. The limit is the estimated maximum borrowing the board may require at any one time. Board members approved a recommendation authorizing the borrowing of up to $14,000,000 outstanding at any one time.

Special Education Plan
Board members approved amendments to the Special Education Plan, 2013-2014. Revisions are related to the following programs and services:

  • a new software program for individual education plans, known as IEP Online;
  • updated statistics for student identifications;
  • staffing and staff development;
  • projects involving iPods, iPads and iPhones for students with special education needs;
  • expansion of the Empower Reading Program for students in Grade 2;
  • looking at improving the process for identifying and programming for Gifted students;
  • provincial and demonstration schools in Ontario; and
  • accessibility provisions.

Date and location of the November Board Meeting
The November Board Meeting will be held at at Quinte Mohawk School, Shannonville, on Monday, November 17, 2014. It is a practice of the Board to host one meeting per year at a school within the district. This practice supports our AiM System Plan goal of Community Connections.

The choice of Quinte Mohawk School is significant. At the April Board Meeting, a recommendation to endorse the Ontario Public School Boards’ Association “Charter of Commitment on First Nation, Métis, and Inuit Education,” was approved. The intent of the Charter is to articulate the support for equality in how native education is being carried out throughout the province. Hastings and Prince Edward District School Board and the Mohawks of the Bay of Quinte have shared a valued partnership for many years.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of June 2014.

Upcoming events include the following:

  • Wednesday, July 2: Charity golf tournament for The Hastings and Prince Edward Learning Foundation.
  • July 3 – 5: Ontario Public School Boards’ Association (OPSBA) Annual General Meeting and the
  • Canadian School Board Association Congress 2014 (for Board members).
  • Year-end awards ceremonies, graduation ceremonies at elementary and secondary schools.
  • Thursday, June 26: last day of school.

Report from the Chair
Highlights from this report include the following:

  • an update on the Trustee Retreat hosted at the Education Centre with Mandy Savery-Whiteway, Director of Education.

Report from the Executive Committee
Highlights from this report include the following:

  • Nothing to report at this time.

Report from the Operations and Finance Committee
Highlights from this report include the following:

  • borrowing resolution, as mentioned earlier in this document;
  • paving of parking lots being done at three schools.

Report from the Program and Human Resources Committee
Highlights from this report include the following:

  • presentation and program update by Quinte Adult Education;
  • overview of the Summer School Program for secondary school students;
  • Special Education Plan and November Board Meeting at Quinte Mohawk School, as mentioned earlier in this document.

Report from Staff
Highlights from this report include the following:

  • a list of dates of Board and committee meetings for the 2014-2015 school year.

Reports from Trustees
Highlights from this report included the following:

  • recognition of schools which participated in the Student Vote process related to provincial election in June 2014;
  • recognition of the scholarships received by students in the International Baccalaureate Programme at Moira Secondary School;
  • attendance at the Sir Mackenzie Bowell/Educator of the Year closing ceremony last week;
  • Girls Rugby teams at Bayside Secondary School and Trenton High School; and
    attendance at the Athletic Awards Banquet at Quinte Secondary School.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 2: Executive Committee, 11:00 a.m.
  • Monday, September 8: Program & Human Resources Committee, 5:30 p.m.
  • Monday, September 8: Operations & Finance Committee, 7:00 p.m.
  • Wednesday, September 17: Parent Involvement Committee, 6:00 p.m.
  • Monday, September 22: Public Board Meeting, 7:00 p.m.
  • Wednesday, September 24: Audit Committee, 3:30 p.m.
  • Thursday, September 25: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #110

Board Meeting Update #110, August 13, 2014

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Wednesday, August 13, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September 2014.

Recommendation

Architectural design services for the new Trenton elementary school
Trustees approved an architectural design services contract for the new Trenton elementary school.

The firm selected is Barry Bryan Associates, which achieved the highest score ranking based on fees, experience with school design, team approach, knowledge of 21st Century design, project management and has provided excellent service on previous projects for HPEDSB, such as the new Harmony Public School in 2014, Trenton High School science labs renovations in 2013, Prince Charles Public School additions and renovations in 2011, and Athol-South Marysburgh Public School additions and renovations in 2011.

The new Trenton elementary school will be built on the site of Queen Elizabeth Public School. The Ministry of Education funding for this project is $11.3 million.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 2: Executive Committee, 11:00 a.m.
  • Monday, September 8: Program & Human Resources Committee, 5:30 p.m.
  • Monday, September 8: Operations & Finance Committee, 7:00 p.m.
  • Wednesday, September 17: Parent Involvement Committee, 6:00 p.m.
  • Monday, September 22: Public Board Meeting, 7:00 p.m.
  • Wednesday, September 24: Audit Committee, 3:30 p.m.
  • Thursday, September 25: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #111

Board Meeting Update #111, September 22, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, September 22, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October 2014.

Welcome to new student trustees
Dwayne Inch, Chair of the Board, welcomed our two student trustees to their first official meeting. They are Cameron (Cam) Barry, Centre Hastings Secondary School and Alyssa Mifflin, Centennial Secondary School.

Presentations

Video: Celebrating the First Weeks of School
This year we have an intentional focus on student achievement and well-being. Superintendent Mark Fisher introduced a video which featured students and celebrated the first weeks of school.

Summer learning: Elementary Literacy & Numeracy Camps, and Summer School
Superintendent Cathy Portt introduced two teams which hosted summer programs for elementary and secondary students. Summer Literacy & Numeracy Camps were held at eight schools for the first three weeks of July. Each school hosted 15 students daily in small, guided groups and with active parent involvement. The purpose was to minimize summer learning loss.

Participating schools for Literacy Camp were Bird’s Creek Public School, College Street Public School, Earl Prentice Public School, Prince of Wales Public School, Queen Elizabeth School (Picton) and Queen Elizabeth Public School (Trenton). Participating schools for Numeracy Camp were Madoc Public School and Prince Charles School (Belleville). Thank you to educators Kathryn Acorn, Adam Burns, Leslie Jackett and Julie Lalonde for presenting at tonight’s meeting.

Summer School for secondary students was well-attended. Students participated in a classroom settings for credit recovery, or through eLearning. A new partnership with St. Leonard’s Group Home was also accessed. Participating schools for credit recovery included Centennial Secondary School, Moira Secondary School and Trenton High School. All eight secondary schools hosted Summer School programs. Thank you to educators Tina Jones, Roger Ramsay and Erna Sorensen for presenting at tonight’s Board meeting.

Recommendations

Policy review for the 2014-2015 school year
According to Procedure 110: Board Policy Development and Review, board policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current policy. For this school year, 26 policies/forms require review to determine revisions and updates to comply with legislation, guidelines and current practice. Of those, 13 will be reviewed in the fall with the remaining 13 scheduled for a spring review.

Date change for the October Board Meeting
Board members approved a date change for the October Board meeting. According to Board policy, the regular meetings of the Board are held on the fourth Monday of each month, except during July and August, with exceptions noted for statutory holidays, the annual/initial meeting in December, and the June meeting. The date of the regular Board meeting on October 27, 2014 falls on the same date as the 2014 Ontario Municipal Election. The revised date is Monday, October 20, 2014.

School Consolidation Capital Program: Capital Projects Proposal
Board members approved the submission of a capital project project (see below) to the Ministry of Education. The new School Consolidation Capital (SCC) program is supported through $750 million in funding announced in the 2014-2015 Grant for Student Needs (GSN). The program reflects the Ministry’s recognition that for school boards to effectively and efficiently manage excess capacity, they will need to, in some instances, right-size their capital footprint. The Ministry will consider funding business cases under the SCC program that allow a board to reduce their excess capacity. Boards are encouraged to consider business cases that were previously submitted under the last round of capital priorities.

Capital Priority Request
Build a new JK to Grade 8 replacement school on the Marmora Senior Public School site. Planned opening date would be for the 2017-2018 school year. The request to the Ministry of Education is for:

  • $6.9 million in Ministry of Education funding for the demolition of the existing Marmora Senior Public School and the construction of a 305 pupil place school on the site.
  • Consolidation of the existing JK to Grade 3 program at Earl Prentice Public School and the existing Grade 4 to 8 program at Marmora Senior Public School in a new 305 pupil place school on the Marmora Senior Public School site thereby reducing operating and renewal costs through the use of one building instead of two.
  • Reduction in excess capacity of 75 pupil places.
  • Funding includes a premium for demolition.
  • This proposal would not require an Accommodation Review as the Earl Prentice Public School feeds into Marmora Senior Public School however HPEDSB would undertake community consultation on its proposed solution.

Approval of the 2014-2015 AiM—Achievement in Motion for Student Success System Plan
Board members approved the annual system plan for this school year. The AiM—Achievement in Motion for Student Success System Plan (AiM) is the document which guides the decisions and actions to support student achievement and well-being.

The three goals in the AiM System Plan are:

  • Success for Each Student
  • Employee Excellence
  • Community Connections

The five priority areas for this school year are:

  • Reaching High Levels of Student Achievement
  • Promoting Well-Being for Students & Employees
  • Supporting Employee Growth & Wellness
  • Optimizing Organizational Effectiveness
  • Communicating with Families & Communities

Information

Calendar of events
A number of district and school events are scheduled for the remainder of September and October 2014.

Upcoming events include the following:

  • Tuesday, September 23: “Freedom Day” trip to Toronto for some secondary schools.
  • Wednesday, September 24: Terry Fox events at numerous schools.
  • Late September: Open Houses and Meet the Teacher Nights at several schools.
  • Mid-October: Parent-Teacher interviews.

Report from Program & Human Resources Committee
Highlights from this report included the following:

  • Canadian Anti-Spam Legislation (CASL) update
  • Enrolment update

Report from Operations & Finance Committee
Highlights from this report included the following:

  • Capital projects update
  • Enrolment updates
  • AiM System Plan

Report from Staff

Enrolment update
Each September administration collects elementary and secondary enrolments, compares them to projections and determines the impact on teaching staff and school organizations in order to address provincial class size guidelines and match funding to expenditures. Elementary enrolments were collected on September 8. Secondary enrolments were collected on September 12.

Elementary enrolment on September 8 was 10,164 compared to a projection of 10,151, an increase of 13 students. The JK-3 population showed stronger than expected enrolment which was offset by population declines in Gr. 4-8. Overall, elementary enrolment is showing evidence of levelling out. This school year marks the full implementation of full day kindergarten as the standard core education program for four- and five-year-old students. As of September 8, Full-day Kindergarten enrolments were 1,934 which was over 100 students higher than projected. All students enrolled in Kindergarten are now recognized as full time pupils of the board, and program funding for these students is now flowing through the grant for student needs (GSN) funding similar to other students in the system.

Secondary enrolments collected on September 12 were lower than projected by 47 students. Secondary enrolments remain in a period of decline as lower numbers of students in elementary school graduate to secondary school. This decline continues to be expected for a few more years at which time the enrolments in secondary schools will stabilize.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine what adjustments are required.

Report from Trustees and Student Trustees
Highlights from this report included the following:

  • Mention of an upcoming autism event: First Annual Autism Awareness Walk.
  • Participation at a meeting of the directors of the Ontario Public School Boards’ Association; mention was made at that meeting of the Student Vote initiative in conjunction with the upcoming municipal election.
    Correspondence
    Various thank you cards from students and staff were circulated among trustees.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, September 25: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School
  • Monday, October 14: Program & Human Resources Committee, 5:30 p.m.
  • Monday, October 14: Operations & Finance Committee, 7:00 p.m.
  • Monday, October 20: Board Meeting, 7:00 p.m.
  • Wednesday, October 22: Parent Involvement Committee, 6:00 p.m.
  • Thursday, October 23: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #113

Board Meeting Update #113, November 17, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, November 17, 2014 at Quinte Mohawk School. It is an unofficial summary of the meeting; official minutes will be approved at a next meeting.

Welcome
The meeting opened with Quinte Mohawk School students singing a traditional Mohawk song called “The Moccasin.” Following that students recited a traditional greeting, speaking in Mohawk. Chief Maracle then asked for a moment of silence as a gesture of respect for those who have died recently and who serve our country in the military. Chief Maracle commented that “the best gift a community can have is education.” He expressed appreciation to Board member Mike Brant for representing Mohawks of the Bay of Quinte on Hastings and Prince Edward District School Board for the past four years and wished him continued success over the next four-year term.

The Wetland Project at Quinte Mohawk School
Teacher Laura Schwager and students made a presentation about the new wetland area on Quinte Mohawk School property. The wetland provides an outdoor natural setting where The Ontario Curriculum is taught. In this setting, students from Junior Kindergarten to Grade 8 learn about the environment and how it is linked to Mohawk culture. Students build their literacy knowledge through writing poetry, reflective journal entries and summarizing research. They become confident through these activities, feeling that they have a voice and that writing in their journals is a safe place to express their thoughts.

Five students shared some of their journal writings about learning in the wetland:

  • Hunter, a Grade 3 student: “Nature is the key to life.”
  • Olivia, a Grade 3 student: “I like going outside to see the pond creatures.”
  • Amy-Lynn, a Grade 3 student: “It is fun to go on a scavenger hunt.”
  • Bailey, a Grade 5 student: “I love being in the wetland and in nature.”
  • Amber, a Grade 8 student: “Being able to see, feel and hear the surroundings connects me to nature.”

Presentation by student trustees about the Fall Annual Meeting
Student Trustees Cam Barry, Centre Hastings Secondary School and Alyssa Mifflin, Centennial Secondary School, made a presentation about the recent Fall Annual Meeting of the Ontario Student Trustees’ Association. They provided details about the guest speakers, the plenary sessions, which included technoloty and mental health, and the break-out sessions. Each has volunteered to serve on committees: Cam on the Communications Committee and Alyssa on the Mental Health Committee.

Report from Committee of the Whole
This report included the following:

  • Bayside Sewage Treatment Facility

Recommendations

Appointment of external members to the Audit Committee
Ontario Regulation 361/10 requires the Audit Committee to consist of five members, including three board members and two people who are not board members. The two external members are to be determined by a selection committee made up of the Director of
Education, the Superintendent of Business Services and the Chair of the Board.

John Fitzpatrick, current external member, agreed to continue for a second 3-year term effective January 2014. The second external member position was left vacant with the passing of Cliff Cotton earlier this year. An advertisement seeking applications for the external
member vacancy was placed in local newspapers and on the HPEDSB web site.

Board members approved John Fitzpatrick for a second 3-year term and Wayne Tod for an initial 3-year term.

2013-2014 Audited Consolidated Financial Statements
The Audited Consolidated Financial Statements reflect the board’s financial results for the 2013-2014 fiscal year. The Audit Committee is responsible for reviewing the financial statements and the results of the external audit, and to recommend, if appropriate, that the Board approve the audited financial statements.

Board members approved the Financial Statements for the 2013-2014 year with amendment.

Policy review, Part A
According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. For the 2014-2015 school year, 27 policies require review. This fall, 14 were reviewed and the remaining 13 will be reviewed in the spring.

Board members approved revisions to the following policies:

  • Policy 2: By-laws, Forms
  • Policy 3: Board Operations
  • Policy 3B: Electronic Meetings
  • Policy 3E: Trustee Honoraria
  • Policy 3H: Filling Vacancies on the Board
  • Policy 3J: Board Review/Self-evaluation
  • Policy 3: Operations, Forms
  • Policy 5: Director of Education Job Description
  • Policy 6: Delegation of Authority
  • Policy 8: Board Member Code of Conduct
  • Policy 9: Role of the Board Member
  • Policy 10: Duties of the Chair and Vice-chair
  • Policy 11M: Ad Hoc Committees
  • Policy 16: Selection of the Director of Education

Establishment of a committee to approve meeting minutes
The new Board will be organized on December 1, 2014 and no meetings of trustees are planned prior to this organizational meeting. Minutes of the November meetings of the Audit Committee, Board, Executive Committee, Operations and Finance Committee, and the Program and Human Resources Committee must be approved prior to the end of the term of the current Board.

According to Roberts Rules of Order Newly Revised, where there is a change or replacement of a portion of the membership, a committee is appointed and authorized for the purpose of approving all outstanding minutes.

Board members approved assigning the Executive Committee for this purpose.

Textbook/novel approval
The Ministry of Education website for Curriculum Centre Learning Resources lists textbooks/novels approved for use in schools by the Minster of Education under the Education Act. HPEDSB Procedure 210: Textbook/Learning Material Selection, Purchase and Approval, sets out expectations for principals and teachers to follow when such materials are not found on the list provided by the Minister, subject to Board approval.

Board members approved the book I.D.: Stuff that Happens to Define Us, for use in secondary schools.

Trustee representation on committees
A priority of Board members is to form committees at the earliest opportunity in order to maintain continuity of direction. This evening Board members were provided with a list of their committee preferences to review in advance of the initial meeting scheduled for December 1, 2014, when trustee membership on Board committees will be confirmed.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of November and December 2014.
Upcoming events include the following:

  • November 16 to 22: Bullying Awareness & Prevention Week and launch of the Say One Nice Thing campaign.
  • November 17, 18 and 19: Travis Price, Co-founder of Pink Shirt Day, to speak with students at six secondary schools.
  • Friday, November 21: Official Opening Ceremony for Harmony Public School, 2:15 – 3:15 p.m.
  • Monday, November 24: Official Opening Ceremony for the Primary addition at Harry J. Clarke Public School, 1:00 – 2:00 p.m.

Report from the Chair
Highlights from this report included the following:

  • recognition of outgoing trustees Sam Clements and Thelma Goodfellow. Sam is retiring after serving as a Board member for 37 years. Thelma is leaving after serving as a Board member for 29 years. Best wishes to both!

Report from Executive Committee
Highlights from this report included the following:

  • recommendation to establish a committee to approve outstanding meeting minutes;
    policy review; and
  • trustee representation on committees.

Program and Human Resources Committee
Highlights from this report included the following:

  • textbook approval;
  • policy review;
  • update on the learning fairs held at Centre Hastings Secondary School and Prince Edward Collegiate Institute in October;
  • the upcoming survey for parents/guardians about extending French programming; and
  • the Say One Nice Thing campaign and Bullying Awareness & Prevention Week.

Report from Operations and Finance Committee
Highlights from this report included the following:

  • presentation by Gord Taylor, CEO of Tri-Board Student Transportation Services, about a new video being produced, featuring students, to describe the process for cancelling buses; the competitive procurement process; student bus patrollers; and the 8-light system on the back of school buses;
  • policy review;
  • Board insurance premium increase of 3.5%; and
  • a letter to Tyendinaga Township requesting consideration of the needs of Tyendinaga Public School when determining re-zoning of a local quarry.

Bullying Prevention & Awareness Week and the Say One Nice Thing campaign
The Ministry of Education has designated the third week of every November as Bullying Awareness & Prevention Week to help promote safer schools and positive learning environments. During Bullying Awareness & Prevention Week, November 16-22, 2014, Ontario
students, school staff, families and community partners are encouraged to learn more about bullying and its effect on student learning and well-being.

At Hastings and Prince Edward District School Board, the AiM—Achievement in Motion for Student Success System Plan, includes Promoting Well-Being for Students & Employees as a priority for the 2014-2015 school year. Actions within the AiM System Plan include providing regular professional learning sessions for school and department leaders about leading mentally-healthy schools and workplaces. In addition, the priority for Communicating with Families & Communities includes actions to enhance public confidence in our schools and the school board through students and employees being ambassadors, and by engaging with families and communities. Data from school climate surveys completed by students, parents/guardians and school staff in the fall of 2013 provided perceptions about students feeling welcome and included at school. Overwhelmingly, students indicated that welcoming behaviours, such as smiling, saying ‘hi’ and asking how things are going outside of school all help them to feel welcome.

As in previous years, schools will be hosting a variety of bullying awareness events and activities throughout the week. New for this year is the introduction of the Say One Nice Thing campaign which provides a means for positive comments or stories about HPEDSB to be shared at schools, the Education Centre and through families and communities.

Schools and Education Centre departments will be provided with the following items in advance of Bullying Awareness & Prevention Week:

  • Say One Nice Thing posters, 11” x 17” in size, to display for awareness purposes;
  • Say One Nice Thing post cards to use, as appropriate at each site; and
  • Say One Nice Thing/Be Kind to Me peel-away stickers, enough for each student, to recognize
  • Bullying Prevention & Awareness Week.
  • Municipalities throughout the school board jurisdiction have taken action to officially proclaim or support Bullying Awareness & Prevention Week within their region of Hastings County or Prince Edward County

Upcoming meetings
All meetings take place at the Education Centre unless otherwise noted.

  • Monday, November 24, 2014: Meeting for Executive Committee to review outstanding meeting minutes, 11:00 a.m.
  • Thursday, November 27: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, December 1: Annual Public Board Meeting, 7:00 p.m.
  • Monday, January 5: Executive Committee, 11:00 a.m.
  • Monday, January 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 12: Operations and Finance Committee, 7:00 p.m.
  • Thursday, January 22: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 26: Public Board Meeting, 7:00 p.m.
  • Wednesday, January 28: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #114

Board Meeting Update #114, December 1, 2014

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, December 1, 2014 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2015.

Information

Director of Education Mandy Savery-Whiteway reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Trish FitzGibbon and Leslie Miller were appointed as scrutineers for the chair and vice-chair elections.

Board member representative for Mohawks of the Bay of Quinte
Mike Brant was reappointed as the representative for Mohawks of the Bay of Quinte.

Election of Chair of the Board
Dwayne Inch was re-elected as Chair of the Board.

Election of Vice-chair of the Board
Lucille Kyle was elected as Vice-chair of the Board.

Trustee membership on standing, statutory and administrative committees
STANDING COMMITTEES
Trustees selected membership on standing committees. For 2014, standing committees will consist of the following members:

  • Program and Human Resources Committee
    Tom Biniaris, Jennifer Cobb, Bonnie Danes, Mary Hall, Dwayne Inch, Lucille Kyle, Dave Patterson, Larry Whitfield and Jim Williams. Student trustees Cam Barry and Alyssa Mifflin are also members. The Chair will be Mary Hall. The Vice-chair will be Larry Whitfield.
  • Operations and Finance Committee
    Mike Brant, Bonnie Danes, Mary Hall, Dwayne Inch, Dave Patterson and Larry Whitfield. Student trustees Cam Barry and Alyssa Mifflin are also members. The Chair will be Bonnie Danes. The Vice-chair will be Mike Brant.
    Representative to the Board of Directors for the Ontario Public School Boards’ Association
    Dave Patterson will be the representative to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA). Mary Hall will be the alternate.
  • Executive Committee
    Consists of the Chair, Vice-chair, above-noted standing committee chairs and the OPSBA representative, plus one additional member. Larry Whitfield will be the sixth member.
  • Student Enrolment/School Capacity Committee
    Consists of all Board members. The Chair will be Mary Hall. The Vice-chair will be Tom Biniaris.

STATUTORY COMMITTEES
Trustees selected membership on statutory committees. For 2014, statutory committees will consist of the following members:

  • Special Education Advisory Committee (SEAC)
    Lucille Kyle and Dave Patterson. The two alternate members will be Tom Biniaris and Mary Hall.

The following local associations were appointed to SEAC for a four-year term:

  • Children’s Mental Health Services, Linda Tighe
  • Community Living Prince Edward, Lee Quann
  • Community Living Quinte West, Connie McLean
  • Counselling Services of Belleville & District, Susan Seaman
  • Easter Seals Ontario, Richelle Glenn
  • FASworld Canada, Kathy Kennedy
  • Family Space Quinte Inc., Kelly Allan
  • Highland Shores Children’s Aid Society, Angus Francis
  • Loyalist College, Cara Facette-Grondin
  • Quinte Children’s Treatment Centre, Carolyn Baldwin

The following members-at-large were appointed to SEAC for a four-year term:

  • Ernie Parsons
  • Benzie Sangma

Supervised Alternative Learning (SAL) Committee
Mike Brant and Jim Williams. Jennifer Cobb will be the alternate.

Audit Committee
Jennifer Cobb, Bonnie Danes and Mary Hall.

Accessibility Committee
Tom Biniaris. Bonnie Danes will be the alternate.

Parent Involvement Committee
Mary Hall. Dave Patterson will be the alternate.

ADMINISTRATIVE COMMITTEES
Trustees selected membership on administrative committees. For 2014, administrative committees will consist of the following members:

  • Aboriginal Education Steering Committee
    Mike Brant and Lucille Kyle.

 

  • Equity and Inclusivity Advisory Committee
    Mike Brant and Lucille Kyle.
  • Great Place Awards Committee
    Jennifer Cobb and Bonnie Danes.
    Instructional Technology Advisory Committee
    Tom Biniaris and Dave Patterson.
  • Leadership Development Steering Committee
    Mary Hall and Dave Patterson.
  • Safe Schools Advisory Committee
    Larry Whitfield.
  • Specialist High Skills Majors Advisory Committee
    Dwayne Inch.

EXTERNAL COMMITTEES
Food for Learning Committee
Lucille Kyle.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 11: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 5: Executive Committee, 11:00 a.m.
  • Monday, January 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 12: Operations and Finance Committee, 7:00 p.m.
  • Thursday, January 22: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.
  • Monday, January 26: Public Board Meeting, 7:00 p.m.
  • Wednesday, January 28: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #115

Board Meeting Update #115, January 26, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 26, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2015.

Character moment: Performance by the Queen Victoria School Choir
Superintendent Mark Fisher welcomed the students and staff from Queen Victoria School, and introduced Principal Chad Harvey. Mr. Harvey explained that the Junior Choir consists of students who enjoy leading by example and who engage with others in the Primary division through singing. He also described the connections to the school board AiM System Plan, particularly the priorities of Reaching High Levels of Student Achievement and Promoting Well-Being for Students and Employees. Through their involvement in the choir, students are learning to connect learning goals to character development and well-being. Grade 6 student Ha-nee Hood expressed appreciation for the choir being able to perform three songs: “Responsibility,” “Winter Song,” and “True Colours.”

Queen Victoria School Choir

Students in the Queen Victoria School Junior Choir Who Performed at the January 2015 Board Meeting

Mr. Tebo’s
Grade 4 Class

Joey Coates
Natalie Cuculuzzi
Trinity David
Charlotte Genereaux
Joseph Lockhart
Spencer Love
Aubrey Sutherland-
Mahaffy

Mrs. Charles’ Junior
Adventure Class

Arlo Cook
Gavin Davies
Trintiy Irvine-Bellmare
Amelia McIntosh

Mrs. Macauley’s
Grade 5/6 Class

Alexis Asselstine- Follwell
Mya Cooney-Reynolds
Aidan Cunningham
Kate Doll
Cameron Johnston-Rose
Audrey LaBrash
Kirsten Madden
Airica Raven
Destiny Smith
Maria Stewart

Ms. Mason’s
Grade 6 Class

Sean Allen
Abigale Crisp
Marshall Crosbie
Paige Giles
Ha-nee Kim Hood
Haley LaBrash
Logan Rose
Tyler Jordan Sanders
Abigail Slaunwhite
Emma Williams

Information

Calendar of events
A number of district and school events are scheduled for the remainder of January and into February 2015.

