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COVID-19 Immunization disclosure for school board employees

Updated March 7, 2022—Achieving high immunization rates in Ontario’s schools through vaccination is part of a range of measures and actions that can help prevent and limit the spread of COVID-19 in schools. It also supports the Ministry of Education goal of keeping schools open and safe for in-person learning.

The Ministry of Education requires school boards to publicly post aggregated, depersonalized statistical information about employee vaccination status.

Employee attestation and proof of vaccination

As of September 7, 2021, all HPEDSB employees were required to affirm whether they are:

  • Fully vaccinated
  • Partially vaccinated
  • Not vaccinated

Individuals subject to immunization disclosure were required to provide proof of one of the following three things:

  1. full vaccination against COVID-19; or
  2. a medical reason for not being vaccinated against COVID-19; or
  3. completion of a COVID-19 vaccination educational program prescribed by the Ministry of Education.

At HPEDSB, anyone who is not fully vaccinated will be required to complete COVID-19 rapid antigen testing twice a week. This does not apply to students.

Individuals who are required to disclose vaccination status

The following groups of individuals are covered by the policy:

  • all school board employees/staff, including daily and long-term occasional teachers and casual education workers;
  • school board trustees;
  • student transportation drivers; and
  • the following individuals, if attending the school premises frequently and directly contacting staff or students:
    • students on educational placement, including professional services students on a placement / work-integrated learning visit (e.g., teacher candidate practicums, nurse, psychologist, behavioural therapist, speech-language pathologist, etc.);
    • volunteers;
    • those who provide professional services to children at school; and
    • visitors, including third-party contractors.

Statistical information about employee vaccination status

(last updated February 7, 2022)

Attestation Summary Information: School board employees and trustees, excluding occasional/casual employees

1. Total number of individuals to whom this policy will apply 1,767
2. Total number of individuals who have attested to being fully vaccinated, with supporting documentation 1,653
3. Total number of individuals who have attested to being fully vaccinated, without supporting documentation
4. Total number of individuals who have attested to having received the required doses of the vaccination, except 14 days have not yet passed since their last vaccination date, OR, who are partially vaccinated and have attested to having a scheduled appointment for the second/final vaccination dose
5. Total number of individuals who have attested to having a documented medical reason for not being fully vaccinated 5
6. Total number of individuals who have attested to not being fully vaccinated (excluding those in 4 and 5 above) 109
7. Total number of individuals who have not yet submitted the attestation
8. Of those in 6 above, total number of individuals who have completed an educational session about the benefits of COVID-19 vaccination, where applicable 46
9. Of those in 6 above, total number of individuals who have not yet completed an educational session about the benefits of COVID-19 vaccination, where applicable 63
10. Total number of individuals who have been placed on leave or terminated as a results of refusing to participate in rapid antigen testing
11. Percentage of individuals who have attested to being fully immunized, with supporting documentation 94%
12. Percentage of individuals who have attested to being fully immunized, without supporting documentation
13. Percentage of individuals who have attested to being fully immunized, (with or without supporting documentation) out of those individuals who have submitted an attestation 94%
14. Total number of individuals who have attested to having received a COVID-19 booster dose 847

 

Attestation Summary Information: Occasional/temporary school board employees

1. Total number of individuals to whom this policy will apply 515
2. Total number of individuals who have attested to being fully vaccinated, with supporting documentation 350
3. Total number of individuals who have attested to being fully vaccinated, without supporting documentation
4. Total number of individuals who have attested to having received the required doses of the vaccination, except 14 days have not yet passed since their last vaccination date, OR, who are partially vaccinated and have attested to having a scheduled appointment for the second/final vaccination dose
5. Total number of individuals who have attested to having a documented medical reason for not being fully vaccinated 2
6. Total number of individuals who have attested to not being fully vaccinated (excluding those in 4 and 5 above) 163
7. Total number of individuals who have not yet submitted the attestation
8. Of those in 6 above, total number of individuals who have completed an educational session about the benefits of COVID-19 vaccination, where applicable 7
9. Of those in 6 above, total number of individuals who have not yet completed an educational session about the benefits of COVID-19 vaccination, where applicable 156
10. Total number of individuals who have been placed on leave or terminated as a results of refusing to participate in rapid antigen testing
11. Percentage of individuals who have attested to being fully immunized, with supporting documentation 68%
12. Percentage of individuals who have attested to being fully immunized, without supporting documentation
13. Percentage of individuals who have attested to being fully immunized, (with or without supporting documentation) out of those individuals who have submitted an attestation 68%
14. Total number of individuals who have attested to having received a COVID-19 booster dose 140

 

Attestation Summary Information: Other individuals frequently in schools or other settings who may have direct contact with  students or staff (e.g., visitors, volunteers, contractors, other professionals and student transportation drivers)

1. Total number of individuals to whom this policy will apply 725
2. Total number of individuals who have attested to being fully vaccinated, with supporting documentation 667
3. Total number of individuals who have attested to being fully vaccinated, without supporting documentation 4
4. Total number of individuals who have attested to having received the required doses of the vaccination, except 14 days have not yet passed since their last vaccination date, OR, who are partially vaccinated and have attested to having a scheduled appointment for the second/final vaccination dose
5. Total number of individuals who have attested to having a documented medical reason for not being fully vaccinated 1
6. Total number of individuals who have attested to not being fully vaccinated (excluding those in 4 and 5 above) 52
7. Total number of individuals who have not yet submitted the attestation (if known) 1
8. Of those in 6 above, total number of individuals who have completed an educational session about the benefits of COVID-19 vaccination, where applicable 52
9. Of those in 6 above, total number of individuals who have not yet completed an educational session about the benefits of COVID-19 vaccination, where applicable
10. Percentage of individuals who have attested to being fully immunized, with supporting documentation 92%
11. Percentage of individuals who have attested to being fully immunized, without supporting documentation 1%
12. Percentage of individuals who have attested to being fully immunized, (with or without supporting documentation) out of those individuals who have submitted an attestation 93%
13. Total number of individuals who have attested to having received a COVID-19 booster dose 323

Return to Learning Plan (March to June 2022)

Updated May 10, 2022 (new COVID-19 screener)

This Return to Learning Plan provides guidance for students and staff at in-person schools. Prior to going to school each day, students and staff should continue to self-screen (online version) (or paper version) and stay home if they have symptoms of illness. Schools will continue to encourage and expect good hand hygiene and practise cough and sneeze etiquette.

Learning to live with COVID-19 as restrictions are lifted 

Hastings and Prince Edward District School Board continues to be committed to supporting a return to a more normal learning experience for students. Regular school attendance is one aspect of learning to live with COVID-19 and is essential to student learning and well-being.  We are looking forward to the return of a number of opportunities for students and schools on March 21, 2022, while maintaining protective measures, including continued free access to rapid tests and masks, hand hygiene, ventilation improvements and daily self-screening. 

The Chief Medical Officer of Health and the Province of Ontario lifted many of the pandemic restrictions on March 9, 2022. As a public education system, HPEDSB is required to follow the directives of provincial and local health officials, in addition to those of the Minister of Education.

Schools will immediately align with the provincial changes. This means schools will plan and implement measures to allow students to congregate, including removing cohorting/zoning at recess, reconfiguring learning spaces to allow students to sit in groupings and/or circles, and to facilitate peer conversation and collaboration, both during class and lunch periods.

These newly-announced changes will take some time to adjust and adapt, as we return to more normal learning environments in our schools. We encourage kindness and empathy as individuals make personal decisions in response to these changing mandates.

Changes to cohorting, distancing and masking, effective March 21, 2022

Effective March 2, 2022, mask wearing will be a choice for everyone, including HPEDSB staff. Please discuss with your child(ren) that this is a personal choice and help them to understand and respect the choice of others to wear or not wear a mask.

The following COVID-19 requirements are no longer required at all HPEDSB schools, administrative and maintenance offices, and on student transportation, effective March 21, 2022:

  • Cohorting and distancing
  • Restrictions to shared spaces and cross-grade programs
  • Restrictions for large gatherings
  • Mandatory mask and eye protection for students and staff at schools, administrative and maintenance offices, and on student transportation
  • Eye protection and masks will continue to be provided for students and staff who choose to continue to wear them
  • Collection of proof of vaccination for visitors
  • Daily confirmation of screening in order to attend school

Fit-tested N95 respirators will continue to be provided for staff who are required to perform an aerosol generating medical procedure (AGMP), or required to be in the same room when an AGMP is being performed. 

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Short-term remote learning   

While in-person school attendance is most effective for student learning and well-being, students and families who require support through the transition associated with the lifting of these COVID-19 restrictions within schools and classrooms should contact the school principal. Alternatively, families with online connectivity who wish to access remote learning versus attending in-person school, can do so temporarily by accessing broadcast grade-based resources available through TVO/TFO and/or each student’s google classroom, where learning tasks will continue to be posted by the classroom teacher. 

Families and students who do not have access to the internet for online learning should contact the principal to request remote learning packages for a temporary period of time. Please note: These packages will support access to curriculum content but will not be assessed for the purpose of evaluation.

Mental health supports for students

We’re here to help! Supports for students are available at schools through child and youth workers, social service workers or social workers. Please contact your child’s teacher or principal if you would like to access support.

Numerous resources are available online to support students, including links to the following:

  • School Mental Health Ontario resources for families
  • Self-harm supports
  • Kids Help Phone 

Changes to vaccination disclosure, effective March 14, 2022

The following vaccination disclosure requirements are no longer required effective March 14, 2022: 

  • Collecting proof of COVID-19 vaccinations, medical exemptions, or completion of an education program
  • Unvaccinated HPEDSB employees are no longer required to undertake rapid antigen screening three times per week
  • Asymptomatic screening requirements for individuals who do not provide proof of full vaccination
  • Reporting vaccination coverage to the Ministry of Education
  • Reporting test usage as part of the Provincial Antigen Screening Program to the Ministry of Health 
  • In addition, as of March 1, 2022, all provincial proof of vaccination requirements were lifted for the community use of schools, consistent with the direction for broader community and recreational settings.

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Updated case and contact management guidance

Prior to going to school each day, students and staff should continue to self-screen (online version) (or paper version) and stay home if they have symptoms of illness. Schools will continue to encourage and expect good hand hygiene and practise cough and sneeze etiquette.

Links to COVID-19 documents from Hastings Prince Edward Public Health

Further to the updates mentioned above, the Ministry of Health has revised the COVID-19 Integrated Testing & Case, Contact and Outbreak Management Interim Guidance: Omicron Surge, with updated guidance for close contacts in the community and in households.

Enhanced cleaning and ventilation

Schools will continue with enhanced cleaning protocols. Standalone HEPA filter units will continue to be used in Kindergarten classrooms and in all occupied learning spaces without mechanical ventilation.

Community use of schools resuming through a phased-in approach effective March 16, 2022

Community use of school permits will resume through a phased-in approach effective March 16, 2022. More information (pdf).

  • Phase 1: March 21, 2022- June 24, 2022
  • Phase 2: Scheduled for September 12, 2022

Guidelines for Phase 1 permit bookings

  • Open to Group A users: Local Children’s Sports and Athletics, Recreational Service Providers (Scouts, Guides)
  • Internal HPEDSB permits and childcare service providers are generally being approved, upon request

We anticipate receiving multiple requests for facility use and ask for your patience as we coordinate dates and times. Please be aware that alternate locations may be suggested as we endeavour to accommodate as many requests as possible.

Guidelines for returning from international travel 

Upon return from international travel, individuals must follow current federal travel requirements, including wearing a mask at all times when in public spaces (including schools and child care), maintaining a list of all close contacts for your first 14 days in Canada, and monitoring for signs and symptoms of COVID-19.

Who to contact with questions or concerns

Families and students who have any questions or concerns, should contact their/their child’s teacher or principal.

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Important update: Returning to school, January 5, 2022

December 31, 2021

Hello Families and Students:

Yesterday the Government of Ontario announced plans for the return to school next week. Students will return to school on Wednesday, January 5, 2022 at in-person and virtual schools. This will allow time for school boards, including HPEDSB, to prepare for new COVID-19 public health measures, including the following:

  • receiving the updated COVID-19 school and child care screener from public health;
  • providing high-quality three-ply cloth masks to students free of charge; and
  • pausing high contact indoor sports and some extra-curricular activities.

According to the government announcement, child care centres in schools can continue to operate, although parents should connect directly with the operator to confirm.

Rapid antigen test kits were sent home with students prior to the winter break. As a reminder, please use one or two tests for students before they return to in-person learning next week. If they receive a positive test result, they should stay home, as per the updated public health requirements.

We know you may have questions that are not answered above. Please know that our teams at HPEDSB are reviewing the announcement and will provide more details as soon as possible. The Return to Learning Plan will be updated in the coming weeks.

Thank you for your understanding.

Letter from the Director of Education about the quadmester schedule continuing, February–June 2022

December 14, 2021

Dear Families of Secondary School Students:

Quadmester schedule to continue for February–June 2022

Recently, I invited you to participate in a ThoughtExchange to share your thoughts about the schedule at secondary schools for February–June 2022.

On December 10, 2021, we received direction from Hastings Prince Edward Public Health (HPEPH) to continue with the quadmester schedule through the second semester. This decision is based on the rising COVID-19 case counts in the region.

Even though we will be following the public health directive, I want to share the results of the ThoughtExchange. Secondary school students, families and staff were asked the question, What should we consider as we plan secondary school schedules for the February–June 2022 term at secondary schools?

