Board Meeting Update #150: January 8, 2018

January 8, 2018—This update provides a summary of the Special Public Meeting of Hastings and Prince Edward District School Board held Monday, January 8, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting later in January 2018.

Recommendation

Board members approved the name Meyers Creek Secondary School for the school consolidating Moira Secondary School and Quinte Secondary School in September 2018.

An accommodation review of Belleville schools during the 2016-2017 school year resulted in a Board decision to close Quinte Secondary School in June 2018 and consolidate it with Moira Secondary School on the Moira site for September 2018. The Board recommendation stated that the consolidated secondary school, presently known as Moira Secondary School, would be rebranded with a new name and logo.

The Integration Committee, consisting of students, parents/guardians, employees and community members, developed a process to communicate with and engage the public in submitting names for consideration. The first communication invited input and rationale for potential new names for the school through online or paper submissions. It was open from October 27 to November 15, 2017.

A total of 314 responses was received which the committee shortlisted to the following five:

  • Belleville East Secondary School
  • East Hill Secondary School
  • East Side High School
  • Gord Downie Secondary School
  • Meyers Creek Secondary School

A second round of public input was open from December 5 to 12, 2017. It invited the public to provide input on their first, second and third choices from the shortlist. A total of 1,331 individual responses was received. The committee met on December 13, 2017 to review and discuss the input and rationale, and came to consensus on a proposed name.

Rationale for this school name is as follows:

  • The Meyers surname has a historical connection to Belleville. John Waldon Meyers, a prominent industrialist, settled in Thurlow Township in the 1790s. He built a homestead, mills and a trading post near the mouth of Meyers Creek. The community that developed there became known as Meyers Creek and was renamed to Belleville in the early 1800s.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, January 8, 2018:
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Monday, January 22, 2018: Public Board Meeting, 7:00 p.m.
  • Thursday, January 25, 2018: Special Education Advisory Committee, 5:00 p.m.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Board Meeting Update #151: January 29, 2018

January 29, 2018—This update provides a summary of the public meeting of Hastings and Prince Edward District School Board held Monday, January 29, 2018 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in February 2018.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop the foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Dave Patterson, Vice-chair of the Board, asked all to reflect on cooperation: We work as a team for a common goal. We value the opinions of others and show a willingness to work together towards a common goal.

Presentations

looking through the glass wall into the broadband Internet innovation centre.
A new broadband Internet innovation centre is being constructed in HPEDSB, one of only six centres across the province. Through this Ministry of Education-funded project, all HPEDSB schools will have high-speed Internet access.

Broadband Internet Innovation Centre

Kelvin MacQuarrie, Senior ITS Officer, provided background on a Ministry of Education-funded initiative to provide high-speed Internet access to all schools throughout HPEDSB. Steve Payne, ITS Analyst, presented a visual presentation describing the changes that are taking place to make this happen. The new model removes the dependency of a single building to host Internet. Multiple types of connectivity will be available, including fibre-optic. Broadband Internet innovation centres are located in North Bay, Guelph, Thunder Bay, St. Catharines, Toronto and Belleville to allow safe connectivity.

photo of the new front entrance at Marmora Public School
A new front entrance was built at Marmora Public School. An addition was constructed and renovation were done. The school will consolidate students from Earl Prentice Public School and (the former) Marmora Senior Public School this spring.

Addition and renovations at Marmora Public School

Kim Horrigan, Manager of Planning, presented a visual experience of the addition and renovations at Marmora Public School. They include two new full-day Kindergarten classrooms, three new Primary classrooms, addition of a 4,000 square foot gym, turning the old gym into a learning commons, reconfiguring the lobby and and main office, and new parking areas.

The school will consolidate two elementary schools: Earl Prentice Public School and Marmora Senior Public School this spring.

Report from Committee of the Whole

This report included the following:

  • Agreement to purchase College Street Public School

Recommendations

Relocation of Prince Charles School Grade 7 and 8 students

Board members approved the relocation of all Grade 7 and 8 students from Prince Charles School (Belleville) to Centennial Secondary School for September 2018.