Upcoming events include the following:

  • Wednesday, January 28: visits to secondary schools by Grade 8 students.
  • Wednesday, February 4: Destinations Programme Information Night, 6:00 p.m. at Moira Secondary School.
  • Thursday, February 5: Geoventure Information Night, 6:30 p.m. at Moira Secondary School.
  • Thursday, February 10: visits to North Hastings High School by Grade 8 students.
  • Monday, February 16: Family Day at the Frink Centre.
  • Wednesday, February 18: Public Information Meeting about the new Trenton elementary school, 6:00 p.m. at Queen Elizabeth Public School in Trenton.
  • Wednesday, February 25: V.P. Carswell Elementary School Choir sings “O’Canada” at the Belleville Bulls Hockey Game.

Report from the Chair
Highlights from this report included the following:

  • A public survey is online until February 8, 2015. Paper copies are available from schools. All are invited to complete it. The purpose is to provide input on the new school board long-term plan which will begin in September 2015.

Report from the Executive Committee
Highlights from this report included the following:

  • Director’s Annual Report for 2014-2015.
  • The circulation of media reports highlighting school- or Board-related articles.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Building renewal projects for 2014-2015.
  • Trustee honoraria.

Report from the Program and Human resources Committee
Highlights from this report included the following:

  • Update on the Board Improvement Plan for Student Achievement, and school improvement plans.
  • Update about the Instructional Technology Advisory Committee, including cloud computing and the technology evergreening (renewal) plan.
  • Computer training for trustees.
  • Update on the public survey.
  • Update on the process for developing the new long-term system plan.
  • Summary of the process and initial results from the French Immersion and Extended French surveys and focus groups.

Report from the Staff
Highlights from this report included the following:

  • Revised estimates. School board budgets, referred to as “Estimates,” are required to be submitted to the Ministry of Education by June 30 of each year. In late fall, boards are required to update key data included in the Estimates and submit the revised information to the Ministry of Education. Revisions normally incorporate updated information regarding enrolments, prior year actual results and any other known changes since the budget was completed in June.
  • Key changes in board revenues and expenditures for the 2014-15 Revised Estimates are based on the following:
    • additional resources provided by the Ministry of Education under the Education Program Other (EPO) category of initiatives and offsetting expenditure increases; and
      cost updates arising out of prior year actual results and capital projects activity.

The various adjustments described above and outlined in the appendices result in a drawdown (in-year deficit) of $485,894 from the board’s accumulated surplus. The original Estimates submitted to the Ministry at the end of June projected a balanced budget. Administration will continue to challenge for opportunities to achieve a balanced budget.

  • 2014-2015 Director’s Annual Report. This document is required to be produced and posted on the school board website by the end of January each year. Mandy Savery-Whiteway, Director of Education, commented that this report aligns with the AiM—Achievement in Motion for Student Success System Plan and provides a summary of the goals, priorities, accomplishments and actions still to come. Data on provincial assessments are also included. Printed copies will be available in the coming weeks. The online version is available at: http://www.hpedsb.on.ca/ec/aboutus/documents/annual_report_jan15.pdf

Reports from Trustees
Highlights from this report included the following:

  • Attendance at a hockey tournament in Peterborough, particularly the achievement of Centre Hastings Secondary School which won the six games they played.
  • Retirement of Linda Jacobs, Secretary at Tweed Elementary School.
  • The ‘burp_it_on’ Challenge at Deseronto Public School. This is a highly-successful international physical education challenge by Jason Lloyd’s Grade 5/6 class.
  • A new motto and logo for Tweed Elementary School. The new logo is a shield which represents the Canadian Shield within which the school is located.
  • Attendance (by five Board members) at the Northern Outdoor Studies Open House at North Hastings High School last week.
  • Attendance at festive celebrations at several schools. In particular, students at Coe Hill School visited the local Legion to interact with Legion members.

Correspondence
A letter from The Honourable Liz Sandals, Minister of Education, in response to a one from the Board about mental health supports for students.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 2: Executive Committee, 11:00 a.m.
  • Monday, February 9: Program and Human Resources Committee, 5:30 p.m.
  • Monday, February 9: Operations and Finance Committee, 7:00 p.m.
  • Monday, February 23: Public Board Meeting, 7:00 p.m.
  • Thursday, February 26: Special Education Advisory Committee, Quinte Secondary School, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #116

Board Meeting Update #116, February 23, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 23, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2015.

Recognition of Larry Whitfield, Trustee for Southeast Hastings
Chair of the Board recognized Larry Whitfield, Trustee for Southeast Hastings, who passed away on February 13, 2015. He had been elected in the October 2014 municipal election and was sworn in at the Initial Meeting of Hastings and Prince Edward District School Board on December 1, 2014. He had chosen to serve on the Operations and Finance Committee, as vice-chair on the Program and Human Resources Committee, and was elected as the 5th member of the Executive Committee.

During his short time on the Board, Larry was thoughtful and thorough in his approach to governance. He was eagerly getting to know the schools in his area, learning about the work being done to support student achievement and well-being. At the January Board meeting, Larry enthusiastically shared a report on his visits to schools in his area and highlighted the activities in which students and staff were involved. Larry was proud to represent his constituents and was working hard locally and as a member of the Board.

Larry exemplified the Hastings and Prince Edward District School Board character traits. In particular, he had a great wit and sense of humour. He loved to share stories about his adventures in the Yukon and was fiercely loyal to his beloved Tweed hockey teams.

Larry is survived by his wife Janet, daughter Rachelle, son David, and his four grandchildren Gus, Dalton, Jonathan and Lilly. A celebration of his life took place on Saturday, February 21, 2015. All in the Hastings and Prince Edward District School Board community extend our deepest sympathy to Larry’s family as they come to terms with their loss.

Character moment: Video Announcement for Tri-Board Student Transportation Services
Superintendent Leslie Miller remarked that student safety and well-being are top priorities for Hastings and Prince Edward District School Board. She commented on the student-produced YouTube video about the process for bus cancellations. She then introduced the special guests for tonight’s presentation. Gord Taylor, CEO of Tri-Board Student Transportation Services and Grant Montgomery, Principal, Moira Secondary School. Thank you to Moira SS Teacher Jim Doyle who worked with student Jake Macfarlane to produce the video. Other students in the video included Ellen Davidson from Foxboro Public School and Krish Chudasama, Jocelyn Davis, Nathan Kritzer and Gem Wishart from Sir John A. Macdonald School.

Recommendations

Capital program financing through the Ontario Financing Authority (OFA), Prince Charles Public School, Trenton
Board members approved a recommendation to authorize the borrowing of $664,440 to finance the (already completed) addition and renovations to Prince Charles Public School, Trenton. The Ministry of Education requires all school boards to participate in long-term financing arrangements for eligible capital programs through the Ontario Financing Authority (OFA). Once the long-term financing has been set, the Ministry will reimburse boards for the actual principal and interest costs. Funds will flow from the OFA to school boards on March 11, 2015.

Tender for a child care addition at Stirling Public School
Board members approved a tender in the amount of $1,075,000 to Van Horne Construction Limited for construction of a child care addition at Stirling Public School. In 2013, the board received capital and enrolment pressures funding approval from the Ministry of Education to construct 20 child care spaces and one additional classroom at Stirling Public School. Funding for the addition is part of the overall funding received from the Ministry of Education for the new Stirling Public School. Hastings County contributed an additional $80,390 for the child care addition. The total funding available for the addition is $1,081,413. Construction of the child care addition is planned to start in March and be completed by July 31, 2015.

Membership confirmation on the Special Education Advisory Committee
Board members approved the appointment of Laurie Oram from North Hastings Community Integration Association to the Special Education Advisory Committee for the four-year term of the Board, commencing February 2015.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of February and into March 2015.

Upcoming events include the following:

  • Tuesday, February 24: Junior Basketball Tournament, Susanna Moodie Elementary School
  • Wednesday, February 25: Public Speaking, Frankford Public School
  • Wednesday, February 25 – Friday, February 27: Geoventure Camping in Vanderwater Conservation Area, Moira Secondary School
  • Friday, March 6: Winter Carnival and Grade 8 Orientation, Bayside Secondary School
  • Tuesday, March 3: Training for Audit Committee members
  • Wednesday, March 11: School Group Intermediate Basketball Tournament, College Street Public School

2015-2016 Budget timelines
The Ministry of Education has June 30 as a deadline for school boards to submit budget estimates for the coming school year. In order to meet this deadline, the Ministry of Education will need to release the Grants for Student Needs (the funding provided to school boards) in a timely fashion. In past years these announcements have been made by March 31. Grant announcements later than this date can compromise the budget development process.

Senior administration has developed a budget task analysis with timelines for the 2015-2016 budget. The tasks reflect the key milestones required to compile revenues and expenditures in order to meet a June 30, 2015 deadline and reflect a timely release of grant information. Administration anticipates a very challenging budget process given the provincial deficit, government restraint and continued enrolment decline.

Report from the Chair
Highlights from this report included the following:

  • Attendance at the memorial celebration for Trustee Larry Whitfield, who passed away on February 13, 2015.
  • Mention that the public survey closed on February 8; results are being analyzed and will be made public in the coming weeks.

Executive Committee
Highlights from this report included the following:

  • Creation of ‘Did you know’ articles about the role of school board trustees for inclusion in school newsletters.

Operations and Finance Committee
Highlights from this report included the following:

  • An overview of the 2015-2016 budget and timelines; it will be a challenging process due to declining enrolment and provincial restraint.
  • Discussion about the 8-lamp warning system on school buses

Program and Human Resources Committee
Highlights from this report included the following:

  • School year calendar dates for the 2015-2016 school year.

Reports from Trustees
Highlights from this report included the following:

  • Attendance at an Information Night at Queen Victoria School for the Adventure Class.
  • Participation in an event for secondary school students at Loyalist College where they take reach-ahead classes in culinary arts, automotive and the skilled trades; also known as Dual Credits as the students receive one secondary school credit and one college credit.
  • From student trustees, mention of the Global Awareness Committee at Centennial Secondary
  • School planning a dance in mid-April to raise funds for the prom.
  • Notice of Motion
  • Notice of motion was given that a recommendation will be brought to the March 23, 2015 Board meeting to approve changes to the following policies:
  • Policy 03-C: Student Representation on the Board
  • Policy 03-F: Trustee Expense Reimbursement
  • Policy 03-G: Hospitality
  • Policy 11-A: Committees of the Whole Board
  • Policy 11-G: Special Education Advisory Committee
  • Policy 11-J: Accessibility Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 13: Appeals and Hearings Regarding Student Discipline
  • Policy 13: Appeals and Hearings Regarding Student Discipline FORMS
  • Policy 17: Transportation
  • Policy 18: Learning Foundation

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, February 26: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 2: Executive Committee, 11:00 a.m.
  • Monday, March 9: Program and Human Resources Committee, 5:30 p.m.
  • Monday, March 9: Operations and Finance Committee, 7:00 p.m.
  • Monday, March 23: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #117

Board Meeting Update #117, March 23, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 23, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2015.

Character moment: Coe Hill School, “We’re All in this Together”
Superintendent June Rogers introduced guests from Coe Hill School, including Principal Rob Lake, Resource teacher Mary Saunders and Grade 5/6 students from Mr. Suurd’s class. They have been exploring the relationship between movement and music through lessons about poetry and song. This learning has been further connected to the concept of caring and how others are made to feel like they belong. Students performed a silent vignette with the song “Everybody Hurts” by R.E.M. as the soundtrack. Their performance illustrated the true culture of caring at Coe Hill School.

Report from Committee of the Whole

  • This report included the following:
  • Filling the vacancy on the Board
  • Refinements to the Ministry of Education definition of a graduate student
  • Placements in the Elementary Principal Pool
  • Placements in the Elementary and Secondary Vice-principal and Principal Pools for the North
  • Hastings School Group

Recommendations

2014-2015 Board Policy Review, Part B
Board members approved revisions to the following policies:

  • Policy 03-C: Student Representation on the Board
  • Policy 03-F: Trustee Expense Reimbursement
  • Policy 03-G: Hospitality
  • Policy 11-A: Committees of the Whole Board
  • Policy 11-G: Special Education Advisory Committee
  • Policy 11-J: Accessibility Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 13: Appeals and Hearings Regarding Student Discipline
  • Policy 13: Appeals and Hearings Regarding Student Discipline FORMS
  • Policy 17: Transportation
  • Policy 18: Learning Foundation

Short-term borrowing
Board members approved two borrowing resolutions related to capital borrowing for a child care addition to Stirling Public School (up to $10,300,000) and also for the new Trenton elementary school (up to $1,000,000) in order to meet short-term borrowing requirements for construction.

Amendment to terminology related to the Ontario Public School Boards’ Association
Hastings and Prince Edward District School Board supports the role of the Ontario Public School Boards’ Association (OPSBA) as the key advocacy partner in publicly-funded education. The Education Act RSO, 1990, predominately uses the terminology ‘board member’ or ‘member of the board’ and makes a singular reference to ‘trustee’ in acknowledging that for the purpose related to the Act 31.s.1(7): “A member of a board may be referred to as a trustee.” Hastings and Prince Edward District School Board has worked to align its policies with the language in the Education Act. OPSBA By-Law Number 5 (Constitution) exclusively uses the term “trustee(s).”

Board members approved a resolution to request that the OPSBA use the terminology ‘board member’ or ‘member of the board’ in place of ‘trustee.’

Educational Programs in Care, Treatment and Correctional Facilities (Section 23)
Each year the care, treatment and correctional facilities memoranda of understanding, in accordance with Section 23 of Ontario Regulation 287/98, are reviewed by Ministry of Education and school board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Board members approved programs to continue during the 2015-2016 school year at the following facilities:

  • Parent-Child and Youth Clinic at Queen Victoria School;
  • Honeywell House, Children’s Mental Health Residential;
  • Junior Day Treatment Program at Park Dale School; and
  • St. Leonard’s Home.

2015-2016 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (6), examinations days
(10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2015-2016 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school will be Tuesday, September 8, 2015.
  • The Christmas break will be from Monday, December 21, 2015 to January 1, 2016.
  • Semester 2 will begin Thursday, February 4, 2016.
  • The mid-winter (March) break will be from Monday, March 14, 2016 to Friday, March 18, 2016.
  • The last day of school year will be Wednesday, June 29, 2016.
  • The following six dates will be designated as professional activity days:
    • Thursday, September 3, 2015;
    • Friday, September 25, 2015;
    • Friday, November 13, 2015;
    • Thursday, February 4, 2016;
    • Friday, May 20, 2016; and
    • Thursday, June 30, 2016.
  • A Board designated holiday will be Friday, September 4, 2015.
  • Ten examination days for secondary schools will be:
    • Wednesday, January 27, 2016 through to Tuesday, February 2, 2016; and
    • Wednesday, June 22, 2016 through to Tuesday, June 28, 2016.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of March and into April 2015.

Upcoming events include the following:

  • Throughout March: Student art on display in the Cultural Corner at Hastings Highlands Centre.
  • Tuesday, March 24: Skills Competition for secondary school students hosted at Loyalist College.
  • Thursday, March 26: School-wide breakfast, Hillcrest School.
  • Wednesday, April 1: Parent/Teacher interviews at Centennial Secondary School and Moira Secondary School.
  • Wednesday, April 8: Pink Shirt Day at HPEDSB schools.
  • Thursday, April 9: 27th Annual Secondary School Art Show, John M. Parrott Art Gallery, Belleville.
  • Tuesday, April 14: Pedal for Hope launch event, Madoc Public School, with Belleville Police Service.
  • Saturday, April 25: The Art of Adventure, artwork by Queen Victoria School Adventure Class students on display at the John M. Parrott Art Gallery, Belleville.

Report from the Chair
Highlights from this report included the following:
Review of the process to fill the trustee vacancy; it must be completed within 90 days, as per the Education Act. Details of the process are being finalized and will be shared in early April.
Report from Executive Committee
Highlights from this report included the following:

  • An upcoming speaking engagement for the director of education at a luncheon with the Rotary Club at the Belleville Travelodge. The Executive Committee will hold its meeting on-site and join the Rotary meeting.

Operations and Finance Committee
Highlights from this report included the following:

  • A report on the short-term borrowing resolutions mentioned earlier in this document.

Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation about a reading/comprehension program being used in all schools with Primary grades, known as Levelled Literacy Intervention. It was piloted in six schools last year and expanded to all this year. Results have shown an increase in students’ reading skills, comprehension, writing and behaviour.

Reports from Trustees
Highlights from this report included the following:

  • Participation in a session called Meal or No Meal about poverty, hosted by the health unit.
  • Attendance at the event to open the Carl Pitman Centre at Stirling Public School.
  • Attendance at the Skills Competition for secondary school students tomorrow at Loyalist College.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, March 26: Special Education Advisory Committee, 5:00 p.m.
  • Monday, April 7: Executive Committee, 11:00 a.m.
  • Monday, April 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, April 13: Operations and Finance Committee, 7:00 p.m.
  • Monday, April 27: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #118

Board Meeting Update #118, April 27, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 27, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2015.

Character moment: Deseronto Public School, ‘Burp it On’ Challenge

Superintendent Mark Fisher commented about the effect of positive mental and physical health in creating conditions for learning. Deseronto Public School has a vibrant, positive climate, as evidenced by the ‘Burp it On’ Challenge that was presented at this meeting. Principal Derek Potts introduced Teacher Jason Lloyd and students from his Grade 5/6 class: Colton, Mason, Harley, Lee Zack, Jonathan, Hanna and Brittney. Mr. Potts also recognized Mr. Lloyd as being a role model for students, as evidenced, in particular, by his recent completion of the Boston Marathon.

The Grade 5/6 students described their research about children’s physical (in)activity and shared current statistics about children’s activity levels. Earlier this year, the class launched the ‘Burp it On’ Challenge. It involves doing 50 burpees, 100 jumping jacks, 3 minutes of wall-sits and 15 minutes of running/jogging/jumping in one week. The challenge is then to ‘burp it on’ to another class.

To promote the ‘Burp it On’ Challenge, the class created a website, Twitter feed, video and posters, all of which have received tremendous publicity. As of today, the participation levels are as follows: 226 schools/organizations on 6 continents, 23 countries, 7 provinces and 33 states, all representing 11,000 students (both children and adults). Participating countries include Canada, the United States, Australia, Dubai, England, Mongolia and Scotland, to name just a few!

Congratulations to Mr. Lloyd and his students on the tremendous international success of the ‘Burp it On’ Challenge!

Report from Committee of the Whole

This report included the following:

  • New Board member for Southeast Hastings

Welcome to new Board member Justin Bray

Chair Dwayne Inch welcomed new Board member Justin Bray who will represent Southeast Hastings. Mr. Bray was selected through an interview process which resulted from the passing of Trustee Larry Whitfield in February 2015. Mr. Bray has lived in the Tweed community since 1978. He was elected to municipal council in 2006 and served two consecutive terms.

Mr. Bray expressed appreciation to the Board for putting their trust in him as he takes on the learning curve of his new role as a school board trustee.

Recommendations

Filling vacancies on committees

At the initial meeting of the Board held on December 1, 2014, elections were held for positions on standing, statutory legislative committees of the Board and representatives were appointed to administrative committees. During that meeting Trustee Larry Whitfield was elected as the 5th member of the Executive Committee, vice-chair of the Program and Human Resources Committee, and was appointed as the representative on the Safe Schools Advisory Committee.

With the passing the Trustee Larry Whitfield in February 2015, those positions have been left vacant. To fill the committee vacancies for the remainder of the period ending December 7, 2015, trustees can volunteer to sit on the committees. Where there is more than one volunteer, there will be an election for the positions on the Executive and Program and Human Resources Committees and appointment of the representative on the Safe Schools Advisory Committee, as per Board Policy No. 2 Governance By-Laws and Standing Rules.

Board members approved Trustee Tom Biniaris as the 5th member on the Executive Committee, Trustee Jim Williams as vice-chair of the Program and Human Resources Committee, and Trustee Justin Bray as the representative on the Safe Schools Advisory Committee.

Information

Calendar of events

A number of district and school events (PDF) are scheduled for the remainder of April and into May 2015.

Upcoming events include the following:

  • Thursday, April 30: Student Benefit Auction at Avaya in Belleville. Tickets are $20 for this most worthwhile event where funds raised go directly to support Food for Learning. The event is from 4:00 – 6:30 p.m.
  • Pedal for Hope at various schools during April and May.
  • Education Week: May 4 – 8.
  • Music Monday: Monday, May 4.
  • Celebration of Dance: Wednesday, May 5, Belleville Fairgrounds and various elementary schools.

Report from Executive Committee

Highlights from this report included the following:

  • Filling the trustee vacancy.
  • Establishing a date for a planning session on June 15 at the Kirk Innovation Lab.

Report from Operations and Finance Committee

Highlights from this report included the following:

  • Capital priority case update, when it was announced the Marmora Senior Public School request was not approved.

Report from Program and Human Resources Committee

Highlights from this report included the following:

  • Pathways update, as connected to the Board Improvement Plan for Student Achievement (BIPSA).
  • The presentation featured demonstrations of My Blueprint for students in Grades 7 – 12 to track their learning journey and to plan for their future at high school and beyond.
  • New web page, Twitter feed and practical, user-friendly resources available through School Climate and Student Well-Being Services.

Reports from staff

Board prayer

Earlier in April, the Supreme Court of Canada ruled on the recitation of a prayer before public meetings. The Court found that “the recitation of the prayer at the council’s meetings was above all else a use by the council of public powers to manifest and profess one religion to the exclusion of all others”. The Court made the following statement, “The pursuit of the ideal of a free and democratic society requires the state to encourage everyone to participate freely in public life regardless of their beliefs.” Hastings and Prince Edward District School Board is committed to following legal processes and we have been advised by legal counsel that continuation of the current Board prayer would not be compliant with the ruling by the Supreme Court of Canada.

As part of the regular cycle of policy review, revisions to Board Policy No. 2: Governance By-Laws and Standing Rules, Section 4.6 Public Session, to reflect a change in wording on the public agenda, will be brought forward to trustees for consideration in September.

Until further notice, a change in practice will be in place. At the opening of Board meetings the Chair will invite all participants to stand and take part in a moment of silent personal reflection.

School administrator placements for the 2015-2016 school year

Each year Human Resources Support Services works through a process to identify school administrators for elementary and secondary schools. Changes are related to retirements, leaves or growth opportunities. Information regarding assignments for the 2015-2016 school year will be released on Tuesday, April 28, 2015.

Update on the new Trenton elementary school

Hastings and Prince Edward District School Board is excited about the facility renewal advancements being made to create outstanding learning environments in our district. The new Trenton elementary school will bring together students from Breadner Elementary School, College Street Public School and Queen Elizabeth Public School.

The new Trenton elementary school will be built on the exact location of the existing Queen Elizabeth Public School. In order for that to happen, Queen Elizabeth Public School will close as of June 30, 2015. The school will be demolished during July and August 2015. Construction is scheduled to begin in September 2015. The proposed opening date for the new Trenton elementary school is January 2017.

PLANS FOR SCHOOL START-UP IN SEPTEMBER 2015

The following changes will be in place for September 2015.

  • QUEEN ELIZABETH PUBLIC SCHOOL Will close at the end of June 2015. Students will move to Breadner Elementary School from September 2015 to January 2017. Students will then move to the new Trenton elementary school in January 2017.
  • BREADNER ELEMENTARY SCHOOL Students will remain at Breadner. Students will move to the new Trenton elementary school in January 2017. In the meantime, Breadner will welcome all students from Queen Elizabeth Public School in September.
  • NORTH TRENTON PUBLIC SCHOOL Will become a K – Grade 5 school in September 2015, then a K – Grade 6 school in September 2016. Students going into Grade 7 will move to the new Trenton elementary school in September 2017.
  • V.P. CARSWELL ELEMENTARY SCHOOL Will become a K – 8 school during construction. Intermediate students will move to the new Trenton elementary school in September 2017.
  • COLLEGE STREET PUBLIC SCHOOL No changes. Students will move to the new Trenton elementary school in January 2017.
  • PRINCE CHARLES PUBLIC SCHOOL Is not affected by the new school build.
  • TRENTON HIGH SCHOOL Although the high school is not affected by the new school build, Trenton High will continue to welcome all Grade 8 students who are going into Grade 9.

A community information meeting to share design plans for the new Trenton elementary school will be held on Tuesday, May 5, 2015 at 7:00 p.m. at Queen Elizabeth Public School, 16 Sillers Avenue, Trenton.

Regular updates will be shared through school newsletters, Synrevoice (voicemail), the school board website (www.HPEschools.ca) and Twitter (@HPEschools).

Trustee reports

Highlights from these reports included the following:

  • Attendance at an outstanding performance of “Alladin Junior” by Bayside Public School students.
  • Election of new student trustees for the 2015-2016 school year; they will be introduced at next month’s Board meeting.
  • Attendance at student art shows at the Belleville Public Library.
  • Success of Prom Project again this year!

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, April 29: Parent Involvement Committee, 6:00 p.m.
  • Monday, May 4: Executive Committee, 11:00 a.m.
  • Monday, May 11: Special Education Advisory Committee, 5:00 p.m.
  • Monday, May 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, May 25: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #119

Board Meeting Update #119, May 25, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 25, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in June 2015.

Presentation

14th Annual Great Place Awards
Mandy Savery-Whiteway, Director of Education, asked Kerry Donnell, Communications Officer to introduce the 14th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness. The committee reviewed 21 nominations and selected 10 award recipients.

Congratulations to Great Place Awards recipients:

  • Kirsten Babb, Teacher, Moira Secondary School
  • Kelly Briggs, Community Partner, Military Family Resource Centre
  • Lee Ann Clark, Educational Assistant, Trenton High School
  • Jim Doyle, Teacher, Moira Secondary School
  • Kim Foley, Educational Assistant, Madoc Township Public School
  • Monika Gajdosik, Teacher, Queen Elizabeth School (Picton)
  • Brad Hendrick, Repair Technologist, Education Centre
  • Jackie Howat, Volunteer, Madoc Public School
  • Sheila Vincent, Volunteer, Tweed Elementary School
  • Liz Watson, Teacher, Stirling Public School

Outstanding Leadership Award from the Canadian Centre for Threat Assessment & Trauma Response

Mark Fisher, Superintendent of School Climate & Student Well-Being Services recognized Shelley Steele, Safe Schools Supervisor, on being a recipient of the Outstanding Leadership Award. It is a national award recently presented to Shelley by the Canadian Centre for Threat Assessment & Trauma Response in early May. Shelley’s efforts have been instrumental in establishing a process for Hastings and Prince Edward District School Board to work with community and police partners to respond to all student behaviours which pose a potential risk to other students, staff and members of the community.