Results indicated the following:

  • 785 secondary students of approximately 4,350, or 18 percent, and 558 parents contributed 1,832 thoughts; and
  • the top three themes for students and families were: requests to use lockers; take two classes for less stress; and mental health concerns
  • 117 secondary school staff of approximately 650, or 18 percent, contributed 206 thoughts; and
  • the top three themes for school staff were: students being prepared for post-secondary/workforce/life skills; time to consolidate learning; and mental health concerns.

We understand students would like to have access to lockers; however at this time, HPEPH has asked us to remain on hold with locker use to reduce student contact. We will continue to work with HPEPH and will communicate updates if anything changes.

Thank you to everyone who participated in the ThoughtExchange. Please know that we heard your suggestions, rationale and concerns, and that we will take them into consideration when making decisions.

Happy holidays to you and your family. Be kind and be safe.

Sincerely,

Katherine MacIver
Director of Education

Letter from the Director of Education about rapid antigen test kits for students

December 13, 2021

Dear Families:

The Government of Ontario is providing take-home rapid antigen testing kits for students in publicly-funded schools to promote a safer return to school after the December break. These kits have been delivered to schools of Hastings and Prince Edward District School Board.

The rapid antigen tests are being offered to any student attending in-person learning, regardless of their vaccination status. The tests are not available to students who are learning through the HPEDSB Virtual School.

Use of these tests is voluntary and is a family decision. Students are not required to participate in order to return to school in January. Test results are not collected and are only for families.

Although providing students with rapid tests is an important tool to manage the spread of COVID-19, public health authorities are clear that vaccination remains the most effective protection against the virus and its variants. Ensuring that students are vaccinated will provide them with a strong level of protection, and help to keep schools open and as safe as possible. Vaccinations are a family choice.

It is also important for everyone to continue with key public health strategies that have been effective in keeping the pandemic under control, including staying at home when sick, getting tested if symptoms are present, washing your hands frequently and wearing a mask.

Schools will be distributing test kits to students this week. Please refer to the attached Instructions for Using the Rapid Antigen Test Kit from the Ministry of Health and Ministry of Education. Instructions for Using the Rapid Antigen Test Kit

As always if you have questions about your child’s learning, please contact their teacher or principal.

Thank you for your continued support of your child’s school and your assistance in doing all you can to help keep everyone safe.

From all of us at Hastings and Prince Edward District School Board to your family, we wish you a safe and enjoyable holiday season.

Sincerely,

Katherine MacIver

Letter to Ontario’s parents from the Provincial Government, December 10, 2021

December 10, 2021

PDF version

Dear Ontario Parents,

Nothing is more important than the safety of Ontario’s children. Thanks to the combined efforts of students, school and public health staff and parents – supported by high rates of vaccination –we have increasingly made our schools safer for in-person learning.

In-person learning is critically important for the mental and physical health of our young people. To promote a safer return to school in January, our government is adding another layer of protection for our children by distributing a total of 11 million take-home rapid antigen screening test kits to all public and interested private and First Nation schools. This means that if your child has been learning in-person, they will receive a kit of five rapid antigen tests for use over the holidays leading into the return to in-person learning in January 2022.

It is recommended that students conduct rapid antigen tests every three to four days over the holiday break, beginning December 23, until all five tests have been used. These tests are simple, safe, easy to use, and allow you to know the outcome within 15 minutes. Please view this video to learn more about at-home rapid antigen testing. This video will also be available in 15 other languages as of Monday, December 13. Participation in this rapid antigen testing program is entirely voluntary, but we know that rapid antigen testing is another way that we can help limit the spread of COVID-19 and support a safer return to school after the holidays.

Students should only use these tests if they are asymptomatic (they do not have any symptoms of COVID-19) and have not been exposed to a confirmed case. Anyone who has symptoms, or is identified as a close contact of a case, should follow public health advice and get a PCR test for COVID-19. While testing is important, vaccines remain our best defence and eligible Ontarians aged 5 and up can book a COVID-19 vaccination appointment now.

This Christmas and holiday season, I encourage you to safely enjoy your time with family and friends so that we can continue to keep schools open for students.

Sincerely,

Hon. Stephen Lecce                                 Dr. Kieran Moore
Minister of Education                             Ontario Chief Medical Officer of Health

Marmora Public School closing due to the COVID-19 outbreak

December 8, 2021—Director of Education Katherine MacIver shared a letter today with families at Marmora Public School about the school closing due to the COVID-19 outbreak. Read more below.

Dear Families:

On December 6, 2021 a COVID-19 outbreak was declared at Marmora Public School by Hastings Prince Edward Public Health (HPEPH). At Hastings and Prince Edward District School Board (HPEDSB), we work closely with HPEPH to ensure student and school safety. We recognize that a COVID-19 outbreak at a school may cause concern.

Since the outbreak was declared, additional positive COVID-19 cases at the school have been identified without a known link. As a result, under the direction of HPEPH, Marmora Public School will be temporarily closed effective December 9, 2021 to allow the outbreak investigation to be completed. HPEDSB and HPEPH have made the decision to keep the school closed until January 3, 2022. Starting tomorrow, December 9, 2021, all classes at Marmora Public School will transition to remote learning. In-person learning will not be available.

HOW YOUR CHILD WILL ACCESS REMOTE LEARNING
Your child’s teacher will be in contact with you on December 9 about accessing remote learning.

STUDENTS’ PERSONAL BELONGINGS
Anyone needing to pick up their child’s personal belongings to have over the holidays should talk with their child’s teacher.

We recognize the short notice of this decision and appreciate your understanding. HPEPH will provide further direction to all students and staff regarding symptom monitoring and isolation or testing, if required.

If you have any questions or concerns, please contact your child’s teacher or principal.

Sincerely,

Katherine MacIver
Director of Education

New leadership at the HPEDSB governance table

December 8, 2021—New leadership is in place around the governance table for the Hastings and Prince Edward District School Board as a result of elections for the chair and vice-chair roles.

At its Annual Meeting on December 6, 2021, the Board of Trustees elected Shannon Binder as Chair of the Board and Spencer Hutchison as Vice-chair of the Board.

Shannon Binder Spencer Hutchison
Congratulations to Shannon Binder (left), elected as Chair of the Board and Spencer Hutchison, elected as Vice-chair of the Board effective December 6, 2021 to November 30, 2022.

Having previously been in the chair role, Binder expressed appreciation upon being elected to the lead role, once again. She acknowledged her action-oriented approach, being a strong communicator and someone who will lead the Board to model the HPEDSB vision and mission.

“I am open-minded and direct. I will never shy away from an uncomfortable situation or potential conflict,” said Binder, adding that she will lead the Board to work together.

As trustee for Southeast Hastings, Binder was first elected in October 2018 and served a one-year term as chair beginning in December of that year. She then served a one-year term as vice-chair until November 2020. She has served on the Executive Committee, Audit Committee and Mental Health Leadership Team.

Hutchison views the vice-chair role as an opportunity to contribute more to the Board over the next year.

“I look to support Chair Binder, be a team player and work with my trustee colleagues to make this a successful fourth and final term of our Board,” said Hutchison.

Hutchison was first elected in October 2018. He has served on the Operations and Finance Committee, Instructional Technology Advisory Committee, Special High Skills Majors Advisory Committee, and the Food for Learning Partnership.

Binder and Hutchison begin their duties immediately for a one-year period ending November 30, 2022.

In addition to Binder and Hutchison, other Board members are Mike Brant, Mohawks of the Bay of Quinte; Lisa Anne Chatten, Belleville/Thurlow; Jennifer Cobb, North Prince Edward County; Bonnie Danes, Central Hastings; Alison Kelly, South Prince Edward County; Lucille Kyle, North Hastings; Krista McConnell, Belleville/Thurlow; and Kristen Parks, Sidney and Frankford.

Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,000 students each day at 39 in-person schools (32 elementary, two K-12; four 7-12, one secondary) and a K-10 virtual school. Supporting student achievement is the goal of approximately 1,800 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning. The district covers a geographic area of 7,220 square kilometres bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update: December 6, 2021

December 6, 2021—This update provides a summary of the Annual Meeting of the Hastings and Prince Edward District School Board held December 6, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in January 2022.

The meeting was chaired by Katherine MacIver, Director of Education, until the chair of the Board was elected.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Bonnie Danes, Trustee, Central Hastings, asked all to reflect on Cooperation: We work as a team for a common good. We value the opinions of others and show a willingness to work together towards a common goal.

Presentations

Centennial Secondary School Senior Vocals

Superintendent Ken Dostaler introduced Principal Marg Thompson and seven senior students in the Vocal Music program at Centennial Secondary School. Their live performance was particularly fitting this evening given that today, December 6, is the National Day of Remembrance and Action on Violence Against Women. The Arts Program at Centennial Secondary School includes visual, instrumental, vocal and drama.

Music program at Foxboro Public School Marching Band

Superintendent Ken Dostaler introduced Principal Bill Launderville, Foxboro Public School. The school Music program is a passion for all FPS students, many of whom choose to go into the Arts program at Centennial Secondary School. A video was shown featuring the school Marching Band, Percussion, Piano and Guitar programs.

Elections

Review of the election process and Board committees

Katherine MacIver, Director of Education reviewed the process for elections as described in Policy 2: Governance By-laws and Standing Rules, and also reviewed the committees as described in Policy 11: Committees of the Board.

Appointment of scrutineers

Superintendents Ken Dostaler and Nick Pfeiffer were appointed as scrutineers for the elections.

Election of the Chair and Vice-chair
Shannon Binder, Trustee for Southeast Hastings, was elected as Chair of the Board. Spencer Hutchison, Trustee for Trenton and CFB Trenton, was elected as Vice-chair of the Board.

Shannon Binder Spencer Hutchison
Congratulations to Shannon Binder (left), elected as Chair of the Board and Spencer Hutchison, elected as Vice-chair of the Board effective December 6, 2021 to November 30, 2022.

Statutory committees

Trustees selected membership on statutory committees. For 2022, statutory committees will consist of the following members:

  • Executive Committee: Shannon Binder, Spencer Hutchison and Mike Brant.
  • Budget/Finance Committee: Bonnie Danes, Shannon Binder, Mike Brant, Spencer Hutchison, Lucille Kyle, Krista McConnell. The chair is Krista McConnell and the vice-chair is Bonnie Danes.
  • Special Education Advisory Committee: Lisa Anne Chatten and Kristen Parks are the active members; Mike Brant and Lucille Kyle are the alternates.
  • Supervised Alternative Learning (SAL) Committee: Mike Brant and Lucille Kyle are the active members; Krista McConnell is the alternate.
  • Audit/Finance Committee members: Jennifer Cobb, Chair; Bonnie Danes and Shannon Binder are the active members.
  • Accessibility Advisory Committee members: Lisa Anne Chatten is the active member; Bonnie Danes is the alternate.
  • Parent Involvement Committee: Krista McConnell is the active member; Alison Kelly is the alternate.
  • Student Discipline Committee members: All trustees; will serve on a rotating basis with a minimum of three required to conduct a suspension appeal or expulsion hearing.

Administrative committees
Trustees selected membership on administrative committees. For 2021, administrative committees will consist of the following members:

  • Indigenous Education Advisory Committee: Mike Brant and Kristen Parks.
  • Equity and Inclusivity Advisory Committee: Mike Brant and Alison Kelly.
  • Safe Schools Advisory Committee: Lucille Kyle.
  • Mental Health Leadership Team: Shannon Binder is the active member. Lisa Anne Chatten is the alternate.
  • Information Technology Advisory Committee: Alison Kelly.

External committees

  • Food for Learning Partnership: Spencer Hutchison.
  • Ontario Public School Boards’ Association (OPSBA) (in place now through to November 2022): Lisa Anne Chatten is the active member. Alison Kelly is the alternate.

Recommendation

Tender for interior renovations at Eastside Secondary School, Phase 1A

Board members awarded Tender ITT 2122-001 to David J. Cupido Construction Corporation Limited for the Phase 1A interior renovations at Eastside Secondary School, for a total of $1,173,000.

Various interior renovations are planned at the school through a phased plan that will span approximately three years. A phasing plan has been developed in collaboration with school administrators, the architect and Facility Services staff. The plan includes various work, including abatement, accessibility projects, classroom renovations, mechanical, electrical and structural work. Find out more starting on page 13 of the December 6, 2021 agenda (PDF).

For more information, please contact Kerry Donnell, Communications and Privacy Manager, extension 62354, or 613-847-0696, [email protected]

Letter from the Director of Education, enhanced COVID-19 screening

December 6, 2021—Director of Education Katherine MacIver shared a letter today with all HPE Schools families about enhanced COVID-19 screening. Read more below.

Dear Families:

Enhanced COVID-19 safety measures at schools

The rising case numbers of COVID-19 in our communities have many people concerned. At Hastings and Prince Edward District School Board, our intention is to keep students safe and learning at school, working in partnership with Hastings Prince Edward Public Health.

NEW DAILY SCREENING MEASURES FOR ALL STUDENTS, STAFF AND VISITORS
Beginning December 7, 2021, anyone going to a school must pass the provincial screening tool AND the updated HPE Enhanced Screening Tool (PDF) before going to school.

The updated HPE Enhanced Screening Tool includes the following:

  • daily screening for sore throat or difficulty swallowing;
    • runny or stuffy nose;
    • abdominal pain;
    • headache (unusual or long lasting);
    • Conjunctivitis (pink eye); or
    • decreased/lack of appetite.

If anyone answers ‘yes’ to any of these symptoms, do not attend school/work until the symptoms are improving for at least 24 hours. Please refer to the attached “Enhanced school measures including screening, effective Tuesday, December 7 (PDF)” from Ethan Toumishey, Acting Medical Officer of Health, for more information.