Prince Charles School (Belleville) requires additional space to accommodate the needs of students and to address programming. Relocating all Grade 7 and 8 students to another site, will free up space within the school to allow focus on providing programs and services to help each student achieve success.

It is proposed that approximately 60 students will be relocated to Centennial Secondary School, resulting in a total of five classes of Grade 7 and 8 students. This transition will also create synergy among the Grade 7 and 8 students already at Centennial Secondary School.

Transportation requirements for this potential change have been discussed with Tri-Board Student Transportation Services and a transition plan will be put in place.

Policy review

Policies are reviewed every three years to ensure they are still relevant and have been implemented effectively. Changes to legislation and new guidelines also necessitate updates to current policy.

Board members approved a review of the following policies:

  • Policy 3-C: Student Representation on Board
  • Policy 3-G: Hospitality
  • Policy 11-A: Committee of the Whole Board
  • Policy 11-G: Student Education Advisory Committee
  • Policy 11-J: Accessibility Advisory Committee
  • Policy 11-K: Parent Involvement Committee
  • Policy 18: Learning Foundation

Updates will be presented in the spring.

Information

Calendar of events

A number of district and school events (Pdf) are scheduled for the remainder of January and for February 2018.

Upcoming events include the following:

  • February 8: Learning and Leadership Meeting at Susanna Moodie Elementary School
  • February 12 – 16: Random Acts of Kindness Week, events/activities at various schools
  • February 14: Dance Your Heart Out fundraiser for the Student Emergency Fund at  Harmony Public School and Prince Charles Public School (Trenton)
  • February 19: Family Skate Day at Trenton Community Gardens

Report from the Chair

Highlights from this report included the following:

  • Planning for the 2018-2019 school year is underway: French programming; open houses at secondary schools to plan for Grade 9; Kindergarten registration will begin on February 5, 2018.

Report from the Executive Committee

Highlights from this report included the following:

  • Naloxone kits for secondary schools as a proactive measure in partnership with Hastings Prince Edward Public Health

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

  • presentation by the  Sophiasburgh Community Hub Committee
  • update on the consolidation of Queen Elizabeth School (Picton) and Prince Edward Collegiate Institute

Report from Operations and Finance Committee

Highlights from this report included the following:

  • report about the Adult Education program
  • report on the History curriculum
  • Indigenous Studies update
  • partnership between HPEDSB and Children’s Mental Health
  • proposed school year calendar for 2018-2019

Report from the Program and Human Resources Committee

Highlights from this report included the following:

  • phase 2 building renewal projects totalling $9.2 million
  • trustee honoraria
  • Auditor General report

2017 Director’s Annual Report

Mandy Savery-Whiteway, Director of Education and Kerry Donnell, Communications Officer, presented this document for information. It showcases and celebrates student and employee learning during the 2017 calendar year, while also describing progress made  in the areas of equity and the strategic plan.

Revised estimates

School board budgets, referred to as “estimates,” are required to be submitted to the Ministry of  Education by June 30 of each year. In late fall, school boards are required to update key data included in the estimates and submit the revised information to the Ministry of Education. Revisions normally incorporate updated information regarding enrolments, prior year actual results and any other known changes since the budget was completed in June.

Various adjustments to the budget approved in June 2017 result in an increase in revenue of $1.0 million and an increase in expenses of about $1.2 million. It should be noted that the budget included a $0.5 million contingency

The revised estimates show an in-year deficit of $224,229 which will decrease the HPEDSB  accumulated surplus for compliance purposes of $1,470,919. The original estimates submitted to the Ministry of Education at the end of June projected a balanced budget with a small in-year surplus of $3,065. Senior staff are working on means to reduce the deficit.

Upcoming meetings

All meetings take place at the Education Centre unless otherwise noted.