Report from the Committee of the Whole

Highlights from this report included the following:

  • Disposal of surplus property in Deseronto.
  • Probationary status of elementary teacher.

Recommendations

Membership on the Premier’s Community Hub Framework Advisory Group

Board members approved sending a letter to the Premier of Ontario and the Minister of Education in support of the Ontario Public School Boards’ Association (OPSBA) recommendation to appoint an OPSBA representative to the Premier’s Community Hub Framework Advisory Group.

On April 8, 2015, the Ontario government appointed nine members to the Premier’s Community Hub Framework Advisory Group. This group will work with the Premier’s Special Advisor, Karen Pitre, to review provincial policies and develop a framework for adapting
existing public assets to become community hubs. No member of OPSBA was included in the Advisory Group.

A community hub can be a school, a neighbourhood centre or another public space that offers coordinated services such as education, health care and social services.

The nine members appointed represent specialized knowledge and expertise in a variety of areas including education, finance and community building. They will consult widely with community groups and other partners to harness a broad range of perspectives which will inform the government’s approach to moving forward with community hubs which will provide high-quality, accessible and community services.

Appointment of student trustees for 2015-2016

Board members appointed Lauren Barry, Centre Hastings Secondary School, and Morgan Hillier, Moira Secondary School, as student trustees. Tianna Tishbein, Quinte Secondary School, was appointed as the alternate student trustee. All are effective August 1, 2015 to July 31, 2016.

Information

Calendar of events

A number of district and school events are scheduled for the remainder of May and June 2015.

Upcoming events include the following:

  • Thursday, May 28: Susanna Moodie Elementary School Grade 4/5 students, trip to Queen’s University.
  • Friday, May 29: Musikwerx performances for the Trenton elementary schools at Trenton High School.
  • Monday, June 1: Friday, June 5 : Geoventure Field Study Trip at Frontenac Provincial Park, Moira Secondary School.
  • Monday, June 8: School Group Track & Field at C.M.L. Snider School.

Report from Executive Committee

Highlights from this report included the following:

  • Community Information Meeting was recently held in Trenton for the new Trenton elementary school, to review the site plan and design.
  • A school closing ceremony is scheduled for Queen Elizabeth Public School (Trenton) on Tuesday, June 9, 2015, from 4:00 – 6:00 p.m.
  • Two meetings have been held with the senior team, middle management and principal representatives to plan for the new strategic plan.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Update on the new Trenton elementary school, such as receiving approval to demolish the existing school (the new school will be built on the same location). The tender for construction is expected to be released in July 2015.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Update on Aboriginal education, specifically at York River Public School in Bancroft.
    Presentation about technology courses at secondary schools.

Report from Student Trustees

Highlights from this report included the following:

  • Participation by the new student trustees at the Ontario Student Trustees’ Association Conference this past weekend.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday June 1: Executive Committee, 11:00 a.m.
  • Monday, June 8: Budget Committee, 4:30 p.m.
  • Monday, June 8: Program and Human Resources Committee, 5:30 p.m.
  • Monday, June 8: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, June 10: Audit Committee, 3:30 p.m.
  • Thursday, June 11: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 15: Public Board, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #120

Board Meeting Update #120, June 15, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 15, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September 2015.

Presentations

QUINTE REGIONAL SCIENCE AND TECHNOLOGY FAIR

Guests were introduced by Cathy Portt, Superintendent of Education. She welcomed students and representatives from the Quinte Regional Science and Technology Fair, and the Ontario Technological Skills Competition (OTSC).

HPEDSB students who were finalists in the Quinte Regional Science and Technology Fair progressed to the national Canada Wide Science Fair. Congratulations to students who were awarded medals at the CWSF:

  • Aiden Haddad, Harry J. Clarke Public School (Destinations Programme) who received a Junior Bronze Medal for the project Pendulum Transportation; and
  • Meera Moorthy, Harry J. Clarke Public School (Destinations Programme) who received a Junior Bronze Medal for the project A Natural Fertilizer.

Thank you to the following individuals who accompanied the students to the Canada Wide Science Fair:

  • Jo-Anne Peckham, Co-chair, Quinte Regional Science and Technology Fair
  • Kyla Riedstra-Wiesner, Co-chair, Quinte Regional Science and Technology Fair
  • Scott Berry, Web Master, Quinte Regional Science and Technology Fair
  • Tamara Sayers-Pringle, Chief Judge, Quinte Regional Science and Technology Fair & Teacher at Harry J. Clarke Public School

ONTARIO TECHNOLOGICAL SKILLS COMPETITION

Recognition was made of secondary school students who represented HPEDSB at the Ontario Technological Skills Competition held in May 2015 in Waterloo, Ontario. Competition areas included welding, carpentry and photography, among others. Congratulations to Abigail Reid, Centennial Secondary School, who received a Bronze Medal for Photography. Thank you Lynne Weinert, Teacher, Centennial Secondary School, who accompanied Abigail on the trip.

PARTNERS IN LEARNING: FAMILY SPACE AND HPEDSB SCHOOLS

Guests were introduced by Cathy Portt, Superintendent of Education. She welcomed representatives from Family Space, Prince Charles School (Belleville) and Prince of Wales Public School. All work together to integrate and coordinate early years programs. These programs provide environments where services can be co-located for the convenience of students and families and to facilitate strong outcomes for early learners.

Thank you to Heather McMaster, Sandy Smith, Marg Thompson and Cassandra Windsor from HPEDSB, and Kelly Allan and Ginny Jones from Family Space for sharing the programs and learning happening in our schools.

Report from Committee of the Whole

This report included:

  • 2015-2020 Internal Audit Plan;
  • Agreement for the sale of Stirling Primary School and Stirling Junior Public School; and
  • Agreement for the sale of the Quinte Ballet School property.

Recommendations

2015-2016 Budget

Board members approved the 2015-2016 operating in the amount of $189,189,114 and a capital budget in the amount of $18,555,456.

The 2015-2016 budget continues to support the board’s system priorities in service of student achievement while maintaining the fiscal integrity of its operations. While additional work remains to fully address the phase in of Ministry of Education funding changes and ongoing enrolment impact, progress has been made aligning operational costs with available funding.

Consistent with prior years, funding levels for Ontario school boards will continue to reflect local enrolment fluctuations. In the elementary panel, student enrolments are projected to remain stable for 2015-2016 at 10,133 students. In the secondary panel, average daily enrolment is expected to see a further decline of approximately 120 students as the lower enrolments experienced in elementary schools in past years continue to move into the secondary schools. This decline is projected to continue for the next couple of years before it will stabilize. Total projected enrolment for the 2015-2016 school year is 15,090 students, representing 10,133 elementary and 4,480 secondary students.

Date and location of the November Board meeting

Past practise has been to hold one Board meeting at an off-site location in the fall of each year. Board members approved a recommendation to hold its meeting at York River Public School, 132 Newkirk Boulevard, Bancroft, on Monday, November 16, 2015.

2014-2015 Special Education Plan

Following a review by Special Education Services, the 2014-2015 Special Education Plan was presented to Board members for approval. Updates to programs and services were noted in the Summary of Amendments. Board members approved the updated plan.

Textbook/novel approval

The Ministry of Education Curriculum Centre Learning Resources website lists textbooks/novels approved for use in schools by the Minister of Education under the Education Act. HPEDSB Procedure 210: Textbook/Learning Material Selection, Purchase and Approval, sets out expectations for principals and teachers to follow when such materials are not found on the list provided by the Minster, subject to the approval of the Board. Board members approved the book Residential Schools, with the Words and Images of Survivors, for use in Grade 7 – 12. The authors is Larry Loyie, with Wayne K. Spear and Constance Brissenden.

Borrowing resolution

From time to time it necessary to borrow funds to meet current expenditures until the current revenues have been received. An operating line of credit is established which states that the loan must not exceed a given limit at any time. Board members approved a borrowing resolution of up to $14,000,000.

Tender for the demolition of Queen Elizabeth Public School, Trenton

A tender to demolish Queen Elizabeth Public School in Trenton was approved. This is necessary in order for the new school to be constructed. The demolition work will be done by JMX Contracting Inc. The approved amount is $279,000 plus a separate price of $27,000 to construct a temporary access road from Dixon Drive to the demolition site.

Tender for roof replacements at various schools

In 2013, the board entered into contract with TSS Building Science Inc. for them to act as an expert roofing consultant to survey and determine urgent roofing needs. The roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. In the summer of 2014 nine schools received roof repairs/replacements.

The following eight schools are scheduled to receive roof repairs/replacements this summer by the contractor and for the amounts indicated below.

Name of school Contractor Amount

Bayside Public School  – Dafoe Roofing $282,640

Harry J. Clarke Public School –  Dafoe Roofing $ 90,200

North Hastings High School – ICI Roofing $279,700

Park Dale School – Dafoe Roofing $194,720

Prince Charles School (Belleville) –  ICI Roofing $ 49,500

Quinte Secondary School – ICI Roofing $154,575

Trenton High School – ICI Roofing $173,325

York River Public School –  ICI Roofing $130,500

Capital priority business case: Marmora schools

Board members approved a capital priority business case for an addition and renovations to Marmora Senior Public School be submitted to the Ministry of Education. This project was submitted in prior rounds of capital project funding requests as a replacement school project, and remains a priority for the board in addressing school consolidation and capacity adjustment needs due to enrolment changes.

This new submission consists of the following:

PRIORITY 1: A $3.7 million project for an addition to and renovation of Marmora Senior Public School to create a JK to Grade 8 school on the existing Marmora Senior Public School site. The planned opening date is for the 2017-2018 school year.

REQUEST: $3.2 million in funding from the Ministry of Education for a 133 pupil place addition to the existing Marmora Senior Public School, and for renovation of the remainder of Marmora Senior Public School to create a 303 (total) pupil place school.

  • Consolidation of the existing JK to Grade 3 program at Earl Prentice Public School and the existing Grade 4 to 8 program at Marmora Senior Public School in the enlarged 303 pupil place Marmora Senior Public School, thereby reducing operating and renewal costs through the use of one building instead of two.
  • A new addition to include a double-size gym, three elementary classrooms and two Full-day Kindergarten classrooms. Renovations to include converting the existing gym to learning commons/library to support 21st Century learning, and heating and mechanical system upgrades.
  • Reduction in excess capacity of 78 pupil places.
  • Estimated building renewal savings of $3.8 million based on identified repair needs at Earl Prentice to 2019.
  • Projected long-term annual operating savings of $60,000 based on a reduction in operation costs from $221,000 (both schools) to $161,000 (enlarged Marmora Senior Public School).
  • Board to co-fund $500,000 of project through building renewal funds to support a portion of renovation costs.
  • This proposal would not require an accommodation review as the Earl Prentice Public School feeds into Marmora Senior Public School. However, HPEDSB would undertake community consultation on its proposed solution.

Information

Calendar of events

A number of district and school events (pdf) are scheduled for the remainder of June 2015.

Upcoming events include the following:

  • Tuesday, June 16: JK Orientation Night, Frankford Public School, 6:00 p.m.
  • Thursday, June 18: Quinte Adult Education Graduation, Quinte Secondary School, 4:30 p.m.
    Graduations and awards ceremonies at various elementary and secondary schools. Please take a look at the above-noted link for the dates and time.

Report from the Chair

Highlights from this report included the following:

  • Meeting with the director of education to plan for the new strategic plan.
  • Attendance at the Closing Ceremony & Open House at Queen Elizabeth Public School (Trenton).
  • Presentation to Pauline Hoskin, Administrative Assistant, who works closely with Board members, on her retirement next week.

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Topics are reported above.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Update from The Hastings and Prince Edward Learning Foundation, including information about Prom Project, student nutrition programs and the Student Emergency Fund.

Reports from Staff

Highlights from this report included the following:

  • Board and Committee meeting schedule for 2015-2016.

Reports from Trustees & Student Trustees

Highlights from this report included the following:

  • Participation at the Annual General Meeting of the Ontario Public School Boards’ Association last week.
    Expression of appreciation to Pauline Hoskin for her service to Board members.

Correspondence

Response to correspondence regarding Premier’s Community Hub Framework Advisory Group.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 8: Executive Committee, 11:00 a.m.
  • Monday, September 14: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 14: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 23: Audit Committee, 3:30 p.m.
  • Thursday, September 24: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #121

Board Meeting Update #121, August 13, 2015

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Thursday, August 13, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September 2015.

Recommendation

Tender for construction of the new Trenton elementary school

Board members approved a tender in the amount of $10.3 million to Garritano Bros. Ltd. for construction of the new Trenton elementary school.

Hastings and Prince Edward District School Board is excited about the facility renewal advancements being made to create outstanding learning environments in our district. The new Trenton elementary school will bring together students from Breadner Elementary School, College Street Public School and Queen Elizabeth Public School.

This is the fourth new school being built in HPEDSB. Trenton will have a new, state-of-the-art learning facility for students, families and the community. Connecting with families and the community has been an important part of our process and we are looking forward to that continuing

DETAILS OF THE NEW SCHOOL

The new school will be designed similar to others that have been built in our district in the past two years:

  • It will be a rectangle-shaped 1.5 storey building of 55,500 square feet for 560 students.
  • The centre corridor (from front to back) will have a learning commons (library), a 2-sided stage and a large gymnasium. Standing in the front foyer, you will be able to see straight through to the back gym wall.
  • The classroom learning environments will be bright and colourful with large windows for natural light. They will include spaces where students can learn together, play together and work together.

The new Trenton elementary school will be built on the exact location of the existing Queen Elizabeth Public School. In order for that to happen, Queen Elizabeth Public School closed as of June 30, 2015. Demolition of the school is underway and will be completed in early September. Construction is scheduled to begin as soon as the demolition is complete.

Planning for this project began in the spring of 2014 following an accommodation review for some Trenton schools. The proposed opening date is January 2017.

PLANS FOR SCHOOL START-UP IN SEPTEMBER 2015

The following are planned for September 2015:

  • QUEEN ELIZABETH PUBLIC SCHOOL Closed at the end of June 2015. Students will move to Breadner Elementary School from September 2015 to January 2017. Students will then move to the new Trenton elementary school in January 2017.
  • BREADNER ELEMENTARY SCHOOL Students will remain at Breadner. Students will move to the new Trenton elementary school in January 2017. In the meantime, Breadner will welcome all students from Queen Elizabeth Public School in September.
  • NORTH TRENTON PUBLIC SCHOOL Will become a K – Grade 5 school in September 2015, then a K – Grade 6 school in September 2016. Students going into Grade 7 will move to the new Trenton elementary school in September 2017.
  • V.P. CARSWELL ELEMENTARY SCHOOL Will become a K – 8 school during construction. Intermediate students will move to the new Trenton elementary school in September 2017.
  • COLLEGE STREET PUBLIC SCHOOL No changes. Students will move to the new Trenton elementary school in January 2017.
  • PRINCE CHARLES PUBLIC SCHOOL Is not affected by the new school build.
  • TRENTON HIGH SCHOOL Although the high school is not affected by the new school build, Trenton High will continue to welcome all Grade 8 students who are going into Grade 9.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 8: Executive Committee, 11:00 a.m.
  • Monday, September 14: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 14: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 23: Audit Committee, 3:30 p.m.
  • Thursday, September 24: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #122

Board Meeting Update #122, September 28, 2015

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 28, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October 2015.

Character moment video: Welcome to the 2015-2016 School Year!

At Hastings and Prince Edward District School Board we have shared beliefs that all students can be successful, student well-being is a foundation of our work and that schools play an important role in student well-being. Mark Fisher, Superintendent of Education and Kerry Donnell, Communications Officer, screened a video illustrating student learning and well-being during this first month of school.

Report from Committee of the Whole

This report included the following:

  • Section 19(2) of the Education Act
  • Job action and student safety

Recommendations

External Audit Plan and appointment of external auditors for 2015-2016

Board members approved the External Audit Plan prepared by BDO LLP. To date, BDO has completed the August 31, 2013 and August 31, 2014 year end audits, and the March 31, 2014 and March 31, 2015 Ministry reporting requirements. Board members also approved BDO as the external auditor for 2015-2016 and that remuneration be fixed at $34,600.

2015-2016 Policy review

According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current
policies. Board members authorized the director of education to review five policies and take recommendations to the Executive Committee for discussion.

Multi-year Annual Accessibility Plan

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) require school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first
published in 2005. It is a rolling 5-year plan, updated annually. The plan is accessible through a link on the HPEDSB website. Board members approved the Multi-Year Annual Accessibility Plan for the period September 2015 to August 2020.

2015-2020 Strategic Plan

A new multi-year strategic plan has been developed for Hastings and Prince Edward District School Board. The 2015-2020 Strategic Plan will be our guiding document for the next five years. This plan has been in development for the past several months. Input has been received from several sources, including employees, students, Board members, parents/guardians and community members. The plan includes a new vision, mission, strategic priorities and goals. Board members approved the new strategic plan.

Information

Calendar of events

A number of district and school events (pdf) are scheduled for October 2015.

Some upcoming events include the following:

  • Wednesday, October 30: Orange Shirt Day at various schools
  • Thanksgiving Food Drives at various schools
  • Parent-Teacher Interviews at various secondary schools

Report from the Chair

Highlights from this report included the following:

  • Articles in school newsletters about the role of trustees
  • Recognition of Orange Shirt Day on September 30. All in our school communities are invited to wear orange to bring about awareness of children who were taken from their homes to attend residential schools
  • 30 schools have registered for Student Vote, a process which mirrors the federal election process

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Nil report as the items were covered elsewhere during this meeting

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Development of the draft strategic plan
  • Review of the Board Improvement Plan for Student Achievement & Well-Being
  • Enrolment update (see next section)

Reports from Staff

Highlights from this report included the following:

  • Capital projects update, featuring the various construction projects completed during the summer. Also provided:
    • a visual presentation of the classrooms at Breadner Elementary School for students of the former Queen Elizabeth Public School in Trenton which as been demolished in order for the new Trenton elementary school to be built on the same site and location
    • a visual presentation of the child care addition at Stirling Public School
  • Enrolment update provided a summary of student enrolment for this school year. Overall enrolment is 6 students higher than projected last spring, with the number at elementary being up by 23 students and the number at secondary being down by 17 students. Enrolment is reviewed on a school-by-school basis to determine if any changes are needed to staffing.

Report from the Audit Committee

Highlights from this report included the following:

  • Summary of the Audit Committee members, administrative tasks, meeting dates, governance, external and internal auditors, training and a summary of the work performed.

Report from Trustees

Comments were made about provincial efforts to modernize the Day Nurseries Act, which was last updated in the 1980s.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, October 5: Executive Committee, 11:00 a.m.
  • Tuesday, October 13: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 13: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, October 21: Parent Involvement Committee, 6:00 p.m.
  • Thursday, October 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, October 26: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #123

Board Meeting Update #123, October 26, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, October 26, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in November 2015.

Character moment: Radio PSAs and relaunch of the Say One Nice Thing Campaign
At Hastings and Prince Edward District School Board we have shared beliefs that all students can be successful, student well-being is a foundation of our work and that schools play an important role in student well-being. Mark Fisher, Superintendent of Education highlighted two initiatives that are underway in support of Bullying Prevention & Awareness Week in mid-November.

  1. Public service announcements (PSAs) are airing on local radio stations during October about bullying awareness. The 30-second commercials encourage children, youth, their families and the public to become informed and take an active role in contributing to positive learning environments and relationships. Mandy Savery-Whiteway, Director of Education, is heard at the end of the commercials saying, “Feeling welcome and included help in feeling safe. I’m Mandy Savery-Whiteway, Director of Education for Hastings and Prince Edward District School Board. We support students to develop healthy, positive relationships.”

2. Re-launch of the Say One Nice Thing campaign. Initially launched at this time last year, this campaign was so successful it will run again. Data from school climate surveys indicated that students who felt welcome and included helped them to be connected at school. The campaign will feature updated posters, post cards, stickers and lanyards branded with Say One Nice Thing, and will be distributed to schools in early November to use as they wish.

Report from Committee of the Whole
Highlights from this report included the following:

  • Probationary status of new teachers

Recommendations

None

Information

Calendar of events
A number of district and school events are scheduled for November 2015.

Some upcoming events include the following:

  • Wednesday, November 11: Remembrance Day ceremonies at various schools
  • Thursday, November 19: Arts Program Information Session at Centennial Secondary School

Report from the chair
Highlights from this report included the following:

  • Reviewed new pupil accommodation review guidelines which were released by the Ministry of Education earlier this year. Public input on Policy 15: Student Enrolment/School Capacity: Pupil
  • Accommodation Review, is invited until Friday, November 6, 2015. The policy is on the website at: http://www.hpedsb.on.ca/newsroom/?p=8711

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • discussed the mileage rate of reimbursement which will remain as-is for this school year and be reviewed at this time next year; and policies to be reviewed this year.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • presentation of the Board Improvement Plan for Student Achievement & Well-Being;
    public service announcement (PSA) campaign and re-launch of the Say One Nice Thing campaign to support Bullying Awareness & Prevention Week in mid-November 2015.

Notice of Motion: 2015-2016 Board policy review
Notice of motion was given that a recommendation will be on the agenda for the November 16, 2015 Board meeting to approve changes to the following board policies:

  • Policy 1: Board Mission and Goals
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 4: Corporate Board Job Description
  • Policy 9: Role of the Board Member
  • Policy 15: Student Enrolment/School Capacity

Report from trustees
Highlights from this report included the following:

  • Centre Hastings Secondary School will be honoured this Wednesday, October 28 in Toronto by the Education Quality & Accountability Office (EQAO) by receiving the Dr. Bette M. Stephenson
  • Recognition of Achievement for making targeted improvements in mathematics. Stories from CHSS staff on this topic will be published by EQAO throughout Ontario as examples of best practices.

Report from student trustees
Highlights from this report included the following:

  • Participation in the recent student trustee conference which included the following guest speakers: Alex Duffy, Janet Ecker, Andrea Horwath and Ruth Rodrigues, and others. The two HPEDSB student trustees are on the First Nations, Metis & Inuit Committee and are working to raise awareness of and participation in Orange Shirt Day.
  • The first meeting of the Student Senate for this school year is tomorrow.
  • February 28 – 21, 2016 is the Public Council Conference for students and our student trustees are hoping to attend.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, November 2: Executive Committee, 11:00 a.m.
  • Wednesday, November 4: Audit Committee, 3:30 p.m.
  • Monday, November 9: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 9: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, November 18: Parent Involvement Committee, 6:00 p.m.
  • Monday, November 16: Public Board Meeting, 7:00 p.m. NEW LOCATION: York River Public School, 132 Newkirk Boulevard, Bancroft
  • Thursday, November 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #124

Board Meeting Update #124, November 16, 2015

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, November 16, 2015 at York River Public School. It is an unofficial summary of the meeting; official minutes will be approved at a next meeting.

Character moment: Celebrating Learning at York River Public School: Choir and School Presentation
School Superintendent Colleen DeMille expressed appreciation to host a Board meeting at York River Public School. She commented on the impressive examples of student learning in all program areas. During the school tour earlier today, the balanced approach to learning was evident in academics, the Arts and well-being, all with a strong emphasis on character development. DeMille also stated that York River Public School is known around the province for its strong focus on Aboriginal learning.

Thank you to York River students who performed the songs “This Little Light of Mine” and “Today I’m Going to Try to Change the World.” Thank you, as well, to Principal Marion Wilson and Vice-principal Lynn Andrews for the picture show illustrating learning at YRPS. The video of students making the winter ‘snow snake,’ which is a traditional game in Aboriginal culture, was another visual example of the hands-on learning and collaboration among students and teachers.

Report from Committee of the Whole
Highlights from this report included the following:

  • Ratification of tentative agreement for the Ontario Secondary School Teachers’ Federation, District 29.

Recommendations

Report from the Audit Committee
The Audited Consolidated Financial Statements reflect the Board’s financial results for the 2014-2015 fiscal year. The report on this topic included the following: legislative requirements, 2014-2015 capital expenditure and 2014-2015 operating results. Board members approved the 2-14-2015 Financial Statements.

Approval of revised policies
According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Revisions and updates have been made to policies to comply with legislation or regulations and to reflect current practice.

Board members approved revisions to the following policies:

  • Policy 1: Board Mission and Goals
  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 4: Corporate Board Job Description
  • Policy 9: Role of the Board member
  • Policy 15: Student Enrolment/School Capacity

Proposed trustee representation on committees for 2016
A priority of Board members is to form committees at the earliest opportunity in order to maintain continuity of direction. This evening Board members were provided with a list of their committee preferences to review in advance of the annual meeting scheduled for December 7, 2015, when trustee membership on Board committees will be confirmed.

Information

Calendar of events
A number of district and school events are scheduled for December 2015.

Some upcoming events include the following:

  • November 16 to 20: Launch of the Say One Nice Thing campaign in connection with the provincial Bullying Prevention & Awareness Week. Several schools are hosting events this week.
  • Wednesday, November 25: IB Diploma Information Night at Moira Secondary School, 6:00 p.m.
  • Thursday, November 26: Grade 8 Parent Night at Quinte Secondary School, 6:30 p.m.
  • Wednesday, December 2: Grade 8 Day at Bayside Secondary School
  • Tuesday, December 15: Bus Safety presentation at Madoc Public School
  • Tuesday, December 15: Piano Recital at Madoc Public School, 7:00 p.m.
  • Wednesday, December 16: Festive Lunch for the Entire School at Kente Public School
  • Wednesday, December 16: Helping Hands/Arts Assembly at Hillcrest Public School

Report from the chair
Highlights from this report included the following:

  • Re-launch of the Say One Nice Thing campaign, Year 2, in connection with the provincial Bullying Awareness & Prevention Week.

Report from Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Mention of the Ministry of Education-funded planning role, which is new to HPEDSB.
  • Review of new guidelines for capital planning and use of excess space in schools.
  • Review of the Student Enrolment/School Capacity policy.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Mileage rate of reimbursement, including possible cost-saving measures, such as carpooling.
    Review of school board insurance premiums.
  • Review of revised policies.
  • Approval of the capital priority business case to build an addition at Marmora Senior Public School through funding from the Ministry of Education.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Review of a document describing the programs and services at elementary and secondary schools.

Report from trustees
Highlights from this report included the following:

  • Visit to Susanna Moodie Elementary School on Remembrance Day. Also mentioned that students from this school assisted in clearing the yard/area at the Belleville Cenotaph.

Report from student trustees

Highlights from this report included the following:

  • Participation in the annual Harvest Fest at Moira Secondary School. It was attended by many students who learned about Aboriginal storytellying, hands-on activities to build dolls, play lacrosse and to learn about Mohawk culture.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

• Wednesday, November 18: Parent Involvement Committee, 6:00 p.m.
• Thursday, November 26: Special Education Advisory Committee, 5:00 p.m.
• Monday, December 7: Annual Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #125

Board Meeting Update #125, December 7, 2015

This update provides a summary of the Annual Meeting of Hastings and Prince Edward District School Board held Monday, December 7, 2015 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2016.