To help control virus spread, Hastings Prince Edward Public Health has directed local school boards to implement additional safety measures at elementary schools for students, staff and visitors beginning Tuesday, December 7, 2021 until further notice:

  • requiring masks for all JK/SK students;
  • strict cohorting inside the school. This means only one group at a time in spaces, such as gyms or libraries; and
  • cohorting outside at recess and lunch when masks are not worn, or if cohorts are using the same area outside, masks must be worn.

Everyone at Hastings and Prince Edward District School Board is working diligently to keep students safe and our schools open. We are responding to confirmed COVID-19 situations as quickly as they arise.

As always, if you have any questions about your child’s learning, please contact their teacher, or the school principal.

If you have questions about the enhanced screening, or the additional safety measures put in place by the HPE Public Health, please go to the public health web page School and COVID-19 Guidance for Parents, Guardians and Caregivers.

Thank you for your continued support of your child’s school and your assistance in doing all you can to help keep everyone safe.

Sincerely,

Katherine MacIver
Director of Education

Tentative agreement reached for HPEDSB and occasional teachers

December 2, 2021—A tentative collective agreement has been reached between the Hastings and Prince Edward District School Board (HPEDSB), and the Hastings EPrince Edward Occasional Teachers’ Local (HAPE-OTL).

The agreement, for approximately 200 occasional elementary teachers, is from September 1, 2019 to August 31, 2022. No details will be made public until it is voted on by teachers and the Board of Trustees in late January 2022.

Quotes

“Both teams negotiated for a lengthy period of time to come to agreeable terms. Their commitment to the process demonstrates their willingness to achieve common goals. Our elementary occasional teachers are essential in educating students. We appreciate their contributions to student achievement and well-being, and to being consistently available, sometimes on very short notice.” – Lucille Kyle, Chair of the Board

“This agreement comes at a time of budget cuts across the province in education. Greater needs in the education sector require more funding and our education workers are being asked to do more for less. The agreement helps to address some of the concerns of our members. I would like to thank both the school board and our own local team for all their support in reaching the agreement we have.” – Doug Thur, President, Hastings and Prince Edward Occasional Teachers Local

CONTACTS

  • Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, 613-847-0696, [email protected]
  • Doug Thur, President, Hastings and Prince Edward Occasional Teachers Local, 613-968-3707, extension 227, [email protected]

Letter from the Director of Education, various updates about the school year

November 24, 2021—Director of Education, Katherine MacIver shared a letter today with all HPE Schools families, with various updates about the school year. Read more below.

Dear Families:

Updates on the school year, COVID-19 screening, vaccinations, inclement weather and travelling over the holidays

It’s hard to believe that we are already three months into the school year. Learning is well underway at HPEDSB, as I have seen first-hand when I visited all schools over the past few months. Thank you for your ongoing support of your child’s school.

This letter is an update on several topics connected to your child’s education from now until the December break and into January.

ELEMENTARY PROGRESS REPORTS: If your child is in elementary school, you should have received a paper copy of their Early Progress Report. Please contact your child’s teacher with any questions or concerns.

SECONDARY PROGRAMMING: For secondary school students, the first quadmester wrapped up earlier this month and students have transitioned to their next set of two courses per day. Report cards indicating student learning progress for Quadmester 2 will be available at the end of January 2022, which is traditionally the end of Semester 1. Speaking of semesters, the Ministry of Education recently announced that school boards may return to the semester approach, where students take four courses at a time for 20 weeks, rather than the existing quadmester approach, where they take two courses a day for 10 weeks. Before making a decision, we will be asking for your input through an online ThoughtExchange. More about this is coming soon.

COVID-19 DAILY SCREENING: Please remember to do COVID-19 screening for your child every morning before going to school. This is a necessary safety step for all students, staff and visitors going into our schools. If symptoms are present, or if someone is awaiting test results after experiencing symptoms, stay at home and do not go to school/work. According to public health guidelines, everyone in a household, unless they are fully vaccinated, must stay home until either receiving a negative COVID-19 test result, are cleared by public health, or are diagnosed with another illness. As well, anyone who is sick, or has any symptoms of illness, including those not listed in the screening tool, should stay home and seek assessment from their health care provider.

COVID-19 RAPID ANTIGEN TESTS FOR STUDENTS: The Ministry of Education recently announced that a kit of five rapid antigen tests will be provided to every student to take home before the December break. Use of these tests is voluntary. Watch for more information in the coming weeks.

COVID-19 VACCINATION CLINICS AT SCHOOLS: Hastings Prince Edward Public Health will be using space in secondary schools for voluntary COVID-19 vaccination clinics for children ages 5-11. The clinics will be open from 3:00 – 8:00 PM on specific dates, and will be operated and staffed by public health personnel.

INCLEMENT WEATHER DAYS: It is the time of year when wintery weather is expected and therefore potential bus cancellations. When buses are cancelled, schools remain open. For students unable to get to school on these days, teachers will be asked to help students access learning, either online, by email, or another method. We realize that connectivity may be an issue, so flexibility for that learning will be necessary.

INTERNATIONAL TRAVELLERS RETURNING TO CANADA: Please be aware that anyone travelling outside Canada is required to follow federal guidelines for COVID-19 testing and requirements upon returning to Canada. This may include a period of quarantine for unvaccinated travellers. Please refer to the federal guidelines for up-to-date information.

Lastly, this is Bullying Awareness and Prevention Week in Ontario. During Bullying Awareness and Prevention Week, November 21-27, 2021, Ontario students, staff and parents are encouraged to learn more about bullying and its effect on student learning and well-being. Our staff care about students’ health and safety. Useful resources for what to do if your child is bullied, witnesses bullying, or is bullying others, include kidshelpphone.ca and https://www.prevnet.ca/bullying/parents, as well as support personnel in schools.

Thank you for your continued support of HPEDSB schools as we learn and grow together.

Sincerely,

Katherine MacIver
Director of Education

OPSBA’s Transitioning from the COVID-19 School Experience Discussion Paper, Video and Community Survey

Ontario children returned to their public schools this fall for the first time since the spring and the Ontario Public School Boards’ Association (OPSBA) wants to hear from you!

OPSBA’s Transitioning from the COVID-19 School Experience Discussion Paper reflects the initial thinking of Association membership from first-hand accounts of remote learning during the pandemic, in all manner of school and geographic settings. This process of reflection has revealed two compelling realities: that a worrisome number of students have been unable to profit from remote forms of learning; and that several innovative practices in pedagogy and leadership have emerged that should be preserved and implemented on a broader scale post-pandemic.

OPSBA, of which our school board is a member, has launched an online survey to help inform public education advocacy to the provincial government throughout the 2021-22 school year and beyond. We are asking community members throughout Ontario to share some of their thoughts about learning online during the COVID-19 pandemic and the post-pandemic school and learning environment.

Share your opinion in the survey, which is open until November 30, 2021.

Find out more in a 10-minute video overview.

There are eight questions in the survey, which should take about 10 minutes to complete. This survey is completely anonymous and participation is completely voluntary. To allow more meaningful analysis of the results, some of the survey questions are mandatory. If one is missed, the user will be reminded at the end to complete those specific questions.  We have created a dashboard and anyone who has completed the survey will receive an active link to see how others have responded.

To learn more about OPSBA, visit www.opsba.org.

 

Board Meeting Update: November 22, 2021

November 22, 2021—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held November 22, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening   Jennifer Cobb, Trustee, North Prince Edward, asked all to reflect on Caring: We demonstrate concern for self and others. We show empathy and express genuine concerns. We consider the long term effect of our actions.

Presentation

Madoc Township Public School: Changing Our World, We Have a Dream

This presentation featured a video (9 minutes) showing how the student voice was harnessed to make a difference at Madoc Township Public School. This project started with playground access being restricted and led to students participating in an inquiry process about making change, taking responsibility and being leaders. Through the inquiry, students educated one another, learned about media literacy, helped to write a script and participated in a video.

Thank you to students Holden, Morgan, Mida, Natalie and Bella, for sharing their experiences and answering trustee questions, and also to Tera Brough, Principal; and Angela Burr and Brian Long, Teachers, for leading and learning alongside the students.

Recommendations

Rise and Report from the Committee of the Whole, where Board members:

  • approved the Multi-Year Annual Accessibility Plan for the period September 2021 to August 2026;
  • approved revisions to Policy 11-A: Committee of the Whole;
  • tabled Policy 18: Learning Foundation in order to form a working group with representation from The HPELF to review documentation and revise Policy 18; and
  • agreed to establish a Whistleblower/Disclosure of Wrongdoing policy to ensure ethical and professional conduct at Hastings and Prince Edward District School Board, and to demonstrate the Board’s commitment to maintaining and enhancing public confidence in the integrity of trustees and employees to ensure protection against reprisal.

2020-2021 Consolidated Financial Statements

Board members approved the approve the Consolidated Financial Statements for the year ending August 31, 2021. Find out more starting on page 10 of the November 22, 2021 agenda.

Information

Director of Education Report

Highlights of this report included the following:

  • As of today, there are 11 positive COVID-19 cases at schools; all schools are open as there is no evidence of transmission at any school.
  • A reminder for families, students and staff to screen for COVID-19 every morning prior to going to school/work and not to attend if symptomatic: stay at home if COVID-19 symptoms are present, or if waiting for test results after experiencing symptoms.
  • Everyone in a household, unless they are fully vaccinated, must also stay home until receiving a negative COVID-19 test result, are cleared by public health, or are diagnosed with another illness. Get a COVID-19 PCR test (not a rapid antigen test) if experiencing symptoms of COVID-19 or are a contact of a known COVID-19 case.
  • Anyone who is sick or has any symptoms of illness, including those not listed in the screening tool, should stay home and seek assessment from their health care provider, if needed. These symptoms include fever and/or chills; cough or barking cough (croup); shortness of breath; decrease of loss of taste or smell; or nausea, vomiting and/or diarrhea.
  • Rapid antigen tests will be provided to every student to take home over the December break; they are voluntary to use; more information will be shared with families in the coming weeks.
  • Changing to the semester system at secondary schools is an option for February; we will be consulting with all stakeholders for input before making a decision.
  • Secondary schools will be used as COVID-19 vaccination clinics for children ages 5 – 11; information will be shared with families about the dates and times; clinics will be held after hours and will be staffed by public health staff, which will also ensure parent/guardian consent prior to administering the vaccination.
  • Early Progress Reports went home today after a printing issue caused a delay for some elementary schools last week.
  • It is the time of year when wintery weather is expected and therefore the potential bus cancellations. Teachers will be asked to help students access learning either online, by email or other method to enable students who may not able to attend due to transportation cancellation will still have access to learning. We realize that connectivity may be an issue, so flexibility in the mode for that learning will be necessary.
  • An operations review will be conducted at the Education Centre by the firm Optimus. This review is fully funded by the Ministry of Education and will investigate efficiencies and  the effectiveness of roles supporting schools and students.
  • We received a letter from the Canadian Cancer Society recognizing the Relay for Life fundraising efforts at Eastside Secondary School and Trenton High School in the amount of $12, 772 in 2021.
  • Committees for Trustee Representation 2021-2022. Find out more starting on page 41 of the November 22, 2021 agenda.
  • Trustee Committee Selection for 2021-2022. Find out more starting on page 46 of the November 22, 2021 agenda.
  • Voting process for the Annual General Meeting of the Board in December 2021. Find out more starting on page 48 of the November 22, 2021 agenda.

JK-Grade 3 Suspension Review Initiative

In October 2021, school leaders engaged and were provided with school data sets, including students in JK to Grade 3 with suspensions in their discipline history, and asked to  consider each learner’s profile and work through a review process for each student including the following considerations:

  • How are our students on this list currently doing academically? Behaviourally? Socially/emotionally?
  • What have we learned about our students since the suspension was assigned?
  • What supports are currently in place? What additional supports are needed in order to improve the educational outcomes for each student?

Student Services learning support coordinators, system lead, and respective superintendents will continue to work collaboratively to support school teams as required to address complex student profiles in order to improve educational outcomes. This learner profile data will assist us in planning forward to access supports from various community partners, consider strategic classroom and program placements, as well as the allocation of various internal supports (Psychological Services, Behaviour Support Services, Mental Health supports, etc.). Find out more starting on page 50 of the November 22, 2021 agenda.

Board Improvement Plan for Student Achievement update

This is the third and final year in the implementation of the current HPEDSB Board Improvement Plan for Student Achievement. A revised plan will be created for the upcoming  school year, transitioning to a new Board Improvement and Equity Plan (BIEP) template as required by the Ministry of Education for implementation in 2022-2023. Find out more starting on page 52 of the November 22, 2021 agenda.

Student Achievement during Quadmester 1 (September to November 12, 2021)

Highlights from this report included the following:

  • The quadmester approach, in place at this time at secondary schools, involves students taking one course in the morning and another in the afternoon for 10 weeks.
  • This compares to the octomester approach from the previous school year (2020-2021), when students took one course (the same one each day) for five weeks.
  • Both approaches indicate an improvement in student achievement as compared to 2019, with the greatest improvements in the senior grades (11 and 12).

Student re-engagement update

Due to the global COVID-19 pandemic, HPEDSB has experienced a higher number of families who are choosing to homeschool their children. During the 2020-2021 school year, site-based teams began efforts to re-engage students through phone calls and home visits to families. Through these initial efforts, we were able to re-engage 212 students who returned to  the register from homeschooling. This data included students who were not attending school for the purpose of instruction, but who were receiving regular check-ins from social workers, social services workers, and child and youth workers.

Re-engagement data indicates the following:

  • 352 students are currently homeschooling.
  • This data represents approximately 170 families who have made the decision to homeschool.
  • This number is slightly elevated from our typical homeschooling data which varies between 250 to 300 students per year, pre-pandemic.
  • Approximately 18% of these students (66 students) are homeschooling due to factors involving the COVID-19 pandemic.