  • Monday, February 5: Executive Committee, 11:00 a.m.
  • Monday, February 12:
    • Student Enrolment/School Capacity Committee, 3:30 p.m.
    • Program and Human Resources Committee, 5:30 p.m.
    • Operations and Finance Committee, 7:00 p.m.
  • Thursday, February 22:
    • Special Education Advisory Committee, 5:00 p.m.
    • Parent Involvement Committee, 6:00 p.m.
  • Monday, February 26: Public Board Meeting

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

Calling for nominations for 2017-2018 Premier’s Awards for Accepting Schools

January 16, 2018—Nomination are open for the 2017-2018 Premier’s Awards for Accepting Schools. These awards recognize and celebrate the innovative work that Ontario’s Safe and Accepting Schools Teams do in promoting a positive school environment, and supporting student achievement and well-being.

Anyone in a school community can nominate a Safe and Accepting Schools Team using the nomination form. The deadline for nominations is February 16, 2018.

Promoting student well-being is one of the goals of Ontario’s education system. This goal emphasizes the need to focus on both academic success and the whole child—their cognitive, emotional, social, and physical development. This includes ongoing work by school communities across Ontario who put in place prevention and intervention strategies to help create safe, inclusive and accepting schools.

More information about the Safe and Accepting Schools: Premier’s Awards for Accepting Schools (link to the Ministry of Education website, including Quick Facts, as well as links to Additional Resources).

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

Funding announced for new and improved schools in Belleville and Madoc

January 23, 2018—Today the Ministry of Education announced funding for new and improved schools in Belleville and Madoc.

This announcement is in response to capital priority business cases submitted to the Ministry of Education last fall. Those submission came about through accommodation reviews which were approved in June 2017.

“These investments in our schools are welcome news. They support the priorities in our strategic plan and contribute to us creating  dynamic, inclusive educational experiences that develop capable, confident, curious learners who thrive and contribute to their communities,” said Lucille Kyle, Chair of the Board.

Specifically, HPEDSB will receive the following:

  • $16.8 million for an addition to Meyers Creek Secondary School (currently Moira Secondary School)
  • $10.5 million for a new K-8 school to consolidate Queen Elizabeth School (Belleville) and Queen Victoria School on the Queen Elizabeth site
  • $5.8 million for an addition at Centre Hastings Secondary School to consolidate it with Madoc Public School as a K-12 school

“We are thrilled with this announcement and appreciate the Ministry of Education’s continued commitment to renewing infrastructure in Hastings and Prince Edward District School Board. We are looking forward to working through the project details in the coming months,” said Mandy Savery-Whiteway, Director of Education.

Additional details will be shared as plans come together.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1.800.267-4350, extension 2354, kdonnell@hpedsb.on.ca

Home-School Connections: ideas to enhance student learning at home, February 2018

February 9, 2018 – Each month, school newsletters include a one-page insert called Home-School Connections. It describes ways in which families can enhance student learning at home in the areas of literacy; numeracy; healthy, caring schools and improving student learning.

This month’s Home-School Connections (pdf file) features:

  • Physical: Kindergarten Registration is now open. New this year: online pre-registration. Children must be four years old in 2018 (born in 2014) to enter Kindergarten.
  • Cognitive: Through play children build confidence, develop social skills, take risks and learn life skills that will support their development for years ahead.
  • Emotional: Beginning in July 2018, Ontario’s children and families will have access to enhanced programs and services through EarlyOn Child and Family Centres. Existing programs to be consolidated under the EarlyOn umbrella are:
    • Ontario Early Years Centres
    • Parenting and Family Literacy Centres
    • Child Care Resource Centres
  • Social: The Virtual Learning Environment (VLE) offers a Ministry of Education Electronic Portfolio tool created by Brightspace. Your child may be using this tool in their classroom to capture individual evidence of learning.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

Home-School Connections: ideas to enhance student learning at home, January 2018

January 9, 2018 – Each month, school newsletters include a one-page insert called Home-School Connections. It describes ways in which families can enhance student learning at home in the areas of literacy; numeracy; healthy, caring schools and improving student learning.