Information

Director of Education Mandy Savery-Whiteway reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Trish FitzGibbon and Leslie Miller were appointed as scrutineers for the chair and vice-chair elections.

Election of Chair of the Board
Dwayne Inch, trustee was re-elected as Chair of the Board.

Election of Vice-chair of the Board

Dwayne Inch, re-elected Chair of the BoardLucille Kyle, re-elected Vice-chair of the Board
Dwayne Inch, re-elected Chair of the Board Lucille Kyle, re-elected Vice-chair of the BoardLucille Kyle was re-elected as Vice-chair of the Board.

TRUSTEE MEMBERSHIP ON STANDING, STATUTORY & ADMINISTRATIVE COMMITTEES
Standing committees
Trustees selected membership on standing committees. For 2016, standing committees will consist of the following members:

Program and Human Resources Committee

  • Mike Brant, Justin Bray, Jennifer Cobb, Bonnie Danes, Mary Hall, Dwayne Inch, Lucille Kyle, Dave Patterson and Jim Williams.
  • Student trustees Lauren Barry and Morgan Hillier are also members. The Chair will be Jennifer Cobb. The Vice-chair will be Mary Hall.

Operations and Finance Committee

  • Tom Biniaris, Mike Brant, Justin Bray, Bonnie Danes, Mary Hall, Dwayne Inch and Dave Patterson. Student trustees Lauren Barry and Morgan Hillier are also members. The Chair will be
  • Bonnie Danes. The Vice-chair will be Justin Bray.

Representative to the Board of Directors for the Ontario Public School Boards’ Association

  • Dave Patterson will be the representative to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA). Mary Hall will be the alternate.

Executive Committee
Consists of the Chair, Vice-chair, above-noted standing committee chairs and the OPSBA representative, plus one additional member. Mary Hall will be the sixth member.

Budget Committee
Consists of all Board members

Student Enrolment/School Capacity Committee
Consists of all Board members. The Chair will be Mary Hall. The Vice-chair will be Jennifer Cobb.

Statutory committees
Trustees selected membership on statutory committees. For 2016, statutory committees will consist of the following members:

  • Special Education Advisory Committee (SEAC)
    Lucille Kyle and Dave Patterson. The two alternate members will be Tom Biniaris and Mary Hall.
  • Supervised Alternative Learning (SAL) Committee
    Mike Brant and Jim Williams. Tom Biniaris will be the alternate.
  • Audit Committee
  • Jennifer Cobb, Bonnie Danes and Dave Patterson
  • Accessibility Committee
  • Jennifer Cobb
  • Parent Involvement Committee
  • Mary Hall. Lucille Kyle will be the alternate.
  • Student Discipline Committee
  • Consists of all Board members

Administrative committees
Trustees selected membership on administrative committees. For 2016, administrative committees will consist of the following members:

  • Aboriginal Education Steering Committee
    Mike Brant and Lucille Kyle
  • Equity and Inclusivity Advisory Committee
    Mike Brant and Lucille Kyle
  • Great Place Awards Committee
    Jennifer Cobb and Bonnie Danes
  • Instructional Technology Advisory Committee
    Tom Biniaris and Justin Bray
  • Leadership Development Steering Committee
    Mary Hall and Jim Williams
  • Safe Schools Advisory Committee
    Justin Bray
  • Specialist High Skills Majors Advisory Committee
    Dwayne Inch
  • External committees
    Food for Learning Partnership
    Lucille Kyle

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, January 4, 2016: Executive Committee, 11:00 a.m.
  • Monday, January 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, January 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, January 25: Public Board Meeting, 7:00 p.m.
  • Thursday, January 28: Special Education Advisory Committee, 5:00 p.m.
  • Wednesday, February 3: Parent Involvement Committee, 6:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #126

Board Meeting Update #126, January 25, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 25, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2016.

Character moment: “Say One Nice Thing” at North Trenton Public School and Prince Edward Collegiate Institute
Superintendent of Education Mark Fisher, School Climate & Student Well-Being Services, made opening remarks about the provincial and local approaches to equity and well-being for students.

Provincially, ensuring equity means students reaching their full potential through access to school experiences, as noted in Achieving Excellence. Locally, it means students attending school every day and being engaged in learning, as noted in the HPEDSB Board Improvement Plan for Student Achievement & Well-Being.

Provincially, well-being means students developing a positive sense of self. Locally, it means HPEDSB creating safe, welcoming and inclusive learning environments for all students, as noted in the 2015-2020 Strategic Plan.

Guests from two schools presented examples the Say One Nice Thing (SONT) campaign. SONT was created as a direct result of listening to students who said that saying ‘hello’ or asking how they were doing would help them to feel included and like they belong at school. This is the second year of SONT and it continues to be going strong at schools. SONT is featured on a Ministry of Education website as an example of best practices to promote well-being.

Say One Nice Thing at North Trenton Public School
Principal Jennifer Slater is helping to lead equity at a system-wide level. She introduced Mrs. Lessardo, teacher of the Grade 4/5 class and students Christopher, Albert, Faylyn and Gabrielle. They talked about being Superfriends who always Say One Nice Thing. The students referenced the book The Invisible Boy which they have used as a resource for becoming Superfriends. Through their learning, they wanted to ensure that everyone felt included and happy. Older students at the school take turns teaching younger students to be Superfriends during recess and lunch.

Other examples of SONT actions at North Trenton Public School include the following:

  • bulletin boards featuring SONT post cards with nice messages about other students, staff and volunteers
  • school assembly to share SONT pictures, songs, with student wearing pink Superfriends capes

Say One Nice Thing at Prince Edward Collegiate Institute
Principal Darren McFarlane is helping to lead safe schools initiatives at a system-wide level. He introduced Mrs. Koutroulides, teacher, and students Abby and Brooke. They talked about the tremendous success of the SONT initiative at Prince Edward Collegiate Institute last fall. The Entrepreneurship class led actions that fit seamlessly with the school improvement plan and community activities.

Examples of SONT actions at Prince Edward Collegiate Institute included the following:

  • message wall featuring student literacy activities
  • SONT posters featuring PECI students
  • tremendous use of Twitter and social media to promote student actions
  • creation of large banners with caring messages for positive awareness within the school
  • drama performance called “Am I in Trouble” featuring short vignettes about healthy relationships
  • a visit by the Royal Kindness Ninjas (students) from Queen Victoria School; PECI students then blitzed the community to spread the kindness messages
  • support for fellow students who are ill and away from school
  • creation of a new Panther Ambassador Club which welcomes students who are new to the school
  • Report from Committee of the Whole
  • This report included the following:
  • Director’s performance appraisal

Information

Calendar of events
A number of district and school events are scheduled for February 2016. Some upcoming events include the following:

  • Extended French or French Immersion Information Nights on February 8, 9, 10 or 11
  • Visits by Grade 8 students to secondary schools
  • Family Day activities at the H.R. Frink Outdoor Education Centre
  • Adventure Class Information Night on Wednesday, February 24
  • Report from Executive Committee

Highlights from this report included the following:

  • Director’s Annual Report

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Long-term capital planning

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Introduction of a new booklet called Globally Minded Learners & Leaders, featuring 10 competencies of HPEDSB graduates

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Update on the new Trenton elementary school (see below)

Update on the new Trenton elementary school
Nick Pfeiffer, Controller of Facility Services, showed a visual presentation of the progress of construction on the new Trenton elementary school. Construction is progressing on schedule. The new school is scheduled to open in January 2017.

Director’s Annual Report
Mandy Savery-Whiteway, Director of Education, presented the 2015-2016 Director’s Annual Report. Its design is bright and colourful, featuring students and schools throughout the district. Thank you to all who contributed stories and photos. Printed copies will be available in the coming weeks.

Revised estimates
Leslie Miller, Superintendent of Business Services, presented a report detailing the revised estimates (budget) for the 2015-2016 school year. This is a normal part of school board operations; budgets are set in June and then revised if needed later in the year, based on factors such as additional Ministry of Education funding and updated student enrolment numbers.

Long-term strategic planning
Mandy Savery-Whiteway, Director of Education, presented an outline of dates for the strategic planning cycle. The 2015-2020 Strategic Plan will be reviewed in April, with any changes announced in late August, prior to the new school year. The usual cycle of HPEDSB hosting regional meetings, focus groups and a public survey, over three years, will begin in the fall.

Report from Trustees
Highlights from this report included the following:

  • Positive comments about the Northern Outdoor Studies Open House at North Hastings High School. The students were well-spoken about the program and their learning experiences. This program has proven, worthwhile connections to the local job market.
  • Positive comments about the Our Graduates: Globally Minded Learners & Leaders publication.

Farewell to Leslie Miller, Superintendent of Business Services
Dwayne Inch, Chair of the Board announced that Leslie Miller, Superintendent of Business Services, will be leaving HPEDSB in early February to return to the private sector. Inch praised Miller for her leadership since starting with HPEDSB in June 2013. She has led the process for balanced budgets, capital priority initiatives, strategic plan initiatives and involvement with the Operations and Finance Committee. In her remarks, Miller said it has been a pleasure to work at HPEDSB and that as a life-long learner, she will take away many experiences from her time her.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • January 28, 2016: Special Education Advisory Committee, 5:00 p.m., Prince of Wales Public School
  • February 1, 2016: Executive Committee, 11:00 a.m.
  • February 3, 2016: Parent Involvement Committee, 6:00 p.m.
  • February 8, 2016: Student Enrollment/School Capacity Committee, 3:30 p.m.
  • February 8, 2016: Program and Human Resources Committee, 5:30 p.m.
  • February 8, 2016: Operations and Finance Committee, 7:00 p.m.
  • February 22, 2016: Public Board Meeting, 7:00 p.m.
  • February 25, 2016: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #127

Board Meeting Update #127 – February 22, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 22, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2016.

Character moment: Model United Nations Event for Secondary School Students
For several years secondary school students have participated in a Model United Nations (UN) event, which is based on actual Model UN processes and objectives. This engaging presentation featured students, teachers and curriculum coordinators.

The Model UN event gets students thinking about a global issue. The topic this year was Refugees and Displaced People. By participating in the event, students represent a specific country, research the topic, prepare position papers, then debate the issues.

In the students’ own words

Thank you, also, to the curriculum coordinators and teachers who are keenly involved in organizing the Model UN event and working with students:

  • Curriculum Coordinator Tracy Demianchuk, Education Centre
  • Curriculum Coordinator Kelly MacKay, Education Centre
  • Teacher Pete McCue, Bayside Secondary School
  • Teacher Marion Moon, Marion Moon, Prince Edward Collegiate Institute

Delegation: Parents regarding Administrative Procedure 321: Pediculosis in Schools
Parents Kristy Sinclair and Samantha Dunkley delegated the Board asking for the revised pediculosis procedure to be reversed. Some of the concerns they shared included the following: lice spreads astronomically, lice is stressful to parents who have to do the housecleaning and it is going to continue to spread if not controlled properly.

They expressed disappointment that consultation was not done with parents. They referenced Richard Pollack from Harvard University and comments about ‘superlice’ flying around in capes. They are concerned about children being ostracized at school. They cited negligent parents and requested a cut and dry ‘no nit’ procedure. They referenced wanting to protect children and their homes. They also mentioned a petition with 1,530 names on it. A northern Ontario school board was referenced as one that has stayed with a ‘no nit’ process.

As a follow-up, senior administration will be meeting this week and will respond to the concerns in writing.

Report from Committee of the Whole
This report included the following:

  • Principal and vice-principal pool recommendations

Recommendations

Request for Proposal #1516-001: Architectural Services for Marmora
Board members approved a recommendation to award an architectural design services contract for the additions and renovations to Marmora Senior Public School in Marmora to AECOM Canada Architects Inc.

The Ministry of Education has approved construction of an addition plus renovations to Marmora Senior Public School. The addition will consist of five classrooms plus a large gym. The renovations include converting the existing gym into a learning commons and substantial improvements to the existing classrooms. The Ministry has provided funding in the amount of $3.23 million and approved the use of $500,000 from the board’s Regular Renewal allocation to fund the $3.7 million project.

A total of 10 valid RFP submissions were received by February 4, 2016. An analysis of the submissions was performed which examined each proponent’s qualifications, team, experience, project management skills, understanding of the 21st Century design concept for student needs, extent of services, past performance and proposed fees.

Ontario Financing Agency Financing Approval for the Stirling Child Care
Board members approved a borrowing by-law in the amount of $500,000 to be repaid over a 25-year period. It is to finance construction of the the child care addition at Stirling Public School.

2016-2017 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2016-2017 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 6, 2016
  • Semester 2 will begin Friday, February 3, 2017
  • The last day of the school for students will be Thursday, June 29, 2017
  • The following seven dates be designated as professional activity days:
    • Friday, September 30, 2016
    • Friday, October 28, 2016
    • Friday, November 25, 2016
    • Friday, February 3, 2017
    • Friday, March 3, 2017
    • Friday, May 19, 2017
    • Friday, June 30, 2017
  • Ten examination days* be approved for secondary schools:
    • Thursday, January 26, 2017 through to Wednesday, February 1, 2017
    • Thursday, June 22, 2017 through to Wednesday, June 28, 2017

*Actual dates may vary, please confirm with each secondary school.
Holidays
Ministry of Education Proposed Dates
for the 2016-2017 School Year Calendar
Proposed HPEDSB Dates
for the 2016-2017 School Year Calendar
Labour Day
Monday, September 5, 2016

Same
Thanksgiving Day
Monday, October 10, 2016
Same
Christmas Break (inclusive)
Monday, December 19, 2016 to Friday December 30, 2016
Monday, December 26, 2016 to Friday January 6, 2017
Family Day
Monday, February 20, 2017
Same
Mid-winter Break (inclusive)
Monday, March 13, 2017 to Friday, March 17, 2017
Same
Good Friday
Friday, April 14, 2017

Same
Easter Monday
Monday, April 17, 2017
Same
Victoria Day
Monday, May 22, 2017
Same

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of February and March 2016. Some upcoming events include the following:

  • February 24: Adventure Class Information Night at Queen Victoria School
  • February 29: PA Day, no school for students
  • March 7 – 11: Random Acts of Kindness Week at V.P. Carswell Elementary School
  • March 15 – 18: March Break

Report from the Chair
Highlights from this report included the following:

  • Copies of the 2015-2016 Annual Report for trustees to share with their communities

Report from the Executive Committee
Highlights from this report included the following:

  • Review of a wellness report

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Review of current and future enrolments at schools

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Measures of impact and mid-year progress report from School Climate & Student Well-Being Services
  • Update on the annual process to review policies

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Items previously mentioned at this meeting

2016-2017 Budget timelines
The Ministry of Education has June 30 as a deadline for school boards to submit budget estimates for the coming school year. In order to meet this deadline, the Ministry of Education will need to release the Grants for Student Needs (the funding provided to school boards) in a timely fashion. In past years these announcements have been made by March 31. Grant announcements later than this date can compromise the budget development process.

Senior administration has developed a budget task analysis with timelines for the 2016-2016 budget. The tasks reflect the key milestones required to compile revenues and expenditures in order to meet a June 30, 2016 deadline and reflect a timely release of grant information.

Policy Review, Part B
According to Procedure 110: Board Policy Development and Review, policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. For the 2015-2016 school year, one policy requires review: Policy 11G: Special Education Advisory Committee.

The following timeline will be followed the policy review and approval:

  • March 7, 2016: Revised policy to be distributed to Executive Committee for review, feedback and approval of a notice of motion for Board
  • March 29, 2016: Notice of motion to Board for approval of revised/updated policy
  • April 25, 2016: Motion to Board to approve revised/updated Board policy

Reports from Student Trustees
Highlights from this report included the following:

  • Attendance at the 3-day conference of the Ontario Student Trustees’ Association (OSTA) held in Ottawa. Guest speakers included Ottawa Mayor Jim Watson, Senator Larry Campbell, John Moses, a federal policy analyst on Aboriginal Affairs, among others.
  • Both student trustees are on the OSTA First Nations & Inuit Committee which is working on a policy paper about First Nation education in Ontario.
  • Also participated in the Intermediate Student Leadership Program Information Night at Queen Elizabeth School in Belleville.

Report from Trustees

  • Attendance at a recent meeting of the Ontario Public School Boards’ Association; mentioned that the Minister’s Advisory Committee for Special Education is looking for input from students and will reach out to the Ontario Student Trustees’ Association
  • Participation in the Family Day event hosted by the Adventure Class at the H.R. Frink Outdoor Education Centre; approximately 400 people were there on a very cold winter day
  • Participation on a policy work team at the Ontario Public School Boards’ Assocation with a report about the procurement of bus routes

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, February 25: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 7: Executive Committee, 11:00 a.m.
  • Monday, March 21: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, March 21: Program and Human Resources Committee, 5:30 p.m.
  • Monday, March 21: Operations and Finance Committee, 7:00 p.m.
  • Thursday, March 24: Special Education Advisory Committee, 5:00 p.m.
  • Tuesday, March 29: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #128

Board Meeting Update #128, March 29, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Tuesday, March 29, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2016.

Character moment: Building Innovative Practices in Numeracy by the Centre Hastings School Group and recognition by EQAO (Education Quality and Accountability Office)

Superintendent Cathy Portt introduced this topic and the special guests from the Centre Hastings School Group and the Education Centre (see below).

During the past four years, three schools have been involved in a Ministry of Education-funded initiative called Building Innovative Practices in Numeracy, Grades 7 – 10. Through job-embedded learning and professional development, the focus has been on improving student understanding and learning in math through examining and refining best teaching practices. HPEDSB is one of seven school boards involved. The project has had an extremely positive effect on numeracy results at Madoc Public School, Tweed Elementary School and Centre Hastings Secondary School.

Tactics that have been used include videotaping classroom learning as evidence of student engagement and teaching students to communicate their thinking of math equations then sharing with each other.

Outcomes noted by educators include the following:Thank you to the following employees who attended tonight's meeting

  • Improved student efforts in class each day and also on the EQAO assessments
  • Improved EQAO results
  • Professional relationships built between elementary and secondary educators
  • Being able to interact with and learn with skilled educators
  • Teachers’ belief in their own understanding of math has an effect on students’ learning
  • Enthusiasm and confidence for teaching math increased in teachers and flowed through to students
  • School administrators learned that it is important for them to be present with teachers during the learning sessions

Thank you to the following employees who attended tonight’s meeting:

  • Emily Adams, Teacher, Tweed Elementary School
  • Chris Aikman, Teacher, Madoc Public School
  • Joanne Barry, Principal, Madoc Public School
  • Cassandra Bellwood, Vice-principal, Madoc Public School & Tweed Elementary School
  • Tammy Billen, Learning Partner
  • Shelley Bonter, Learning Partner
  • Susan Carleton-Maines, Principal, Tweed Elementary School
  • Lindsay Chisholm, Teacher, Tweed Elementary School
  • Jeannie Curtis, Teacher, Madoc School
  • Angela Harvey, Learning Support Coordinator
  • Eric Harvey, Teacher, Madoc Public School
  • Brenda Hollett, Teacher, Centre Hastings Secondary School
  • Tina Jones, Student Success Lead
  • Chris Lee, Numeracy Coach
  • Ian McKendry, Teacher, Tweed Elementary School
  • Lisa VandenBosch, Teacher, Centre Hastings Secondary School

Also, Margaret Fler, Principal, School Support & Outreach Team, Education Quality and Accountability Office (EQAO), presented a provincial Recognition of Achievement to Centre Hastings Secondary School in recognition of improved EQAO results during the four years of the above-noted initiative.

Report from the Committee of the Whole Board
This report included the following:

  • Ratification of the Memorandum of Settlement between HPEDSB and ETFO, Hastings-Prince Edward Teachers’ Local

Recommendations

Section 23 Programs
Each year the care, treatment and correctional facilities memoranda of understanding, in accordance with Section 23 of Ontario Regulation 287/98, are reviewed by Ministry of Education and school board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Board members approved programs to continue during the 2016-2017 school year at the following facilities:

  • Parent-Child and Youth Clinic at Queen Victoria School
  • Honeywell House, Children’s Mental Health Residential
  • Junior Day Treatment Program at Park Dale School
  • St. Leonard’s Home
  • Bridge Program at Madoc Public School

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of March and April 2016. Some upcoming events include the following:

  • Thursday, March 31: Ontario Secondary School Literacy Test (OSSLT) at secondary schools
    April 4 – 6: SEEDS (Seven-Eight Enrichment Day Studies) at Queen’s University
  • Saturday, April 16: HPEDSB trustees will be hosting trustees from Eastern Region school boards
  • Thursday, April 21: LGBTQ+ event at Centre Hastings Secondary School
  • Thursday, April 28: Family Night at Coe Hill School
  • Various dates in April: Prom Project donated clothing on display and available for free to students who will be graduating
  • Thursday, May 19: Student Benefit Auction in support of Food for Learning

Report from the chair
Highlights from this report included the following:

  • Nil

Report from the Executive Committee
Highlights from this report included the following:

  • Nil

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Presentation about facility conditions and surplus space in schools

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Update on math initiatives and connections to the Board Improvement Plan for Student Achievement & Well-Being
  • Section 23 programs
  • Update on student well-being initiatives

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Confirmation that funding for the child care facility at Stirling Public School has come though

Reports from trustees and student trustees
Highlights from this report included the following:

  • Nil

Notice of Motion: Board Policy Review, Part B
To give notice of motion that a recommendation will be brought forward to the April 25, 2016 Board meeting to approve changes to Policy 11G: Special Education Advisory Committee.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, April 4: Executive Committee, 11:00 a.m.
  • Monday, April 11: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, April 11: Program and Human Resources Committee, 5:30 p.m.
  • Monday, April 11: Operations and Finance Committee, 7:00 p.m.
  • Monday, April 25: Budget Committee, 5:30 p.m.
  • Monday, April 25: Public Board Meeting, 7:00 p.m.
  • Monday, April 25: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #129

Board Meeting Update #129, April 25, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 25, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2016.

Character moment: Citizenship & Making a Difference at Stirling Public School
The student body at Stirling Public School is focused on making a difference in their school community and beyond. This presentation involved students, teachers and the the school administrators. They showed two short videos, one made by a Grade 2 class, #EarthWillThankYou and the other made by a Grade 6 class, Making a Difference at Stirling Public School.

The presentation included sharing dynamic learning experiences linked to the school Community, Culture & Caring goal: the declining bee population, a winter birds inquiry, efforts to recycle batteries, a buddy bench, a Kids for Kids campaign, a clothing exchange and filling shoe boxes for the Good Samaritan’s Purse.

Citizenship & Making a Difference at Stirling Public School

Thank you to these special guests for presenting this evening:

  • Students: Molly Aikman and Elana Claxton in Grade 2; Chris Barrett, Keeva MacArthur and Tasia Ward in Grade 6
  • Teachers: Kerry Denyes and Colleen Henry for Grade 2; Lindsay Langlois for Grade 6
    School administrators: Suzanne Cholasta, Principal and Annette Huizenga, Vice-principal

Report from the Committee of the Whole Board
This report included the following:

  • Special meeting April 11, 2016, Ratification of Memorandum of Settlement between CUPE Local 1022 and HPEDSD
  • Special meeting April 11, 2016, Ratification of Memorandum of Settlement between HAPE-OTL and HPEDSB

Recommendations

Tender for electrical work at Centennial Secondary School
Board members approved a tender in the amount of $264,000 to Industrial Electrical Contractors Limited for electrical switch gear equipment upgrades at Centennial Secondary School. The equipment is aging and has been identified as requiring upgrades both by the Ministry of Education in its assessment of the school, as well as by electrical consultants Siemens Canada. This project will be funded from the building renewal budget. The work will commence July 4, 2016, with a week shutdown of the electrical system of the school in the final week of July. The project will be completed by August 5, 2016.

Tender for roof replacement and associated work
Board members approved a tender in the amount of $2.9 million. In 2013, the board entered into contract with TSS Building Science Inc. for it to act as an expert roofing consultant to survey and determine urgent roofing needs. The roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. In the summer of 2014, nine schools received roof repairs/replacements, and in 2015, eight schools received roof repairs/replacements.

Thirteen schools are scheduled to receive roof replacements and associated work this summer, as follows:

  • Amherst Roofing for roof replacements and associated work at Tyendinaga Public School
  • Dafoe Roofing for roof replacements and associated work at Sir John A. Macdonald School, Centre Hastings Secondary School, Quinte Secondary School, and the W.R. Kirk building
  • French Brothers Roofing for roof replacements and associated work at Coe Hill School, and North Hastings High School
  • ICI Roofing Ltd. for roof replacements and associated work at Frankford Public School, Prince
  • Charles Public School (Belleville), Prince of Wales Public School and Susanna Moodie Elementary School
  • Semple Gooder for roof replacements and associated work at Madoc Public School and Prince Edward Collegiate Institute

2015-2016 Board Policy Review, Part B
Board members approved amendments to Policy 11G: Special Education Advisory Committee. The amendment related to committee membership.

Acknowledgement of the land of the Original Peoples
Board members approved a motion to acknowledge the Original Peoples of the land at each regular public Board meeting. The vision in the 2015-2020 Strategic Plan is: All students prepared and empowered for the possibilities of today and tomorrow. As part of the HPEDSB focus on achieving excellence and equity, and well-being, HPEDSB is committed to creating welcoming, inclusive, safe and accepting learning environments that optimize students’ potential. HPEDSB believes it is important to recognize and acknowledge the history, culture and perspectives of our First Nations, Métis and Inuit students, employees and communities. Acknowledgement of the original peoples of the land has been integrated into many system level meetings. Similar acknowledgement should be part of the opening of public Board meetings.