Ongoing personalized efforts and thoughtful communication with families to build relationships and re-engage students when they are ready to return to school are underway. Find out more starting on page 54 of the November 22, 2021 agenda.

Report from student trustees

Highlights from this report included the following:

  • meeting with advisors about school issues; and
  • creating a Google Form to seek feedback from students about mental health, timetabling (quad/octomesters), other topic important to students.

Report from the Special Education Advisory Committee, October 28, 2021 

Highlights from this report included the following:

  • a video from the Ontario Public School Boards’ Association about support materials for special needs;
  • update about re-engaging students in learning;
  • review of the Equity Action Plan; and
  • review of the student census project.

Report from the Audit Committee, November 10, 2021 

Highlights from this report included the following:

  • review of the Consolidated Financial Statements;
  • review of internal processes/systems.

Report from the Parent Involvement Committee, November 15, 2021 

Highlights from this report included the following:

  • presentation by the libraries in Prince Edward County about cyber-security;
  • how to use funds provided through the provincial Parents Reaching Out (PRO) grants; and
  • review of the draft equity policy.

OPSBA Information Exchange

Highlights from this report included the following:

  • asked questions coming through the OPSBA: What are the top three issues for HPEDSB? How can we better support student mental health needs?

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Announcing the This is Me in HPE Student Census

How HPEDSB is preparing to create more equitable, inclusive schools

November 4, 2021–This month, all students of Hastings and Prince Edward District School Board (HPEDSB) will have the opportunity to participate in a first-ever, district-wide census.

The communities we serve are growing more diverse. We value this diversity because it contributes to the ideas and perspectives that enrich school communities. To support our efforts, we must learn more about our students, so we are able to identify opportunities to help everyone succeed. 

That is why we are conducting the This is Me in HPE Student Census. It will collect identity-based information to help us learn about our students and create more equitable, inclusive schools. 

“As a school board, it is important to truly know our learners in order to ensure everyone is able to succeed and flourish. HPEDSB is dedicated to removing systemic barriers and practices which may impede success for some students. Using the data gathered from the student census, we will understand the diversity of our student population to help them feel supported, a strong sense of belonging, and be able to experience equitable opportunities,” said Katherine MacIver, Director of Education.

Data from the student census will assist with our planning by helping us:

  • be aware of and support the diversity of our students and families;
  • better understand the needs of our students and families;
  • enhance access to services and eliminate barriers for our students and families;
  • reduce disadvantages faced by some of our students and families;
  • allocate resource, enhance programs and service delivery; and
  • improve learning opportunities for all students.

The census will be conducted from November 15-19, 2021. Participation is voluntary and will take about 20 minutes. It is confidential but not anonymous. That means individual responses, and all personal student and family information, will be linked to students. This will enable us to better understand the diversity within the HPEDSB student population and work to ensure equity for students of different backgrounds. Student responses, data reports and analyses will never single out a student or family. Individual responses will remain confidential and protected under freedom of information and protection of privacy legislation.

  • For students in JK to Grade 4: the census will be completed at home with/by their parents/guardians.
  • For students in Grade 5 to 12: the census will be completed during class time.

On November 15, 2021, families of students in JK to Grade 4 will receive a communication from their child(ren)’s teacher(s) with a link to the online census. Students in Grades 5 to 12 will receive an email to their school Google Apps account with a link to the online census. A paper copy and/or other accommodations are available upon request by contacting the school.

Families who do not want their child(ren) to participate, may opt out by contacting the principal by Wednesday, November 10, 2021.

More information about the This is Me in HPE Student Census, including an information slideshow, sample census questions and FAQs, is available online at www.HPEschools.ca/census 

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Letter from the Director: Preparing for the student census, November 15-19, 2021

Student Census infographicNovember 3, 2021—Director of Education, Katherine MacIver shared a letter today with HPE Schools families about the upcoming This is Me in HPE Student Census. Please read the following letter and infographic to learn more about this exciting initiative.

Dear Families:

This is Me in HPE Student Census

As mentioned in a recent letter, students will have the opportunity to participate in a first-ever, district-wide student census this month. The This is Me in HPE Student Census is being conducted at all schools in Hastings and Prince Edward District School Board from November 15-19, 2021.

Why are we doing this? The communities we serve are growing more diverse. We value this diversity because it contributes to the ideas and perspectives that enrich school communities. To support our efforts, we must learn more about our students, so we are able to identify opportunities to help everyone succeed. The This is Me in HPE Student Census will collect identity-based information to help us learn about our students and create more equitable, inclusive schools. Data from the student census will help us plan for the future.

Data from the student census will assist with our planning by helping us:

  • be aware of and support the diversity of our students and families;
  • better understand the needs of our students and families;
  • enhance access to services and eliminate barriers for our students and families;
  • reduce disadvantages faced by some of our students and families;
  • allocate resource, enhance programs and service delivery; and
  • improve learning opportunities for all students.

 We need your help! The census will be conducted through your child’s school from November 15-19, 2021. Participation is voluntary and will take about 20 minutes. It is confidential but not anonymous. This means individual responses, and all personal student and family information, will be linked to students. That will enable us to better understand the diversity within the HPEDSB student population and work to ensure equity for students of different backgrounds. Student responses, data reports and analyses will never single out a student or family. Individual responses will remain confidential and protected under freedom of information and protection of privacy legislation.

  • For students in JK to Grade 4: the census will be completed at home with/by their parents/guardians.
  • For students in Grade 5 to 12: the census will be completed during class time.

On November 15, 2021, families of students in JK to Grade 4 will receive a communication from their child(ren)’s teacher(s) with a link to the online census. Students in Grades 5 to 12 will receive an email to their school Google Apps account with a link to the online census. A paper copy and/or other accommodations are available upon request by contacting the school.

If you do not want your child(ren) to participate, please contact the principal by Wednesday, November 10, 2021.

More information about the This is Me in HPE Student Census, including an information slideshow, sample census questions and FAQs, is available online at www.HPEschools.ca/census. If you have other questions or are looking for additional information, please contact the project leads by email at [email protected] or call 613-966-1170 ext. 62121.

Thank you for taking the time to have your child’s voice heard and be represented in the This is Me in HPE Student Census.

Sincerely,

Katherine MacIver
Director of Education

 

November 1 to 7 is Treaties Recognition Week

November 1, 2021—The Kaswhénta was the very first treaty between First Nations and Europeans. Known also as the Two Row wampum, this treaty served as the basis for all subsequent treaties that were negotiated with Government officials. The Dutch and the Haudenosaunee made this treaty in 1613 to establish how each would live with and treat each other. It was later fully adopted by the British. The two purple parallel lines represent the existence of equal cultures of the First Nations and the Europeans who agreed through this treaty, to live side by side never interfering in each others culture, laws, and way of life. The white parallel lines represent that the agreement is based on peace, friendship, and good minds (respect).

Two row wampum

As part of our commitment to reconciliation, and in recognition of Treaty Recognition Week, HPEDSB flies this flag that represents the original treaty agreed upon by the Europeans and First Nations people as a reminder that we are all treaty people, and we are to live alongside of one another in peace, friendship, and respect.

More information about Ontario Treaties and their history is available on the Ontario Treaties website.

Board of Trustees’ letter to Ministers of Education and Health

October 26, 2021—The HPEDSB Board of Trustees, headed by Chair Lucille Kyle, issued a letter on September 28, 2021 to Minister of Education Stephen Lecce, Minister of Health Christine Elliott, and Ontario’s Chief Medical Officer of Health Dr. Kieran Moore, requesting the province consider mandating COVID-19 vaccination for eligible students by including it on the list of reportable vaccinations required under the Immunization of School Pupils Act. Read the complete letter below.

Letter from HPEDSB to Stephen Lecce, Christine Elliott and Dr. Kieran Moore (pdf)

Board Meeting Update: October 25, 2021

October 25, 2021—This update provides a summary of the public meeting of the Hastings and Prince Edward District School Board held October 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in November.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Alison Kelly, Trustee, South Prince Edward, asked all to reflect on Trustworthiness: We can be counted on to do what is right. We instill confidence in one another through our actions.

Presentation

Valuing all students: Thanksgiving address in the Mohawk language, Prince of Wales Public School

Thank you to Nahkira (Gimbo) Yenonhkwatsheronni Brant-Cummings, a student in Grade 3 at Prince of Wales Public School in Belleville, who recited the Thanksgiving Address, a welcome message, in the Mohawk language. The address represents the words that come before all other. It is recited when the Mohawk community begins a meeting, formal or informal. It gives thanks and expresses gratitude to all things that are provided for life. It begins with referencing people, respect and gratitude. Next, it asks people to come together, their minds as one.  Thanks are then given to the Earth, birds, grasses, waters, trees, food plants, medicine plants, air, rain, sun, moon and stars, then to the creator. The words (in Mohawk) Now we bring our minds together as one are repeated at the end of each section.

Principal Kelly Mackay acknowledged that she is a settler whose role is to listen deeply, to acknowledge the past, to learn and plan for the future, as part of truth and reconciliation.

Recommendations

Notice of Motion recommendation

Board members approved a motion for staff to initiate, in consultation with the Indigenous Education Advisory Committee and Equity Advisory Committee, a review of the names of all schools within the district named after individuals to ensure that the school names reflect the 2020-2025 Strategic Plan, then draft an equity policy with a focus on reconciliation, human rights, decolonization, anti-racism and anti-oppression principles. Find out more starting on page 13 of the October 25, 2021 agenda.

Appointment of external auditors for 2021-2022

Board members appointed BDO LLP as the external auditor for 2021-2022 at a fixed remuneration of $42,200. BDO has provided audit services to HPEDSB for a number of years and has developed a strong relationship with staff, management, the Board of Trustees and other stakeholders, including Audit Committee members. Administration is satisfied with BDO’s performance to date. BDO has delivered its services in a professional, timely and accurate manner. Find out more starting on page 14 of the October 25, 2021 agenda.

External Auditor’s Plan

Board members approved the Audit Planning Report to the Audit Committee dated September 22, 2021. This report features an executive summary, team biographies, significant audit risks and planned responses, among other topics. Find out more starting on page 15 of the October 25, 2021 agenda.

Multi-Year Internal Audit Plan

Board members approved the 2021-2024 Multi-Year Internal Audit Plan, which will guide the audit activities for HPEDSB on an annual basis, for a three-year period. This plan addresses the HPEDSB priorities, as well as determined risks, as the highest as a region in order to maximize Regional Internal Audit Team’s resources. Find out more starting on page 34 of the October 25, 2021 agenda.

2021-2022 Regional Internal Audit Plan

Board members approved the 2021-2022 Regional Internal Audit Plan. It includes the following topics: continuation of work started in 2020-2021; cyclical follow-up procedures; a placeholder to account for management’s requests and potential changing priorities during the year; and one new engagement, when and if time and situation allows. Find out more starting on page 39 of the October 25, 2021 agenda.

Policy 11-C: Budget/Finance Committee

Board members approved Policy 11-C: Budget/Finance Committee, which will reinstate the committee as a standing committee in December 2021. Find out more starting on page 41 of the October 25, 2021 agenda.

Information

Director of Education report

Highlights from this report include the following:

  • trustee professional development, November 6, 2021; and
  • return to learning update, specifically:
    • staffing shortages in the occasional staff complement; a long-term plan is underway;
    • small shortage of bus drivers affecting a few routes;
    • ongoing response to COVID-19 positive cases, in cooperation with HPE Public Health;
    • some concerns raised about student vaccinations for inter-school extra-curricular activities (outside the school community);
    • community campaign to provide schools with letters about student vaccinations; and
    • staff are reviewing curriculum expectations and identifying student learning needs, particularly foundational literacy and numeracy skills, at all schools.

This is Me in HPE Censuses

HPEDSB has embarked on a large-scale, multi-faceted, board-wide demographic data collection for staff and students, as have most other public and Catholic school boards in Ontario. The This is Me in HPE censuses will be conducted in November 2021. Gathering demographic data will help us better understand the diversity across our system. This data will allow us to establish baselines, track progress, make evidence-informed decisions, and measure the success of equitable and inclusive learning and workplace policies, practices, and programming.

With financial support and direction from the Ministry of Education and in collaboration with local federations and union partners, we will collect, analyze, and use identity-based data to support equity of opportunity and outcomes for all staff and students with the intention of identifying and addressing systemic barriers and discriminatory biases. Find out more starting on page 44 of the October 25, 2021 agenda.

Capital and Building Renewal Projects update

This update provided provide an update on current and proposed capital and building renewal projects for 2021-2022. The report is comprehensive. Find out more starting on page 47 of the October 25, 2021 agenda.

Reports from student trustees

Highlights from this report include the following:

  • will be seeking input from students about quarterly Student Voice meetings and issues of interest to students.

Parent Involvement Committee, October 18, 2021

Highlights from this report included the following:

  • this first meeting of the school year included over 40 participants;
  • Nancy Cherwinka was elected as the new chairperson;
  • received information about the This is Me in HPE censuses;
  • update about the former Quinte Secondary School and the Adventure Class;
  • a reminder that meetings are open to the public; and
  • the next meeting is November 15, 2021 at 6:00 PM.

Indigenous Education Advisory Committee, October 21, 2021

Highlights from this report included the following:

  • Indigenous Education Action Plan for 2021-2022 and the four priority areas; and
  • planning to create and share resources for the upcoming Treaty Week.

OPSBA Information Exchange

Highlights from this report included the following:

  • upcoming online (Zoom) sessions for trustees in December 2021; and
  • public input on a new trustee code of conduct is open.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Letter from the Director: This is Me in HPE Student Census coming in November 2021

Student Census infographicOctober 14, 2021—Director of Education, Katherine MacIver shared a letter today with HPE School families about the upcoming This is Me in HPE Student Census. Please read the following letter and infographic to learn more about this exciting initiative.