This month’s Home-School Connections (pdf file) features:

  • Physical: School-aged children should aim to achieve high levels of physical activity. The 24 Hour Movement & Activity Guidelines outlines goals and tips for educators and parents. A minimum of 20 minutes of Daily Physical Activity (DPA) is just one way that HPEDSB supports student’s physical wellness goals.
  • Cognitive: Students who have strong relationships and a positive sense of self are in a better position to reach their full potential. Every School Day Counts! Regular attendance supports academic achievement, a positive sense of self and belonging and the overall well-being for all our learners.
  • Emotional: mytoolkit.ca is an interactive resource to help educate youth about their mental wellness. It offers mobile apps, videos, and educational modules, giving families tools to talk about mental health, stress, and wellness.
  • Social: A sense of belonging is an important part of social wellness. The HPEDSB “Say and Do Nice Things” campaign, is a simple way to show care to others through welcoming behaviours. @SayDoNiceThings #SayDoNiceThings #CaringCounts. In addition to kind words and caring actions, a sense of self and healthy relationships and consent are a key part of well-being.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

How to apply for post-secondary scholarships

January 29, 2018—Did you know that students can apply for scholarships to help pay for post-secondary education?Application dates vary, some are due soon.

Scholarships are available for demonstration of character or stewardship, student achievement or involvement at school or in the community.

To get started, students can talk with someone in their school’s Guidance or Student Services office. Our expert staff can let students know about scholarship opportunities and answer any questions.

Remember, application dates vary and some are due soon, so it’s a good time to start now!

For specific scholarship information, please contact your child’s school.

For general information, contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

Immunization notices: reminder for families

February 6, 2018—Immunization notices from public health were sent home with students last week.

If your child received an immunization notice, please arrange to have their immunizations updated as soon as possible to avoid your child being suspended from school. Immunizations can be arranged through your medical practitioner or through public health.

Immunization notices and suspensions are issued by public health.

If you have any questions about this, please call public health at 613.966.5500 or 1.800.267.2803.

For general information, contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

Join in celebrating Family Literacy Day, Saturday, January 27, 2018

January 24, 2018—At Hastings and Prince Edward District School Board our vision is: All students prepared and empowered for the possibilities of today and tomorrow.  Strong literacy skills are key to helping each student achieve success.

Family Literacy Day, celebrated on January 27 each year, is an initiative created by ABC Life Literacy Canada.  It is recognized nationally to promote the importance of reading and taking part in  other literacy-related activities as a family.  For children to develop literacy skills, it is important to spend time each day reading and doing learning activities.  Even Just 15 minutes a day can improve a child’s literacy skill.

Achieving Excellence & Equity, Public Confidence and Well-Being are priorities in the 2015-2020 Strategic Plan.  Strategic goals linked to these priorities include providing programs and services to help each student achieve success, and creating learning environments that optimize students’ potential.

Thank you for your support in developing capable, confident and curious learners for recognizing Family Literacy Day.

Join in celebrating Family Literacy Day on January 27 and every day!

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

Letter to families about a proposal to create a Grade 7-12 school at Trenton High School for September 2018

January 9, 2018—Senior administration presented a proposal to the Board of Trustees on January 8, 2018 to relocate the 209 Grade 7 and 8 students from North Trenton Public School, Prince Charles Public School Trenton, Trent River Public School and V.P. Carswell Elementary School to Trenton High School for September 2018. Families of students who attend the Trenton schools received a letter of explanation (Pdf).

School boards are responsible for responding to program needs and changing demographics to ensure student achievement and well-being as well as financial sustainability/viability. Hastings and Prince Edward District School Board is committed to providing optimum learning opportunities and environments in service of Student achievement and well-being.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

 

PANTHERS TOGETHER: News about consolidating Picton schools

December 19, 2017—The PANTHERS TOGETHER newsletter is your source for updates about consolidating Queen Elizabeth School and Prince Edward Collegiate Institute.

Each issue will describe what has or is being done, and explains what to expect in the coming weeks and months.