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of April and May2016. Some upcoming events include the following:

  • April 26 – 30: FNMI students to Camp des Voyages, Quyon, Quebec
  • May 1 – 7: Moira Secondary School welcomes students from Tobique, N.B., YMCA Exchange
  • May 2: Frankford Public School, Grade 3 trip to Air Force National Museum
  • May 3: Bayside Secondary School, visit by Author E.K. Johnston
  • May 4 (rain date May 5): Celebration of Dance at Quinte Fairgrounds
  • May 5: Harmony Public School is hosting a clothing drive in support of the Canadian Diabetes Association
  • May 10: Presentation for parents/guardians “Supporting Teens in Making Healthy Choices” at Quinte Secondary School, a partnership between HPEDSB and Hastings Prince Edward Public Health
  • May 11 & 12: Dracula performance for students at Centennial Secondary School
  • May 19: Madoc Public School Career Fair for students
  • May 19: Student Benefit Auction for Food for Learning at the Greek Banquet Hall in Belleville
  • May 26: Prince Edward Collegiate Institute, Arts Night Showcase

Report from the Chair
Highlights from this report included the following:

  • Approval of the 2016-2017 School Year Calendar from the Ministry of Education
  • Appreciation to the people who nominated others for a Great Place Award which will be presented at the public Board meeting on Tuesday, May 24, 2016
  • Reminder that the School Climate Survey is open for students and school staff until Friday, April 29, 2016 and for parents/guardians until Friday, May 6, 2016

Report from Executive Committee
Highlights from this report included the following:

  • None

Report from Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation by student Saab Hasseb from Moira Secondary School demonstrating the My BluePrint software
  • Review of proposed French textbooks/novels for use in schools

Report from Operations and Finance Committee
Highlights from this report included the following:

  • the tenders mentioned above

Questions, reports and proposals from trustees
Highlights from this report included the following:

  • Eastern Regional Meeting for the Ontario Public School Boards’ Association hosted at Harmony Public School, with representation from Eastern Ontario school boards. Appreciation was expressed to employees who helped to organize the event: Debbie Lucas, Administrative Assistant, Director’s Office; Lisa McGeachy, Vice-principal, Harmony Public School; Paul McMaster, Lead Hand Custodian, Harmony Public School, as well as Lucille Kyle, Trustee for North Hastings and Vice-chair
  • Attendance at a First Nations, Metis & Inuit Symposium
  • Attendance at a Mental Health Summit

Report from student trustees
Attendance at a First Nations, Metis & Inuit Student Symposium hosted at Loyalist College today

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, May 2: Executive Committee, 11:00 a.m.
  • Wednesday, May 4: Parent Involvement Committee event: Helping Children to Thrive, 6:00 p.m.
  • Monday, May 9: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, May 9: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 9: Operations and Finance Committee, 7:00 p.m.
  • Tuesday, May 24: Budget Committee, 4:30 p.m.
  • Tuesday, May 24: Public Board Meeting, 7:00 p.m., including presentation of Great Place Awards
  • Thursday, May 26 (tentative): Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #130

Board Meeting Update #130, May 24,2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 25, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2016.

Presentation

15th Annual Great Place Awards
Kerry Donnell, Communications Officer to introduced the 15th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness. The committee reviewed 21 nominations and selected nine award recipients (11 people due to two team nominations).

15th Annual Great Place Awards
Pictured (L to R, back row): Rifaat Shekh-Yusef, Chris Lee, Peter Tarle and Tammy Kenzie. (L to R, front row): Betty Beck, Valerie Loney, Patti Marlin, Julie Beatty, Dianne Winmill, Brian Long. Absent: Dan Walsh.

Congratulations to Great Place Awards recipients:

  • Julie Beatty, Parent/Volunteer, Tweed Elementary School
  • Betty Beck, Volunteer, Prince Charles Public School (Trenton)
  • Tammy Kenzie, Teacher, Moira Secondary School
  • Chris Lee, Teacher, Centre Hastings Secondary School
  • Valerie Loney, Teacher, Maynooth Public School
  • Brian Long, Teacher, Madoc Public School
  • Patti Marlin, Educational Assistant and Dan Walsh, Teacher, Centre Hastings Secondary School
  • Rifaat Shekh-Yusef and Peter Tarle, Software Design Architects, Avaya
  • Dianne Winmill, Teacher, North Hastings High School

Report from the Committee of the Whole
Highlights from this report included the following:

  • Director’s Performance Appraisal
  • Probationary teachers
  • Agreement of Purchase & Sale for Deseronto Public School vacant land
  • Ratification of the collective agreement for the Association of Professional Student Services Personnel (APSSP)

Recommendations

Name of the new Trenton elementary school
Mark Fisher, Superintendent of Education, introduced Bill Launderville, Principal of Breadner Elementary School, Lee Prophet-Mahon, Vice-principal, Breadner Elementary School; and Joanne Nitschke, Principal, College Street Public School. Mr. Launderville described the process that has been followed to invite public input then select a name, mascot and colours for the new Trenton elementary school.

Board members approved the name Trent River Public School. They also approved the name Samuel Clements Centre for the centre core of new school, which will contain the learning commons (library area), stage and gymnasium. Mr. Clements was school board trustee in Trenton for 37 who will be acknowledged to recognize his contribution to education and the community throughout his lifetime.

In 2014, HPEDSB received Ministry of Education funding to build a new Kindergarten to Grade 8 school in Trenton to consolidate students from Breadner Elementary School, College Street Public School and (the former) Queen Elizabeth Public School. The new school is being built on the site of the former Queen Elizabeth Public School which was closed and demolished during the summer of 2015. Students from that school were accommodated primarily at Breadner Elementary School.

The new school is scheduled to open in January 2017. Its design is similar to other schools that have been built in HPEDSB in the past few years. It will be a rectangle-shaped 1 ½ storey building of 55,500 square feet for approximately 560 students.

Appointment of student trustees for the 2016-2017 school year
Board members appointed Saud Bin Haseeb, Moira Secondary School; and Delanie Ann Austin, Quinte Secondary School, as student trustees for the 2016-2017 school year. Lauren Barry, Centre Hastings Secondary School, was appointed as the alternate student trustee. All are effective August 1, 2016 to July 31, 2017.

2015-2016 Special Education Plan
Following a review by Special Education Services, the 2015-2016 Special Education Plan was presented to Board members for approval. Updates to programs and services were noted in the Summary of Amendments. Board members approved the updated plan.

Textbook/novel approval
The Ministry of Education Curriculum Centre Learning Resources website lists textbooks/novels approved for use in schools by the Minister of Education under the Education Act. HPEDSB Procedure 210: Textbook/Learning Material Selection, Purchase and Approval, sets out expectations for principals and teachers to follow when such materials are not found on the list provided by the Ministry, subject to the approval of the Board. Board members approved 23 French books for use in secondary schools.

Date and location of the Board meeting in November 2016
Past practise has been to hold one Board meeting at an off-site location in the fall of each year. Board members approved a recommendation to hold its meeting at Prince Edward Collegiate Institute, 41 Barker Street, Picton, on Monday, November 21, 2016.

Information

Calendar of events
A number of district and school events (PDF) are scheduled for the remainder of May and June 2016.

Some upcoming school events include the following:

  • May 25 to June 8: Grade 3 and 6 EQAO Reading, Writing and Mathematics assessments
  • May 27: Relay for Life, Moira Secondary School
  • May 27 & 28: Musical The Chain, Trenton High School
  • June 6: Spring Arts Spectacular, Centennial Secondary School
  • June 7: Grade 4 – 8 trip to the Parliament Buildings and Museum of History, V.P. Carswell Elementary School
  • June 13: Junior Kindergarten Open House, Frankford Public School
  • June 14 & 15: Grade 9 EQAO Math assessments, all secondary schools
  • June 20: Trip to Lang Pioneer Village, Hillcrest School
  • June 28 & 29: Graduation ceremonies for secondary schools

Report from the Chair
Highlights from this report included the following:

  • Annual strategic plan review; an update report will follow in June
  • Draft Long-term Capital and Accommodation Plan

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • OSSTF survey on well-being
  • Presentation by School Climate & Student Well-Being Services about equity and well-being activities during this school year

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Presentation about the name, mascot and colours of the new Trenton elementary school (mentioned above)
  • Contract for cafeteria services at secondary school

Reports from trustees and student trustees
Highlights from this report included the following:

  • Attending the filming of the lip dub at Prince Edward Collegiate Institute featuring the entire school
  • Attendance at a successful Food for Learning Student Benefit Auction which surpassed its $15,000 goal
  • Participating in the Think Indigenous Day at North Hastings High School
  • An update from a recent meeting of the Ontario Public School Board’s Association which included a reminder that provincial health care pays for eye exams for children up to age 18

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, May 26 (tentative): Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 6: Executive Committee, 11:00 a.m.
  • Thursday, June 9: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 13: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, June 13: Program and Human Resources Committee, 5:30 p.m.
  • Monday, June 13: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, June 15: Audit Committee, 3:30 p.m.
  • Monday, June 20: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #131

Board Meeting Update #131, June 20, 2016

Recognition of the outgoing 2015-2016 Student Trustees
Pictured right: Lucille Kyle, Vice-chair of the Board; Lauren Barry, Student Trustee, Centre Hastings Secondary School; Morgan Hillier, Student Trustee, Moira Secondary School; Mandy Savery-Whiteway, Director of Education.

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 20, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2016.

Presentations

Recognition of the outgoing 2015-2016 Student Trustees
Vice-chair Lucille Kyle made complimentary remarks about the two outgoing student trustees, Lauren Barry, Centre Hastings Secondary School; and Morgan Hillier, Moira Secondary School. She commented about their energy, exceptional work ethic and that the Board has benefitted from students being at the Board table. During their term, both Lauren and Morgan identified issues that were important to students, and suggested ways to help address student achievement and well-being. Our best wishes to Lauren and Morgan as they progress to the next phase of their education and life journeys.

Skilled Trades Competitions
Pictured right: Taylor McGinnis (4th from right), Grade 12 at Centennial Secondary School, won silver in Automotive at the Skills Canada National Competition in Moncton, New Brunswick. He is the first HPEDSB student to compete at the national level.

TWO DEMONSTRATIONS OF STUDENT ACHIEVEMENT & LEADERSHIP
Cathy Portt, Superintendent of Education, introduced students and staff from three schools and the Education Centre, connecting their presentations to strategic plan priorities.

Skilled Trades Competitions
Congratulations to Taylor McGinnis, Centennial Secondary School, who won silver in Automotive at the recent Skills Canada National Competition in Moncton, New Brunswick. He is the first HPEDSB student to compete at the national level.

HPEDSB has worked with Skills Ontario to promote the skilled trades as a career path for 25 years. This year HPEDSB supported students to compete in local competitions at Loyalist College and St. Lawrence College, then provincials in Waterloo. Through these competitions, students from five secondary schools competed in 15 competitions, including 4-person carpentry, individual carpentry, automotive, precision machining and welding, to name just a few.

Taylor expressed appreciation to everyone who had helped him get to compete at all three levels. He added that he can fix anything on a vehicle, from a flat tire to working on the engine! Teacher Troy Bartlett described feeling privileged to work with students in these competitions. He commented that Taylor is already working at industry standard.

Provincial Climate Change Inquiry in Geography and Science with GreenLearning Canada
Three secondary schools participated in a provincial initiative with Green Learning Canada: North Hastings High School, Prince Edward Collegiate Institute and Quinte Secondary School. The topic was the carbon footprint in Ontario and how to address it.

The students participated in a full-day of professional development with over 600 other Ontario Provincial Climate Change Inquiry in Geography and Science with GreenLearning Canadastudents. Through this inquiry, they developed skills in critical thinking, digital fluency and collaboration. They directed their learning and applied their knowledge to do research, ask questions and engaged with a community member who works in fisheries at the provincial level. Quinte Secondary School student Delanie Austin was one of 10 students selected to write a final report.

Pictured right: thank you to the following for presenting this evening:

  • Student Taylor McGinnis and Teacher Troy Bartlett, Centennial Secondary School.
  • Curriculum coordinators: Eleanor MacNiven Hoecht, Erna Sorensen and Randy Votary.
  • Students Julie Dagenais-Brethour and Heather Lane, North Hastings High School; Amanda Johnson, Prince Edward Collegiate Institute; and Delaine Austin, Quinte Secondary School.
  • Teachers Leaf Worsley, North Hastings High School; Greer Koutroulides, Prince Edward Collegiate Institute; and Robert Montgomery, Quinte Secondary School.
Update on the new Trent River Public School
Pictured right: Bill Launderville, Principal, Breadner Elementary School, unveiled the new logo for Trent River Public School, to be known as the Voyageurs. It is an exciting time for the school staff who are beginning a new voyage together!

Update on the new Trent River Public School
Mark Fisher, Superintendent of Education, introduced Nick Pfeiffer, Controller of Facility Services and Bill Launderville, Principal, Breadner Elementary School. They showed a presentation about the new Trent River Public School which is under construction now. It is scheduled to open in January 2017. This new school will be a 1.5 storey building with large windows, a learning commons, a large gym and a double-sided stage. Some classrooms will have collaboration rooms which are small areas between two classrooms where students can work together. The outside brick work will begin in the next few weeks, then the electrical and plumbing.

Report from Committee of the Whole
This report included the following:

  • Agreement of Purchase & Sale for S.H. Connor School in Tweed.

Recommendations

Borrowing resolution
From time to time it is necessary to borrow funds to meet current expenditures until the current revenues have been received. An operating line of credit is established which states that the loan must not exceed a given limit at any time. The limit is the estimated maximum borrowing the board may require at any one time. Board members approved a recommendation authorizing the borrowing of up to $14,000,000 outstanding at any one time.

2016-2017 Budget
Board members approved the 2016-2017 operating in the amount of $191,770,315 and a capital budget in the amount of $14,534,915.

The 2016-2017 budget continues to support the HPEDSB strategic priorities of Achieving Excellence & Equity, Learning & Leadership, Public Confidence and Well-Being while maintaining the fiscal integrity of its operations. While additional work remains to fully address the phase-in of Ministry of Education funding changes and ongoing enrolment impact, progress has been made to align operational costs with available funding.

Consistent with prior years, funding levels for Ontario school boards will continue to reflect local enrolment fluctuations. In elementary, enrolment is projected to decline by five students for 2016-2017 to 10,126. In secondary, enrolment is projected to decline by approximately 95 students to 4,682. Total projected enrolment for the 2016-2017 school year is 14,808 students. It is recommended that the Budget Committee have regular meetings during the upcoming school year to deal with budget issues on an ongoing basis.

Election of the Representative to Ontario Public School Boards’ Association
A representative and an alternate to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA) are elected at the June Board meeting in non-municipal election years. Congratulations to Dave Patterson, Trustee for Belleville/Thurlow, who was elected to this role and Mary Hall, Trustee for Belleville/Thurlow, as the alternate. This membership will be in effect for one year until the Board meeting in June 2017, unless a municipal election is called in the interim.

Draft Long-Term Capital and Accommodation Plan
Board members approved a motion to postpone the recommendation to adopt the draft Long-Term Capital and Accommodation Plan to September 30, 2016, enabling staff and the community to fully respond to the draft plan.

The draft Long-Term Capital and Accommodation Plan for HPEDSB is a review of all school groups and outlines possible considerations for the activation of standard or modified accommodations reviews. It does not contain any formal recommendations for school closure or consolidation and is intended to serve as a road map over the next 10 years. The plan includes enrolment projections, school capacity, renewal needs, potential consolidations and the constructions of new schools or additions, including significant renovations. The long-term capital and accommodation plan is a framework for decision making. It is intended to be a living document that will be monitored and updated as required.

The Ministry of Education requires the development of new or revised capital plans to effectively right-size and manage excess capacity in schools. School boards are expected to have capital plans that address the future needs of their students. The ability to sustain effective programming for students and continued declining enrolment, as well as surplus space, aging facilities and the phasing out of top-up funding by the Ministry of Education over the next three years, are the driving forces behind the development of a new long-term plan for HPEDSB.

Bill C-241, Excise Tax Act
Board members approved a recommendation to send a letter to the local MP in order to support Bill C-241.

Policy 9: Role of Board Member, includes advocacy and leadership as key roles for Trustees. The policy states that Board members are education advocates across the province and with the provincial government. On May 11, 2016, the Canadian School Board Association sent a letter to Prime Minister Trudeau in support of Bill C-241, An Act to Amend the Excise Tax Act so as to increase the goods and service tax rebate for school authorities from 68% to 100%. This is a Private Member’s Bill introduced by Progressive Conservative Kevin Waugh that seeks to allow school boards to receive the full 100% GST rebate.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of June and July 2016.

Upcoming events include the following:

  • Tuesday, June 28 and Wednesday, June 29: Secondary school graduation ceremonies at various locations.
  • Wednesday, July 6: Golf Tournament for The Hastings and Prince Edward Learning Foundation, 1:00 p.m., Trillium Wood Golf Club.

Report from the Executive Committee
Highlights from this report included the following:

  • Bill C-214.
  • Strategic planning review on May 10.
  • Board and committee meeting dates for 2016-2017.
    OPSBA elections.
  • Professional learning series for trustees in the fall.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Two delegations: 1) Wendy Riley, School Council Chair at Bayside Public School; and Brad Beale, School Council Chair at Bayside Secondary School.
  • Review of public feedback on the draft Long-Term Capital and Accommodation Plan.
  • Change to the motion initially presented at this meeting and mentioned above.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation on literacy initiatives at elementary and secondary schools.
  • Update on information technology initiatives.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Borrowing resolution.
  • Bell wide-area network report.

Board and committee meeting dates for 2016-2017
This report provided the scheduled dates of Board and committee meetings for the new school year. Other meetings may be added, as required.

Reports from trustees
Highlights from this report included the following:

  • Brief summary of workshops at the recent OPSBA Annual General Meeting.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 6: Executive Committee, 11:00 a.m.
  • Monday, September 12: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 12: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 21: Audit Committee, 3:30 p.m.
  • Wednesday, September 21: Special Education Advisory Committee, 6:00 p.m.
  • Thursday, September 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, September 26: Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #132

Board Meeting Update #132, July 6, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Wednesday, July 6, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2016.

Report from Committee of the Whole

Highlights from this report included the following:

  • Appointment of Nick Pfeiffer as Superintendent of Business Services and Treasurer of the Board, effective August 1, 2016.

Please refer to the news release for additional information.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Tuesday, September 6: Executive Committee, 11:00 a.m.
  • Monday, September 12: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 12: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 21: Audit Committee, 3:30 p.m.
  • Wednesday, September 21: Special Education Advisory Committee, 6:00 p.m.
  • Thursday, September 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, September 26: Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #145: September 11, 2017

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 11, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later in September 2017.

Recommendations

Access roadway for Trent River Public School

Board members approved a tender to Kiley Paving Ltd. in the amount of $338,621.

Trent River Public School is adjacent to a proposed townhouse development. The entrance to the school site from Dixon Drive was purchased by HPEDSB from the townhouse developer and was included in the site plan for the townhouse development. The entrance runs through the proposed townhouse development property.

When construction of the new school was planned, the townhouse development was to be completed in advance of construction. That did not occur and the site plan control agreement for the new school included the provision that the board would be responsible for completing certain off-site works related to the access route in the event that the development did not proceed. The development property has since gone into receivership and been purchased by another party. To our knowledge, there are no plans for development at this time.

Engineering consultant McIntosh Perry prepared the scope of work and drawings for the off-site works required by the City of Quinte West, with an estimated cost of $170,000. The Ministry has allocated an additional $450,000 of capital funding to the board for the construction of Trent River Public School in order to complete this off-site work.

The work includes site preparations, site works (road structure, sidewalk, topsoil/sod, curbing, line painting), services (storm sewer, storm catch basins, storm manholes, inspections) and asphalt pathway. It is anticipated the work will begin in late September 2017.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Wednesday, September 20, 2017: Audit Committee, 3:30 p.m.
  • Monday, September 25, 2017: Public Board Meeting, 7:00 p.m.
  • Thursday, September 28, 2017: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #146: September 25, 2017

This update provides a summary of the  public meeting of Hastings and Prince Edward District School Board held Monday, September 25, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening _________, Student Trustee, ___________, asked all to reflect on responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Welcome to new student trustees

Tonight we welcomed student trustees ________

Presentations

Learning Happens Here
This video highlighted (video) student learning during the first few weeks of the 2017-2018 school year. It featured students from schools throughout Hastings and Prince Edward District School Board.

Achieving Excellence & Equity: Learning & Leadership

(Terri Cook, Wendy Goodman, Tina Jones, Kelvin MacQuarrie, Heather McMaster, Roger Ramsay, Marg Thompson)

Report from Committee of the Whole

This report included the following:

  • Executive compensation

Recommendations

External audit plan

Board members approved the content of the external Audit Plan as per Ontario Regulation 361/10. This is a result of amendments to the regulation related to audit committees. As a result, the Audit Committee is now required to make recommendations to the Board on the content of the external auditor’s audit plan and on all proposed major changes to the plan.

Appointment of external auditors for 2017-2018

Board members appointed BDO LLP as the external auditor for 2016-2017 at a remuneration of $37,800.

2017-2018 Board policy review

Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 5: Director of Education Job Description
  • Policy 6: Delegation of Authority
  • Policy 8: Board Members’ Code of Conduct
  • Policy 10: Duties of the Board Chair and Vice-chair
  • Policy 11-C: Operations and Finance Committee
  • Policy 17: Transportation
  • Policy 11-M: Ad-Hoc Committees
  • Policy 16: Selection of the Director

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Annual review and approval of the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow

An annual review of the 2015-2020 Strategic Plan (Pdf) has been completed. Progress on the 2017-2018 action plans will be reported through the Annual Report and revisited when the next review process begins in February 2018.

Approval of the Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2017 to August 2022.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005.

The Accessibility Advisory Committee met in June 2017 to review and update the Multi-Year Annual Accessibility Plan which incorporates plans for the next five-year period. The plan is reviewed annually by the Accessibility Advisory Committee then approved by the Board.

The updated plan will be available online by the week of October 2, 2017.

Information

Calendar of events

A number of district and school events (pdf) are scheduled for the remainder of September and October 2017.

Upcoming events include the following:

  • Terry Fox events: various schools, dates and times
  • September 26: Grade 9 team building house league challenge and Terry Fox Run, Moira Secondary School
  • September-October: Farm Fresh Fundraising events, Kente Public School
  • October: Meet the Teacher Nights, various schools, dates and times

Report from the Audit Committee

Highlights from this report included the following:

  • fd

Report from the Chair

Highlights from this report included the following:

  • fd

Report from the Executive Committee

Highlights from this report included the following:

  • fd

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • fd

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • fd

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • fd

Enrolment update

Each September elementary and secondary enrolments are collected then compared to projections to determine the impact on teaching staff and school organizations. This is required to address provincial class size guidelines and budget.

Elementary enrolment on September 15, 2017 was 10,340 compared to a projection of 10,285, resulting in an increase of 55 students over projection. Overall, elementary enrolment continues to show evidence that it is stabilizing, with a year-over-year increase of 167 students.

Using the data collected on September 15, 2017, the revised average daily enrolment (ADE) was projected for the year as 4,587. The revised projection shows a decrease of 112 ADE over original projections, and a year-over-year decrease of 132 secondary students.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine what adjustments are required.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, September 28: Special Education Advisory Committee, 5:00 p.m.
  • Thursday, September 28: Parent Involvement Committee, 6:00 p.m.
  • Monday, October 2: Executive Committee, 11:00 a.m.
  • Tuesday, October 10: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Tuesday, October 10: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 10: Operations and Finance Committee, 7:00 p.m.
  • Monday, October 23: Board Meeting, 7:00 p.m.
  • Thursday, October 26: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #99

Board Meeting Update #99, September 23, 2013

This update provides a summary of the meeting of Hastings and Prince Edward District School Board held Monday, September 23, 2013 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2013.

Student trustees Abigail Bonter, Centre Hastings Secondary School, and Meghan Peckham, Trenton High School, were welcomed to their first Board meeting.

A celebratory video was shown at the start of the meeting, highlighting students at each school during the first weeks of September.

Report from Committee of the Whole
Highlights from this report included the following:

  • Implementing the 2012-2014 Labour Framework.
  • Implementing the 2012-2014 Labour Framework for the Association of Professional Student Services Personnel (APSSP).

Presentation

Chair Inch welcomed Michael Laurie, Education Officer, Ottawa Regional Office, Ministry of Education who was in attendance to recognize Mandy Savery-Whiteway as the new director of education. He spoke about HPEDSB making positive strides in closing the achievement gap.

Managing Information for Student Achievement (MISA) Project with students in the Practical Learning Program and Life Skills Program
Superintendent Colleen DeMille introduced a team of multi-school and -department teaching and support staff who collaborated on a project during the last school year to increase the independence level of secondary school students with developmental disabilities. The project involved 24 staff and +40 students. The students were enrolled in the Practical Learning Program and the Life Skills program at eight secondary schools.

The question the team considered was: If secondary students with developmental disabilities have access to iPod Touches, will there be an increase in student independence? Teachers were trained on the use of the devices in order to work effectively with the students.

Staff involved in this presentation included: Geoff Courneya, Vision Resource Coordinator; Geoff Said, Special Education Coordinator; Jennifer Meade, Special Education Coordinator; Mary Wilson, Educational Assistant, Moira Secondary School; Kimberly Weinhold, Teacher, Moira Secondary School; Christine Trulsen, Teacher, Quinte Secondary School; Brett Nielsen, System Educational Technology Support; and Patricia Post, System Educational Technoloty Support.

Recommendations

Request for an extension to the Ad Hoc Governance Committee
In January 2013, the Board approved the formation of an Ad Hoc Governance Committee to review issues related to governance for a term of six months and to develop a final report for the Board by September 2013. In June, it was reported that the committee was half-way through the recommendations contained in the 2013 report from Canadian School Boards Association titled “School Boards Matter,” along with reviewing other reference documents. Board members approved an extension of the timeline to November 2013 and receive an interim report tonight. That report is noted later is this update.

AiM—Achievement in Motion for Student Success System Plan
Board members approved the 2013-2014 AiM—Achievement in Motion for Student Success System Plan. The draft plan has been available to employee and community groups, federations, unions and trustees for review since June. Feedback was collected and considered when making the final revisions. The approved plan will be posted on the website for public access, in both full and condensed versions.

Information

Calendar of events
A number of district and school events are scheduled for the remainder of September and October 2013.
Upcoming events include the following:

  • Wednesday, September 25: Groundbreaking ceremony at Harmony Public School, 2:15 p.m.

Various September dates:

  • Cross-country events for various elementary school groups.
  • Terry Fox events.
  • Wednesday, October 16: Making Sense of Math for Parents, featuring Dr. Lynda Colgan, Queen’s
  • University, 6:30 p.m., Susanna Moodie Elementary School
  • Various October dates: Parent/Teacher interviews at various schools.

Report from the Ad Hoc Governance Committee
Highlights from this report included the following:

  • Two meetings have been held to date. Committee members have reviewed several documents and are in the process of considering next steps. The direct connection among the AiM—Achievement in Motion for Student Success System Plan and the numerous reference documents was noted.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Capital projects update in the form of a visual slideshow illustrating several projects undertaken at schools over the summer.
  • Enrolment update.
  • The next capital priorities submission date is October 31, 2013. The Ministry of Education has indicated that projects involving more than one school board will be given priority consideration.
  • Trustee expense report.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • AiM System Plan review.
  • Review of two projects through the Information Technology Advisory Committee, specifically a pilot project for a parent portal and cloud computing.

Reports from staff

Capital projects update for Harmony Public School and Harry J. Clarke Public School

Highlights from this report included a visual slideshow illustrating the following:

  • NEW HARMONY PUBLIC SCHOOL: excavation work has started; the top soil has been removed; construction fencing has been installed. The new school is scheduled to open in September 2014. A groundbreaking ceremony is scheduled for Wednesday, September 25 at 2:15 p.m.
  • ADDITION TO HARRY J. CLARKE PUBLIC SCHOOL: this addition is to accommodate the Full-day Kindergarten program. During this presentation, floor plans and an artist’s concept drawing were shown. Construction is expected to begin in March 2014. The addition is scheduled to open in September 2014.

