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Board Meeting Update #146: September 25, 2017

September 25, 2017 — This update provides a summary of the  public meeting of Hastings and Prince Edward District School Board held Monday, September 25, 2017 at the Education Centre. It is an unofficial summary of the meeting; official minutes will be approved at the next meeting in October 2017.

Character Moment of Reflection

Each Board meeting opens with a Character Moment of Reflection. At Hastings and Prince Edward District School Board, Growing with Character [1] is our intentional focus on creating safe, caring, respectful and inclusive learning environments where students develop foundation for good character. Growing with Character is the foundation of the school board strategic plan. Through Growing with Character, we model, teach and expect demonstrations of our eight character traits which are: caring, cooperation, honesty, humour, integrity, respect, responsibility and trustworthiness.

This evening Morgan Beatty, Student Trustee, Centennial Secondary School, asked all to reflect on responsibility: We have a sense of duty to fulfill commitments. We take ownership for our own thoughts and actions. We are reliable and accountable in our words and actions.

Presentations

“Learning Happens Here” video
This video highlighted [2] (video) student learning during the first few weeks of the 2017-2018 school year. It featured students from schools throughout Hastings and Prince Edward District School Board.

Achieving Excellence & Equity: Learning & Leadership

This presentation provided a summary of summer learning initiatives for students and employees.

group photoThank you to Teri Cook, Vice-principal, Stirling Public School; Wendy Goodman, Curriculum Coordinator; Tina Jones, System Principal; Heather McMaster, Early Years Lead; Roger Ramsay, Curriculum Coordinator and Marg Thompson, Student Success Lead.

Report from Committee of the Whole

This report included the following:

Recommendations

External audit plan

Board members approved the content of the external Audit Plan as per Ontario Regulation 361/10. This is a result of amendments to the regulation related to audit committees. As a result, the Audit Committee is now required to make recommendations to the Board on the content of the external auditor’s audit plan and on all proposed major changes to the plan.

Appointment of external auditors for 2017-2018

Board members appointed BDO LLP as the external auditor for 2016-2017 at a remuneration of $37,800.

2017-2018 Board policy review

Board members approved the review of four policies to determine any revisions to comply with legislation, guidelines, the strategic plan and current practices:

The revised policies will be reviewed by the Executive Committee, then be included on the November public Board meeting agenda for approval.

Annual review and approval of the 2015-2020 Strategic Plan: Possibilities Today & Tomorrow

An annual review of the 2015-2020 Strategic Plan (Pdf)  [3]has been completed. Progress on the 2017-2018 action plans will be reported through the Annual Report and revisited when the next review process begins in February 2018.

Approval of the Accessibility Plan

Board members approved the Multi-Year Annual Accessibility Plan for the period September 2017 to August 2022.

The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address barriers to persons with disabilities. The plan has had several revisions since it was first published in 2005.

The Accessibility Advisory Committee met in June 2017 to review and update the Multi-Year Annual Accessibility Plan which incorporates plans for the next five-year period. The plan is reviewed annually by the Accessibility Advisory Committee then approved by the Board.

The updated plan [4] will be available online by the week of October 2, 2017.

Information

Calendar of events

A number of district and school events (pdf) are scheduled for the remainder of September and October 2017.

Upcoming events include the following:

Report from the Chair

Highlights from this report included the following:

Report from the Audit Committee

Highlights from this report included the following:

Report from the Executive Committee

Highlights from this report included the following:

Report from the Student Enrolment/School Capacity Committee

Highlights from this report included the following:

Report from the Operations and Finance Committee

Highlights from this report included the following:

Report from the Program and Human Resources Committee

Highlights from this report included the following:

Enrolment update

Each September elementary and secondary enrolments are collected then compared to projections to determine the impact on teaching staff and school organizations. This is required to address provincial class size guidelines and budget.

Elementary enrolment on September 15, 2017 was 10,340 compared to a projection of 10,285, resulting in an increase of 55 students over projection. Overall, elementary enrolment continues to show evidence that it is stabilizing, with a year-over-year increase of 167 students.

For secondary, using the data collected on September 15, 2017, the revised average daily enrolment (ADE) was projected for the year as 4,587. The revised projection shows a decrease of 112 ADE over original projections, and a year-over-year decrease of 132 secondary students.

The total combined student enrolment at this time is 14,927.

Administration is in the process of finalizing the impact on staff needs and class sizes to determine what adjustments are required.

Report from trustees

Highlights from this report included the following:

Upcoming public meetings

All meetings take place at the Education Centre unless otherwise noted.

For more information, please contact Kerry Donnell, Communications Officer, extension 2354, kdonnell@hpedsb.on.ca

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