For more information, contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1 800 267-4350, extension 2354, kdonnell@hpedsb.on.ca

Paying for school items just got easier: schools now accepting online payments

School Cash Online - Pay for school items onlineFebruary 20, 2018 – Hastings and Prince Edward District School Board is pleased to announce the launch of School Cash Online. Parents now have the convenient and secure option of paying for school items such as field trips, food orders, school activities etc. online.  

 To access online payments, parents can enrol at hpedsb.schoolcashonline.com. Registration only takes a few minutes and parents will be able to see payment history, print receipts, and receive email notifications whenever new student items are posted for their child. 

 School Cash Online For Parents Video 

This introductory video will help you to understand School Cash Online and show you how you can register. 

Registration Instructions 

Step 1: Register 

a) Go to the School Cash Online home page hpedsb.schoolcashonline.com and select the “Get Started Today” option.

b) Complete each of the three Registration Steps

Step 2: Confirmation Email 

A registration confirmation email will be forwarded to you. Click on the link provided inside the email to confirm your email and School Cash Online account. The confirmation link will open the School Cash Online site prompting you to sign into your account. Use your email address and password just created with your account. 

Step 3: Find Student 

This step will connect your children to your account.
a) Enter the school board name
b) Enter the school name
c) Enter your child’s last name and student number (9-digit Ontario Education Number)
d) Select continue
e) On the next page confirm that you are related to the child, check in the agree box and select continue.
f) Your child has been added to your account. 

 Step 4: View Items or Add Another Student 

If you have more children, select “add another student” and repeat the steps above. 8 children can be added to one parent account. If you do not wish to add additional children, select “view items for students” option. A listing of available items for purchase will be displayed. 

If you need help to register, contact the School Cash Online Helpdesk at 1(866) 961-1803 or visit schoolcashonline.com/Home/Support 

Re-scheduled public Board meeting for January 2018

January 22, 2018—The January public Board meeting has been re-scheduled to Monday, January 29, 2018. It was set to take place this evening and has been postponed due to the impending freezing rain.

The meeting on Monday, January 29 will begin at the normal time of 7:00 p.m. in the Board Room at the Education Centre, 156 Ann Street, Belleville.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1.800.267-4350, extension 2354, kdonnell@hpedsb.on.ca

Seeking input for the 2018-2019 School Year Calendar

January 18, 2018—School boards are required to establish a school year calendar for the upcoming school year, in accordance with the Education Act and Regulation 304.

Each year Hastings and Prince Edward District School Board consults with parents/guardians, students, community members and community partners prior to finalizing the dates.

The draft calendar (Pdf) proposes the following dates

  • First day of school for students: Tuesday, September 4, 2018
  • Christmas Break: Monday, December 24, 2018 to Friday, January 4, 2019
  • Mid-winter Break: Monday, March 11 to Friday, March 15, 2019
  • Seven professional activity (PA) days:
    • Friday, September 28, 2018
    • Friday, October 26, 2018
    • Friday, November 30, 2018
    • Friday, February 1, 2019
    • Friday, April 5, 2019
    • Friday, May 17, 2019
    • Friday, June 28, 2019
  • Last day of the school year: Friday, June 28, 2019
Statutory Holidays & Ministry of Education Holidays for 2018-2019
Statutory holidaysMinistry of Education School Year Calendar datesProposed dates for the
HPEDSB School Year Calendar
Labour DayMonday, September 3, 2018Same
Thanksgiving DayMonday, October 8, 2018Same
Christmas Break (inclusive)Monday, December 24, 2018 to Friday, January 4, 2019Same
Family DayMonday, February 18, 2019Same
Mid-winter Break (inclusive)Monday, March 11 to Friday, March 15, 2019Same
Good FridayFriday, April 19, 2019Same
Easter MondayMonday, April 22, 2019Same
Victoria DayMonday, May 20, 2019Same

Please provide feedback by completing the 2018-2019 School Year Calendar online form by Wednesday, February 28, 2018.

For more information, please contact:
Kerry Donnell, Communications Officer, 613-966-1170 or 1.800.267-4350, extension 2354, kdonnell@hpedsb.on.ca

Last updated: January 24, 2018 at 9:32 am