Elementary and secondary enrolments
Each September administration collects elementary and secondary school student enrolment for comparison to projections. The effects on school organization and teaching staff are determined in order to address provincial class size guidelines and match funding to expenditures.

On September 9, elementary enrolment was 10,213 compared to a projection of 10,342, a decrease of 129 students. Both the JK – Grade 3 and Grade 4 – 8 populations indicate declines. Enrolment declines in Grades 4 – 8 are expected to continue for another two to three years.

On September 13, secondary enrolment was 5,128 compared to a projection of 5,233, a decrease of 105 students. Secondary enrolments are currently in a period of decline as lower numbers of elementary students move into secondary school. This decline is expected to continue for a few more years and then stabilize.

Administration is working through normal processes to determine adjustments to class sizes and staffing.

Reports from trustees
Highlights from this report included the following:

  • Participation in meetings of the Board Leadership Development Committee and Character Development Committee.
  • Participation in a meeting of the Bullying Awareness & Prevention Week Committee. This year the week is scheduled locally and provincially for November 17 – 23, 2013.
  • Attendance at the recent Parent Involvement Committee meeting, and shared that an evening is being planned for parents (details to follow). Also mentioned that school climate surveys will be launched in the next couple of weeks.
  • Participation in a session with the Ontario Public School Boards’ Association on the topics of student achievement, poverty reduction and governance. The OPSBA Eastern Region is October 26 in Brockville.
  • Commendation to the Information Technology Services Team for their work to make enhancements to school technology systems during the summer.
  • Mention of the EQAO results reported in local newspapers last week.
    Correspondence
  • Thank you cards from students and employees who received awards or other recognition were circulated.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, September 26: Audit Committee, 3:30 p.m.
  • Thursday, September 26: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School
  • Monday, October 7: Executive Committee, 11:00 p.m.
  • Tuesday, October 15: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 15: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, October 23: Parent Involvement Committee Annual General Meeting, 6:00 p.m.
  • Thursday, October 24: Special Education Advisory Committee, 5:00 p.m., Quinte Secondary School
  • Monday, October 28: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #133

Board Meeting Update #133, September 12, 2016

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, September 12, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later this month.

Report from Committee of the Whole

This report included the following:

  • Appointment of a new superintendent of education, with responsibilities for schools and School Climate & Student Well-Being Services

A news release with specific details will be issued tomorrow.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, September 12: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 12: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 12: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 21: Audit Committee, 3:30 p.m.
  • Wednesday, September 21: Special Education Advisory Committee, 6:00 p.m.
  • Thursday, September 22: Special Education Advisory Committee, 5:00 p.m.
  • Monday, September 26: Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #134: September 26, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, September 26, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October.

Welcome to new superintendent and student trustees

Tonight we welcomed Laina Andrews, Superintendent of Education, School Climate & Student Well-Being Services, and student trustees Delanie Austin, Quinte Secondary School and Saud Bin Haseem, Moira Secondary School.

Celebratory videos

Two videos were shown at the start of the meeting. The first was from the Ontario Public School Boards’ Association about the role of trustees. The second video, Welcome to the 2016-2017 School Year, highlighted student learning during the first few weeks of the 2016-2017 school year and featured students from schools throughout Hastings and Prince Edward District School Board.

Presentation

Achieving Excellence & Equity: Summer Programs
Curriculum coordinators presented about student learning during the summer months. Seven elementary schools hosted summer camps for students in Grades 1 – 3. The focus was on continuing the learning for students who could benefit from additional learning over the summer months. The program for 105 students involved 14 teachers and 7 educational assistants who provided child-centred/friendly, individual support to each student. Parents were invited to participate during the day and were given daily activities to take home and practise with their children.

Registration for summer school at the secondary level had 400 students enrolled through eLearning. In addition, other summer programs for students in Grades 9-12 involved School Within a College, Dual Credits Program and Credit Recovery.

Thank you to Heather McMaster, Roger Ramsay and Marg Thompson for their presentations. Thank you, also, to all employees who were involved in the various summer learning programs—from educators to support staff—who contributed to student achievement and well-being.

Recommendations

External Audit Plan
Board members approved the content of the external Audit Plan as per Ontario Regulation 361/10. This is a result of amendments to the regulation related to audit committees. As a result, the Audit Committee is now required to make recommendations to the Board on the content of the external auditor’s audit plan and on all proposed major changes to the plan.

Appointment of External Auditors for 2016-2017
Board members appointed BDO LLP as the external auditor for 2016-2017 at a remuneration of $35,650.

Internal Auditor’s Mandate and Audit Plan
Board members approved the Internal Auditor’s Audit Mandate and Multi-Year Audit Plan. This relates to amendments to Ontario Regulation 361/10 made July 10, 2015. The Ministry of Education 2016: B10 Memo requires that a minimum of two engagements per board be conducted by Regional Internal Audit Teams on an annual basis. Changes were made to the Audit Plan for 2016 and as a result, the Audit Committee is now required to make recommendations to the Board on the content of the Internal Auditor’s Audit Mandate and Multi-Year Audit Plan.

2016 -2017 Board Policy Review
Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3D: Board Communications and Media Relations
  • Policy 11D: Executive Committee
  • Policy 12: External Committees and Trustee Advocacy

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Multi-Year Annual Accessibility Plan for the period September 2016 -August 2021
Board members approved the Multi-Year Annual Accessibility Plan for the period September 2016 to August 2021. The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) require school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005 and is accessible by link on the HPEDSB web site.

The Accessibility Advisory Committee met in June 2016 to review and update the Multi-Year Annual Accessibility Plan which incorporates plans for the next five-year period. The Multi-Year Accessibility Plan is reviewed on an annual basis by the Accessibility Advisory Committee and approved by the Board.

2015 -2020 Strategic Plan
An annual review of the 2015-2020 Strategic Plan (Pdf) has been completed. Progress on the 2016-2017 actions will be revisited when the next review process begins in February 2017.

Information

A number of district and school events (pdf) are scheduled for the remainder of September and October 2016.

Upcoming events include the following:

  • Various dates: Parent-Teacher Nights and school council meetings at several schools
  • The dates of upcoming meetings are included at the end of this update

Audit Committee Annual Report to Board
The Annual Report to the Board of Trustees for 2015-2016 has been prepared in accordance with Ministry of Education regulations and guidelines. It is presented to Board members for information each year, prior to November 30, covering the prior fiscal year.

Internal Auditor’s Mandate and Audit Plan
The Annual Report to the Ministry of Education for 2015-2016 has been prepared in accordance with Ministry of Education regulations and guidelines. It is submitted to the Ministry of Education each year, prior to November 30, covering the prior fiscal year.

Report from Executive Committee
Highlights from this report included the following:
Professional development modules for Board members have been provided by the Ontario Public School Boards’ Association. Trustees participated in a session about ethics this afternoon. More training will occur this year.

Report from Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • September 30, 2016 as the deadline for public consultation on the draft Long-Term Capital and Accommodation Plan
  • Creation of Bulletin #6 to inform the public about facility condition index data
  • Clarification of the public input to date

Report from Program and Human Resources Committee
Highlights from this report included the following:

  • Update on the 2015-2020 Strategic Plan
    Name change of Special Education Services to become Student Services, to more accurately reflect the work being done to improve the achievement of all students
  • Update on the new web site of the OPSBA

Report from Operations and Finance Committee
Highlights from this report included the following:

  • Update on the draft Long-Term Capital and Accommodation Plan
  • Capital projects update
  • Update on trustee expenses
  • Clarification of solar panel projects for two Belleville school

Capital projects update
Highlights from this report included the following:

  • Construction of the new Trent River Public School is on schedule and on budget. It is scheduled to open in January 2017
  • Construction of the addition at Marmora Senior Public School will begin in March. Detailed drawings are being worked on now

Enrolment update
Highlights from this report included the following:

  • Enrolment update:
    • elementary enrolment is 10,176, which is approximately 28 students more than last year
    • secondary enrolment is 4,700, which is approximately 76 fewer than last year

Reports from trustees
Highlights from this report included the following:

  • Update from a meeting of the Ontario Public School Boards’ Association (OPABA), which included presentations about advocates for students who are in custody and also about students with Autism
  • Update from the OPSBA Indigenous Planning Session, which included a presentation by Mitzie Hunter, Minister of Education, among several others

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, October 3: Executive Committee, 11:00 a.m.
  • Tuesday, October 11: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Tuesday, October 11: Program and Human Resources Committee, 5:30 p.m.
  • Tuesday, October 11: Operations and Finance Committee, 7:00 p.m.
  • Tuesday, October 18: Special Education Advisory Committee, 5:00 p.m.
  • Wednesday, October 19: Parent Involvement Committee, Annual General Meeting, 6:00 p.m.
  • Monday, October 24, 2016: Public Board meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #135: October 24, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, October 24, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in November.

Report from Committee of the Whole

This report included the following:

  • Probationary status of new teachers
  • Offer to purchase Bayside excess land

Presentationpicture from Board meeting

Indigenous collaborative inquiry in North Hastings Kindergarten Programs
Schools in North Hastings have been involved in an Indigenous-focused collaborative inquiry since the 2013-2014 school year. Initial work consisted of educator and administrator learning to increase their knowledge, understanding and awareness of Indigenous histories, cultures and perspectives. This included developing an understanding of Indigenous learners.

During 2015-2016 school year, elementary schools went on a collaborative inquiry journey to expand their knowledge of Indigenous cultures. The Northern Kindergarten Natural Curiosity Collaborative Inquiry was about facilitating and measuring student learning by promoting natural curiosity using the holistic approach of the Indigenous learning model. Educators delved deeper into the inquiry process, using outdoor space to inspire creativity and collaboration within students, then brought materials and learning from the outdoor environment into the classroom and integrated that learning with the Aboriginal Learning Model and four frames of the Kindergarten Program: Belonging, Engaging, Expression and Well-Being.

Thank you to all involved in the Northern Kindergarten Natural Curiosity Collaborative Inquiry:

  • Bird’s Creek Public School: Lisa McKenna-Sutherland, Principal; Leah Byers, Carine Buchanan-Sobry, Lori Sheppard, Tara Speck, Kerri Storey
  • Coe Hill School: Corrina Massey, Principal; Mary Connolly and Jennifer White Fransky
  • Maynooth Public School: Lisa Resmer, Principal; Katy Garrett, Kim Mayhew
  • York River Public School: Marion Wilson, Principal; Achley Colbeck, Sarah Gatchell, Mary Ann Hicks, Nina Lambe, Dawn Mau, Nicole McCauley

Capital projects update
This presentation (Pdf) was about progress on the new Trent River Elementary School. Kim Horrigan, Planner, showed a picture show of the progress to date. The school is on budget and on schedule, set to open in January 2017.

Recommendations

Board members adopted the adopt the Long-Term Capital and Accommodation Plan (LTCAP). School boards are expected to have capital plans that address the future needs of their students. The LTCAP is based on the priorities in the 2015-2020 Strategic Plan and is intentionally focused on the vision All students prepared and empowered for the possibilities of today and tomorrow. The draft LTCAP was developed over the past year and is a framework for decision making. It is intended to be a living document that will be monitored and updated as required over the next 10 years. It includes enrolment projections, school capacity and renewal needs based on the work of Watson and Associates and data collected through the Ministry of Education. It also includes overviews of school groups as well as information on program considerations.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of October and November 2016.

Upcoming events include the following:

  • Friday, October 28: PA Day, no school
  • Thursday, November 3: Junior Recognition Awards Night, Quinte Secondary School, 6:00 p.m.
  • Friday, November 11: Remembrance Day ceremonies, various schools, 10:00 a.m.

Notice of Motion: 2016-2017 Board policy review
Notice of motion was given that amendments to the following policies will be on the agenda for the November 2016 meeting:

  • Policy #2: Governance By-Laws and Standing Rules
  • Policy #3-A: Delegations and Presentations
  • Policy #3-D: Board Communications and Media Relations
  • Policy #3-I: Indemnification of Board Members
  • Policy #3-J: Board Review
  • Policy #11: Committees of the Board
  • Policy #11-D: Executive Committee
  • Policy #11-F: Student Enrolment/School Capacity Committee
  • Policy #12: External Committees and Trustee Advocacy

Correspondence
Letter received from Peel District School Board regarding EQAO testing

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, November 7: Executive Committee, 11:00 a.m.
  • Wednesday, November 9: Audit Committee, 3:30 p.m.
  • Monday, November 14: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, November 14: Program and Human Resources Committee, 5:30 p.m.
  • Monday, November 14: Operations and Finance Committee, 7:00 p.m.
  • Monday, November 21: Public Board meeting, 7:00 p.m.
  • Wednesday, November 23: Parent Involvement Committee
  • Thursday, November 24: Special Education Advisory Committee, 5:00 p.m.
  • Monday, December 5: Annual Public Board meeting

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #136: November 21, 2016

This update is a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, November 21, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting.

Presentation

Showcasing learning at Prince Edward Collegiate Institute
This presentation highlighted excellence in programming, school improvement focus areas and the aspects of Prince Edward Collegiate Institute (web page) that distinguish it as a true community school. Presenters shared stories about the school mission, as well as the caring, welcoming learning environment. From experiential learning to practical/life skills programs, students participate in programs and activities to become globally minded learners and leaders. Partnerships with community organizations expose students to the Arts, cooperative education and dual credit programs (secondary school and college-level courses). Numeracy, literacy and well-being are focus areas for all students. The Prince Edward County pride was evident when PECI welcomed a Syrian family to the school community. The connection to the community extends beyond the school day through numerous extra-curricular activities, fundraising events, collections for the food bank and numerous other events.

PECI team presenting Group photo
Thank you to Darren McFarlane, Principal; Therese McMahon, Vice-principal; Lisa Fraser, Student Success Lead Teacher; Heather Munroe, Head of Special Education; and Matt Ronan, Head of Guidance.

Report from Committee of the Whole Board

This report included the following:

  • Multi-Year Financial Recover Plan
  • Candidates for K-12 principal and vice-principal pools

Recommendations

2015-2016 Audited Financial Statements
Board members approved the Consolidated Financial Statements for the year ending August 31, 2016. They reflect the board’s financial results for the 2015-2016 fiscal year.

2015-2016 capital expenditures
During the year the board spent $12,505,932 on capital asset acquisition/construction. These expenditures are funded through a variety of sources, including capital priorities, school condition improvement, and school renewal grants.

2015-2016 operating results
The audited financial statements result in an in-year surplus of $506,426 and a corresponding in-year deficit for Ministry of Education compliance reporting purposes of $2,567,840. The deficit for compliance purposes exceeds the permitted amounts by Ministry guidelines. The original budget plan forecast was balanced with neither a surplus nor a deficit. When the Revised Estimates for 2015-2016 were submitted to the Ministry, the forecast was for a deficit for compliance purposes of $1.7 million and, subsequently, the board has been instructed to develop a multi-year financial recovery plan.

The deficit is due to an increase in projected expenses that included increased costs for the Administrative Services Only benefit plan, staff replacement, transportation, and legal work. As well, there are significant unplanned costs associated with an arbitration award and an increase in Workplace Safety and Insurance Board actuarial liability.

2016-2017 Policy review
Policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current policy.

Board members approved revisions and updates were made to the following policies to comply with legislation or regulations:

  • Policy 2: Governance By-Laws and Standing Rules
  • Policy 3-A: Delegations and Presentations
  • Policy 3-D: Board Communications and Media Relations
  • Policy 3-I: Indemnification of Board Members
  • Policy 3-J: Board Review
  • Policy 11: Committees of the Board
  • Policy 11-D: Executive Committee
  • Policy 11-F: Student Enrolment/School Capacity Committee
  • Policy 12: External Committees and Trustee Advocacy

Textbook/novel approval
Board members approved textbooks/novels, as described below:

  • The Great Gatsby by F. Scott Fitzgerald for Grade 10 English classes
  • Dead White Writer on the Floor by Drew Hayden Taylor for Grade 11 and 12 Native Studies-English classes
  • 3 Plays by Alanis King for Grade 11 and 12 Native Studies-English classes

Borrowing resolution
Board members approved authorizing the borrowing of a sum of up to $21,000,000 from the Canadian Imperial Bank of Commerce, in order to meet short term borrowing requirements for various capital school improvements. These projects will include critical improvements to ensure student safety and improve energy efficiency, such as roofing, HVAC, and electrical and plumbing systems. It will also significantly improve more visible elements of schools that affect students’ well-being and public confidence, including flooring, walls, ceilings, playing fields and more. This funding is in addition to an existing investment of $1.6 billion over the next two years to ensure Ontario’s schools are in a good state of repair.

Recommendation to conduct accommodation reviews in the City of Belleville, Centre Hastings and Prince Edward County
Board members approved recommendations to conduct accommodation reviews for several City of Belleville schools, as well as schools in Centre Hastings and Prince Edward County. Accommodation reviews happen through the school board, with public input, to determine the future of a school or group of schools. Accommodation reviews follow a very specific schedule over about seven months.

Proposed accommodation review for the City of Belleville
Option 1 (the preferred option)

  • Close Hillcrest School and consolidate students at Prince of Wales Public School and Park Dale School for September 2017
  • Revise the boundary for Park Dale School to balance enrolment between Park Dale School and Prince of Wales Public School for September 2017
  • Close Quinte Secondary School and modify boundaries so that some students move to Centennial Secondary School for September 2018
  • Close Moira Secondary School and seek Ministry of Education funding/approval to build a new Grade 9-12 secondary school which consolidates Moira Secondary School and Quinte Secondary School in the east end of Belleville for September 2020
  • Close Queen Elizabeth Public School and Queen Victoria School and seek Ministry of Education funding/approval to build a new
    K-8 elementary school on the Sir Winston Churchill site, and modify boundaries to adjust enrolment pressures on Harry J. Clarke Public School for September 2020
  • Change Sir John A. Macdonald School to a K-6 school for September 2017
  • Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Susanna Moodie Elementary School
  • Relocate the Destinations Programme currently at Moira Secondary School to the new elementary school after construction
  • Explore opportunities for community partnerships aligned with the 2015-2020 Strategic Plan priorities

Option 2

  • Close Hillcrest School and move students to Prince of Wales Public School for September 2017
  • Close Quinte Secondary School and modify the boundaries so that some students move to Centennial Secondary School and others to Moira Secondary School for September 2018
  • Seek Ministry of Education funding/approval to build an addition/renovation at Moira Secondary School for September 2019
  • Close Queen Elizabeth Public School and Queen Victoria School and build a new K-8 elementary school on the Sir Winston Churchill site, and modify boundaries to adjust enrolment pressures on Harry J. Clarke Public School
  • Relocate the Destinations Programme currently at Moira Secondary School to new elementary school
  • Change Sir John A. Macdonald School to a K-6 school for September 2017
  • Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Susanna Moodie Elementary School for September 2017

Proposed accommodation review for Centre Hastings

  • Close Madoc Township Public School and consolidate students to Madoc Public School for September 2017
  • Relocate Grade 7 and 8 students from Madoc Public School to Centre Hastings Secondary School, creating a Grade 7-12 model, for September 2017
  • Explore opportunities for community partnerships aligned with the 2015-2020 Strategic Plan priorities

Proposed accommodation reviews for Prince Edward County

  • Close Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) and consolidate students at Prince Edward Collegiate Institute for September 2017
  • Close Sophiasburg Central School and move students to Prince Edward Collegiate Institute for September 2018
  • Close C.M.L. Snider School and Kente Public School and seek Ministry of Education funding/approval to build a new K-8 elementary school on the CML Snider property or in Wellington for September 2020
  • Explore opportunities for community partnerships aligned with the 2015-2020 Strategic Plan priorities
    Full reports (web page)

Proposed trustee representation on committees for 2017
Trustee membership on committees will be determined at the annual Board meeting on Monday, December 5, 2016. To facilitate this process, trustees were asked to indicate their 2016-2017 committee preferences in advance of that meeting.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of November and December 2016.

Upcoming events include the following:

  • Friday, November 25: PA Day, no school
  • Thursday, December 2: Feed the Meter breakfast for Food for Learning

Report from the chair
Highlights from this report included the following:

  • This week is Bullying Prevention and Awareness Week in Ontario. It is a time for students, employees, parents/guardians and community to learn more about bullying and its effect on student achievement and well-being. The Well-Being priority in the 2015-2020 Strategic Plan includes the goal to create welcoming, inclusive, safe and accepting learning environments that optimize students’ potential. Our award-winning Say One Nice Thing campaign, being launched this week, is a simple way to show kindness and care to others through welcoming behaviours, such as smiling, saying ‘hi’ and asking how things are going outside school/work.

Report from the Executive Committee
Highlights from this report included the following:

  • Board policy review
  • Update on the Ontario Secondary School Literacy Test

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Presentation on the Long-Term Capital and Accommodation Plan

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Borrowing resolution
  • Energy and Environmental Services Report

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Textbook/novel approval
  • Board Improvement Plan for Student Achievement and Well-Being
  • Board policy review

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Wednesday, November 23: Parent Involvement Committee
  • Thursday, November 24: Special Education Advisory Committee, 5:00 p.m.
  • Monday, December 5: Annual Public Board meeting
  • Thursday, December 8: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #137: December 5, 2016

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, December 5, 2016 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2017.

Information

Mandy Savery-Whiteway, Director of Education reviewed the process for elections as described in Board Policy No. 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Board Policy No. 11: Committees of the Board.

Recommendations

Superintendents Trish FitzGibbon and Nick Pfeiffer were appointed as scrutineers for the chair and vice-chair elections.

Election of Chair of the Board
Lucille Kyle, North Hastings trustee, was elected as Chair of the Board.

Election of Vice-chair of the Board
Dave Patterson, Belleville/Thurlow trustee, was elected as Vice-chair of the Board.

Dave Patterson, elected as vice-chair of the Board and Lucille Kyle, elected as chair of the Board
Congratulations to Dave Patterson, elected as vice-chair of the Board and Lucille Kyle, elected as chair of the Board.

TRUSTEE MEMBERSHIP ON STANDING, STATUTORY, ADMINISTRATIVE AND EXTERNAL COMMITTEES
Standing committees
Trustees selected membership on standing committees. For 2017, standing committees will consist of the following members:

  • Program and Human Resources Committee
    Mike Brant, Jennifer Cobb, Bonnie Danes, Mary Hall, Lucille Kyle and Jim Williams.
    Student trustees Delanie Austin and Saud Bin Hasseeb are also members. The Chair will be Jim Williams. The Vice-chair will be Mary Hall.
  • Operations and Finance Committee
    Tom Biniaris, Mike Brant, Justin Bray, Bonnie Danes, Mary Hall, Dwayne Inch, Lucille Kyle and Dave Patterson. Student trustees Delanie Austin and Saud Bin Hasseeb are also members. The Chair will be Bonnie Danes. The Vice-chair will be Dwayne Inch.
  • Representative to the Board of Directors for the Ontario Public School Boards’ Association
    Dave Patterson will be the representative to the Board of Directors for the Ontario Public School Boards’ Association (OPSBA). Mary Hall will be the alternate.
  • Executive Committee
    Consists of the Chair, Vice-chair, above-noted standing committee chairs and the OPSBA representative, plus one additional member. Dwayne Inch will be included as past-Chair. Mary Hall will be the elected sixth member.
  • Budget Committee
    Consists of all Board members.
  • Student Enrolment/School Capacity Committee
    Consists of all Board members. The Chair will be Jennifer Cobb. The Vice-chair will be Justin Bray.

Statutory committees
Trustees selected membership on statutory committees. For 2016, statutory committees will consist of the following members:

  • Special Education Advisory Committee (SEAC)
    Justin Bray and Dave Patterson. The two alternate members will be Tom Biniaris and Mary Hall.
  • Supervised Alternative Learning (SAL) Committee
    Mike Brant and Jim Williams. Mary Hall will be the alternate.
  • Audit Committee
    Jennifer Cobb, Bonnie Danes and Dave Patterson.
  • Accessibility Committee
  • Jennifer Cobb. Mary Hall will be the alternate.
    Parent Involvement Committee
    Mary Hall. Bonnie Danes will be the alternate.
  • Student Discipline Committee
    Consists of all Board members. They serve on a rotating basis, with three required to participate in each meeting.

Administrative committees
Trustees selected membership on administrative committees. For 2017, administrative committees will consist of the following members:

  • Aboriginal Education Steering Committee
    Mike Brant and Lucille Kyle.
  • Equity and Inclusivity Advisory Committee
    Mike Brant and Lucille Kyle.
  • Great Place Awards Committee
    Dave Patterson and Jim Williams.
  • Instructional Technology Advisory Committee
    Tom Biniaris and Dave Patterson.
  • Leadership Development Steering Committee
    Mary Hall and Lucille Kyle.
  • Safe Schools Advisory Committee
    Justin Bray and Lucille Kyle.
  • Specialist High Skills Major Advisory Committee
    Jennifer Cobb. Dwayne Inch will be the alternate.

External committees

  • Food for Learning Partnership
    Lucille Kyle.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, December 8: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #138: January 23, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 23, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2017.

Presentation: 30th Anniversary of the Adventure Class at Queen Victoria group photo of Adventure Class presentersSchool

The Adventure Class at Queen Victoria School in Belleville began in 1986. It is a unique education program where students in Grades 1-6 learn with the shared support of teachers, families and the community. The Ontario Curriculum is taught in multi-age classrooms where parents as partners in learning, with community engagement and experiential learning. All work together to create rich educational experiences for students and the school community.

Thank you to special guests: Trevor Prost, Chair of Parent Committee; Susie Charles, Junior Class Teacher; Margaret Charles, Grade 5 Student; Kelvin MacQuarrie, Parent Representative; Sheryl Parker, Primary Class Teacher.

Recommendations

Policy Review, Part 2
Board members approved the review of 15 policies/forms to determine any revisions in order to comply with legislation, guidelines, the strategic plan and current practices:

  • Policy 3: Operations Form F003-1, Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 7: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Appeals and Hearings Regarding Student Discipline
  • Policy 13: Appeals and Hearings Regarding Student Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

The review will take place from January to April 2017.

Process for recorded votes (roll-call) at Board and committee meetings
Board members approved a motion to clarify the manner in which a roll-call (recorded) vote should be captured in the minutes of all committee and Board meetings. For all such future votes, the names of the trustees shall appear in the minutes and their vote identified. During the Student Enrolment/School Capacity Committee meeting on November 21, 2016, a counted vote (rather than a roll-call vote), was taken to pass a motion that was made in committee. As per Policy 2: By-laws, Article X, Board and committee meetings are conducted according to Robert’s Rules of Order Newly Revised.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of January and February 2017.