Dear Families:

This is Me in HPE Student Census, coming in November 2021

Fall has arrived and the school year is well underway. At Hastings and Prince Edward District School Board (HPEDSB), we are committed to the learning and achievement of all students. In order to ensure our schools meet the needs of all our students, we will be participating in a first-ever, district-wide student census called This is Me in HPE.

The This is Me in HPE Student Census will collect identity-based information to help us learn about our students and create more equitable, inclusive schools. This will help us to be aware of and support the diversity of our students and families.

Why are we doing this? We are committed to meeting the learning needs of all students. For us to identify and address inequities, barriers, or discriminatory biases, we need to better understand the diversity that exists across our system. That includes knowing more about our students and school communities.

As a public education provider, HPEDSB welcomes all students, and values the diversity of our students and staff. This includes reaffirming our commitment to equity and inclusion for all. At the same time, we also commit to supporting all individuals in our school communities through a sense of belonging, regardless of their background or personal circumstances.

We need your help! The census will be conducted through your child’s school from November 15-19, 2021. Participation is voluntary and will take about 20 minutes. It is confidential but not anonymous. This means individual responses, and all personal student and family information, will remain strictly confidential with your child’s educators and protected under freedom of information and protection of privacy legislation. As a school board, we will use this data to improve learning opportunities for all students.

Even though the census dates are a few weeks away, we are communicating with you now because teachers will start preparing students to varying degrees. For example, students will learn why the census is being done and will be able to ask questions to clarify their understanding of unfamiliar words or concepts.

In early November, you will receive another letter with specific information about the student census. In the meantime, you can learn more by viewing an information slideshow, infographic, sample census questions and FAQs online at www.hpedsb.on.ca/census. If you have other questions or are looking for additional information, please contact the principal, or the project leads by email at [email protected] or call 613-966-1170 ext. 62121.
These are exciting times at HPEDSB. We are on a journey to re-engage and reimagine learning. Thank you for joining us, as we continue learning together.

Sincerely,

Katherine MacIver
Director of Education

 

Letter from the Director: Inter-school extracurriculars resuming this week

September 28, 2021

Dear Families:

Inter-school athletics will resume this week with a mandatory vaccination plan for students, coaches, volunteers and officials
As the school year progresses, so do requirements for the COVID-19 pandemic. At Hastings and Prince Edward District School Board, the Return to Learning Plan provides guidance for the safe return to school. We review the plan on a regular basis and make adjustments to enhance student learning, engagement and well-being.

Participation in activities beyond the classroom is an important part of the school experience. With that in mind, I am pleased to let you know that inter-school athletics for students in Grades 7-12 will resume this week, in accordance with guidance from Hastings Prince Edward Public Health. Inter-school activities occur between two or more schools, as compared to in-school activities, which are referred to as intramurals.

Permission to play
Students in Grades 7-12 participating in inter-school events (athletics and/or extracurriculars) are required to be fully vaccinated by November 12, 2021 to participate in activities that take them out of their home school. OFSAA guidelines and COVID-19 protocols will be followed.

To minimize the number of contacts for students, coaches, officials and volunteers, all events will be closed to spectators.

Students who are in the process of acquiring full vaccination status will be permitted to participate in inter-school activities if they are meeting vaccination milestones, as follows:

  • The first dose of vaccination must be completed by October 1, 2021.
  • The second dose of vaccination must be completed by October 29, 2021.
  • All participants must be fully vaccinated (including the 14-day waiting period following dose 2) as of November 12, 2021.
  • Participants will provide proof of vaccination to confirm eligibility but will not be required to submit a copy of this proof.
  • Schools will record that proof has been provided and that a participant is eligible.
  • Those who have provided valid exemptions may be required to provide proof of negative rapid antigen tests prior to the activity.
  • HPEDSB will not collect or store any medical documentation.

All students in Grades K-12 may participate in intra-school activities (intramural sports, clubs) without being subject to the vaccination expectations outlined above.

For more information, please refer to the Guidelines for the Safe Participation in Inter-school Athletic Activities.

HPEDSB is committed to student and staff safety, and to following health measures to protect in-person learning. Thank you for your support of your child’s school and for your understanding as we continue a cautious approach to school activities and events.

Sincerely,

Katherine MacIver
Director of Education

Board Meeting Update: September 27, 2021

September 27, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held September 27, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in October.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Spencer Hutchison, Trustee, Trenton and CFB Trenton, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

New build: Easthill Elementary School

Board members approved a tender in the amount of $14,025,000 to Garritano Bros. Ltd. for the construction of Easthill Elementary School.

The start of construction was planned for summer 2021 with an anticipated substantial completion date of January 31, 2023. However, all tender submissions came in several million dollars over the available budget. An initial cost estimate that was prepared for the project estimated a construction budget of approximately $11 million, plus architectural fees, applications/permit fee, commissioning, etc. Under the terms of the capital priorities funding, the board is unable to award a tender if it exceeds the available funding. In July 2021, a revised Approval to Proceed request was submitted to the Ministry of Education for additional funding. The situation was explained to bidders who were informed that the award is being delayed pending response from the Ministry of Education. On September 2, 2021, the Ministry approved the additional funding request with $400,000 from board Proceeds of Disposition (POD) and $2.2 million from unencumbered capital savings on other projects. Total approved project funding is now $15,579,580. Find out more starting on page 17 of the September 27, 2021 agenda.

Borrowing resolution 

Board members approved various borrowing resolutions in order to meet 2021-2022 operating and capital expenditures. Find out more starting on page 19 of the September 27, 2021 agenda.

Board recommendations

Board members approved two recommendations presented at the Committee of the Whole meeting on September 13, 2021. One is with regard to HPEDSB affirming its support that COVID-19 vaccines be considered for addition to the list of vaccinations for all eligible students for the purpose of immunization records; and the other is to reinstate the Budget Committee as a standing committee. Find out more starting on page 25 of the September 27, 2021 agenda.

Information

Enrolment update

At the start of each school year, administration collects elementary and secondary enrolments, compares them to projections and determines the impact on teaching staff and school organizations in order to address provincial class size guidelines and match funding to expenditures.

  • Elementary: The revised elementary enrolment projection is 10,575 compared to a budget projection for 2021-2022 of 10,211. The significant increase of 364 students occurred primarily in kindergarten (increase of 289) and offset the substantial decrease that occurred the previous year. The number of students in the virtual school is 370, very close the budget enrolment projection of 356. Overall, 3.5% of elementary students are enrolled in the virtual school.
  • Secondary: The revised secondary average daily enrolment (ADE) projection is 4,465 compared to a budget projection of 4,335. The significant increase of 130 students is a change from prior years of declining secondary enrolment. The number of students in the virtual school is 114, very close the budget enrolment projection of 118. Overall, 2.6% of secondary students are enrolled in the virtual school. 

Find out more starting on page 26 of the September 27, 2021 agenda.

National Day for Truth and Reconciliation

September 30, 2021 marks the first National Day for Truth and Reconciliation. The creation of this federal statutory holiday was through legislative amendments made by Parliament. Both the National Day for Truth and Reconciliation and Orange Shirt Day take place on September 30.

Several resources have been shared with schools to support and enhance learning about reconciliation, residential schools and colonial policies: 

  • interactive Google Slides for elementary and secondary schools;
  • pedagogical considerations for teaching about residential schools;
  • webinars to engage in dialogue about approaches to talking about residential schools with students;
  • access to the Nelson Professional learning series to enhance educator awareness, understanding and capacity to engage students in reconciliatory learning experiences;
  • daily links to learning opportunities by The National Centre for Truth and Reconciliation;
  • Orange Shirt Day promotion;
  • radio ads for community awareness about the National Day for Truth and Reconciliation;
  • internal communications to HPEDSB staff reflecting the importance of making meaningful time on September 30, 2021 to promote awareness and engage in the critical conversations and work needed to work together towards reconciliation;
  • provision of mental health resources to students or staff in need of support as these important conversations and truths come forward; and 
  • consultation with the Indigenous Education Advisory Committee.

Find out more starting on page 28 of the September 27, 2021 agenda.

Summer Learning update

The Ministry of Education (EDU) provided funding to school boards to deliver summer learning programming to students in grades K-8 to mitigate learning loss during the course of the summer, in support of increasing student achievement and in closing learning gaps in literacy and numeracy. Additionally, we were able to access ministry funding to support Indigenous students in preparing for the transition to grade 9 in two regions of the school board through the provision of reach ahead credits as part of a culture camp. Find out more starting on page 29 of the September 27, 2021 agenda.

Equity Action Plan, 2021-2024

In 2017, the Ontario Ministry of Education released Ontario’s Education Equity Action Plan which established clear deliverables and targets that school boards were accountable to move forward. While HPEDSB has accomplished intentional work in the area of equity and social justice, the main goal of the 2020-2021 school year was to reinstate the Equity and Inclusivity Advisory Committee (EIAC) and develop the first HPEDSB Equity Action Plan. This plan will guide our work across the system in support of the strategic plan and Board Improvement Plan goals, each firmly grounded in equity. The Equity Action Plan will be rolled out this fall. Find out more starting on page 31 of the September 27, 2021 agenda.

2021 Summer mental health supports

The Ministry of Education provided funding to school boards to retain mental health supports over the summer months. Social workers and social services workers were offered the opportunity to provide services during the summer to students and families who requested ongoing mental health support. The top presenting issues were anxiety, low mood and grief/loss. Find out more starting on page 41 of the September 27, 2021 agenda.

Ontario Scholars

The number of students who achieved Ontario Scholar recognition was presented. Find out more starting on page 43 of the September 27, 2021 agenda.

Public health communication regarding extra-curricular activities

Two public health partners have provided a letter about students participating in extra-curricular activities. Find out more starting on page 44 of the September 27, 2021 agenda.

Reports from student trustees

Highlights from this report included the following:

  • smooth school start-up so far;
  • the quadmester approach is going well; and
  • looking forward to extra-curricular activities starting up.

Report from the Audit Committee

Highlights from this report included the following:

  • training for committee members;
  • reviewed the audit plan for this school year; and
  • reviewed the internal audit recommendations.

Report from the Special Education Advisory Committee

Highlights from this report included the following:

  • goal-setting for this school year.

Report from the Indigenous Education Advisory Committee

Highlights from this report included the following:

  • seeing a video of students doing a land acknowledgement in the Mohawk language;
  • Indigenous summer camps for students; and
  • the first National Day for Truth and Reconciliation.

OPSBA Information Exchange

Highlights from this report included the following:

  • a request from the Ontario Public School Boards’ Association (OPSBA) to promote an online  survey to employees and stakeholders. Find out more starting on page 47 of the September 27, 2021 agenda.

Report from trustees

Highlights from this report included the following:

  • participation on the Mental Health Committee;
  • students sharing candid feedback about mental health supports;
  • a question about when in-person Board and committee meetings will resume;
For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

September 30 is National Day for Truth and Reconciliation

September 24, 2021—In Canada, September 30, 2021 marks the first National Day for Truth and Reconciliation.

The day honours the lost indigenous children and residential school survivors, their families and communities. Public commemoration of this tragic and painful history, and the ongoing impacts of residential schools, is a vital component of the reconciliation process.

September 30 is an opportunity for everyone to learn about Truth and Reconciliation. At HPEDSB, students at every school will engage with age appropriate curriculum resources and learning opportunities to gain a better understanding of this chapter of Canadian history.

In its 2015 final report, the Truth and Reconciliation Commission was clear: “Without truth … there can be no genuine reconciliation.” The problem, the commissioners explained, is that “too many Canadians know little or nothing about the deep historical roots” of the ongoing issues stemming from settler colonialism generally, and residential schooling specifically.

Every one of us has a responsibility to reflect upon our role in reconciliation with Indigenous peoples and learn more about Indigenous history, cultures, the legacy of systemic discrimination and the residential school system, that continue to have ongoing impacts on First Nation, Métis and Inuit children, families and communities.

To learn more about the National Day for Truth and Reconciliation, please visit the Government of Canada website page National Day for Truth and Reconciliation.

Welcome from the Director of Education: Re-engage, recover and reimagine learning

September 7, 2021—Welcome students, staff and families to the 2021-2022 school year!

As Director of Education, I am excited to be embarking on a new school year that presents opportunities for learning, support and activity for our students. HPEDSB staff are focused on a return that will re-engage, recover and reimagine learning in our schools and classrooms.

I am especially pleased that the 2021-2022 school year will give us the opportunity to re-engage in our schools, to build community and to support our learners in person. There is no doubt that the past 18 months have challenged us in a variety of ways. While we did not all experience the pandemic in the same way, we all felt the impact in our lives. As we re-engage in learning, wellbeing is at the forefront for our students and staff as they return to our schools, either in-person or virtually. We look forward to the return of some of our essential supports, such as Food for Learning, in-person mental health supports, and school clubs and activities.

As we recover, we will ensure learning is hand-in-hand with wellbeing. Our students have been very active learners over the past year, whether in our physical and virtual classrooms, or in the home and community. We know there may still be learning gaps to address. Be assured, as we recover, staff will target key learning for our students to ensure they are equipped with the skills, knowledge and understanding necessary to be successful.

HPEDSB will continue to reimagine learning. The pandemic has given us an opportunity to look at teaching and learning differently. We have harnessed the power of technology in learning and have discovered that there is flexibility in our structures and approaches. It is an exciting time to think through how we can provide equity of hope, opportunity and outcome for our students in new ways.

