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Letter from the Director: Preparing for the student census, November 15-19, 2021

Student Census infographicNovember 3, 2021—Director of Education, Katherine MacIver shared a letter today with HPE Schools families about the upcoming This is Me in HPE Student Census. Please read the following letter and infographic to learn more about this exciting initiative.

Dear Families:

This is Me in HPE Student Census

As mentioned in a recent letter, students will have the opportunity to participate in a first-ever, district-wide student census this month. The This is Me in HPE Student Census is being conducted at all schools in Hastings and Prince Edward District School Board from November 15-19, 2021.

Why are we doing this? The communities we serve are growing more diverse. We value this diversity because it contributes to the ideas and perspectives that enrich school communities. To support our efforts, we must learn more about our students, so we are able to identify opportunities to help everyone succeed. The This is Me in HPE Student Census will collect identity-based information to help us learn about our students and create more equitable, inclusive schools. Data from the student census will help us plan for the future.

Data from the student census will assist with our planning by helping us:

  • be aware of and support the diversity of our students and families;
  • better understand the needs of our students and families;
  • enhance access to services and eliminate barriers for our students and families;
  • reduce disadvantages faced by some of our students and families;
  • allocate resource, enhance programs and service delivery; and
  • improve learning opportunities for all students.

 We need your help! The census will be conducted through your child’s school from November 15-19, 2021. Participation is voluntary and will take about 20 minutes. It is confidential but not anonymous. This means individual responses, and all personal student and family information, will be linked to students. That will enable us to better understand the diversity within the HPEDSB student population and work to ensure equity for students of different backgrounds. Student responses, data reports and analyses will never single out a student or family. Individual responses will remain confidential and protected under freedom of information and protection of privacy legislation.

  • For students in JK to Grade 4: the census will be completed at home with/by their parents/guardians.
  • For students in Grade 5 to 12: the census will be completed during class time.

On November 15, 2021, families of students in JK to Grade 4 will receive a communication from their child(ren)’s teacher(s) with a link to the online census. Students in Grades 5 to 12 will receive an email to their school Google Apps account with a link to the online census. A paper copy and/or other accommodations are available upon request by contacting the school.

If you do not want your child(ren) to participate, please contact the principal by Wednesday, November 10, 2021.

More information about the This is Me in HPE Student Census, including an information slideshow, sample census questions and FAQs, is available online at www.HPEschools.ca/census. If you have other questions or are looking for additional information, please contact the project leads by email at [email protected] or call 613-966-1170 ext. 62121.

Thank you for taking the time to have your child’s voice heard and be represented in the This is Me in HPE Student Census.

Sincerely,

Katherine MacIver
Director of Education

 

Last updated: November 4, 2021 at 9:30 am
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