Upcoming events include the following:

  • Extended French Information Night:
    • Monday, January 30, 2017 6:00 p.m., York River Public School, 132 Newkirk Boulevard, Bancroft, 6:00 p.m.
  • French Immersion Information Nights:
    • Tuesday, January 31, 2017: Queen Elizabeth School (Picton), 35 Barker Street, Picton, 6:00 p.m.
    • Wednesday, February 1, 2017: Harry J. Clarke Public School, 77 Rollins Drive, Belleville, 6:00 p.m.
    • Thursday, February 2, 2017: Bayside Public School, 132 Aikins Road, Belleville, 6:00 p.m.
    • Monday, February 6, 2017: Prince Charles Public School (Trenton), 138 Dufferin Avenue
    • South, Trenton, 6:00 p.m.
    • Tuesday, February 7, 2017: Madoc Public School, 32 Baldwin Street, Madoc, 6:00 p.m.
  • February 2, 2017: Step into the Spotlight Talent Show, Madoc Public School
  • February 16, 2017: Lion’s Club Hearing & Vision Screening, V.P. Carswell Elementary School
  • Grade 8 Parent/Student Information Sessions (students going into Grade 9)
    • February 1, 2017: Centennial Secondary School, 5:00 p.m.
    • February 16, 2017, Centre Hastings Secondary School and North Hastings High School
    • February 23, 2017, Bayside Secondary School, 7:00 p.m. and Moira Secondary School, 6:30 p.m.
  • Wednesday, January 25, 2017: Orientation Meeting for Prince Edward County Accommodation Review Committee
  • Thursday, January 26, 2017: Orientation Meeting for Belleville Accommodation Review Committee

Report from the Chair
Highlights from this report included the following:

  • Trustee participation at the provincial Public Education Symposium last week.

Report from the Executive Committee
Highlights from this report included the following:

  • The Ontario Secondary School Literacy Test will be conducted on paper in March 2017, no electronic version.
  • Review of the provincial Well-Being Strategy and how it applies to all students.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Update on the accommodation review process and a recap of the Centre Hastings meeting.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Information about revised estimates (related to budget).
  • Trustee honoraria which is presently based on student enrolment.
  • Building renewal projects.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Presentation of initial results from the 2016 School Climate Survey.
  • 2016 Director’s Annual Report.
  • Awareness about upcoming meetings for the 2017-2018 School Year Calendar.

Reports from Staffgroup photo of CACE awards

  • Awards from the Canadian Association of Communicators in Education
    • Kerry Donnell, Communications Officer, presented a report describing the national Bravo Awards Program which recognizes and honours exemplary work in all aspects of school public relations, communications, marketing and engagement. Two awards were presented to Donnell, on behalf of Hastings and Prince Edward District School Board, at the 2016 Canadian Association of Communicators in Education conference: 1) Award of Excellence for the Say One Nice Thing Campaign; and 2) Award of Merit for the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow.
  • 2016 Director’s Annual Report (Pdf)
    • Mandy Savery-Whiteway, Director of Education, presented this document for information. It showcases and celebrates student and employee learning during the 2016 calendar year, while also describing progress made on the strategic plan.
  • Revised estimates
    • This report provided an update on the revised estimates for the 2016-2017 fiscal year. School board budgets, known as “Estimates,” are required to be submitted to the Ministry of Education by June 30 of each year. In late fall, boards are required to update key data included in the Estimates and submit the revised information to the Ministry of Education. Revisions normally incorporate updated information regarding enrolments, prior year actual results and any other known changes since the budget was completed in June.
    • Key changes in board revenues and expenditures for the 2016-2017 Revised Estimates are based on the
      following: higher enrolment, additional funding provided by the Ministry of Education; increased absence replacement costs; and decreased transportation costs.
    • The various adjustments described above result in a drawdown (reduction) of $1,083,881 from the board’s accumulated surplus for compliance purposes of $1,318,906. The original Estimates submitted to at the end of June projected a drawdown of $360,139. Administration is working on means to reduce the deficit.

Report from Student Trustees
Highlights from this report included the following:

  • Upcoming conference for student trustees through the Ontario Student Trustees’ Association on February 16, 2017.
  • Consideration being given to re-focusing the Student Senate to become more student-led.

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Thursday, January 26, 2017: Special Education Advisory Committee, 5:00 p.m.
  • Monday, February 6, 2017: Executive Committee, 11:00 a.m.
  • Wednesday, February 8, 2017: Parent Involvement Committee, 6:00 p.m.
  • Monday, February 13, 2017: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, February 13, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, February 13, 2017: Operations and Finance Committee, 7:00 p.m.
  • Monday, February 27, 2017: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #139: February 27, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, February 27, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in March 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

For this character moment of reflection, Dave Patterson, Trustee for Belleville/Thurlow showed video comparing cooperation and collaboration.

Presentationsgroup photo

Trent River Public School
The new Trent River Public School in Trenton opened to students on Tuesday, February 7, 2017. This presentation featured a static show of photos beginning with construction in September 2015 to completion in January 2017. Included was a short video showing a tour of the school hosted by Bill Launderville, Principal.

This was followed by a presentation by Mr. Launderville, Lee Prophet, Vice-principal and students Nicole Neale, Noah Poulain-Collins and Ashton Robinson. The students shared their experiences being part of the New School Integration Committee, along with being in the new learning environment now.

STUDENT COMMENTS ABOUT BEING IN THE NEW TRENT RIVER PUBLIC SCHOOL
“The wi-fi access gives us the world of learning at our fingertips. Some students were nervous about moving in, wondering what it was going to be like at the new school. Students are resilient and the feeling is electric!”

“To know the school was built for us is awesome. It has been a huge chance for us to come together from two schools to one and is shaping us to be Voyageurs today and in the future.”

“We are now one school, 510 students strong. Celebrating together is really cool. We have had two spirit days already and we raised over $500 for the Student Emergency Fund at the Dance Your Heart Out event. In three weeks we have become one school, it is our new home and being there will have lasting impressions on our lives.”

Well-Being: Building a Positive School Climate
As the lead for School Climate & Student Well-Being Services, Laina Andrews, Superintendent of Education made opening remarks about the ways in which schools throughout HPEDSB promote equity, inclusivity and open schools. As the Ministry of Education works toward a definition of well-being of students and employees, today well-being is evident in HPEDSB schools through good morning greetings, sharing and celebrating students and being there to listen when things are rough. It is the positive relationships that we build with students and each other over time that contribute to an organization that is welcoming and can best support student achievement. Andrews presented a video highlighting some of the many examples of these relationships and experiences that prepare and empower students for the possibilities of today and tomorrow.

Report from Committee of the Whole Board

This report included the following:

  • Participation in Education, Research, Development & Innovation Conference.

Recommendations

Capital program financing through the Ontario Financing Authority for Harmony Public School
Board members approved the adoption of By-law 13.9 authorizing the borrowing of $592,269 through the Ontario Financing Authority to finance a portion of the construction of Harmony Public School.

The Ministry of Education requires all school boards to participate in the long-term financing arrangements for eligible capital programs through the Ontario Financing Authority (OFA). Once the long-term financing has been set, the Ministry will reimburse boards for their actual principal and interest costs associated with the long term financing. Funds will flow from the OFA to school boards in March 2017. The principal amount eligible for financing is to reflect the value of work for permanent improvements undertaken prior to August 31, 2016 under the eligible capital projects. School boards have been required to finance construction costs on a short term basis until the provincial government arranges for long term financing over a 25-year period.

Hastings and Prince Edward District School Board has one project eligible for long term financing. The construction of Harmony Public School was financed in part through the Ministry’s New Pupil Places Program.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of February and March 2017.

Upcoming events include the following:

  • Kindergarten registration at all schools
  • March 6 – 8: OFSAA Boys Basketball at Centennial Secondary School
  • March 6 – 12: Random Acts of Kindness Week at Quinte Secondary School
  • March 8: Junior Boys and Girls Soccer Tournament at Madoc Public School or Stirling Public School
  • March 22: Public Meeting #2 for the Centre Hastings Accommodation Review
  • March 23: Vision and Hearing Screening by Lions Club, Madoc Public School
  • Ontario Secondary School Literacy Test (OSSLT) at all secondary schools
  • Various dates: Parent-Teacher interviews

Report from the Chair
Highlights from this report included the following:

  • review of policies as part of the regular review process.

Report from the Executive Committee
Highlights from this report included the following:

  • Letter from HPEDSB to Dr. Richard Jones, Interim Chief Executive Officer, Education Quality and Accountability Office regarding the Ontario Secondary School Literacy Test.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • an update on the accommodation review processes in Belleville, Centre Hastings and Prince Edward County.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • capital program financing by-law, mentioned above;
  • update on the Marmora Senior Public School addition and renovations;
  • trustee expense report; and Quinte Regional Science & Technology Fair.

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • professional learning and leadership offerings through Curriculum Services; and
    a review of an updated programs and services reference document.

Report from Staff
Highlights from this report included the following:

  • 2017-2018 Budget timelines. The Ministry of Education has set June 30 as a deadline for school boards to submit budget estimates for the coming school year. In order to meet this deadline, the Ministry of Education will need to release the Grants for Student Needs in a timely fashion. In past years these announcements have been made by March 31. Grant announcements later than this date can compromise the budget development process. Senior administration has developed a budget task analysis with timelines for the 2017-2018 budget. They reflect the key milestones required to compile revenues and expenditures in order to meet the June 30, 2017 deadline.

Report from Student Trustees
Highlights from this report included the following:

  • attendance at a recent conference of student trustees from around the province; and
  • participation in an online Student Senate meeting using Google Hangouts.

Report from Trustees

  • $4,000 raised by North Hastings High School for the Student Emergency Fund during the Dance Your Heart Out event.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, March 6: Executive Committee, 11:00 a.m.
  • Monday, March 20: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, March 20: Program and Human Resources Committee, 5:30 p.m.
  • Monday, March 20: Operations and Finance Committee, 7:00 p.m.
  • Thursday, March 23: Special Education Advisory Committee, 5:00 p.m.
  • Monday, March 27: Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #140: March 27, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, March 27, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in April 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jim Williams, Trustee for Sidney & Frankford, asked all to reflect on honesty: We choose to live truthfully. We communicate and act in a sincere and respectful way.

Presentationgroup photo of presenters and trustees

Achieving Excellence & Equity, 21st Century Learning Roundtable Event
This presentation was opened by Cathy Portt, Superintendent of Education. She explained that the Ministry of Education provides school boards with funding through a technology fund. The Ministry hosted the 4th Annual 21st Century Learning Roundtable Event this winter. HPEDSB staff were invited to host a break-out session about progress being made on the global technologies and technology enhanced learning.

Presenters described the 10 global competencies that have helped to define our image of the educated person. These competencies support students to become globally minded learners and leaders.

Pictured (back row): Mandy Savery Whiteway, Director of Education; Cathy Portt, Superintendent of Education; Roger Ramsay, Coordinator; Tracy Demianchuk, Coordinator; Ben Claxton, Instructional Coach; Lucille Kyle, Chair of the Board and Dave Patterson, Vice-chair of the Board. (Front row): Delanie Austin, Student Trustee, Quinte Secondary School; Saud Bin Haseeb, Student Trustee, Moira Secondary School.

The 10 competencies are:

  • Caring, inclusive citizens
  • Collaborators
  • Communicators
  • Creative thinkers
  • Critical thinkers
  • Digitally fluent
  • Entrepreneurial
  • Literate citizens
  • Numerate citizens
  • Well-being

Presenters also described participation in a worldwide project called New Pedagogies for Deep Learning. This project involves eight HPEDSB schools, in addition to several from other countries. It focuses on two areas: educator learning and student learning. The connection to globally minded learners and learners includes a review of how to measure the global competencies. Student progress is monitored and tracked along a continuum. Analysis tools include a teacher rubric, a student rubric and a student self-assessment. The hashtag #hpecompetencies is used through social media to promote the learning.

Presenters also described the HPEDSB virtual learning environment commonly referred to as the VLE. It is an online common area for students and employees to access training or professional learning opportunities for health and safety, early learning modules, WHMIS 2015 and more. It also hosts a collection of approved resources related to the 10 global competencies.

Thank you to presenters Ben Claxton, Tracy Demianchuk and Roger Ramsay from the Education Centre.

Report from Committee of the Whole Board

This report included the following:

  • disposal of surplus properties.

Recommendations

2017-2018 School Year Calendar
Each spring, school boards are required to establish a school year calendar for the next school year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and end dates for the school year, stipulates school holidays, and prescribes the minimum number of instructional days (194) and the maximum number of professional activity days (7), examinations days (10) and board designated holidays (2).

In establishing the annual school year calendar, it is the practice of the Board to consult with employee groups, parents, community members and neighbouring school boards about the use and placement of professional activity days, examination days and board holidays in order to ensure the optimum use of school time and to determine transportation costs. Meetings have also been held with representatives of the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes) and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School Board shares bus routes).

Board members approved the following dates for the 2017-2018 school year calendar. These dates are subject to Ministry of Education approval, which is expected by the late spring.

  • The first day of school for students will be Tuesday, September 5, 2017
  • Semester 2 will begin Friday, February 2, 2018
  • The last day of the school for students will be Friday, June 29, 2018
  • The following seven dates be designated as professional activity days:
    • Friday, September 29, 2017
    • Friday, October 27, 2017
    • Friday, November 24, 2017
    • Friday, February 2, 2018
    • Friday, April 13, 2018
    • Friday, May 18, 2018
    • Friday, June 29, 2018
  • Ten examination days* be approved for secondary schools:
    • Thursday, January 25 to Wednesday, January 31, 2018
    • Thursday, June 21 to Wednesday, June 27, 2018

*Actual dates may vary, please confirm with each secondary school.
The following dates were not included in this report. However, they are included for reference.

Statutory, Ministry of Education and School Board Holidays
HolidaysMinistry of Education Proposed Dates for the 2017-2018 School Year CalendarProposed HPEDSB Dates for the 2017-2018 School Year Calendar
Labour DayMonday, September 4, 2017Same
Thanksgiving DayMonday, October 9, 2017Same
Christmas Break (inclusive)Monday, December 25, 2017 to
Friday, January 5, 2018
Same
Family DayMonday, February 19, 2018Same
Mid-winter Break (inclusive)Monday, March 12 to
Friday, March 16, 2018
Same
Good FridayFriday, March 30, 2018Same
Easter MondayMonday, April 2, 2018Same
Victoria DayMonday, May 21, 2018Same

Proposed Policy Resolution regarding the Ontario Public School Boards’ Association
The Ontario Public School Board Association (OPSBA) promotes and enforces public education, as follows:

  • by helping member boards to fulfill their mandates;
  • developing effective partnerships with other groups interested in public education; and
  • providing a strong and effective voice on behalf of public education in Ontario.

OPSBA’s five regional councils—North, West, East, Central East and Central West—advise the Executive Council and Board of Directors of issues and matters affecting their school boards. The member Boards of each region hold at least two meetings each year, usually in the fall and the spring, in addition to the regional meetings held at OPSBA’s Public Education Symposium and the Annual General Meeting. Due to geographical distances on site meetings may require greater travel time and expense in a time of diminishing board resources. The valuable comradery and informal discussion that can occur enroute and at the meeting must be offset with consideration to available finite resources and efficiency.

Board members approved the following resolution about this topic: “Be it resolved that OPSBA, upon written request of the regional council (North, West, East, Central East and Central West) enable the technological (via Adobe Connect or comparable program) holding of one/both regional meetings.”

Information

A number of district and school events (Pdf) are scheduled for the remainder of March and April 2017. Some upcoming events include the following:

  • March 31: Education for Computing in Ontario, Education Centre
  • April 5: Family Literacy Night, Stirling Public School
  • April 5: Student Senate Meeting, Education Centre
  • April 6: Rotary Spelling Bee, Queen Elizabeth School (Belleville)
  • April 6: Prom Project, 12:30 to 5:00 p.m., Quinte Secondary School
  • April 10 & 11: OFSAA Gymnastics, Centennial Secondary School
  • April 12: Positivity Assembly, Moira Secondary School
  • April 12: Mathletes, Madoc Public School and Madoc Township Public School
  • April 26: Parent Math Engagement Night, Coe Hill School
  • April 27: Prom Project, 3:30 p.m., North Hastings High Schoo
  • May 12 – 14: 50th Anniversary Celebrations for Centennial Secondary School

Report from the Chair
Highlights from this report included the following:

  • March 22 was the first ‘Possibilities Wednesdays’ for HPEDSB. It is a social media campaign with coordinated efforts to celebrate students, employees, learning and leadership. Three more dates are scheduled for this school year: April 19, May 24 and June 21. On these dates the hashtag
  • #HPEpossibilities is used, although its use is not limited to only those dates.
    Nominations are open for the 16th Annual Great Place Awards. Due date is Friday, April 21, 2017.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Clarification of enrolment numbers for Bayside Public School.
  • Update on the accommodation review process.
  • Flow of information from meetings, to committee meetings to the website.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • A math presentation and connections to the Board Improvement Plan for Student Achievement and Well-Being. Specifically, the presenters described ‘number talks’ which happen in classes from K-8 using a ‘mental math’ teaching strategy.
  • Reviewed the proposed school year calendar
  • Update about using technology for OPSBA regional meetings.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Tender for the renovations at Marmora Senior Public School has been released and will close April 20, 2017.
  • Public sector salary disclosure update; clarification was provided on this annual report of employees who are paid $100,000 or greater in a calendar year. The 2016 year shows an increased number due to an option for some employees to access an early retirement gratuity payout as made available through provincial negotiations. The number of employees on the 2016 list has increased over 2015. The report will be posted on the website later this week.

Notice of Motion: 2016-2017 Board Policy Review, Part B
This Notice of Motion is to give notice of motion that a recommendation will be brought to the April 24, 2017 Board meeting to approve changes to the following policies:

  • Policy 3 Operations: Form F003-1 Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F: Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 7: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Appeals and Hearings Regarding Discipline
  • Policy 13: Appeals and Hearings Regarding Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

Reports from Student Trustees
The report included the following:

  • Student Senate is reviewing processes for nominating new student senators
  • Activities happening at local secondary schools included the following:
    • Kindness Assembly at Moira Secondary School
      Literacy Summit recently hosted at Moira Secondary School

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, April 3: Executive Committee, 11:00 a.m.
  • Monday, April 10: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, April 10: Program and Human Resources Committee, 5:30 p.m.
  • Monday, April 10: Operations and Finance Committee, 7:00 p.m.
  • Monday, April 24: Public Board, 7:00 p.m.
  • Thursday, April 27: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #141: April 24, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, April 24, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in May 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Tom Biniaris, Trustee for Trenton & CFB Trenton, asked all to reflect on humour: We celebrate the fun in life. We lighten the emotions of others by interacting in a joyful manner.

Presentation

Music Program at North Hastings High School
“Every once in a while something extraordinary happens,” said Colleen DeMille, Superintendent of Education as she introduced Ken Dostaler, Principal, and Dianne Winmill, Teacher, North Hastings High School. DeMille acknowledged Winmill as the 2017 recipient of the national MusiCounts Teacher of the Year Award (web page). It is awarded to dedicated music teachers who keep music alive in schools.

Group photo at Board meeting
Pictured above: Dianne Winmill (centre), Teacher, North Hastings High School, with her Juno Award for being selected as the national Musicounts Teacher of the Year Award.

Both DeMille and Dostaler described Dianne’s tireless, enthusiastic efforts to promote music as NHHS. Students describe Winmill as fun, approachable, someone who cares about them as people and someone who inspires them to get up each morning to go to school. As a result of her efforts, enrolment in Music class continues to increase each year at NHHS. Winmill described that winning the award was “a humbling experience, more far-reaching than I ever imagined.” She has already ordered some new instruments for the school using the $10,000 school prize money. Long-term plans are to create an orchestra in Bancroft which she hopes to conduct when she retires!

Report from Committee of the Whole Board

This report included the following:

  • disposal of surplus properties.

Recommendations

2017-2018 Policy Review, Part B
Board policies are reviewed every three years to ensure they are relevant are being implemented effectively.

Board members approved revisions to the following policies:

  • Policy 3: Operations, Form F003-1 Request for Delegation
  • Policy 3-B: Electronic Meetings
  • Policy 3-E: Honoraria for Board Meetings
  • Policy 3-F: Expense Reimbursement for Board Members
  • Policy 3-H: Filling Vacancies on the Board
  • Policy 07: Policy Development Review
  • Policy 11-B: Program and Human Resources Committee
  • Policy 11-C: Operations and Finance Committee
  • Policy 11-E: Budget Committee
  • Policy 11-H: Supervised Alternative Learning (SAL) Committee
  • Policy 11-I: Audit Committee
  • Policy 11-L: Student Discipline Committee
  • Policy 13: Student Discipline Process
  • Policy 13: Appeals and Hearings Regarding Discipline, Forms
  • Policy 14: Hearings on Termination of Teacher Employment

Tender for replacing exterior windows at Centre Hastings Secondary School

The Ministry of Education VFA Condition Assessment database has identified the windows in the east wing of Centre Hastings Secondary School as requiring replacement due to age/lifespan. Given the age of the windows, it is difficult to obtain mechanical parts to repair the window mechanisms. In addition, the windows that slide up and down have also been identified as a health and safety concern.

Board members approved a tender in the amount of $364,444 to Tom Belch & Sons Building Contractors Limited to complete exterior window replacements for the east wing on the first and second floors.

Tender for daycare renovations at Massassaga-Rednersvillle Public School
As part of the Ministry of Education Schools First Child Care Retrofit Program, funding was approved to renovate an existing classroom to expand the child care program offered at Massassaga-Rednersville Public School.

Board members approved a tender, based on price, experience and certifications, in the amount of $206,000 to K. Knudsen Construction for the renovation of the existing daycare space plus an existing classroom. These renovations will include the creation of an infant sleep area and expansion of the daycare into an existing classroom. Once complete, the daycare will offer an infant area, toddler area, as well as a new pre-school room with new washroom facilities.

Short-term borrowing resolution for Marmora Senior Public School
On March 9, 2017 the Board received approval from the Ministry of Education to proceed with the construction of an addition and renovations to Marmora Senior Public School using $1.7 million in School Condition Improvement (SCI) funding in addition to the $3.7 million of previously approved capital grant funding. Until the capital grant payments are received, HPEDSB is required to have a capital borrowing resolution in place to provide cash flow for the cost of construction.

Board members approved a borrowing resolution, authorizing the borrowing of up to $3,730,000 from the Canadian Imperial Bank of Commerce, in order to meet short term borrowing requirements for an addition and renovations at Marmora Senior Public School.

Tender for roofing at various schools
In 2013, HPEDSB entered into contract with TSS Building Science Inc. for TSS to act as an expert roofing consultant to survey and determine urgent roofing needs. The roofs of all schools were surveyed by TSS and a list of urgently required replacements and repairs was developed. In the summer of 2014, nine schools received roof repairs/replacements, and in 2015, eight schools received roof repairs/replacements. In 2016, seven schools received roof replacements, and this summer it is planned that additional schools will have roof replacements and associated work completed.

Board members approved a tender, based on price, experience, certifications and references, as follows:

  • Amherst Roofing for roof replacements and associated work at Tyendinaga Public School in the amount of $203,759;
  • Crawford Roofing Corporation for roof replacements and associated work at Prince Edward
  • Collegiate Institute in the amount of $1,169,800;
  • Dafoe Roofing for roof replacements and associated work at Centennial Secondary School in the amount of $252,530 and Trenton High School in the amount of $597,417;
  • French Brothers Roofing for roof replacements and associated work at Centre Hastings Secondary School in the amount of $443,293; and
  • ICI Roofing Ltd for roof replacements and associated work at Prince Charles School (Belleville) in the amount of $331,100.

Tender for daycare renovations at Frankford Public School
As part of the Ministry of Education Schools First Child Care Retrofit program, funding was approved to renovate an existing classroom to include a licensed child care and regular Military Family Resource Centre programming and activities at Frankford Public School, to be operated by the Trenton Military Family Resource Centre.

Board members approved a tender, based on price, experience and certifications, in the amount of $128,500 to K. Knudsen Construction Limited. The renovations will include interior renovations to an existing vacant classroom, a storage area, restroom facilities and office space. The program will offer space for toddlers and preschool age children.

Educational programs in for students in care and/or treatment, custody and correctional facilities
Each year the care and/or treatment, custody and correctional facilities memoranda of understanding, in accordance with Ontario Regulation 287/98, are reviewed by relevant ministry and board personnel. These formal agreements outline the roles, responsibilities, and relationship of the school board and the facility.

Criteria for the establishment and maintenance of these programs include the following:

  • application for a Care and/or Treatment, Custody and Correctional Program must come from an approved facility;
  • children and youth have been admitted to a facility for care and/or treatment, custody and correctional program;
  • on-going care and treatment are to be provided by the facility’s professional staff and supported by the teacher through a multi-disciplinary approach.

During the 2016-2017 school year, HPEDSB maintained five programs in conjunction with various care, treatment, and correctional facilities. The direct costs of the programs are fully funded by the Ministry of Education and the sponsoring Ministry.

Board members approved the following programs for the 2017-2018 school year.

Approved Care and/or Treatment, Custody and Correctional Programs for the 2017-2018 School Year
PROGRAM2016-2017
LOCATIONS
TEACHERSEAsSTUDENTS (approximate)

Bridge Program (formerly known as the Parent-Child and Youth Clinic)

Children’s Mental Health Services

Ministry of Children and Youth Services

This program provides service to children age 4 to 9 who may be experiencing social, emotional, and behavioural difficulties as well as mental health disorders including: anxiety disorders, behaviour and mood disorders, post-traumatic stress disorder, and attention deficit hyperactivity disorder.

Prince Charles School Belleville1112

Honeywell House, Children’s Mental Health Residential

Children’s Mental Health Services

Ministry of Children and Youth Services

This program is for students age 8 to 15 who have demonstrated a need for intense, residential-based, children’s mental health services. The program is provided within the residential facility, and is designed to meet the educational needs of the children in care as well as those in transition to a regular day school.

Honeywell House

Honeywell Corners/

Belleville

1112

Junior Day Treatment Program

Children’s Mental Health Services

Ministry of Children and Youth Services

This program provides service for students in Grade 4 to 6 who have significant mental health needs, as well as difficulty coping with the traditional structures, organization or demands of a regular school environment. Programs treat behaviour and communication needs, and include support provided through Children’s Mental Health Services.

Park Dale School

Belleville

118

St. Leonard’s Home

Ministry of Children and Youth Services

This program provides residential services for male students age 12 to 17 who are placed by the courts. Students follow conditions as set by the courts (e.g. anger management classes, counselling) and work towards academic achievement. Students do not have a specific profile as they are placed in this facility by the courts. Approval has been received from the Ministry of Child and Youth Services to expand services to also include a day-treatment program for students who have recently been discharged from St. Leonard’s Home, but are still on probation. This expanded service will assist students in transitioning out of custody to school and/or community.