I commit to you that we will balance re-engagement, recovery and reimagining with a close eye on safety for our staff and students. Numerous protocols and processes are in place to ensure our schools continue to be safe learning environments for all. Please refer to our Return to Learning plan for more information and further updates.

I look forward to a very successful 2021-2022 school year of learning together!

Sincerely,

Katherine MacIver
Director of Education

Ventilation at schools

September 1, 2021—School boards are using multiple strategies to support healthy and safe learning environments for students and staff as they return to in-person learning this fall. Supported by Ministry of Education investments in ventilation system improvements during the 2020-2021 school year, HPEDSB has undertaken extensive work over the past year to optimize and improve ventilation and air filtration in schools.

What is HPEDSB doing to improve air flow?

Air quality is being optimized at schools through improved ventilation and filtration, depending on the type of ventilation. This is a key element as part of the multiple protective strategies in place to reduce the risk of COVID-19 transmission, and support healthier and safe learning environments for students and staff.

  • Ventilation: Increasing the flow of outdoor/fresh air for diluting the concentration of any infectious particles.
  • Filtration: Involves the use of different types of fibrous media designed to remove particles from the airstream.

The Ventilation Strategy (see Graphic 1 below), includes the following best practices:

  • Implemented a preventive maintenance inspection/service program on all mechanical units to ensure continued effective operation of ventilation equipment (including operating windows).
  • Increased filter ratings to catch smaller particles, as appropriate for each type of equipment and conduct more frequent filter changes.
  • Updated or added ventilation equipment at schools to provide a long term solution to increased air quality and adjusted to do a 2-hour purge before and after the school day.
  • Placed standalone HEPA units in all Kindergarten classrooms and all occupied learning spaces without mechanical ventilation, as per Ministry of Education guidelines.

Investments at HPEDSB schools

The investments made by the Ministry of Education and school boards enabled all Ontario schools to implement a range of measures to improve ventilation and air quality (see Graphic 2 below).

2021-2022 school year

  • Ventilation funding: $0.5 million
  • 16 projects in progress/planned
  • 7 schools to receive an investment, representing 17% of total schools
  • Standalone HEPA filter units deployed: 381

2020-2021 school year

  • Ventilation funding: $6.9 million
  • 9 projects completed
  • 21 schools received an investment, representing 51% of total schools
  • HPEDSB will continue to implement best practices to improve ventilation and/or filtration to support healthy and safe learning environments for students and staff.
School board ventilation strategy
Graphic 1: Ventilation Strategy
Board investments in ventilation
Graphic 2: Ventilation Profile

 

 

Board Meeting Update 196: August 30, 2021

August 30, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held August 30, 2021,  livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Information

Director’s Report: Return to Learning Plan for the 2021-2022 School Year

Katherine MacIver, shared the HPEDSB Return to Learning Plan. Highlights from this report included the following:

  • the focus is on returning to learning safely, a cautious return to learning plan with guidelines for students and staff;
  • in some areas of the plan, we are awaiting further guidance from the Ministry of Education, public health or partner organizations, such as from OPHEA (Ontario Physical and Health Education Association) regarding extra-curriculars;
  • protective measures: masking, daily screening, hand hygiene, physical distancing, cleaning and ventilation, among others;
  • the opportunity to switch between in-person and virtual learning was offered from August 23 to 26, 2021; any transfer requests from now on will follow the transfer process through Procedure 340: Transfer of Students;
  • COVID-19 symptoms are different this year as compared to last year;
  • public health will make determination about school/work attendance when COVID-19 is confirmed or suspected;
  • vaccination information for staff/adults will not be shared, as per health privacy legislation; however, vaccination attestation is required for all adults who enter our schools and administrative buildings;
  • vaccinations for students are not mandatory; neither schools nor HPEDSB has access to student vaccination information;
  • secondary schools will host vaccination clinics on behalf of public health; details will be shared once we know more;
  • HPEDSB is not part of the provincial pilot program for asymptomatic testing;
  • a ventilation report will be posted to the HPEDSB website by September 3, 2021; HPEDSB received $5.9 million for ventilation/HVAC upgrades, windows and physical distancing measures; some work will be ongoing throughout September+ due to contractor availability and scheduling;
  • 303 HEPA units are at schools in locations which do not have mechanical ventilation; many are in Kindergarten classrooms due to JK/SK students being not required to wear masks;
  • opening windows and using outdoor learning spaces are encouraged as much as possible; and
  • the mental health and well-being of students and staff are priority areas.

Please refer to the plan for complete details as the above are highlights only.

2021-2022 Budget grant adjustment

Nick Pfeiffer, Superintendent of Business, summarized a budget adjustment that has occurred since the 2021-2022 budget was approved in June 2021. Highlights from this report included the following:

  • a decrease in the Operations and Maintenance grant of $1.3 million;
  • the decrease results from data input inaccuracies going back to the 2017-2018 school year;
  • a review of data entry process is underway;
  • Procedure 500: Financial Integrity, outlines internal controls to protect information;
  • the regional internal audit team is reviewing data management, access and control functions;
  • discussions are underway with the Ministry of Education; and
  • there is no impact on the budget for this school year.

A full report will be presented to the Committee of the Whole on September 13, 2021.

For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Stakeholder input needed for new HPEDSB board and school websites

August 25, 2021

Hastings and Prince Edward School Board is seeking input from all internal and external stakeholders regarding the board and individual school websites. The updating of all websites is planned for the 2021-2022 school year. Insights and feedback from those who use the websites will inform the design and content of the new versions.

Interested contributors are asked to complete the brief website survey before the end of day on Friday, September 17, 2021.

Director of Education, Katherine MacIver interviewed on YourTV Quinte

August 23, 2021

Last week, Katherine MacIver, Director of Education at HPEDSB, was interview by Paul Martin of YourTV Quinte to discuss recently introduced return to learning COVID-19 regulations, what to expect this fall, and the toll the pandemic has been taking on education workers and families. The interview also provided viewers the chance to learn more about our new director and the experience, perspective and priorities she brings to our board.

Letter to families: Return to Learning Plan for the 2021-2022 School Year

August 20, 2021

To All Families:

Hastings and Prince Edward District School Board is pleased to release updated guidance for a safe return to school in September 2021. We are confident that with the multiple layers of protective factors we have in place, we can enjoy a full year of in person instruction, support and activity for all students.

Link to the Return to Learning Plan for the 2021-2022 School Year

We know that regular school attendance is essential to student well-being and learning. With multiple layers of support, we can attend to student health, safety and well-being so that we can focus closely on student learning.

The HPEDSB protective factors are informed by the Ministry of Education and Hastings Prince Edward Public Health, and include the following:

  • voluntary vaccinations for students age 12+;
  • masking indoors;
  • daily screening;
  • cohorting classes;
  • outdoor learning, where possible;
  • distancing, where possible and necessary;
  • rigorous cleaning schedules;
  • increased ventilation, including but not limited to, MERV filters, extended air purging, increased air flow and portable units;
  • regular hand hygiene;
  • sneeze and cough etiquette;
  • contact tracing through public health, when necessary; and
  • COVID-19 testing.

We are pleased and encouraged that through these multiple layers of protection and local vaccination rates, activities such as clubs, all arts, and sports will be possible in our schools. These activities not only enhance the experience of our students in our schools but are shown to be supportive of student mental health and in-person attendance.

We know that the past 18 months of education have been filled with challenges along the way. I hope you will join me in extending appreciation to the education and support staff in our schools and offices for their dedication and hard work to ensure our students have experienced success. While we know there may be some learning recovery, I am confident that our educators will continue to identify and prioritize key learning for students to prepare them with the knowledge, understanding and skills to be successful.

At this time, a limited opportunity is being offered to families who wish to revise the registration choice they made in the spring. Starting Monday, August 23 to Thursday, August 26, 2021, anyone wishing to be considered for re-registration at the K-10 Virtual School, or return to in-person school, is asked to call 613-966-1170, then press 5, then extension 58402.

I encourage you to fully review the Return to Learning Plan. Please feel free to contact your child’s school principal with any questions.

Thank you for your continued support of HPEDSB as we continue learning and growing together.

Sincerely,

Katherine

Katherine MacIver
Director of Education

School and Education Centre open/close dates for summer 2021

June 30, 2021—Now that the school year has ended, hours of operation for schools and the Education Centre will change to the summer schedule.

Please see below for specific dates.

Requests for student records and transcript will be responded to when schools open. In the meantime, find out more online.

The Education Centre will operate on reduced hours from July 5 to August 20, 2021 and staff will continue to work from home. An annual 2-week shutdown will occur for the weeks of July 26 and August 2, 2021.

General inquiries during the summer

Contact the Communications team at [email protected], or 613-966-1170, extension 62201. Emails and calls will be responded to on weekdays within 24 hours. Please be aware that we will do our best to assist, although if your question is specific to a school, it may need to wait until schools re-open in late August.

Emergency contact (answering service) for building or community concerns

Call TAS at 613-967-8684

Happy summer! Make it safe and enjoyable.

Announcing the new director of education

Katherine MacIver
Congratulations to Katherine MacIver, new Director of Education, effective July 1, 2021.

June 21, 2021—A new Director of Education has been selected for Hastings and Prince Edward District School Board. Congratulations and welcome to Katherine MacIver.

MacIver, known as an influential leader and strategic, innovative thinker, comes to the role with over 25 years of experience in elementary and secondary education. She is a results oriented leader who establishes a culture of high expectations and accountability, with a focus on student well-being, equity and learning.

“I am excited and pleased to welcome Katherine to our team. Everyone is ready to press the reset button as we continue to make students the priority. Our focus is fulfilling the strategic plan goals of student achievement; high expectations; safety and well-being; equity and responsible communication. As the Board of Trustees, we know that Katherine is well-prepared to lead this dynamic, people-centred organization as we continue to learn together,” said Lucille Kyle, Chair of the Board. 

Throughout her career, MacIver’s focus has been on being supportive and responsive to all learners in order to achieve equitable outcomes and strengthen communities. She uses data to make decisions, then collaboratively sets high impact, transparent and clear direction.

“I am excited and honoured to be joining the HPEDSB in the role of Director of Education. I appreciate the confidence the Board of Trustees has in me to lead and support HPE students, staff and communities. As a leader and learner, I keep students at the core of decisions and lead by building relationships with transparency and integrity. I am aware of the care and dedication of staff who have been navigating the pandemic response while supporting HPE students and families. I embark on this new journey with enthusiasm and curiosity, as we move into a period of recovery. I am looking forward to working with all students, staff, families and communities to further realize the vision of the strategic plan, Learning Together.

Some of MacIver’s professional highlights include the following:

  • restructured system supports and budget to meet constraints through rethinking structures with an equitable and student centred lens;
  • established a phonological awareness and phonics continuum to support primary reading skills;
  • coordinated an innovative approach to secondary school scheduling during COVID-19 for the return to school through stakeholder input and strategic planning;
  • conducted Indigenous community outreach and engagement to build partnerships, trust, confidence and student achievement; and
  • identified gaps and set bold goals to align the board improvement plan with the strategic plan.

MacIver most recently served as a superintendent of education at Trillium Lakelands District School Board. She joined TLDSB as a secondary school principal in 2010 after having been a teacher and administrator at elementary and secondary schools at the Keewatin-Patricia District School Board.

MacIver has a 5-year term which takes effect July 1, 2021. She and her family will be relocating to the area in the coming months.

For more information, please contact:
Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, [email protected]

How HPEDSB is keeping students engaged in learning during the summer

June 28, 2021—Summer learning is underway for some elementary and secondary school students.

Elementary school summer program

Over 250 K-8 elementary students are participating in the online Summer Learning Program (SLP), with dozens coming from direct referrals from their school. This is significant because the focus is on keeping students engaged in learning for a few weeks after the school year ends. The program runs from July 5-23, 2021 and has 17 classes of 15 students each, with two teachers per class. Learning coaches, learning partners and curriculum coordinators are providing support to the educators.

SLP outcomes are specific, and support students and families to address learning gaps in literacy and math. Pre- and post-program diagnostic assessments are conducted as part of the performance measurements.

Secondary school summer programs

New for this year is the Summer Transition Project: Indigenous Grad Coach Program for students who self-identify as Indigenous and who are going into Grade 9 in September. Two programs will run in late August 2021, one at Eastside Secondary School and another at North Hastings High School. The program focus will be on culturally-informed land-based experiences, integrating well-being, academic strategies and transitions support to enhance Indigenous students’ sense of readiness for high school. Students are eligible to receive a half credit or full credit, upon completion of a two-week or four-week program.

As in previous years, Summer School is online and runs from June 28 to July 26, 2021.

For more information, please contact:
Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, [email protected]

 

 

Ministry of Education introduces new de-streamed Grade 9 math for September 2021

June 6, 2021

Earlier this week, the Ministry of Education released the curriculum for the new de-streamed Grade 9 math course, coming into effect this coming September for students entering Grade 9. Per the Ministry, “The new course ends the practice of streaming Grade 9 students into applied and academic courses, a practice that has in the past disadvantaged some students. Ending streaming will keep options open for all students to pursue postsecondary education and training in any pathway they choose.”

All students entering Grade 9 in September will take the new math course, they will not choose between Academic or Applied math. The new course is replacing both Grade 9 Academic Math (MPM1D) and Grade 9 Applied Math (MFM1P).

To assist HPEDSB families with the transition to the new Grade 9 math, an infographic and parent letter have been sent to school families explaining how the change affects students entering Grade 9 this fall.

HPEDSB Grade 9 de-streamed math information package

For more information, please review the curriculum for the new Grade 9 Mathematics course, available on the Ontario Curriculum and Resources website.

De-streamed Grade 9 Math infographic

 

 

Letter to Minister Lecce regarding Easthill Elementary School construction

June 21, 2021—On June 17, Lucille Kyle, Chair of the Board, wrote to Minister of Education Stephen Lecce to request additional funding for the construction of Easthill Elementary School in Belleville. The complete letter and pdf version are included below.

Letter to Minister Lecce requesting additional funding for Easthill Elementary School (pdf)

June 17, 2021

Dear Minister Lecce:

I am writing to express appreciation to you and the Premier for being champions of public education. I also acknowledge our staff who work behind the scenes to improve infrastructure, as well as to create beautiful and safe learning spaces for students. As you well know, the cost of building materials has increased considerably in recent years, yet the work must still go on. Public confidence in education is at its lowest right now, and we need to bring back tangible, visible projects that were anticipated and promised several years ago.

A business case was submitted to and approved by the Ministry of Education for the construction of a new school in Belleville to consolidate Queen Elizabeth School and Queen Victoria School. This was the result of an accommodation review that took place in 2016-2017. The new school is designed for 472 pupil places and a 3,600 sq. ft., 3-room childcare centre. A funding letter was received from the Ministry of Education on March 13, 2018 indicating $12,042,831 in approved funding for the new consolidated elementary school. HPEDSB retained an architect to prepare design drawings and assist with project administration. It is important to point out that the final design was arrived at after several rounds of changes and reductions to match available funding, resulting in a bare-bones school.

An amended funding request was made to the Ministry of Education for the demolition of Queen Elizabeth School, which is on the site of the new build. This was to avoid a time delay given that the demolition of Queen Elizabeth will be essential to the completion of the new Easthill Elementary School. Following Ministry review of detailed construction and site cost estimates prepared by a consultant, an amended funding letter was received from the Ministry of Education on April 28, 2021 indicating a revised total of $12,977,423 in approved funding, which includes an additional $934,592 to demolish Queen Elizabeth School and site costs. An initial cost estimate prepared for the project estimated a construction budget of approximately $11 million, plus architectural fees, applications/permit fee, commissioning, etc.

HPEDSB recently released a construction tender for the new elementary school. Construction was planned to begin this summer, with an anticipated substantial completion date of January 31, 2023. All tender submissions have come in several million dollars over the available budget, ranging from $14 million to $16.6 million. It is not possible to recommend awarding the project given the terms of the Capital Priorities funding. Project timing and budget have been impacted by COVID-19.

As chair of the Hastings and Prince Edward District School Board, I am asking you to reconsider allowing us to proceed with constructing the new Easthill Elementary School by approving the additional funding required for this project. This project has been delayed long enough. The student’s families of two schools have been excited about a new school and we cannot allow this to drag on indefinitely.

Our students need something positive to look forward to. It would be a shame to add one more disappointment to our community with everything else going on.

I urge you to provide additional funding to allow this new school to be constructed. I look forward to hearing back at your earliest opportunity.

Sincerely,
Lucille Kyle
Chair of the Board

cc: Todd Smith, MPP, Minister of Children, Community and Social Services
Sean Monteith, Director of Education

Board Meeting Update 195: June 24, 2021

June 24, 2021—This update provides a summary of the online special public meeting of the Hastings and Prince Edward District School Board held June 24, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Recommendations

2021-2022 Draft budget

Board members approved the draft budget for the 2021-2022 school year representing $215,149,504 for operating expenses and $31,347,113 for capital expenses.

Education funding is intended to mirror cost structures; however, school boards have flexibility in their actual expenditures. There are restrictions on how school boards may use their funding allocation which includes that budgets must be generally balanced, certain components of funding must be spent in a specified manner, and provincial regulations and  ministry memoranda must be complied with.

The draft budget is generally a status-quo budget with adjustments for enrolment changes and the continuing operation of a virtual school to support remote learning. The draft budget contains a deficit for Ministry  of Education compliance purposes of $794,581 which is solely due to the planned continuation of the HPEDSB COVID-19 response and which is compliant with ministry direction and the Education Act. Ministry memo 2021:SB08 states, “[a] school board may incur an in-year deficit up to the lower of one per cent of the school board’s operating revenue or the accumulated surplus for the preceding school year, consistent with the requirements set out in Ontario Regulation 280/19.” The proposed budget deficit is approximately 0.4% of the HPEDSB operating allocation and will reduce the accumulated surplus to $6.1 million.

ASSUMPTIONS

The draft budget was built around the following underlying assumptions:

  • a COVID-19 response will continue into the fall;
  • the current lowered elementary enrolment will continue and the secondary enrolment is forecast to remain at about the same level;
  • a virtual school from Kindergarten to Grade 10 will be offered with a planned enrolment of 356 elementary and 118 secondary students;
  • funding will be as calculated by the ministry’s Electronic Financial Information System (EFIS) forms and is based on the GSN and PPF funding as announced by the ministry on May 4, 2021;
  • central and local labour agreements, which include salary increases and specific funding allocations;
  • number of central and department staff remain similar to 2020-2021;
  • department and school budgets remain generally the same as 2020-2021;
  • absence replacement costs do not increase;
  • some new initiatives and cost adjustments that support student achievement, improve board operation, or reflect cost increases; and
  • there is no explicit provision for a contingency amount.

ENROLMENT

Enrolment in 2020-2021 is lower than forecast in response to COVID-19 and students not attending school. The enrolment has gradually increased over the year and is above the level reported in Revised Estimates as students have gradually returned to school.

In 2020-2021, one-time stabilization funding was provided to offset the decline in revenue due to the unplanned decline in enrolment attributed to COVID-19. This funding is not available for 2021-2022 and the ministry has advised that school boards should take a conservative approach in their planning for the 2021–2022 school year given the uncertainty in enrolment.

Final average daily enrolment (ADE) projections for the purpose of developing the 2021-2022 budget were calculated based upon input from schools. There is a forecast of lower than normal elementary enrolment and little change for secondary enrolment.

Find out more starting on page 2 of the June 24, 2021 agenda (pdf).

Recommendation to dissolve the Ad Hoc QSS Revitalization Committee

Board members approved the dissolution of the Ad Hoc QSS Revitalization Committee.

Find out more starting on page 31 of the June 24, 2021 agenda (pdf).

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For more information, please contact Kerry Donnell, Communications and Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Board Meeting Update 194: June 21, 2021

June 21, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held June 21, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in September.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Bonnie Danes, Trustee, Centre Hastings, asked all to reflect on Respect: We value ourselves, others and our environment. We give consideration to the thoughts and actions of others. We treat others as we would want to be treated ourselves, with courtesy and dignity.

Recommendations

Katherine MacIver
Congratulations to Katherine MacIver, selected as Director of Education, effective July 1, 2021.

Appointment of the Director of Education

Board members approved the appointment of Katherine MacIver as the new director of education. MacIver, known as an influential leader and strategic, innovative thinker, comes to the role with over 25 years of experience in elementary and secondary education. She is a results oriented leader who establishes a culture of high expectations and accountability, with a focus on student well-being, equity and learning. Throughout her career, MacIver’s focus has been on being supportive and responsive to all learners in order to achieve equitable outcomes and strengthen communities. She uses data to make decisions, then collaboratively sets high impact, transparent and clear direction. Congratulations and welcome, Katherine.

(Former) Quinte Secondary School revitalization

Board members approved a recommendation for the former Quinte Secondary School site to remain part of Hastings and Prince Edward District School Board, to be revitalized and repurposed to include:

  • a single stream French Immersion K-8 school;
  • Quinte Adult Education; and
  • the amalgamation of the Education Centre, William R. Kirk building and Georg Umb maintenance building at the former QSS site.

The recommendation further directed staff present options to address capacity and enrollment challenges at the Bayside Public School Annex, Bayside Secondary School, Harmony Public School, Harry J. Clarke Public School and Prince Charles Public School (Trenton), including relocating students, grade structure changes and/or boundary changes, and that this information be provided to the Board in fall 2021.

Find out more starting on page 9 of the June 21, 2021 agenda.

2021-2022 Proposed budget

This item was deferred to Thursday, June 24, 2021 through a motion. It will be presented at a public Committee of the Whole meeting and a public Special Board meeting that evening.

2020-2021 Special Education Plan

Board members approved amendments to the 2020-2021 Special Education Plan. The in-year changes were to program and service offerings, among other topics. The document aligns with the 2020-2025 Strategic Plan: Learning Together and reflects the recommendations in the Special Education in Ontario Kindergarten to Grade 12 Policy and Resource Guide 2017.

Find out more starting on page 92 of the June 21, 2021 agenda.

Policy revisions

Board members approved revisions to the following 13 policies:

  • Policy 3E: Honoraria for Board Members
  • Policy 3F: Expense Reimbursement for Board Members
  • Policy 3G: Hospitality
  • Policy 3H: Filing Vacancies on the Board
  • Policy 3I: Indemnification of Board Members
  • Policy 11B: Executive Committee
  • Policy 11C: Special Education Advisory Committee
  • Policy 11D: Supervised Alternative Learning Committee
  • Policy 11E: Audit Committee
  • Policy 11F: Parent Involvement Committee
  • Policy 11G: Accessibility Advisory Committee
  • Policy 11H: Student Discipline Committee
  • Policy 11I: Ad Hoc Committee

Find out more starting on page 150 of the June 21, 2021 agenda.

Information

Equity Action Plan

This presentation provided an update about the Equity Action Pan and next steps. In 2017, the Ministry of Education released Ontario’s Education Equity Action Plan which establishes clear deliverables and targets for which school boards are accountable. While HPEDSB is progressing in the areas of equity and social justice, the main goal of the 2020-2021 school year was to establish an equity and inclusivity advisory committee (EIAC) and develop an equity action plan. The 2021-2024 Equity Action Plan will be presented to the Board in September 2021 with a rollout plan.

Find out more starting on page 189 of the June 21, 2021 agenda.

2021-2022 Board and committee meeting dates

This report presented meeting dates for Board and committee meetings for the period September 2021 to June 2022.

Find out more starting on page 191 of the June 21, 2021 agenda.

Report from the outgoing Director of Education Sean Monteith

Sean Monteith provided a verbal report in advance of his last day at HPEDSB, which is June 30, 2021. Highlights from this report included the following:

  • planning for the September school start-up is continuing among senior staff; HPEDSB is prepared based on the information available at this time; and
  • acknowledged National People’s Day today; and
  • acknowledged the students, families, staff and the Board of Trustees during the 18 months of his tenure.

Presentation to the outgoing student trustees

Highlights from this report included the following:

  • remarks by Megan Adam, Student Services Coordinator, who acknowledged the leadership positivity and efforts of student trustees Moira Gaddes, Eastside Secondary School; Kiydan Zachariah, Prince Edward Collegiate Institute; and Grace Whyte, Bayside Secondary School. Grace is going to university in the fall; and
  • welcome to Lawson Hung, Trenton High School, who is joining the student trustee team in August.

Report from the Audit Committee, June 2, 2021

Highlights from this report included the following:

  • appointment of new committee member James Edmunds;
  • update from the external auditor and the regional internal audit team; and
  • reviewed pertinent dates for the upcoming year.

Report from the Special Education Advisory Committee, June 10, 2021

Highlights from this report included the following:

  • student use of technology and supports for students during the summer; and
  • IEP and mental health updates.

Report from Indigenous Education Advisory Committee, June 17, 2021

Highlights from this report included the following:

  • new committee members;
  • a new graduation coach role for North Hastings High School;
  • update on the summer transition camps, one in the north and one in the south; and
  • online sessions offered to staff to learn more about Indigenous history, culture and learning.

OPSBA Information Exchange

Highlights from this report included the following:

  • education funding, student transportation review; Indigenous Education Committee meeting;
  • government and public affairs issues;
  • transitioning from COVID-19 to the new school year;
  • French as a Second Language; and
  • the Canadian School Boards’ Conference in early July.

Report from the Chair of the Board

Highlights from this report included the following:

  • acknowledged the efforts of students, staff and families during remote learning;
  • support from Food for Learning and The HPE Learning Foundation;
  • learning to be still and take care of oneself;
  • the importance of interacting in person;
  • missing people’s smiles behind masks and learning to read people’s eyes; and
  • best wishes for a good summer, be kind to one another and help people who are in need.

Correspondence

Letter sent to Minister Lecce regarding Easthill Elementary School

Find out more starting on page 194 of the June 21, 2021 agenda.

For more information, please contact Kerry Donnell, Communications & Privacy Manager, 613-966-1170, extension 62354, or 613-847-0696, or [email protected]

Letter to Grade 12 graduates from Sean Monteith, Director of Education

June 2021

Congratulations Grade 12 Graduates, Class of 2021!

To the Graduating Class of 2021: She:Kon, Greetings, Good Day!

You did it! You achieved academic success during your last year of secondary school and you are moving to the next stage of your lives. Congratulations!

Your accomplishments are significant given the realities of the 2020-2021 school year. The COVID-19 pandemic crept into your lives once again—and you faced it with strength and determination. Some of you may have experienced periods of wonder, question, and at times, perhaps uncertainty, as to whether graduation was even going to happen. For others, graduating this June came relatively easily with few setbacks. In either case, you achieved success, whether you had support from those around you, or you feel like you made it against the odds.

As a member of the Class of 2021, your graduating year is a mix of unique meaning and reflection. It is hard to believe that this school year, like the previous one, will be remembered for the COVID-19 pandemic, a time when school stopped in the traditional sense and online learning became the norm.

I recognize that, for you, graduation is a term of reference, rather than an event. Ceremonies and celebrations look different than in years gone by. I encourage you to remember your achievements and not let the absence of a physical graduation cloud your memories.