St. Leonard’s Home

Trenton

1010

Bridge Program

(Children’s Mental Health Services)

This program is in partnership with Algonquin andLakeshore Catholic District School Board, Children’s Mental Health Services, Highland Shores Children’s Aid, and Community Care Access Centre Southeast Hastings. It provides service for students from Grade 1 to 8, who may have social, emotional, and behaviour difficulties and/or may have experienced developmental trauma. Programming is designed to support students to prosper emotionally, socially and educationally.

Marmora Senior
Public School
118

Information

Calendar of events
A number of district and school events (pdf) are scheduled for the remainder of April and May 2017. Some upcoming events include the following:

  • April 27: Prom Project, North Hastings High School
  • May 1 – 5: Education Week, theme is Ontario 150; events and celebrations at all schools
  • May 1 – 3: Ontario Skills Competition, Mississauga, Bayside Secondary School
  • May 2, 3, 4: Performance of Annie Jr, Stirling Public School, 6:30 p.m.
  • May 3: Celebration of Dance, Belleville Fairgrounds, various elementary schools, 11:30 a.m.
  • May 4: Planting Festival, Moira Secondary School
  • May 11: Student Benefit Auction for Food for Learning, Greek Banquet Hall
  • May 12 – 14: 50th Anniversary Celebrations, Centennial Secondary School
  • Mid-May: Track and Field at various elementary schools
  • May 18: Academic Olympics: Feeder elementary schools of Prince Edward Collegiate Institute
  • May 24: Co-Op Job Fair, North Hastings High School
  • May 25: Agribition, Bird’s Creek Public School

Report from the Chair
Highlights from this report included the following:

  • nominations for Great Place Awards closed last Friday; 37 nominations were received, the most since 2008. Presentations will take place on May 23, 2017;
  • Education Week is May 1 – 5, the them is Ontario 150; Celebration of Dance is Wednesday, May 3.

Report from Executive Committee
Highlights from this report included the following:

  • trustee participation at the recent provincial Labour Relations Conference earlier this month. A session by law firm Hicks Morley presented about the important role of labour relations in organizations.

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • final report for the Centre Hastings accommodation review and review of data.

Report from the Program and Human Resources
Highlights from this report included the following:

  • presentation by Curriculum Services and school staff about new approaches to teaching and learning;
  • preview of textbooks to be considered for approval; and
  • policy review mentioned earlier in this report.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • already mentioned above through the tenders for various projects at schools.

Reports from Trustees
Highlights from this report included the following:

  • the Ontario Public School Boards’ Association has approved a motion from HPEDSB to be presented at the OPSBA Annual General Meeting with regard to using technology as a means to attend meetings as opposed to requiring physical on-site participation (related to budget, accountability).

Reports from Student Trustees
Highlights from this report included the following:

  • upcoming stage performances by students from Bayside and Moira secondary schools;
  • new student senators and student trustees will be announced at the May Board meeting;
  • mention of a proposal drafted by the Student Senate for next year’s senate to work on; and
  • participation in a mock trial with five secondary schools, commenting on the hands-on learning for all involved.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Wednesday, April 26: Student Enrolment/School Capacity Committee for Centre Hastings Public Delegations, 6:30 p.m.
  • Monday, May 1: Executive Committee, 11:00 a.m.
  • Monday, May 8: Student Enrolment/School Capacity Committee, 3:30 p.m. (receive reports for Belleville and Prince Edward County)
  • Monday, May 8: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 8: Operations and Finance Committee, 7:00 p.m.
  • Monday, May 15: Special Meeting of the Operations and Finance Committee, 5:00 p.m.
  • Wednesday, May 17: Parent Involvement Committee, 6:00 p.m.
  • Tuesday, May 23: Student Enrolment/School Capacity Committee, 3:30 p.m. (prepare Centre Hastings recommendation to the Board)
  • Tuesday, May 23: Public Board and Great Place Awards, 7:00 p.m.
  • Thursday, May 25: Student Enrolment/School Capacity Committee, for Prince Edward County Public Delegations, 6:30 p.m.
  • Monday, May 29: Student Enrolment/School Capacity Committee, for Belleville Public Delegations, 6:30 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #142: May 8, 2017

This update provides a summary of the special public meeting of Hastings and Prince Edward District School Board held Monday, May 8, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later in May 2017.

Recommendations

Tender for the addition and renovations at Marmora Senior Public School

Board members approved a tender in the amount of $4,494,200 to Garritano Brothers Ltd. for the addition and renovations at Marmora Senior Public School.

Funding in the amount of $5,441,393 has been approved by the Ministry of Education for this work. The funding is from a variety of sources: Capital Priorities, Full Day Kindergarten, New Pupil Places, and School Condition Improvement. The funding covers construction costs, architectural and engineering services, permits, net taxes, contingencies, as well as building renewal work that is to be done as part of the overall renovation.

The construction project scope includes the following:

  • Construction of additions to the existing building including 5 new classrooms and a new, double-size gym.
  • Modifications/renovations to the existing building including a new front entrance, main office area, and converting the existing gym to a learning commons/library.
  • Building renewal work such as replacement of heating/ventilation equipment, electrical and communication systems, interior/exterior doors, and interior finishes.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, May 8: Student Enrolment/School Capacity Committee, 3:30 p.m. (receive reports for Belleville and Prince Edward County)
  • Monday, May 8: Program and Human Resources Committee, 5:30 p.m.
  • Monday, May 8: Operations and Finance Committee, 7:00 p.m.
  • Monday, May 15: Special Meeting of the Operations and Finance Committee, 5:00 p.m.
  • Wednesday, May 17: Parent Involvement Committee, 6:00 p.m.
  • Tuesday, May 23: Public Board and Great Place Awards, 7:00 p.m.
  • Thursday, May 25: Student Enrolment/School Capacity Committee, for Prince Edward County Public Delegations, 6:30 p.m.
  • Monday, May 29: Student Enrolment/School Capacity Committee, for Belleville Public Delegations, 6:30 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #143: May 23, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, May 23, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in June 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character (web page) is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Mike Brant, Trustee for Mohawks of the Bay of Quinte, asked all to reflect on integrity: We do what is right for ourselves and others. We demonstrate values and ethnics that are good for all. We speak directly, clearly, and respectfully.

Presentation

16th Annual Great Place Awardsgroup photo of Great Place Award recipients

Kerry Donnell, Communications Officer to introduced the 16th Annual Great Place Awards. They are the highest recognition within Hastings and Prince Edward District School Board. Great Place Awards recognize outstanding contributions to support student achievement and well-being, and emphasize the commitment to the Growing with Character attributes of caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness. The committee reviewed 37 nominations and selected 10 awards, consisting of 21 recipients.

Congratulations to Great Place Awards recipients:

  • Natalie Brownell, Volunteer, Bird ’s Creek Public School
  • Eric Caley, Maintenance Mechanic, Prince Edward Collegiate Institute
  • Keith Dickey, Bus Driver, R&L Bus Lines, North Hastings High School
  • Robyn Elson and Reece Monk, Students (Grade 8), Tyendinaga Public School
  • Sherry Harrison, Secretary, Queen Elizabeth School (Picton)
  • Saud Haseeb, Student (Grade 11), Moira Secondary School
  • Debbie Stott, Educational Assistant, Bayside Secondary School
  • Heather Taylor, Teacher, North Hastings High School
  • Sue Tripp, Teacher, Trenton High School
  • Anne Anderson, Rachel Bush, Marilyn Callahan, Nadia Clark, Carrie Dutton, Deniece Hunter,
  • Tracey Locke, Debbie Royle, Angela Schaefer, Lynne Ulrich, Volunteers and Mike Brown/team from Best Buy, Breakfast Club Volunteers, Harry J. Clarke Public School

Report from the Committee of the Whole

Highlights from this report included the following:

  • Probationary teachers
  • Easement at Queen Elizabeth School (Picton)
  • Termination of employment of a teacher, with just cause

Recommendations

Student trustees for 2017-2018student trustees for 2017_2018
Board members appointed Meera Moorthy, Moira Secondary School, and Morgan Beatty, Centennial Secondary School, as student trustees, and Delanie Austin, Quinte Secondary School as alternate student trustee, effective August 1, 2017 to July 31, 2018.

Location of November 2017 Board Meeting

Board members approved holding the November Board meeting at Trent River Public School, Trenton. This is done to accommodate submission of the approved audited financial statements within the timeframe set by the Ministry of Education. Moving this meeting to this school will continue the cycle of offsite meetings in the regions throughout the district.

Election of OPSBA Representative

Board members elected Dave Patterson as the representative to the Ontario Public School Boards’ Association. This membership will be in effect for one year until the Board meeting in May, 2018, unless there is a municipal election in 2018 at which time this membership will be in effect until the municipal election. Mary Hall was elected as the alternate.

Summary Report for the 2016-2017 Special Education Plan

Board members approved the amendments to the 2016-2017 Special Education Plan. Student Services staff reviewed the plan to ensure that current programs and services were reflected accurately. The Summary of Amendments reflect changes to the Special Education Plan during the 2016-2017 school year.

Textbook/novel approval
Board members approved the textbooks and novels noted below for use in schools.

Textbooks/Novels Approved for Use in Schools

Title – Nutrition and Healthy Eating: An Introduction, Family Studies: Foods (HFN10, HFN20, HFL4E). Authors- C. Ghartey, J. Johnson, D. Nembhar. Published by McGraw-Hill Ryerson in 2013 CDN, audience Grade 9, 10, 12.
Title – Nutrition and Health Eating: Choices, Practices and Patterns: An Introduction, Family Studies: Foods (HFL4E, HFA4C, HFA4U). Authors-C. Ghartey, D. Nembhard. Published by McGraw-Hill Ryerson in 2013 CDN, audience Grade 12.
Title – “En francais, Sarah!”: French as a Second Language. Author-Nathalie Lachance. Published by The Luck Editions in 2015 CDN, audience Grade 9, 10, 11, 12.
Title – Indian Horse: English: Contemporary First Nations, Metis and Inuit Voices. Author-Richard Wagamese. Published by Douglas and McIntryre in 2012 CDN, audience Grade 11.
Title – Three Day Road: English: Contemporary First Nations, Metis and Inuit Voices. Author-Joseph Boyden. Published by Penguin Random House Canada in 2005 CDN, audience Grade 11.

Tender for parking lot improvements and paving at various schools

Board members approved a tender for parking lot improvements and paving at various schools, as follows:

  • Danford Construction Ltd. for work at Centre Hastings Secondary School in the amount of $162,993;
  • Danford Construction Ltd. for work at Centennial Secondary School in the amount of $355,440;
  • Cooney Excavating for work at Prince Edward Collegiate Institute (front works) in the amount of $370,275; and
  • Cooney Excavating for work at Prince Edward Collegiate Institute (back works) in the amount of $217,443.

Earlier this year the Ministry of Education announced capital funding to support the expansion of community hub use in schools and improve accessibility that will benefit both students and the local community. HPEDSB has been allocated $770,986. This funding will be to be used for parking lot and paving improvements at Centennial Secondary School and Centre Hastings Secondary School. These projects will improve accessibility to the schools for the benefit of the students and enable use by a broader range of community partners. Each of the parking lots are in significant need of improvement. In addition, Building Renewal funds will be used for parking lot and paving improvements to Prince Edward Collegiate Institute. This project is an identified and approved building renewal project.

Ontario Universities Application Centre

Board members approved a draft letter to the Ontario Universities Application Centre regarding the implementation of an additional $50 fee to students who wish to make changes to their OUAC applications. The OUAC processes undergraduate and professional applications for admission to the province’s universities. The OUAC is fully funded through application and contract revenues, operates on a cost-recovery basis, and any excess revenue is transferred to the universities.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of May and June 2017.

Some upcoming student/school events include the following:

  • May 24: Lacrosse game at Moira Secondary School
  • May 25, 26 and 27: OSTA-AECO’s Annual General Meeting (Ontario Student Trustees’ Association)
  • May 23 to June 5: EQAO assessments for all students in Grades 3 and 6
  • Various dates in June:
    • Track and field meets
    • Grade 8 graduation ceremonies
  • June 22: Graduation ceremony for Quinte Adult Education students
  • June 28 and 29: Graduation ceremonies for all eight secondary schools

Report from the Chair

Highlights from this report included the following

  • Participation in Ministry of Education engagement sessions on May 12 on the topic of rural and remote communities (both an afternoon session with municipal partners and an evening session with members of the public)

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • Receipt of the final staff recommendations for the Belleville and Prince Edward County accommodation reviews

Report from the Operations and Finance Committee

Highlights from this report included the following:

  • Receipt of a report from the Terry Fox Foundation stating that HPEDSB schools raised $45,964 in 2015-2016 and in the past 30 years, a total of $991,599

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • Presentation by representatives from Moira Secondary School about a new Indigenous gathering space where the focus is on building relationships and inclusive culture. A next step is to create a hallway mural; that work is beginning now
  • Overview of the new HPEDSB website which will launch in early July 2017

Reports from Trustees

Highlights from this report included the following

  • Spoke about the importance of reminding
  • Successful Prom Project in North Hastings, with over 100 students receiving gently-used, donated clothing
  • Student Benefit Auction raised over $15,500 for student nutrition programs

Reports from Student Trustees

Highlights from this report included the following

  • Participation in Ministry of Education engagement sessions on May 12 on the topic of rural and remote communities (both an afternoon session with municipal partners and an evening session with members of the public). It was an engaging session at which the students felt they could contribute and have their voices heard
  • Bi-annual Relay for Life held at Quinte Secondary School which raised over $14,000 for cancer research
  • Painting of the mural at Moira Secondary School began today with involvement of students from Indigenous and Arts classes
  • Moira Secondary School is gearing up for the Rock of Ages event
  • A Colour Run coming up at Bayside Secondary School

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Thursday, May 25, 2017: Student Enrolment/School Capacity Committee Meeting for Delegations, 6:30 p.m.
  • Monday, May 29, 2017: Student Enrolment/School Capacity Committee Meeting for Delegations, 6:30 p.m.
  • Monday, June 5, 2017: Executive Committee Meeting, 11:00 a.m.
  • Monday, June 7, 2017: Audit Committee Meeting, 3:30 p.m.
  • Monday, June 7, 2017: Budget meeting, 5:00 p.m.
  • Tuesday, June 8, 2017: Special Education Advisory Committee, 5:00 p.m.
  • Monday, June 12, 2017: Student Enrolment/School Capacity Committee, 2:00 p.m.
  • Monday, June 12, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, June 12, 2017: Operations and Finance Committee, 5:30 p.m.
  • Monday, June 19, 2017: Public Board Meeting, 7:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Public Board Meeting Update #144: June 19, 2017

This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, June 19, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in September 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Jennifer Cobb, Trustee for North Prince Edward County, asked all to reflect on respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Presentation

Achieving Excellence & Equity in the Arts: Park Dale School Grade 5 Students, Music Canada 150Achieving Excellence & Equity in the Arts: Park Dale School Grade 5 Students, Music Canada 150
Grade 5 students singingTrish FitzGibbon, Superintendent of Education, introduced Park Dale School Principal Derek DeLarge, Teacher Vivian Thompson and her Grade 5 students. Mrs. Thompson wrote a song called “Thank You Canada” in honour of Canada’s 150th birthday. Her students performed it and also “O Canada.”

Pictured right: Grade 5 students from Park Dale School perform “Thank You Canada,” an original song written by Teacher Vivian Thompson.

Recommendations

New name for Marmora Senior Public School

Board members approved the name Marmora Public School for the consolidated Kindergarten to Grade 8 school in Marmora. This resulted from the Ministry of Education approving a business case to consolidate Marmora Senior Public School and Earl Prentice Public school through a renovation and addition to Marmora Senior Public School. Construction begins this month and has an anticipated date of completion and consolidation of March 2018.

Accommodation review final recommendations

Board members approved a number of recommendations related to accommodation reviews for several Belleville schools, Madoc/area schools and Prince Edward County schools. The review process began in November 2016. Public input was received through accommodation review committees and public meetings.

The Belleville final recommendations are as follows:

  • Recommendation 1: Consolidate Hillcrest School and Prince of Wales Public School at Prince of Wales Public School, effective September 2017. Hillcrest will close at the end of June 2017.
  • Recommendation 2: Consolidate Moira Secondary School and Quinte Secondary School at Moira Secondary School, effective September 2018. Rebrand the consolidated school with a new name and logo. Modify boundaries so that some Quinte students move to Centennial Secondary School in order to ensure an equitable distribution of students for programming purposes. Seek Ministry of Education funding/approval to build a new 9-12 school in Belleville, in consultation with the City of Belleville. Potential locations could include the former Hillcrest School site, current Moira site or another location in east Belleville. If funding/approval for a new school is not approved, seek Ministry of Education funding/approval for an addition/renovation to Moira Secondary School.
  • Recommendation 3: Consolidate Queen Elizabeth Public School (Belleville) and Queen Victoria School, pending submission of a business case to the Ministry of Education seeking funding/approval to build a new K-8 school in Belleville in consultation with the City of Belleville. Potential locations could include the current Queen Elizabeth site or another location in east Belleville. Should funding/approval for a new school not be approved, seek Ministry of Education funding/approval for an addition/renovation to Queen Elizabeth School. Harry J. Clarke Public School students would remain at the current site.
  • Recommendation 4: Relocate Grade 7 and 8 students from Sir John A. Macdonald School to Centennial Secondary School, creating a 7-12 school, effective September 2017.
  • Recommendation 5: Revise attendance boundaries between Sir John A. Macdonald School and Susanna Moodie Elementary School effective September 2018. Families with children registered at Sir John A. Macdonald School will not be impacted by the attendance boundary changes.
  • Recommendation 6: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

The Madoc/areas final recommendations are as follows:

  • Recommendation 1: Madoc Township Public School becomes K-8 effective September 2017, with Grade 7 and 8 students from Madoc Public School who live within the Madoc Township boundary returning to Madoc Township. Madoc Public remains a K-8 school.
  • Recommendation 2: Consolidate Centre Hastings Secondary School, Madoc Public School and Madoc Township Public School pending submission of a business case to the Ministry of Education for funding to build a new K-12 school located in the Madoc area, and in consultation with the municipality regarding location options and plans to enhance green space for the K-12 school. Should a business case for a new K-12 school not be approved by the Ministry of Education, consolidate Madoc Public School and Centre Hastings Secondary School as a K-12 school pending Ministry of Education approval for an addition and/or renovations at Centre Hastings Secondary School along with funding to demolish Madoc Public School, and subject to the provision of complete architectural drawings showing separation of learning and designated outdoor activity areas for elementary and secondary students, and upon funding approval, the subsequent demolition of Madoc Public School to create green space for the K-12 school.
  • Recommendation 3: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

The Prince Edward County final recommendations are as follows:

  • Recommendation 1: Sophiasburgh Central School remains open subject to conditions the following conditions being in place:

1. All agreements relative to establishing “The Sophiasburgh Opportunity” a community hub at Sophiasburgh Central School, are signed in accordance with Administrative Procedure 570: Community Planning and Partnerships (October 2015);

2. Signed contractual agreement(s) with the Sophiasburgh Community Hub and The County of Prince Edward fund sourcing and governance building stakeholders are required by no later than April 30, 2018;

3. Student population sustainability to ensure program viability must be part of the ongoing contractual considerations.

If signed contractual agreement(s) for the establishment of a financially viable community hub at Sophiasburgh Central School are not in place by May 1, 2018, the students from Sophiasburgh Central School will be consolidated with students at Prince Edward Collegiate Institute for September 2018 and Sophiasburgh would close.

  • Recommendation 2: Consolidate Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) at Queen Elizabeth School effective September 2017 to form a K-6 school. Pinecrest will close at the end of June 2017.
  • Recommendation 3: Relocate Grade 7 and 8 students from Pinecrest Memorial Elementary School and Queen Elizabeth School (Picton) to Prince Edward Collegiate Institute effective September 2017 creating a 7-12 school.
  • Recommendation 4: Effective September 2018, consolidate students from Queen Elizabeth School (Picton) and Prince Edward Collegiate Institute at Prince Edward Collegiate Institute, creating a K-12 school. Queen Elizabeth School would close at the end of June 2018.
  • Recommendation 5: Continue to explore opportunities for community partnerships for the consolidated school(s), including child care opportunities that are aligned with the 2015-2020 Strategic Plan priorities.

2017-2018 budget
Board members approved the 2017-2018 operating and capital budgets in the amounts of $199,909,852 and $23,416,066, respectively.

A three-year Multi-Year Financial Recovery Plan (2016-17 to 2018-19) that contained a proposed action plan to make permanent staff reductions, consolidate and close schools, and take a number of other savings measures was approved by the Board on November 21, 2016. This Multi-Year Financial Recovery Plan was approved by the Ministry of Education on February 24, 2017 and requires the board to develop a financial budget for 2017-2018 that is balanced or contains a small in-year surplus for 2017-2018 while allowing for contingencies.

On April 12, 2017, the Ministry of Education announced education funding for 2017-2018. Detailed information related to funding amounts under each of the Grants for Student Needs (GSN) and Education Program Other (EPO) lines has been provided at previous Budget Committee meetings.

Enrolment projections for the purpose of developing the 2017-2018 budget were calculated based upon input from schools. There is forecast to be a slight increase for elementary enrolment and a slight decrease for secondary enrolment. Overall, it is anticipated that the board enrolment will increase by 93 students.

The proposed budget has a projected in-year surplus of $3,065 and includes all planned savings measures from the Multi-Year Financial Recovery plan (except that only two elementary schools are considered to close as a result of consolidation for 2017-2018, rather than the four elementary schools proposed in the plan). As well, the proposed budget includes additional savings measures achieved through further reductions to professional development and school budgets.

Borrowing resolution
Board members approved the borrowing of up to $12 million for the 2017-2018 fiscal year in order to meet expenditures until revenues have been received. This is a normal part of business done at this time of year.

Attendance at the Canadian School Board Association National Congress
Board members approved the attendance of Lucille Kyle, Chair of the Board, at the Canadian School Board Association National Congress in Whistler, British Columbia, from July 5 to 8, 2017. The Canadian School Board Association National Congress is an annual conference for trustees from across Canada for professional learning related to current issues. This year’s event will begin with a National Trustee Gathering on Aboriginal Education. The focus of this year’s conference is Indigenous Education and includes speakers such as Charlene Bearhead, along with sessions on collaboration, innovation and leading in turbulent times.

Policy/Program Memorandum 131: Home Schooling
Board members approved a motion to request the Ministry of Education amend Policy/Program Memorandum (PPM) 131 by replacing “should” with “shall.” This PPM provides direction to school boards and schools concerning policies related to home schooling and the excusing of children from school who are receiving home schooling. As part of the Ministry of Education’s discussion paper to Strengthen Education in Ontario’s Rural and Remote Communities, trustees have been invited to contribute feedback. A point of discussion with some communities is that if students who were home schooled attended schools in rural areas it could support more healthy enrolments. The language in PPM 131 is not strong enough to encourage parents to register their children in the public school system and should be amended to do so.

Information

Calendar of events
A number of district and school events (Pdf) are scheduled for the remainder of June 2017.

Some upcoming student/school events include the following:

  • June 28 and 29: Secondary school graduation ceremonies at various locations
Presentation to outgoing student trustees
Pictured right: Mandy Savery-Whiteway, Director of Education; Lucille Kyle, Chair of the Board; Delanie Austin, Student Trustee, Quinte Secondary School; Saud Haseeb, Student Trustee, Moira Secondary School; and Dave Patterson, Vice-chair.

Presentation to outgoing student trustees
Chair Lucille Kyle and Vice-chair Dave Patterson made complimentary remarks about the two outgoing student trustees, Delanie Austin, Quinte Secondary School; and Saud Haseeb, Moira Secondary School. They commented on the leadership, energy, exceptional work ethic and that the Board has benefitted from students being at the Board table. During their term, both Delanie and Saud identified issues that were important to students, and suggested ways to help address student achievement and well-being. Our best wishes to Delanie and Saud as they progress to the next phase of their education and life journeys.

Farewell to Trish FitzGibbon, Superintendent of Education
Pictured right: Dave Patterson, Vice-chair; Delanie Austin, Student Trustee, Quinte Secondary School; Mandy Savery-Whiteway, Director of Education; Lucille Kyle, Chair of the Board; Trish FitzGibbon, Superintendent of Education; and Saud Haseeb, Student Trustee, Moira Secondary School.

Farewell to Trish FitzGibbon, Superintendent of Education
Lucille Kyle, Chair of the Board made a presentation to Trish FitzGibbon, Superintendent of Education, who is retiring from HPEDSB after 30 years in education. FitzGibbon has been a teacher, vice-principal, principal, system principal and superintendent. She has led numerous school- and system-based initiatives over the years, most recently as the human resources lead. C-1_CalendarofEvents

Report from the Executive Committee

  • Highlights from this report included the following:
    Review of feedback on the strategic plan.

Report from the Student Enrolment/School Capacity Committee
Highlights from this report included the following:

  • Recommendations for the three accommodation review areas.

Report from the Operations and Finance Committee
Highlights from this report included the following:

  • Borrowing resolution.
  • Name for the renovated Marmora Senior Public School being Marmora Public School.

Report from the Program and Human Resources Committee
Highlights from this report included the following:

  • Delegation by Wendy Riley, School Council Chair, Bayside Public School about the French Immersion Program at Bayside Public School.
  • A project during this school year about literacy comprehension for students.

Reports from Trustees
Highlights from this report included the following:

  • Participation at the Annual General Meeting of the Ontario Public School Boards’ Association, particularly presenting a motion, which passed. The home schooling motion, approved earlier at this meeting, is the second one to be presented to OPSBA, thereby increasing the profile of HPEDSB in the province.
  • Participation at an event with Sophiaburgh Central School. Students performed songs and were part of the first Legacy Room established at Books & Company in Picton which is dedicated to the memory of residential school survivors.

Reports from Student Trustees
Highlights from this report included the following:

  • Studying for exams.
  • Completion of the Indigenous mural painted at Moira Secondary School.
  • Colour Run held at Bayside Secondary School.
  • Student Senate meeting with the new student senators.
  • Leadership camp for elementary students hosted by Quinte Secondary School.

Upcoming meetings

All meetings take place at the Education Centre and are public unless otherwise noted.

  • Monday, September 5, 2017: Executive Committee, 11:00 a.m.
  • Monday, September 11, 2017: Student Enrolment/School Capacity Committee, 3:30 p.m.
  • Monday, September 11, 2017: Program and Human Resources Committee, 5:30 p.m.
  • Monday, September 11, 2017: Operations and Finance Committee, 7:00 p.m.
  • Wednesday, September 20, 2017: Audit Committee, 3:30 p.m.
  • Monday, September 25, 2017: Public Board Meeting, 7:00 p.m.
  • Thursday, September 28, 2017: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Last updated: August 17, 2017 at 1:20 pm