Your high school graduation is a significant milestone for you and the people in your lives. For you, it is a mark of achievement with, perhaps, some trepidation about what lies ahead. For your parents/guardians and loved ones, it is a time of pride, while also feeling anxious about what the future holds for you.

From me to all of you, congratulations on this significant life accomplishment. I acknowledge your teachers, the support staff and the principals and vice-principals who supported you along the way. Lastly, I offer a special thank you to your families for their support, care and love of you.

Graduates, feel proud of the fact that no one can take your high school diploma away from you. You earned it every step of the way.

I started this letter by stating, “You did it!” and end it by adding, “Now keep going!”

Che-Miigwech, thank you.

Sincerely,

Sean Monteith
Director of Education

HPEDSB International Student Program seeking Homestay Families for 2021-2022

Would you and your family like to have a cross-cultural experience? The International Student Program (ISP) is looking for families interested in hosting a student from another country for the 2021-2022 school year.

HPEDSB ISP staff manage the host, academic and cultural program, allowing us to support families 24/7 and create a great experience for all! Families are generously compensated monthly for hosting and all families are welcome to apply.

If you are interested, or require more information, please contact the HPEDSB International Student Office at 613-966- 1170  ext. 62422 or [email protected]

The program strictly follows all COVID -19 government & health regulations. The safety and well-being of our students, host families, schools and community is our top priority. As such, the ISP team will be quarantining arriving students in a hotel for their 14-day quarantine period, instead of with host families. Students must be tested and receive a negative COVID-19 result 72 hours prior to leaving their country. Students will take a second COVID-19 test upon entry into Canada, and they will have a third test and negative test result while in ISP care before being released to the host families.

ISP1ISP2

 

Flags flown at half-mast in HPEDSB schools to honour deceased Indigenous children

May 31, 2021

All Hastings and Prince Edward District School Board (HPEDSB) schools and the Education Centre will be flying flags at half-mast to honour the memory of the 215 Indigenous children whose remains were recently discovered on the grounds of the Kamloops Indian Residential School in Tk’emlúps te Secwépemc First Nation Territory.

Beginning today, HPEDSB flags will be flown at half-mast for a total of 215 hours – one hour for every child whose life was lost, until June 8, 2021.

Our condolences and deepest sympathies are offered to the survivors, families and First Nations communities impacted by this lamentable tragedy. The discovery of the mass grave is a troubling reminder for survivors of the residential schools, and their families, of the trauma they experienced. Students and families who are distressed by this news, or in need of resources, are asked to contact their school for support.

HPEDSB is dedicated to continue educating our school communities about the disgraceful legacy of residential schools in Canada and the ongoing need for Truth and Reconciliation with Indigenous people.

Every Child Matters logo

#EveryChildMatters

HPE Public Health offering special COVID-19 vaccination clinics for students age 12-17

This information is shared on behalf of Hastings Prince Edward Public Health.

May 26, 2021—The province has made a commitment to offer first and second doses of COVID-19 vaccine to eligible youth before the end of the summer. To ensure eligible youth have access to vaccines as soon as possible, Hastings Prince Edward Public Health (HPEPH) will be holding special youth clinics over the next two weeks. These clinics will offer the Pfizer vaccine, which is currently the only COVID-19 vaccine that has been authorized by Health Canada for use in individuals age 12 and older. 

Letter from HPE Public Health to parents/guardians about upcoming vaccination clinics (pdf)

Book an appointment at special youth vaccination clinics

To get vaccinated as soon as possible, eligible students are invited to book an appointment at the HPEPH special youth clinics taking place from May 31 to June 12, 2021. Please note students need to be 12 years of age at the time of the appointment.

To book an appointment, please visit canadaehs.com/hpepublichealth/students.

If you are unable to book online, please contact HPEPH at 613-966-5500 from  8:30 AM-4:30 PM and follow prompts for the COVID-19 vaccination call centre.

Why is vaccination so important?

Infection prevention protocols have ensured the potential of COVID-19 transmission in the school setting has remained low in Hastings County and Prince Edward County. Ensuring the vaccine is available to eligible youth will further reduce potential risk for everyone in a school setting. All eligible students are encouraged to take advantage of this opportunity for vaccination to help keep schools and community as safe as possible.

Where to find more information

The following resources are available to help youth and families make informed decisions about COVID-19 vaccination:

Additional information about vaccine safety, potential side effects, and building immunity is available at covid-19.ontario.ca/covid-19-vaccines-youth or hpepublichealth.ca/covid-19-vaccines/

For any additional questions about the vaccines, please contact the HPEPH COVID-19 information line at 613-966-5500 from 8:30 AM-4:30 PM.

Board Meeting Update 193: May 25, 2021

May 25, 2021—This update provides a summary of the online public meeting of the Hastings and Prince Edward District School Board held May 25, 2021, livestreamed (the recorded version will be available within 24 hours). It is an unofficial summary of the meeting; official minutes will be approved at the next regular meeting in June.

Land acknowledgement

Mike Brant, Trustee, Mohawks of the Bay of Quinte, recited the land acknowledgement: Let us bring our minds and hearts together as one to honour and celebrate these traditional lands as a gathering place of the Huron-Wendat, Anishinabek and Haudenosaunee people. It is with deep humility, that we acknowledge and offer our gratitude for their contributions to our community, having respect for all as we come together and walk side by side into the future to support our students of today.

Character Moment of Reflection

At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: Caring, Cooperation, Honesty, Humour, Integrity, Respect, Responsibility and Trustworthiness.

This evening Lisa Anne Chatten, Trustee, Belleville/Thurlow, asked all to reflect on Responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Recommendations

2021-2022 Student trustees

Board members approved three student trustees effective August 1, 2021 to July 31, 2022. Congratulations to new student trustee Lawson Hung, Trenton High School; and reappointed student trustees Moira Gaddes, Eastside Secondary School and Kiydan Zachariah, Prince Edward Collegiate Institute. Find out more on page 10 of the May 25, 2021 agenda.

New name for Centre Hastings Secondary School

Board members approved the name Central Hastings School for the consolidated K-12 school located on the existing Centre Hastings Secondary School site, effective September 2021. Find out more starting on page 11 of the May 25, 2021 agenda.

Audit Committee membership

Board members approved the appointment of James Edmonds to the Audit Committee for a three-year term effective June 1, 2021. Find out more on page 13 of the May 25, 2021 agenda.

Review of policies 1, 3, 3A, 3B and 3J

Board members approved revisions to policies 1, 3, 3A, 3B and 3J. Find out more on page 14 of the May 25, 2021 agenda.

Information

Policy 19: Board Improvement Plan Mid-year Report

Student achievement and well-being are priority areas for improvement planning and actions. The Board Improvement Plan (BIP) connects to the strategic plan to create alignment between the goals and actions. A BIP goal is to empower each school to effectively program to meet the needs of all students by refining system level support through an integrative and responsive service model. Building the pedagogical capacity of educators leads to growth in student achievement. The BIP mid-year report summarizes several highlights about achieving positive outcomes for students.

Thank you to guest presenters Steve McFadden, Principal, Marmora Public School; Andrew Ross, Principal, Prince Edward Collegiate Institute; and Bessie Stelatos, System Lead. Find out more on page 29 of the May 25, 2021 agenda.

Math destreaming

This presentation highlighted the new approach in Ontario to offering Grade 9 Math to students, which is discontinue routing students through either the Applied pathway or the Academic pathway. This is known as destreaming.

Key points highlighted included the following:

  • all students benefit when they learn together with students of diverse abilities and interests;
  • school systems that do not stream students see higher levels of student achievement for all students; and
  • at HPEDSB, 25% more students are in the Applied stream as compared to the provincial average.

Thank you to guest presenters Dayna Scaletta, Principal, Centre Hastings Secondary School and Dave Lanovaz, Teacher, Trenton High School, for sharing their experiences in planning for the new Math curriculum.

Reports from committees and trustees

Report from student trustees

Highlights of this report included the following:

  • discussions with the director and staff about online learning and planning for September;
  • reviewing applications for the new student trustee; and
  • (from new student trustee Lawson Hung) feeling excited about being selected.

Report from the Parent Involvement Committee, May 17, 2021

Highlights of this report included the following:

  • recognition of regular meetings of this committee as compared to the rest of the province; and
  • specifics from the above-noted meeting. Find out more starting on page 32 of the May 25, 2021 agenda.

Report from the Trustee Policy Review Working Group, May 18, 2021

Highlights of this report included the following:

  • a brief mention of the next policies to be reviewed.

Report from the QSS Revitalization Ad Hoc Committee, May 5 and 19, 2021

Highlights of this report included the following:

  • updates about the four sub-committees: French Immersion, Adult Education, enrolment challenges and amalgamating administrative offices at the site;
  • presentation from Tri-Board Student Transportation Services; and
  • results from a public survey asking for input related to the sub-committees.

Report from the Indigenous Education Advisory Committee, April 22 and May 20, 2021

Highlights of this report included the following:

  • mention of the committee terms of reference;
  • the new reach-ahead Indigenous summer program for students going into high school;
  • funding to support Indigenous programs; and
  •  asking students about what they feel will help them learn and be connected to school.

OPSBA Information Exchange

Highlights of this report included the following:

  • Lisa Anne Chatten, Trustee, Belleville/Thurlow was re-elected as the OPSBA Board of Director’s representative for HPEDSB; and Alison Kelly, Trustee, South Prince Edward County was re-elected as the alternate, for the period May 2021 to May 2022.

Recognition of Jackie Waller, Principal, Trenton High School

  • Last week, Stephen Lecce, Minister of Education and Todd Smith, MPP, visited Trenton High School, online, and met with two classes of students with special needs.
  • Thank you to Jackie Waller, Principal and staff for hosting the visit, and to the students for engaging in conversation and showing off their artwork.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

We’re recruiting a Director of Education

May 7, 2021—Hastings and Prince Edward District School Board is recruiting a Director of Education.

This is an exciting opportunity for a highly collaborative, principled and visionary public-sector senior educator to lead with integrity, strengthen a culture of excellence, inclusion and high expectations for all, and promote the Hastings and Prince Edward District School Board priorities and mission in support of student achievement. We welcome diversity.

The closing date is May 25, 2021 at 10:00 AM.

For more information, please read the complete position posting (pdf) and the Opportunity Brief (pdf).

 

Letter from the Director Sean Monteith: Secondary transition to quadmesters Fall 2021

May 13, 2021

Letter from Director Sean Monteith: Secondary transition to quadmesters Fall 2021 (pdf)

Dear Students, Families and Staff:

Planning for the 2021-2022 school year

I hope this letter finds you well, and that you and your family continue to take care of each other as we deal with the prolonged impact of the COVID-19 pandemic. On behalf of the entire Senior Administration, I want to acknowledge the challenges that you have experienced during the past 18 months; we recognize it has not been easy.

In previous letters, I have mentioned that planning is already underway for the new school year starting September 3, 2021 for staff and September 7, 2021 for students. Late last week, the Ministry of Education sent a memo to school boards with additional guidance for preparations.

ELEMENTARY SCHOOLS

We are planning to operate elementary schools full-time and in person. Elementary students will continue to be cohorted with their classmates and their homeroom teacher. Specialized teachers, for classes such as French, the arts, or health and physical education, will be able to go into classrooms to provide the full range of programming for students.

SECONDARY SCHOOLS

We are planning to operate secondary schools full-time, in person and with a continued emphasis on cohorting students to limit student-to-student contact. Students will take two courses each day, one in the morning and another in the afternoon, for a 10-week block. This schedule is known as a quadmester, dividing the school year into four, 10-week blocks. We will communicate at a later date if any changes to this schedule are required.

The Ministry of Education has asked school boards to have plans to switch to online learning, if necessary. Our experience over the past year has taught us a lot about online learning. I am confident that educators and support staff will be able to provide seamless learning and engagement, if the switch is required.

More guidance from the Ministry of Education about health and safety measures for the 2021-2022 school year will be communicated to school boards this summer. I expect that will include guidance for masking, hand hygiene and screening.

Over the past two school years, the pandemic has had a significant impact on the delivery of education in Ontario. Everyone has demonstrated resilience and flexibility in responding to these changes and for that I thank you. We recognize that whatever mode of learning you choose for your children, ultimately the decision is yours and we respect your choice.

At Hastings and Prince Edward District School Board, we remain committed to the learning, well-being and safety of everyone in the HPEDSB family. We are doing our best to communicate the facts as soon as we know them and this will continue as new information is released.

I wish you the very best. Please stay safe and, equally important, remain hopeful.

Thank you for your patience and ongoing support.

Sincerely,

Sean Monteith
Director of Education

Invitation to join the 2021-2022 EQAO Student Engagement Committee

The Education Quality and Accountability Office (EQAO) is calling for applications from students in Grades 7 to 12, who have completed at least one EQAO assessment, to join the 2021-2022 EQAO Student Engagement Committee. The committee is one of the key sources of student voice for the EQAO and is an opportunity for interested students to have a positive impact on the agency’s activities and the Ontario education system.

To learn more about the committee’s previous work, visit the EQAO website.

You can find the application form at this link: https://forms.gle/a5SHQrDPRRmbbVQi9

Submissions must be received by June 7, 2021, and selections will be announced by the end of June 2021.

Survey: Community input on a K-8 French Immersion school

May 7, 2021—The HPEDSB/QSS Revitalization Committee is inviting community input from the Belleville/Thurlow region about repurposing the former Quinte Secondary School to accommodate the following: 1) a K-8 French Immersion school; 2) Quinte Adult Education; and 3) the Education Centre (for administrative, facilities and maintenance departments).

The committee has created this short survey, which is open until May 16, 2021.

For more information, please contact Kerry Donnell, Communications Manager, extension 62354, [email protected]

Last updated: March 7, 2022 at 10:18 am
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